def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under Rule 14a-12
HEALTHSTREAM, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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HEALTHSTREAM, INC.
209 10TH Avenue South, Suite 450
Nashville, Tennessee 37203
(615) 301-3100
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held May 27, 2010
Dear Shareholder:
On Thursday, May 27, 2010, HealthStream, Inc. will hold its 2010 Annual Meeting of
shareholders at 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203. The
meeting will begin at 2:00 p.m., Central Daylight Time.
We welcome shareholders that own our common stock at the close of business on April 1, 2010 to
vote at this meeting. At the meeting, we will consider the following proposals:
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to elect three (3) persons nominated by the Board of Directors as Class
I directors to hold office for a term of three (3) years or until their respective
successors have been duly elected and qualified; |
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to approve the HealthStream, Inc. 2010 Stock Incentive Plan; |
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to ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending December
31, 2010; and |
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to transact such other business as may properly come before the meeting
or any postponement or adjournment of the meeting. |
Our 2009 Annual Report to Shareholders is being mailed to shareholders with this proxy
statement. The annual report is not part of the proxy solicitation materials. Cameras and recording
devices are not permitted at the meeting. Street name holders will need to bring a copy of a
brokerage statement reflecting stock ownership as of the record date. For more detailed directions
on how to be able to attend the meeting and vote in person, please call (615) 301-3100.
Whether or not you plan to attend the meeting, please complete, date, sign, and return as
promptly as possible the enclosed proxy in the accompanying reply envelope, or vote by telephone or
via the internet. Shareholders who attend the meeting may revoke their proxies and vote in person
even if you have previously signed and returned your proxy or voted by telephone or via the
internet.
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By Order of the Board of Directors, |
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Robert A. Frist, Jr. |
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Chief Executive Officer |
Nashville, Tennessee |
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April 29, 2010 |
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PROXY STATEMENT
TABLE OF CONTENTS
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APPENDIX A: RESTATED CHARTER OF THE AUDIT COMMITTEE OF THE BOARD OF HEALTHSTREAM, INC.
APPENDIX B: HEALTHSTREAM, INC. 2010 STOCK INCENTIVE PLAN
INFORMATION ABOUT THE ANNUAL MEETING AND VOTING
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of
Shareholders To Be Held on May 27, 2010: The Company Proxy Statement, Proxy Card and 2009
Annual Report to Shareholders are available to registered shareholders at
http://www.envisionreports.com/hstm and are available to beneficial shareholders at
http://www.edocumentview.com/hstm.
What is the Purpose of the Annual Meeting?
At HealthStreams Annual Meeting, shareholders will act upon the election of three (3) persons
nominated by the Board of Directors (the Board) as Class I directors, the approval of the
HealthStream, Inc. 2010 Stock Incentive Plan, the ratification of the appointment of Ernst &
Young LLP as our independent registered public accounting firm for the fiscal year ending
December 31, 2010, and any other matters that may properly come before the meeting. In
addition, our management will respond to questions from shareholders.
What are the Boards Recommendations?
Our Board recommends that you vote:
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FOR the election of each of the nominees set forth in this proxy statement to serve
as directors on our Board; and |
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FOR the approval of the HealthStream, Inc. 2010 Stock Incentive Plan; and |
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FOR the ratification of the appointment of Ernst & Young LLP. |
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If you complete and properly sign the accompanying proxy card and return it but do not specify
your vote, the proxy will be voted in accordance with the recommendations of the Board set
forth above. Further, if any other matter properly comes before the Annual Meeting or any
adjournment or postponement thereof, the proxy holders will vote as recommended by the Board,
or, if no recommendation is given, in their own discretion. |
Who May Attend the Annual Meeting?
Shareholders of record on April 1, 2010 may attend the meeting. Street name holders will need
to bring a copy of a brokerage statement reflecting their ownership of our common stock as of
the record date. Cameras and recording devices are not permitted at the meeting.
Who is Entitled to Vote at the Annual Meeting?
The Board has fixed the close of business on Thursday, April 1, 2010 as the record date.
Shareholders of record of our common stock at the close of business on April 1, 2010 may vote
at this meeting.
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As of the record date, there were 21,743,866 shares of our voting common stock outstanding.
These shares were held by approximately 3,319 holders. Every shareholder is entitled to one
vote for each share of common stock the shareholder held of record on the record date.
Who is Soliciting My Vote?
This proxy solicitation is being made and paid for by HealthStream. In addition, we have
retained ComputerShare, Georgeson Shareholder and Corporate Election Services to assist in the
solicitation. We will pay these entities an aggregate of approximately $2,500 plus
out-of-pocket expenses for their assistance. Our directors, officers and other employees not
specially employed for this purpose may also solicit proxies by personal interview, mail,
telephone or facsimile. They will not be paid additional remuneration for their efforts. We
will also request brokers and other fiduciaries to forward proxy solicitation material to the
beneficial owners of shares of the common stock that the brokers and fiduciaries hold of
record. We will reimburse them for their reasonable out-of-pocket expenses.
On What Matters May I Vote?
You may vote on the election of three (3) persons nominated by the Board as Class I directors
to our Board, the approval of the HealthStream, Inc. 2010 Stock Incentive Plan, and the
ratification of the appointment of Ernst & Young LLP as our independent registered public
accounting firm for the fiscal year ending December 31, 2010.
How Do I Vote?
Your vote is important. Whether or not you plan to attend the meeting in person, we urge you
to submit your voting instructions to the proxy holders as soon as possible by completing,
signing, dating, and promptly returning the enclosed proxy card in the enclosed prepaid
envelope provided or by voting by telephone or Internet as described below. If you complete and
properly sign the accompanying proxy card and return it in the enclosed prepaid envelope, your
shares will be voted as you direct. If you return your signed proxy card but do not mark the
boxes showing how you wish to vote, your shares will be voted FOR the proposals. You have the
right to revoke your proxy at any time before the meeting by:
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notifying our Senior Vice President, General Counsel and Secretary, Kevin OHara,
at 209 10th Avenue South, Suite 450, Nashville, TN 37203; |
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voting in person; or |
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duly submitting a proxy bearing a later date. |
Can I Vote by Telephone or the Internet?
Yes, if you are a registered shareholder you may vote by telephone or the Internet by following
the instructions included with your proxy card. The deadline for shareholders of record to
submit voting instructions by telephone or the Internet is 11:59 p.m. Eastern Daylight Savings
Time on May 26, 2010.
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If your shares are held by your broker, often referred to as in street name, you may submit
voting instructions by telephone or electronically through the Internet as instructed on your
proxy card. The deadline for street name holders to submit voting instructions by telephone
or the Internet is 11:59 p.m., Eastern Daylight Savings Time, on May 26, 2010.
How Will Voting on Any Other Business be Conducted?
We do not know of any business to be considered at the 2010 Annual Meeting other than the
election of three (3) Class I directors to our Board, the approval of the HealthStream, Inc.
2010 Stock Incentive Plan and the ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year ending December 31, 2010. If
any other business is presented at the Annual Meeting, your signed proxy card gives authority
to Robert A. Frist, Jr., our Chief Executive Officer, and Gerard M. Hayden, Jr., our Chief
Financial Officer, or either of them, to vote on such matters at their discretion.
What is a Quorum?
A quorum is a majority of the outstanding shares. The shares may be present at the meeting or
represented by proxy. There must be a quorum for business to be conducted at the meeting.
Proxies received but marked as abstentions and broker non-votes will be included in the
calculation of the number of shares considered to be present at the meeting.
What Vote is Required to Approve Each Item?
Each of the director nominees must receive affirmative votes from a plurality of the shares
voting to be elected.
The approval of the HealthStream, Inc. 2010 Stock Incentive Plan must receive affirmative votes
from a majority of the shares voting to be approved.
The ratification of the appointment of Ernst & Young LLP as the Companys independent
registered public accounting firm for the fiscal year ending December 31, 2010 must receive
affirmative votes from a majority of the shares voting to be approved.
What if I Abstain from Voting?
If you attend the meeting or send in your signed proxy card but abstain from voting on the
proposals, you will be counted for purposes of determining whether a quorum exists. So long as
a quorum is present, not voting will have no effect on whether the proposals are approved.
How do I Vote My Shares if They are Held in the Name Of My Broker (Street Name)?
If your shares are held by your broker, often referred to as in street name, you will receive
a form from your broker seeking instruction as to how your shares should be voted. The NASDAQ
Global Market (NASDAQ) rules provide that brokers and nominees may not exercise their
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voting discretion on certain non-routine matters without receiving instructions from the
beneficial owner of the shares. Therefore, if you do not issue instructions to your broker,
your broker is not allowed to exercise his or her voting discretion on certain non-routine
matters and will return a proxy card with no vote (the non-vote) on the non-routine matter.
Broker non-votes will be counted for the purpose of determining the presence of a quorum, but
will not be counted for determining the number of votes cast, as a broker non-vote is not
considered entitled to vote on the election of directors or the approval of the HealthStream,
Inc. 2010 Stock Incentive Plan. For the ratification of the independent registered public
accounting firm, absent receiving instructions from you, your broker will vote your shares at
his or her discretion on your behalf.
What is the Effect of a Broker Non-Vote?
So long as a quorum is present, a broker non-vote will have no effect on whether the proposals
are approved.
Who Will Count the Votes?
A representative of our transfer agent, ComputerShare, Canton, Massachusetts, will count the
votes and act as inspector of elections.
Where Can I Find the Voting Results?
We will announce the voting results at the Annual Meeting. We also will report the voting
results on Form 8-K, which we expect to file with the Securities and Exchange Commission, or
the SEC, within four business days following the meeting.
When are Shareholder Proposals Due in Order to be Included in Our Proxy Statement for the 2011
Annual Meeting?
Any shareholder proposals to be considered for inclusion in next years proxy statement must be
submitted in writing to Secretary, HealthStream, Inc., 209 10th Avenue South, Suite
450, Nashville, Tennessee 37203, prior to the close of business on December 30, 2010.
When are Other Shareholder Proposals Due?
Our Bylaws contain an advance notice provision that requires that a shareholders notice of a
proposal to be brought before an annual meeting must be timely. In order to be timely, the
notice must be addressed to our Secretary and delivered or mailed and received at our principal
executive offices not less than 120 days prior to the first anniversary of the date this notice
of annual meeting was provided to shareholders.
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How Can I Obtain Additional Information About the Company?
We will provide an electronic version of our Annual Report on Form 10-K for the year ended
December 31, 2009, excluding certain of its exhibits, on our website at www.healthstream.com,
or we will provide a copy without charge to any shareholder who makes a written request to
Investor Relations Department, HealthStream, Inc., 209 10th Avenue South, Suite 450,
Nashville, Tennessee 37203 or an oral request by calling (615) 301-3237. The Companys Annual
Report on Form 10-K and various other filings also may be accessed on the Internet at
www.healthstream.com or www.sec.gov. A copy of our Annual Report on Form 10-K for the year
ended December 31, 2009, excluding certain of its exhibits, is being mailed with this proxy
statement.
Can I Communicate Directly with Members of the Companys Board?
Yes, shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any Board
committee by sending an email to auditchair@healthstream.com (Audit Committee),
nomgovchair@healthstream.com (Nominating and Corporate Governance Committee) or
compchair@healthstream.com (Compensation Committee), or with our outside directors as a group
by sending an email to: outsidedirectors@healthstream.com. Our Compliance Officer, Kevin
OHara, reviews all such correspondence and regularly forwards to the Board a summary of all
such correspondence and copies of all correspondence that, in the opinion of the Compliance
Officer, deals with the functions of the Board or committees thereof or that he otherwise
determines requires their attention. Concerns relating to accounting, financial reporting,
internal controls or auditing matters are immediately brought to the attention of the Companys
Audit Committee and handled in accordance with procedures established by the Audit Committee.
Who Should I Contact if I Have Questions?
If you have any questions about the Annual Meeting or these proxy materials, please contact
Kevin OHara, our Senior Vice President, General Counsel and Secretary, or Mollie Condra, our
Associate Vice President of Communications, Research and Investor Relations, at 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203, (615) 301-3100. If you
are a registered shareholder and have any questions about your ownership of our common stock,
please contact our transfer agent, ComputerShare, at 250 Royall Street, Canton, Massachusetts
02021 and (800) 962-4284. If your shares are held in a brokerage account, please contact your
broker.
5
CORPORATE GOVERNANCE
You can access our corporate charter, Bylaws, Corporate Governance Principles, current
committee charters, Code of Conduct, Code of Ethics for executive officers and directors and other
corporate governance-related information on our website, www.healthstream.com (under the Corporate
Governance section of the Investors page), or by addressing a written request to HealthStream,
Inc., Attention: Secretary, 209 10th Avenue South, Suite 450, Nashville, Tennessee
37203.
We believe that effective corporate governance is important to our long-term viability and our
ability to create value for our shareholders. With leadership from our Nominating and Corporate
Governance Committee, our Board regularly evaluates regulatory developments and trends in corporate
governance to determine whether our policies and practices in this area should be enhanced. The
Nominating and Corporate Governance Committee also administers an annual skills assessment process
as well as an annual self and peer evaluation process for the Board. In addition, our directors
are encouraged to attend director education programs.
Board Meetings and Committees
Our business is managed under the direction of our Board. Our Board is responsible for
establishing our corporate policies and strategic objectives, reviewing our overall performance and
overseeing managements performance. The Board delegates the conduct of the business to our senior
management team. Directors have regular access to senior management. They may also seek
independent, outside advice. The Board considers all major decisions to be made by the Company.
The Board holds regular quarterly meetings, an annual strategic planning meeting, and meets on
other occasions when required by special circumstances. The Board operates pursuant to our
Corporate Governance Principles, a copy of which may be accessed in the Corporate Governance
section of our website at www.healthstream.com.
The Board currently consists of nine members, a portion of which are standing for re-election
and are identified, along with their biographical information, under Proposal I Election of
Directors. James F. Daniell, a current Class I director, has decided not to stand for re-election
to the Board. During 2009, our Board held seven meetings, the Audit Committee held ten meetings,
the Compensation Committee held one meeting and the Nominating and Corporate Governance Committee
held six meetings. No director attended fewer than 75 percent of the 2009 meetings of the Board and
its committees on which such director served, and as a group, the directors attended 90 percent of
their Board and committee meetings. Our Chairman and Chief Executive Officer, Robert A. Frist, Jr.,
as well as Jeffrey L. McLaren, Linda Rebrovick and Michael Shmerling attended last years annual
shareholder meeting. Our Board has adopted a policy strongly encouraging all of our directors to
attend the annual meeting of shareholders.
Each of our directors also devotes his or her time and attention to the Boards principal
standing committees. The Board has established three standing committees so that certain areas can
be addressed in more depth than may be possible at a full Board meeting. Ad hoc task forces are
also formed to consider acquisitions or other strategic issues. Each standing committee has a
written charter that has been approved by the committee and the Board and that is reviewed at least
annually. The committees, their primary functions and memberships are as follows:
Audit Committee. The Audit Committees primary duties and responsibilities are
oversight of the integrity of HealthStreams financial reporting process; oversight of our system
of internal controls regarding finance, accounting and legal compliance; oversight of the process
utilized by management for identifying, evaluating and mitigating various risks inherent in the
Companys business; selecting and evaluating the qualification, independence and performance of our
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independent registered public accounting firm; monitoring compliance with the Companys Code
of Ethics for executive officers and directors and Code of Conduct; monitoring the reporting
hotline; and providing an avenue of communication among the independent registered public
accounting firm, management and the Board.
The Audit Committee operates pursuant to the terms of a Restated Audit Committee Charter, a
copy of which is attached to this proxy statement as Appendix A and may be accessed in the
Corporate Governance section of our website at www.healthstream.com. During 2009, the members of
the Audit Committee were Dale Polley (chair), Michael Shmerling, and Jeffrey L. McLaren, each of
whom is independent within the meaning of the listing standards of NASDAQ and Rule 10A-3 of the
Securities Exchange Act. See Audit Committee Report for 2009.
Compensation Committee. The Compensation Committee has responsibility for reviewing
and approving the salaries, bonuses, and other compensation and benefits of our executive
officers; evaluating the performance of the Chief Executive Officer; establishing and reviewing
Board compensation; reviewing and advising management regarding benefits and other terms and
conditions of compensation of management; reviewing the Compensation Discussion and Analysis
section of this proxy statement; issuing the Compensation Committee report included in this proxy
statement; and administering the Companys 2000 Stock Incentive Plan (the 2000 Plan) and any
other incentive plans. The Compensation Committee operates pursuant to the terms of a
Compensation Committee Charter, a copy of which may be accessed in the Corporate Governance
section of our website at www.healthstream.com. Members of the Compensation Committee during 2009
included Thompson S. Dent (chair), Frank Gordon, and Michael Shmerling, each of whom is
independent within the meaning of the listing standards of NASDAQ. See Compensation Committee
Report for 2009.
Nominating and Corporate Governance Committee. The Nominating and Corporate
Governance Committee provides assistance to the Board in identifying and recommending individuals
qualified to serve as directors of the Company, reviews the composition of the Board, reviews and
recommends corporate governance policies for the Company and annually evaluates the skills and
performance of the Board. The Nominating and Corporate Governance Committee operates pursuant to
the terms of a Nominating and Corporate Governance Committee Charter, a copy of which may be
accessed in the Corporate Governance section of our website at www.healthstream.com.
Members of the Nominating and Corporate Governance Committee during 2009 included Linda Rebrovick
(chair), James F. Daniell and William W. Stead, each of whom is independent within the meaning of
the listing standards of NASDAQ.
Our Chairman and Chief Executive Officer proposes the agenda for the Board meetings and
presents the agenda to the Nominating and Corporate Governance Committee, which reviews the agenda
with our Chairman and may raise other matters to be included in the agenda or at the meetings.
All directors receive the agenda and supporting information in advance of the meetings. Directors
may raise other matters to be included in the agenda or at the meetings. Our Chairman and Chief
Executive Officer and other members of senior management make presentations to the Board at the
meetings and a substantial portion of the meeting time is devoted to the Boards discussion of and
questions regarding these presentations.
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Executive Sessions
The independent directors meet in executive session (i.e. with no members of management
present) periodically, in at least two regularly scheduled meetings each year. The Chair of the
Nominating and Corporate Governance Committee has been designated by the independent directors to
preside at these meetings.
Independent Directors
The Board has determined that James F. Daniell, Thompson S. Dent, Frank Gordon, Jeffrey L.
McLaren, Dale Polley, Linda Rebrovick, Michael Shmerling, and William W. Stead do not have any
relationship that, in the opinion of the Board, would interfere with the exercise of the directors
independent judgment in carrying out the responsibilities of a director and none of such directors
has any relationship with the Company which would cause him or her to fail to meet the definition
of independent under the listing standards of NASDAQ. All members of the standing committees of
the Board are considered independent consistent with these rules.
Independence, Financial Literacy and Designation of Financial Experts
The Audit Committee of the Board has determined that all members of the Audit Committee are
financially literate under the current listing standards of NASDAQ. The Board also determined that
Dale Polley and Michael Shmerling each qualify as an Audit Committee Financial Expert as defined
by the regulations of the SEC adopted pursuant to the Sarbanes-Oxley Act of 2002 and that Mr.
Polley and Mr. Shmerling are independent within the meaning of the listing standards of NASDAQ
and Rule 10A-3 of the Securities Exchange Act.
Skills Assessment and Board Evaluation Process
The Nominating and Corporate Governance Committee is responsible for assessing the Boards
skills, evaluating director performance and providing feedback to directors for performance
improvement. Further, the Nominating and Corporate Governance Committee annually assesses the
skills required of the Board to support appropriate governance and corporate oversight. In
connection with these responsibilities, the Nominating and Corporate Governance Committee annually
conducts a board skills assessment as well as self and peer evaluations for the full Board. The
Board evaluation process includes self and peer reviews, suggestions for individual improvement,
and year to year comparison and trend analysis for both individual directors and the Board on a
composite basis. The Board annually reviews the results to improve effectiveness of the Board as a
whole. The skills assessment and Board evaluation processes are used to determine skill
requirements for new director nominations, assessing committee assignments, reviewing the
qualifications of incumbent directors to determine whether to recommend them to the Board as
nominees for re-election and to support improvement of the effectiveness of the Board.
Leadership Structure
The Board does not have a policy regarding the separation of the roles of Chief Executive
Officer and Chairman of the Board as the Board believes it is in the best interests of the Company
to make that determination based on the position and direction of the Company and the membership of
the Board. The Board has determined that having the Companys Chief Executive Officer serve as
Chairman is in the best interest of the Companys shareholders at this time. This structure makes
the best use of the Chief Executive Officers extensive knowledge of the Company and its industry,
as well as fostering greater communication between the Companys management and the Board.
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Risk Oversight
The Board believes an effective risk management system will (1) timely identify the material
risks that the Company faces, (2) communicate necessary information with respect to material risks
to senior executives and, as appropriate, to the Board or relevant Board committee, (3) implement
appropriate and responsive risk management strategies consistent with Companys risk profile, and
(4) integrate risk management into Company decision-making. The Board has designated the Audit
Committee to take the lead in overseeing risk management, and the Audit Committee makes periodic
reports to the Board regarding briefings provided by management and advisors as well as the Audit
Committees own analysis and conclusions regarding the adequacy of the Companys risk management
processes. In addition, the Board encourages management to promote a corporate culture that
incorporates risk management into the Companys corporate strategy and day-to-day business
operations. The Board also continually works, with the input of the Companys executive officers,
to assess and analyze the most likely areas of future risk for the Company.
In addition to the Audit Committee, the other committees of the Board consider the risks
within their areas of responsibility. For example, the Compensation Committee considers the risks
that may be implicated by our executive compensation programs.
Nominating Committee Process and Board Diversity
The Nominating and Corporate Governance Committee is responsible for identifying qualified
individuals to serve as members of the companys Board as well as reviewing the qualifications and
performance of incumbent directors to determine whether to recommend them to the Board as nominees
for re-election. In identifying candidates for membership on the Board, the Nominating and
Corporate Governance Committee shall take into account all factors it considers appropriate, which
may include (a) ensuring that the Board, as a whole, is diverse and consists of individuals with
various and relevant career experience, relevant technical skills, industry knowledge and
experience, financial expertise (including expertise that could qualify a director as an audit
committee financial expert, as that term is defined by the rules of the SEC), and local or
community ties and (b) minimum individual qualifications, including strength of character, mature
judgment, time availability, familiarity with the Companys business and industry, independence of
thought and an ability to work collegially. The Nominating and Corporate Governance Committee also
may consider the extent to which the candidate would fill a present need on the Board. With
respect to new candidates for Board service, a full evaluation generally also includes a detailed
background check.
The Company does not have a formal policy with regard to the consideration of diversity in
identifying director nominees, but the Nominating and Corporate Governance Committee strives to
nominate directors with a variety of complementary skills and backgrounds so that, as a group, the
Board will possess the appropriate talent, skills, and expertise to oversee the Companys business.
The Nominating and Corporate Governance Committee will consider nominees for the Board
recommended by shareholders. Shareholders may propose nominees for consideration by the Nominating
and Corporate Governance Committee by submitting the names and supporting information to:
Secretary, HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee
37203. Shareholder recommendations for nominees must include certain biographical and other
information, which may be found in the Companys Amended and Restated Bylaws, and the proposed
nominees written consent to nomination. The recommendations must be delivered or mailed and
received at our principal executive offices not less than 120 days prior to the first anniversary
of the date this notice of annual meeting was provided to shareholders (December 30, 2010).
9
Limitations on Other Board Service
Our Code of Conduct and Governance Principles provide that a director may not serve on more
than two other public company boards without Board approval. Otherwise, we do not believe that our
directors should be categorically prohibited from serving on boards and/or board committees of
other organizations. Service on boards and/or committees of other organizations must also be
consistent with our conflict of interest policy, as set forth in our Code of Conduct and Code of
Ethics for executive officers and directors, which, among other things, require a director to
provide notice to the Board of his or her acceptance of a nomination to serve on the board of
another public company.
Communication with the Board
Shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any committee by
sending an email to auditchair@healthstream.com (Audit Committee), nomgovchair@healthstream.com
(Nominating and Corporate Governance Committee) or compchair@healthstream.com (Compensation
Committee), or with our outside directors as a group by sending an email to
outsidedirectors@healthstream.com. Our Compliance Officer, Kevin OHara, reviews all such
correspondence and regularly forwards to the Board a summary of all such correspondence and copies
of all correspondence that, in the opinion of the Compliance Officer, deals with the functions of
the Board or committees thereof or that he otherwise determines requires their attention. Concerns
relating to accounting, financial reporting, internal controls or auditing matters are immediately
brought to the attention of the Companys Audit Committee and handled in accordance with procedures
established by the Audit Committee.
Certain Relationships and Related Transactions
Since the beginning of the last fiscal year, we are aware of no related party transactions
between us and any of our directors, executive officers, five percent shareholders or their family
members which may require disclosure under Item 404 of Regulation S-K under the Securities Exchange
Act of 1934, as amended (Securities Exchange Act).
Pursuant to its written charter, the Audit Committee reviews and approves all related party
transactions involving our directors, executive officers, immediate family members, or other
entities by which any of the foregoing persons are employed (Related Party). In connection with
this review and approval, the Committee reviews the relevant information and facts available to it
regarding any transactions being considered or reviewed and takes into account factors such as the
Related Partys relationship to the Company and interest (direct or indirect) in the transaction,
the terms of the transaction and the benefits and risks to the Company of the transaction.
10
Compensation Committee Interlocks and Insider Participation
The members of the Compensation Committee are responsible for determining executive
compensation and stock option grants to executive officers. Members of the Compensation Committee
during 2009 included Thompson S. Dent, Frank Gordon and Michael Shmerling, each of whom is
independent within the meaning of the listing standards of NASDAQ. None of these persons has at
any time been an officer or employee of the Company or any of its subsidiaries. In addition, there
are no relationships among the Companys executive officers, members of the Compensation Committee
or entities whose executive serves on the Board or the Compensation Committee that require
disclosure under applicable SEC regulations.
Code of Conduct
The Company has established a Code of Conduct that applies to all directors and employees of
HealthStream, Inc. The purpose of the Code of Conduct is, among other things, to provide written
standards for our directors and employees that are reasonably designed to support high standards of
business and personal ethics in the discharge of their duties. A copy of the Code of Conduct may
be accessed in the Corporate Governance section of our website at www.healthstream.com.
Code of Ethics for Executive Officers and Directors
The Company has established a Code of Ethics that applies to all executive officers and
directors of HealthStream, Inc., including our principal executive officer, principal financial
officer, and principal accounting officer. The purpose of the Code of Ethics is, among other
things, to provide written standards that are reasonably designed to deter wrongdoing and to
promote: honest and ethical conduct, including ethical handling of actual or apparent conflicts of
interest; full, fair, accurate, timely, and understandable disclosure in reports and documents
filed with the SEC and other public communications by the Company; compliance with applicable
governmental laws, rules and regulations; prompt internal reporting of violations of the code; and
accountability for adherence to the code. A copy of the Code of Ethics, as well as any amendments
to or waivers from the Code of Ethics, may be accessed in the Corporate Governance section of our
website at www.healthstream.com.
Mandatory Holding Periods
Stock option grants to members of the Board in 2009 vest annually, in two equal increments as
of the first and second anniversaries of the grant date, and are not subject to a mandatory holding
period after exercise.
Succession Planning
Annually, during an executive session of our directors, our Board reviews the Companys
succession plan. In preparation for this session, the Nominating and Corporate Governance
Committee reviews the Companys succession plan with our Chairman and Chief Executive Officer.
Director Orientation
Upon nomination by the Board of a new director, management and the Nominating and Corporate
Governance Committee conduct an orientation session with the new director. During this session,
the director is provided with an overview of the Companys operations, its organizational
structure, its products and services, managements risk assessment, corporate governance documents
and guidelines, compliance and reporting requirements, as well as our annual Board calendar.
Orientation is further customized to address anticipated committee assignments or specific requests
of our directors.
11
Strategic Planning
The Board and executive team meet annually to review the Companys strategic plan. During
this session, discussions include a high level review of the Companys mission and vision as well
as the Companys strategic plan for the next three to five years.
AUDIT COMMITTEE REPORT FOR 2009
The Audit Committee of the Board is comprised of three directors who are independent
directors as defined under NASDAQ Rule 5605(a)(2). The members of the Audit Committee are
considered independent because they satisfy the independence requirements for directors prescribed
by the NASDAQ listing standards and Rule 10A-3 of the Securities Exchange Act. During 2009, the
members of the Audit Committee were Dale Polley, Michael Shmerling, and Jeffrey L. McLaren. Mr.
Polley is the Chairman of the Committee.
In accordance with its written charter, the Audit Committee is charged with oversight of the
integrity of HealthStreams financial reporting process; our system of internal controls regarding
finance, accounting and legal compliance; the qualification, independence and performance of our
independent registered public accounting firm; and the process utilized by management for
identifying, evaluating and mitigating risks inherent in the business. Management has the primary
responsibility for the financial statements and the reporting process including the systems of
internal controls. Among other things, the Committee monitors preparation by our management of
quarterly and annual financial reports and interim earnings releases; reviews Managements
Discussion and Analysis of Financial Condition and Results of Operations prior to the filing of
our periodic reports with the SEC; supervises our relationship with our independent registered
public accounting firm, including making decisions with respect to appointment or removal,
reviewing the scope of audit services, approving audit and non-audit services and annually
evaluating the independent registered public accounting firms independence; and oversees
managements implementation and maintenance of effective systems of internal accounting and
disclosure controls, including review of our policies relating to legal and regulatory compliance.
In fulfilling its oversight responsibilities, the Audit Committee reviewed the audited financial
statements in the Annual Report with management including a discussion of the quality, not just
the acceptability, of the accounting principles, the reasonableness of significant judgments, and
the clarity of disclosures in the financial statements.
The Audit Committee reviewed with the independent registered public accounting firm, who is
responsible for expressing an opinion on the conformity of our audited financial statements with
generally accepted accounting principles, their judgments as to the quality, not just the
acceptability, of the Companys accounting principles and such other matters as are required to be
discussed with the Committee by Statement on Auditing Standards No. 61, as amended (AICPA
Professional Standards, Vol. 1. AU section 380), as adopted by the Public Company Accounting
Oversight Board in Rule 3200T. In addition, the Audit Committee has discussed with the
independent registered public accounting firm their independence from management and the Company,
including matters in the written disclosures required by the Public Company Accounting Oversight
Boards applicable requirements, and considered the compatibility of non-audit services with the
independent registered public accounting firms independence.
The Audit Committee discussed with the Companys independent registered public accounting
firm the overall scope and plans for their audit. The Audit Committee meets with the independent
registered public accounting firm, with and without management present, to discuss the results of
their examinations, their understanding of the Companys internal controls, and the overall
quality of the Companys financial reporting.
12
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board (and the Board approved) that the audited financial statements be included in the
Annual Report on Form 10-K for the year ended December 31, 2009 for filing with the SEC.
The Audit Committee is governed by a restated charter. The Audit Committee held ten meetings
during fiscal year 2009.
Dale Polley, Audit Committee Chairman
Jeffrey L. McLaren, Audit Committee Member
Michael Shmerling, Audit Committee Member
The foregoing report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
ITEM ONE ELECTION OF DIRECTORS
The Board is divided into three classes (Class I, Class II and Class III). At each annual
meeting of shareholders, directors constituting one class are elected for a three-year term.
Directors who were elected by the Board to fill a vacancy in a class whose term expires in a later
year are elected for a term equal to the remaining term for their respective class. The Fourth
Amended and Restated Charter of the Company provides that each class shall consist, as nearly as
may be possible, of one-third of the total number of directors constituting the entire Board. The
current Board is comprised of nine members. James F. Daniell, M.D., a current Class I director,
is not standing for re-election at the Annual Meeting. At this time, the Board has not nominated a
replacement for Dr. Daniell, therefore, after the Annual Meeting our Board will be comprised of
eight members. Three members of the Board will be elected as Class I directors at the Annual
Meeting.
The Board has nominated and recommends to the shareholders, Thompson S. Dent, Dale Polley and
William W. Stead, M.D., for election as Class I directors to serve until the annual meeting of
shareholders in 2013 and until such time as their respective successors are duly elected and
qualified. Mr. Dent, Mr. Polley and Dr. Stead are currently Class I directors of the Company
having been previously elected by the shareholders.
If any of the nominees should become unable to accept election, the persons named in the proxy
may vote for such other person or persons as may be designated by the Board. Management has no
reason to believe that any of the nominees named above will be unable to serve. Certain information
with respect to directors who are nominees for election at the Annual Meeting and with respect to
continuing directors who are not nominees for election at the Annual Meeting is set forth on the
following pages.
The directors shall be elected by a plurality of the votes cast in the election by the holders
of the common stock represented and entitled to vote at the Annual Meeting.
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Principal Occupation/Directorships/Qualifications |
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Director Since |
Director Nominees: |
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Class I Directors
(Terms Expire 2013) |
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Thompson S. Dent
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60 |
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Mr. Dent is a principal in London based PLATINUM
ATLANTIC LLC which develops and manages healthcare
businesses. At present they are launching, in the
UK, Cognitive Health Ltd., which intends to become
the leader in the diagnosis and care management of
individuals with symptoms of memory loss and
cognitive impairment. Mr. Dent served as president
and chief executive officer of MedTel International
Corporation, an international diagnostic imaging
company based in Nashville, TN, from June 2004 to
January 2009. Mr. Dent is a co-founder of PhyCor,
Inc., a physician practice and IPA management
company. Mr. Dent served as chairman of the board and
chief executive officer of PhyCor from June 2000 to
February 2002 at which time he transitioned out of
the company and continued as its chairman until
August 2002. Mr. Dent holds a Masters in Healthcare
Administration from The George Washington University
and a Bachelors degree in Business from Mississippi
State University. On January 31, 2002, PhyCor and
certain of its subsidiaries filed a voluntary
petition for reorganization relief under Chapter 11
of the Bankruptcy Code. The Chapter 11 reorganization
plan, captioned In re PhyCor, Inc., et. al., Case No.
02-40278 (PcB) in the U.S. Bankruptcy Court for the
Southern District of New York, was confirmed on July
31, 2002.
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1995 |
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The Company believes that Mr. Dents more than
thirty-five years of healthcare services industry
expertise, including service on numerous public and
private healthcare company boards and committees,
give him the qualifications and skills to serve as a
director. |
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Dale Polley
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60 |
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Mr. Polley retired as a vice chairman and member of
the board of directors of First American Corporation
and First American National Bank in 2000. In the nine
years preceding these positions, Mr. Polley served in
various executive management positions at First
American, which included serving as its president
from 1997 to 1999. Mr. Polley serves on the board of
directors of OCharleys Inc., a restaurant company,
and Pinnacle Financial Partners, Inc., a financial
institution, both public companies headquartered in
Nashville, Tennessee, as well as several non-profit
organizations. Mr. Polley served as a director for
the Federal Reserve Bank of Atlanta, Nashville
branch, from 1995 to 2001. Mr. Polley earned a
Bachelor of Business Administration in accounting
from Memphis State University.
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2006 |
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The Company believes that Mr. Polleys financial and
business expertise, as well as a diversified
background of service as a director on several other
public companies, give him the qualifications and
skills to serve as a director. |
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Class I Director
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William W. Stead,
M.D.
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61 |
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Dr. Stead has served as associate vice chancellor for
health affairs and chief information officer of
Vanderbilt University since 1991, and he is currently
Chief Strategy and Information Officer at the
Universitys Medical Center. He is a founding fellow
of the American College of Medical Informatics and
the American Institute for Engineering in Biology and
Medicine and a member of the Institute of Medicine of
the National Academies. He served as a presidential
appointee to the Systemic Interoperability
Commission. He is past Chairman, Board of Regents,
National Library of Medicine, and Past President of
the American College of Medical Informatics. Dr.
Stead earned a Bachelor of Arts in chemistry and an
M.D. from Duke University.
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1998 |
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The Company believes that Dr. Steads service as
Chief Strategy and Information Officer for Vanderbilt
University Medical Center, plus memberships in
organizations devoted to the study of medical
information, give him the qualifications and skills
to serve as a director. |
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Continuing Director: |
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Class II Director
(Term Expires 2011) |
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Jeffrey L. McLaren
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43 |
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Mr. McLaren is the chief executive officer of
Medaxion, LLC, a provider of peri-operative
information services, and the chief executive officer
of Southern Genesis, LLC, a management consulting
company. From 2003 to 2007, he served as chief
executive officer of Safer Sleep LLC, a provider of
anesthesia information systems. Mr. McLaren, one of
our co-founders, served as our president from 1990 to
2000 and as our chief product officer from 1999 to
2000. Mr. McLaren graduated from Trinity University
with a Bachelor of Arts in both business and
philosophy.
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1990 |
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The Company believes that Mr. McLarens extensive
healthcare business expertise, along with his
intimate knowledge of the Companys operations, give
him the qualifications and skills to serve as a
director. |
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Class II Directors
(Terms Expire 2011) |
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Linda Rebrovick
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54 |
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Ms. Rebrovick is chief executive officer of Consensus
Point, a prediction market software and services
company. She previously served as a principal and
officer at NMG Advisers, Inc., a management
consulting company from August 2007 to December 2008.
From May 2005 to August 2007, she served as vice
president of healthcare sales for Dell Inc., a global
systems and services company. From January 2001 to
May 2005, Ms. Rebrovick was executive vice president
and chief marketing officer of BearingPoint, Inc.,
formerly KPMG Consulting, Inc. From June 2001 to
August 2005, Ms. Rebrovick served on the board of
directors and audit committee of Pinnacle Financial
Partners, Inc., a financial institution. Ms.
Rebrovick received a Bachelor of Science in marketing
from Auburn University.
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2001 |
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The Company believes that Ms. Rebrovicks public and
private company board and executive experience,
financial and business expertise, and her background
as an officer and leader of global healthcare and
management technology consulting companies, give her
the qualifications and skills to serve as a director. |
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Michael Shmerling
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54 |
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Mr. Shmerling is Chairman of the Choice Food Group, a
manufacturer and distributor of food products
throughout the United States. Mr. Shmerling has also
served as a senior advisor to Krolls Background
Screening Group, a Marsh & McLennan Company since
August 2005. From August 2004 through August 2005,
Mr. Shmerling served as Chairman of Krolls
Background Screening Group. From May 2001 until July
2004, Mr. Shmerling served as Executive Vice
President of Kroll, Inc., a risk consulting company,
as well as serving on Krolls board of directors.
Mr. Shmerling serves on the board of directors of
Renasant Bank, a financial institution, as well as
several non-profit organizations. Mr. Shmerling
received a Bachelor of Accountancy from the
University of Oklahoma.
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2005 |
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The Company believes that Mr. Shmerlings financial
and business expertise, including a diversified
background of managing and directing a variety of
public and private companies, give him the
qualifications and skills to serve as a director. |
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Class III Directors
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Robert A. Frist, Jr.
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43 |
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Robert A. Frist, Jr., one of our co-founders,
has served as our chief executive officer and
chairman of the board of directors since 1990. Mr.
Frist graduated with a Bachelor of Science in
business with concentrations in finance, economics
and marketing from Trinity University.
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1990 |
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The Company believes that Mr. Frists experience
managing the day-to-day operations of the Companys
business, along with his active involvement with the
Company since its inception and a comprehensive
understanding of the Companys mission, give him the
qualifications and skills to serve as a director. |
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Frank Gordon
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47 |
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Mr. Gordon has served as managing partner of
Crofton Capital LLP, a private equity fund since
January 2004. From 1998 through 2004, Mr. Gordon
served as vice president of development and managed
care of MediSphere Health Partners, Inc., a health
care services company. Mr. Gordon serves on the
board of directors of Sy.Med Development, Inc. a
healthcare provider credentialing application and
data management company. Mr. Gordon earned a Bachelor
of Science from the University of Texas in Austin and
a Masters in Business Administration from Georgia
State University.
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2002 |
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The Company believes that Mr. Gordons extensive
healthcare business experience, with both start-up
and well established companies, give him the
qualifications and skills to serve as a director. |
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THE BOARD RECOMMENDS THAT YOU VOTE FOR EACH OF THE DIRECTOR NOMINEES.
ITEM TWO APPROVAL OF THE HEALTHSTREAM, INC.
2010 STOCK INCENTIVE PLAN
On April 26, 2010, the Companys Board approved for submission to a vote of the shareholders
the HealthStream, Inc. 2010 Stock Incentive Plan (the Plan).
Why the Board Recommends You Vote For This Proposal
We believe that equity incentives are critical in attracting and retaining talented employees
in the Companys industry and linking their compensation to the long-term interests of the Company
and its shareholders. The Companys 2000 Stock Incentive Plan was approved by our shareholders in
2000 and expired on April 10, 2010. At the time of expiration, the 2000 Stock Incentive Plan still
had 1,093,387 shares available for grant. Since our 2000 Stock Incentive Plan has expired, the
approval of the HealthStream, Inc. 2010 Stock Incentive Plan is necessary to allow the Company to
continue to provide such incentives. The 2010 Stock Incentive Plan would authorize the grant of the
1,093,387 awards that were available for grant at the time of the expiration of the 2000 plan as
well as 406,613 additional awards. We believe this will provide the Company with three to five
years of available awards based on its historical and anticipated future practices. The Company
17
would be at
a significant competitive disadvantage if it were not able to use equity-based awards as part of
its compensation programs for employees. Without equity compensation, our ability to recruit,
retain and incentivize employees would be challenging.
The Company recognizes that equity compensation programs dilute shareholder equity and need to
be used judiciously. If adopted, the Committee intends to administer the HealthStream, Inc. 2010
Equity Incentive Plan in a manner consistent with our historical practices. We believe our
historical share utilization rate has been prudent and mindful of shareholder interests.
In utilizing equity for our long-term incentive compensation programs and analyzing the impact
of utilizing equity on our shareholders, we consider the Companys burn rate and overhang. Burn
rate is defined as the number of shares granted during the calendar year divided by the undiluted
weighted average number of common shares outstanding. This provides a measure of the potential
dilutive impact of the Companys equity awards. For fiscal 2009 the Companys burn rate was 1.3%,
and the Companys three-year average burn rate from fiscal 2007 through fiscal 2009 was 2.0%.
Overhang is defined as the total number of equity awards outstanding, plus shares available to be
granted, divided by total common shares outstanding plus the equity award shares. Overhang measures
the potential dilutive effect of all outstanding equity awards and shares available for future
grants. The Companys overhang as of March 31, 2010 was 14.4%. If the proposed 1,500,000 shares
under the HealthStream, Inc. 2010 Stock Incentive Plan (which include 1,093,387 previously
authorized shares carried over from the HealthStream, Inc. 2000 Stock Incentive Plan) are included
in the calculation, the Companys overhang would be 15.7%.
The Company believes that the burn rate and overhang are reasonable in relation to companies
in the same or similar industry and reflect the sound compensation practices of the Company and a
judicious use of equity for compensation purposes.
The material terms of the plan are discussed below. This discussion is qualified in its
entirety by the terms of the plan, a copy of which has been filed with this proxy statement and is
incorporated herein by reference.
Key Features
The Healthstream, Inc. 2010 Stock Incentive Plan includes the following key features, all of
which are further described in the Summary of Material Terms below:
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Stock options cannot be granted at less than 100 percent of fair market value on the
date of the grant, and options can expire no later than 10 years after the date of grant; |
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Any repricing of stock options or stock appreciation rights (SARs) requires
shareholder approval; and |
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Material amendments of the Plan require shareholder approval. |
Summary of Material Terms
Purpose. The purpose of the Plan is to promote the interests of the Company and its
shareholders by (i) attracting and retaining key officers, employees and directors of, and
consultants to, the Company; (ii) motivating such individuals by means of performance-related
incentives to achieve long-range performance goals; (iii) enabling such individuals to participate
in the long-term growth and financial success of the Company; (iv) encouraging ownership of stock in the Company
18
by such individuals; and (v) linking their compensation to the long-term interests of the Company and
its shareholders.
Eligibility and Administration of the Plan. Any employee, director or consultant shall be
eligible to be a designated participant. The Plan will be administered by a Committee composed of
at least two non-employee directors, within the meaning of Section 16 of the Securities Exchange
Act, and Rule 16b-3 thereunder, each of whom is designated as: (i) an outside director for
purposes of Section 162(m) of the Internal Revenue Code of 1986, as amended (the Code), and (ii)
independent within the meaning of the listing standards of NASDAQ.
Subject to the terms of the Plan and applicable law, and in addition to other express powers
and authorizations conferred on the Committee by the Plan, the Committee shall have full power and
authority in its discretion (and in accordance with Section 409A of the Code with respect to awards
subject thereto) to: (i) designate participants; (ii) determine eligibility for participation in
the Plan and decide all questions concerning eligibility for and the amount of awards under the
Plan; (iii) determine the type or types of awards to be granted to a participant; (iv) determine
the number of shares to be covered by, or with respect to which payments, rights or other matters
are to be calculated in connection with awards; (v) determine the timing, terms, and conditions of
any award; (vi) accelerate the time at which all or any part of an award may be settled or
exercised; (vii) determine whether, to what extent, and under what circumstances awards may be
settled or exercised in cash, shares, other securities, other awards or other property, or
canceled, forfeited or suspended and the method or methods by which awards may be settled,
exercised, canceled, forfeited or suspended; (viii) determine whether, to what extent, and under
what circumstances cash, shares, other securities, other awards, other property, and other amounts
payable with respect to an award shall be deferred either automatically or at the election of the
holder thereof or of the Committee; (ix) grant awards as an alternative to, or as the form of
payment for grants or rights earned or payable under, other bonus or compensation plans,
arrangements or policies of the Company or a subsidiary or affiliate; (x) grant substitute awards
on such terms and conditions as the Committee may prescribe, subject to compliance with the
incentive stock option rules under Section 422 of the Code and the nonqualified deferred
compensation rules under Section 409A of the Code, where applicable; (xi) make all determinations
under the Plan concerning any participants separation from service with the Company or a
subsidiary or affiliate, including whether such separation occurs by reason of cause, good reason,
disability, retirement, or in connection with a change in control and whether a leave constitutes a
separation from service; (xii) interpret and administer the Plan and any instrument or agreement
relating to, or award made under, the Plan; (xiii) amend or modify the terms of any award at or
after grant with the consent of the holder of the award; (xiv) establish, amend, suspend or waive
such rules and regulations and appoint such agents as it shall deem appropriate for the proper
administration of the Plan; and (xv) make any other determination and take any other action that
the Committee deems necessary or desirable for the administration of the Plan.
Limitations on Plan Awards. No participant may receive options or SARs under the Plan in any
calendar year that, taken together, relate to more than 200,000 shares. With respect to any
covered officer, the maximum annual number of shares in respect of which all performance awards may
be granted under the Plan is 150,000 and the maximum amount of all performance awards that are
settled in cash and that may be granted under the Plan in any year is $1,500,000.
Shares Subject to Plan. The number of shares of common stock which may be issued pursuant to
all awards after the effective date of the Plan is equal to the sum of (i) 406,613 shares and (ii)
the number of shares available for grant under the HealthStream, Inc. 2000 Stock Incentive Plan, as
amended (the 2000 Plan), as of the end of the day that is the effective date of the Plan. Each
share issued pursuant to an option shall reduce the share reserve by one (1) share. Each share
subject
19
to a redeemed portion of a SAR shall reduce the share reserve by one (1) share. Each share
issued pursuant to a restricted stock award or a restricted stock unit award shall reduce the share
reserve by one and one-half (1.5) shares. If any award granted under the Plan (whether before or
after the effective date of the Plan) shall expire, terminate, be settled in cash (in whole or in
part) or otherwise be forfeited or canceled for any reason before it has vested or been exercised
in full, the shares subject to such award shall, to the extent of such expiration, cash settlement,
forfeiture, or termination, again be available for awards under the Plan. If any award granted
under the 2000 Plan shall expire, terminate, be settled in cash (in whole or in part) or otherwise
be forfeited or canceled for any reason before it has vested or been exercised in full, the shares
subject to such award shall, to the extent of such expiration, cash settlement, forfeiture, or
termination, again be available for awards under the Plan, and the share reserve shall be
increased. The Committee may make such other determinations regarding the counting of shares
issued pursuant to the Plan as it deems necessary or advisable, provided that such determinations
shall be permitted by law. Notwithstanding the foregoing, if an option or SAR is exercised, in
whole or in part, by tender of shares or if the Companys tax withholding obligation is satisfied
by withholding shares, the number of shares deemed to have been issued under the Plan shall be the
number of shares that were subject to the option or SAR or portion thereof, and not the net number
of shares actually issued and any SARs to be settled in shares shall be counted in full against the
number of shares available for issuance under the Plan, regardless of the number of shares issued
upon the settlement of the SAR. Any shares that again become available for grant shall be added
back as (i) one (1) share if such shares were subject to options or SARs granted under the Plan or
options or SARs granted under the 2000 Plan, and (ii) as one and one-half (1.5) shares if such
Shares were subject to awards other than options or SARs granted under the Plan or awards other
than options or SARs granted under the 2000 Plan.
Stock Options and Stock Appreciation Rights. The Committee shall have sole and complete
authority to determine the participants to whom options and SARs shall be granted, the number of
shares subject to each award, the exercise price and the conditions and limitations applicable to
the exercise of each option and SAR. An option may be granted with or without a related SAR. An
SAR may be granted with or without a related option. The grant of an option or SAR shall occur
when the Committee by resolution, written consent or other appropriate action determines to grant
such option or SAR for a particular number of shares to a particular participant at a particular
option price or grant price, as the case may be, or such later date as the Committee shall specify
in such resolution, written consent or other appropriate action. The Committee shall have the
authority to grant incentive stock options and to grant non-qualified stock options. In the case
of incentive stock options, the terms and conditions of such grants shall be subject to and comply
with Section 422 of the Code, as from time to time amended, and any regulations implementing such
statute. To the extent the aggregate fair market value (determined at the time the incentive stock
option is granted) of the shares with respect to which all incentive stock options are exercisable
for the first time by an employee during any calendar year (under all plans described in Section
422(d) of the Code of the employees employer corporation and its parent and Subsidiaries) exceeds
$100,000, such options shall be treated as non-qualified stock options. Incentive stock options
may not be granted to any individual who, at the time of grant owns stock possessing more than 10
percent of the total combined voting power of all of the outstanding common stock of the Company or
any of its subsidiaries, unless the exercise price is not less than 110 percent of the fair market
value of the common stock on the date of the grant and the exercise of such option is prohibited by
its terms after the expiration of 5 years from the date of grant of such option.
Each option and SAR shall be exercisable at such times and subject to such terms and
conditions as the Committee may, in its sole discretion, specify in the applicable award agreement
or thereafter. The Committee may impose such conditions with respect to the exercise of options or
20
SARs, including without limitation, any relating to the application of federal, state or foreign
securities laws or the Code, as it may deem necessary or advisable. The exercise of any option
granted under the Plan shall be effective only at such time as the sale of shares pursuant to such
exercise will not violate any state or federal securities or other laws.
An option or SAR may be exercised in whole or in part at any time, with respect to whole
shares only, within the period permitted thereunder for the exercise thereof, and shall be
exercised by written notice of intent to exercise the option or SAR, delivered to the Company at
its principal office, and payment in full to the Company at the direction of the Committee of the
amount of the option price for the number of Shares with respect to which the option is then being
exercised.
Payment of the option price shall be made in (i) cash or cash equivalents, or, (ii) at the
discretion of the Committee, by transfer, either actually or by attestation, to the Company of
unencumbered shares previously acquired by the participant, valued at the fair market value of such
shares on the date of exercise (or next succeeding trading date, if the date of exercise is not a
trading date), together with any applicable withholding taxes, such transfer to be upon such terms
and conditions as determined by the Committee, (iii) by a combination of (i) or (ii), or (iv) by
any other method approved or accepted by the Committee in its sole discretion, including, if the
Committee so determines, (x) a cashless (broker-assisted) exercise that complies with applicable
laws or (y) withholding shares (net-exercise) otherwise deliverable to the participant pursuant to
the option having an aggregate fair market value at the time of exercise equal to the total option
price. Until the optionee has been issued the shares subject to such exercise, he or she shall
possess no rights as a stockholder with respect to such shares. The Company reserves, at any and
all times in the Companys sole discretion, the right to establish, decline to approve or terminate
any program or procedures for the exercise of options by means of a method set forth in subsection
(iv) above, including with respect to one or more participants specified by the Company
notwithstanding that such program or procedures may be available to other participants.
Restricted Shares and Restricted Share Units. The Committee shall have sole and complete
authority to determine the participants to whom restricted shares and restricted share units shall
be granted, the number of restricted shares and/or the number of restricted share units to be
granted to each participant, the duration of the period during which, and the conditions under
which, the restricted shares and restricted share units may be forfeited to the Company, and the
other terms and conditions of such awards. The restricted share and restricted share unit awards
shall be evidenced by award agreements in such form as the Committee shall from time to time
approve, which agreements shall comply with and be subject to the terms and conditions provided
hereunder and any additional terms and conditions established by the Committee that are consistent
with the terms of the Plan.
Each restricted share and restricted share unit award made under the Plan shall be for such
number of shares as shall be determined by the Committee and set forth in the award agreement
containing the terms of such restricted share or restricted share unit award. Such agreement shall
set forth a period of time during which the grantee must remain in the continuous employment (or
other service-providing capacity) of the Company in order for the forfeiture and transfer
restrictions to lapse. If the Committee so determines, the restrictions may lapse during such
restricted period in installments with respect to specified portions of the shares covered by the
restricted share or restricted share unit award. The award agreement may also, in the discretion
of the Committee, set forth performance or other conditions that will subject the shares to
forfeiture and transfer restrictions. The Committee may, at its discretion, waive all or any part
of the restrictions applicable to any or all outstanding restricted share and restricted share unit
awards.
21
Each restricted share unit shall have a value equal to the fair market value of a share.
Restricted share units may be paid in cash, shares, other securities or other property, as
determined in the sole discretion of the Committee, upon the lapse of the restrictions applicable
thereto, or otherwise in accordance with the applicable award agreement. The applicable award
agreement shall specify whether a participant will be entitled to receive dividend equivalent
rights in respect of restricted share units at the time of any payment of dividends to shareholders
on shares.
Performance Awards. The Committee shall have sole and complete authority to determine the
participants who shall receive a performance award, which shall consist of a right that is (i)
denominated in cash or shares (including but not limited to restricted shares and restricted share
units), (ii) valued, as determined by the Committee, in accordance with the achievement of such
performance goals during such performance periods as the Committee shall establish, and (iii)
payable at such time and in such form as the Committee shall determine.
Subject to the terms of the Plan and any applicable award agreement, the Committee shall
determine the performance goals to be achieved during any performance period, the length of any
performance period, the amount of any performance award and the amount and kind of any payment or
transfer to be made pursuant to any performance award, and may amend specific provisions of the
performance award; provided, however, that such amendment may not adversely affect existing
performance awards made within a performance period commencing prior to implementation of the
amendment.
Performance awards may be paid in a lump sum or in installments following the close of the
performance period or, in accordance with the procedures established by the Committee, on a
deferred basis. Separation from service prior to the end of any performance period, other than for
reasons of death or disability, will result in the forfeiture of the performance award, and no
payments will be made. Notwithstanding the foregoing, the Committee may in its discretion, waive
any performance goals and/or other terms and conditions relating to a performance award. A
participants rights to any performance award may not be sold, assigned, transferred, pledged,
hypothecated or otherwise encumbered or disposed of in any manner, except by will or the laws of
descent and distribution, and/or except as the Committee may determine at or after grant.
Awards that are granted as performance-based awards to certain officers of the Company shall
be based upon the attainment of performance goals established by the Committee and payable at such
time and in such form as the Committee shall determine. The performance objectives of
performance-based awards to certain officers under the Plan may include one or more or a
combination of objectives, including the following: (i) earnings before any one or more of the
following: interest, taxes, depreciation, amortization and/or stock compensation; (ii) operating
(or gross) income or profit; (iii) operating efficiencies; (iv) return on equity, assets, capital,
capital employed or investment; (v) after tax operating income; (vi) net income; (vii) earnings or
book value per share; (viii) financial ratios; (ix) cash flow(s); (x) total sales or revenues or
sales or revenues per employee; (xi) production (separate work units); (xii) stock price or total
shareholder return; (xiii) dividends; (xiv) debt or cost reduction; (xv) strategic business
objectives, consisting of one or more objectives based on meeting specified cost targets, business
expansion goals (including, without limitation, developmental, strategic or manufacturing
milestones of products or projects in development, execution of contracts with current or
prospective customers and development of business expansion strategies) and goals relating to
acquisitions, joint ventures or collaborations or divestitures; or (xvi) any combination thereof.
To the extent necessary to comply with Section 162(m) of the Code, with respect to grants of
performance awards, no later than 90 days following the commencement of each performance period
22
(or
such other time as may be required or permitted by Section 162(m) of the Code), the Committee
shall, in writing, (1) select the performance goal or goals applicable to the performance period,
(2) establish the various targets and bonus amounts which may be earned for such performance
period, and (3) specify the relationship between performance goals and targets and the amounts to
be earned by each covered officer for such performance period. Following the completion of each
performance period, the Committee shall certify in writing whether the applicable performance
targets have been achieved and the amounts, if any, payable to covered officers for such
performance period. In determining the amount earned by a covered officer for a given performance
period, subject to any applicable award agreement, the Committee shall have the right to reduce
(but not increase) the amount payable at a given level of performance to take into account
additional factors that the Committee may deem relevant in its sole discretion to the assessment of
individual or corporate performance for the performance period.
Other Stock-Based Awards. The Committee shall have the authority to determine the
Participants who shall receive other stock-based awards, as deemed by the Committee to be
consistent with the purposes of the Plan. Subject to the terms of the Plan and any applicable
award agreement, the Committee shall determine the terms and conditions of any such other
stock-based award.
Non-Employee Director Awards. The Board may provide that all or a portion of a non-employee
directors annual retainer, meeting fees and/or other awards or compensation as determined by the
Board, be payable (either automatically or at the election of a non-employee director) in the form
of non-qualified stock options, restricted shares, restricted share units and/or other stock-based
awards, including unrestricted shares. The Board shall determine the terms and conditions of any
such awards, including the terms and conditions which shall apply upon a termination of the
non-employee directors service as a member of the Board, and shall have full power and authority
in its discretion to administer such awards, subject to the terms of the Plan and applicable law.
Separation from Service. The Committee shall have the full power and authority to determine
the terms and conditions that shall apply to any award upon a separation from service with the
Company, its subsidiaries and affiliates, including a separation from the Company with or without
cause, by a participant voluntarily, or by reason of death, disability, early retirement or
retirement, and may provide such terms and conditions in the award agreement or in such rules and
regulations as it may prescribe.
Change in Control. Unless otherwise provided by the Committee, or in an award agreement or by
a contractual agreement between the Company and a participant, if, within one year following a
change in control, a participant separates from service with the Company (or its successor) by
reason of (a) death; (b) disability; (c) normal retirement or early retirement; (d) for good reason
by the participant; or (e) involuntary termination by the Company for any reason other than for
cause, all outstanding awards of such participant shall vest, become immediately exercisable and
payable and have all restrictions lifted. For purposes of an award subject to Section 409A of the
Code, good reason shall exist only if (i) the participant notifies the Company of the event
establishing good reason within 90 days of its initial existence, (ii) the Company is provided 30
days to cure such event and (iii) the participant separates from service with the Company (or its
successor) within 180 days of the initial occurrence of the event.
In the event of a change in control, the surviving, continuing, successor, or purchasing
corporation or other business entity or parent thereof, as the case may be (the Acquiror), may,
without the consent of any participant, either assume or continue the Companys rights and
obligations under each or any award or portion thereof outstanding immediately prior to the change
in control or substitute for each or any such outstanding award or portion thereof a substantially
23
equivalent award with respect to the Acquirors stock, as applicable; provided, that in the event
of such an assumption, the Acquiror must grant the rights set forth above to the participant in
respect of such assumed awards.
The Committee may, in its discretion and without the consent of any participant, determine
that, upon the occurrence of a change in control, each or any award or a portion thereof
outstanding immediately prior to the change in control and not previously exercised or settled
shall be canceled in exchange for a payment with respect to each vested share (and each unvested
share, if so determined by the Committee) subject to such canceled award in (i) cash, (ii) stock of
the Company or of a corporation or other business entity a party to the change in control, or (iii)
other property which, in any such case, shall be in an amount having a fair market value equal to
the fair market value of the consideration to be paid per share in the change in control, reduced
by the exercise or purchase price per share, if any, under such award (which payment may, for the
avoidance of doubt, be $0, in the event the per share exercise or purchase price of an award is
greater than the per share consideration in connection with the change in control). In the event
such determination is made by the Committee, the amount of such payment (reduced by applicable
withholding taxes, if any), if any, shall be paid to participants in respect of the vested portions
of their canceled awards as soon as practicable following the date of the change in control and in
respect of the unvested portions of their canceled awards in accordance with the vesting schedules
applicable to such awards.
Term and Amendment of Plan. The Board may amend, alter, suspend, discontinue or terminate the
Plan or any portion thereof at any time; provided that no such amendment, alteration, suspension,
discontinuation or termination shall be made without shareholder approval if such approval is
necessary to comply with any tax or regulatory requirement for which or with which the Board deems
it necessary or desirable to comply. The Committee shall not have the power to (i) amend the terms
of previously granted options to reduce the option price of such options, (ii) amend the terms of
any previously granted SAR to reduce the grant price of such SAR, (iii) cancel such options and
grant substitute options with a lower option price than the cancelled options, or (iv) cancel such
SARs and grant substitute SARs with a lower grant price than the cancelled SARs, in each case
without the approval of the Companys shareholders.
The Plan will terminate on May 27, 2020, after which no further awards may be granted under
the Plan.
On April 26, 2010, the market value of a share of our common stock was $4.64.
Certain Federal Income Tax Consequences. The following is a brief summary of certain Federal
income tax laws in effect on the date hereof. This summary is not intended to be exhaustive and the
exact tax consequences to any participant will depend on his or her particular circumstances and
other factors. The Plan participants are encouraged to consult their own tax advisors with respect
to any state tax consequences or particular federal tax implications of awards granted under the
Plan.
Tax consequences to the Company and to participants receiving awards will vary with the type
of award. Generally, a participant will not recognize income, and the Company is not entitled to
take a deduction, upon the grant of an incentive stock option, a nonqualified option, a SAR, a
restricted share, or a restricted share unit award. A participant will not have taxable income
upon exercising an incentive stock option (except that the alternative minimum tax may apply). Upon
exercising an option other than an incentive stock option, the participant must generally recognize
ordinary income equal to the difference between the exercise price and fair market value of the
freely transferable and non-forfeitable shares of common stock acquired on the date of exercise. Similarly, the exercise of an
SAR will result in ordinary income on the value of the SAR to the individual at the time of
exercise.
24
If a participant sells shares of common stock acquired upon exercise of an incentive stock
option before the end of two years from the date of grant and one year from the date of exercise,
the participant must generally recognize ordinary income equal to the difference between (i) the
fair market value of the shares of common stock at the date of exercise of the incentive stock
option (or, if less, the amount realized upon the disposition of the incentive stock option shares
of common stock), and (ii) the exercise price. Otherwise, a participants disposition of shares of
common stock acquired upon the exercise of an option (including an incentive stock option for which
the incentive stock option holding period is met) or SAR generally will result in short-term or
long-term capital gain or loss measured by the difference between the sale price and the
participants tax basis in such shares of common stock. A participants tax basis generally will be
the sum of the exercise price of the option or SAR plus any amount previously recognized as
ordinary income in connection with the exercise of the option or SAR.
The Company generally will be entitled to a tax deduction equal to the amount recognized as
ordinary income by the participant in connection with an option or SAR. The Company generally is
not entitled to a tax deduction relating to amounts that represent a capital gain to a participant.
Accordingly, the Company will not be entitled to any tax deduction with respect to an incentive
stock option if the participant holds the shares of common stock for the incentive stock option
holding periods prior to disposition of the shares.
With respect to the grant of restricted shares, the participant will recognize ordinary income
on the fair market value of the common stock at the time restricted shares vest (less any amount
paid for the shares) unless a participant makes an election under Section 83(b) of the Code to be
taxed at the time of grant. With respect to a grant of restricted share units, the participant will
recognize ordinary income on the amount of cash (for units payable in cash) or the fair market
value of the common stock (for units settled in stock) at the time such payments are made available
to the participant under the terms of the restricted share unit award. The participant also is
subject to capital gains treatment on the subsequent sale of any common stock acquired through the
vesting of a SAR, restricted share award, or restricted share unit award. For this purpose, the
participants basis in the common stock is its fair market value at the time the SAR is exercised,
the restricted share becomes vested (or is granted, if an election under Section 83(b) is made), or
the restricted share units become vested (unless delivery of the shares has been validly deferred).
The Company will be allowed a deduction for the amount of ordinary income recognized by a
participant with respect to a restricted share award.
Payments made under performance awards are taxable as ordinary income at the time an
individual attains the performance goals and the payments are made available to, and are
transferable by, the participant. Participants receiving performance awards settled in shares of
the Companys common stock will recognize ordinary income equal to the fair market value of the
shares of the Companys common stock received as the performance goals are met and such shares
vest, less any amount paid by the participant for the performance shares, unless the participant
makes an election under Section 83(b) of the Code to be taxed at the time of the grant. A Section
83(b) election may not be available with respect to certain forms of performance awards. The
participant is also subject to capital gain or loss treatment on the subsequent sale of any of the
Companys common stock awarded to a participant as performance shares. Unless a participant makes a
Section 83(b) election, his or her basis in the stock is its fair market value at the time the
performance goals are met and the performance shares become vested.
Section 162(m) of the Code generally disallows a public companys tax deduction for
compensation paid in excess of $1 million in any tax year to its chief executive officer and
certain other most highly compensated executives. However, compensation that qualifies as
performance-based
25
compensation is excluded from this $1 million deduction limit and therefore
remains fully deductible by the company that pays it. The Company generally intends that, except as
otherwise determined by the Compensation Committee (i) performance awards and (ii) options granted
(a) with an exercise price at least equal to 100% of the fair market value of the underlying shares
of common stock at the date of grant (b) to employees the Compensation Committee expects to be
named executive officers at the time a deduction arises in connection with such awards, qualify as
performance-based compensation so that these awards will not be subject to the Section 162(m)
deduction limitations. The Compensation Committee will not necessarily limit executive compensation
to amounts deductible under Section 162(m) of the Code, however, if such limitation is not in the
best interests of the Company and its stockholders.
Substitute payments for dividends made to participants with respect to restricted shares or
certain performance awards payable in the Companys stock will be taxed as ordinary income to the
participant until the shares vest. After vesting, dividend payments may be qualified dividend
income subject to a current maximum federal tax rate of 15% provided that the stockholder meets
certain other requirements with respect to those shares. If a participant makes a Section 83(b)
election with respect to restricted shares or certain eligible performance awards, these payments
may be qualified dividend income, provided that the other requirements are met. We recommend that
participants consult with their tax advisors to determine whether such dividends are qualified
dividend income.
Section 409A of the Code provides generally that nonqualified deferred compensation that does
not meet certain requirements will subject the recipients of such compensation to accelerated
taxation, enhanced underpayment interest and an additional twenty percent tax. Although the Company
intends to administer the plan so that awards will be exempt from, or will comply with, the
requirements of Section 409A of the Code, the Company does not warrant that any award under the
plan will qualify for favorable tax treatment under Section 409A of the Code or any other provision
of federal, state, local or foreign law. The Company shall not be liable to any participant for any
tax, interest, or penalties that such participant might owe as a result of the grant, holding,
vesting, exercise, or payment of any award under the plan.
The foregoing discussion is general in nature and is not intended to be a complete description
of the Federal income tax consequences of the Plan. This discussion does not address the effects of
other Federal taxes or taxes imposed under state, local or foreign tax laws. Participants in the
Plan are urged to consult a tax advisor as to the tax consequences of participation.
The Plan is not intended to be qualified under Section 401(a) of the Code.
NEW PLAN BENEFITS
As of the date of this proxy statement, no executive officer, employee or director of the
Company has been granted any awards under the Plan. In as much as awards under the Plan will be
granted at the sole discretion of the Compensation Committee, such benefits under the Plan are not
presently determinable, and we have omitted the New Plan Benefits table.
EQUITY COMPENSATION PLAN INFORMATION
The following table provides information related to securities available and outstanding under
the Companys equity compensation plans as of the end of the 2009 fiscal year:
26
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
securities |
|
|
|
|
|
|
|
|
|
|
|
remaining available |
|
|
|
Number of |
|
|
|
|
|
|
for future issuance |
|
|
|
securities to be |
|
|
|
|
|
|
under equity |
|
|
|
issued upon |
|
|
Weighted-average |
|
|
compensation plans |
|
|
|
exercise of |
|
|
exercise price of |
|
|
(excluding |
|
|
|
outstanding |
|
|
outstanding |
|
|
securities |
|
|
|
options, warrants |
|
|
options, warrants |
|
|
reflected in the |
|
Plan Category |
|
and rights |
|
|
and rights |
|
|
first column) |
|
Equity compensation
plans approved by
security holders |
|
|
2,465,750 |
|
|
$ |
2.87 |
|
|
|
1,302,387 |
|
|
Equity compensation
plans not approved
by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
2,465,750 |
|
|
$ |
2.87 |
|
|
|
1,302,387 |
|
|
|
|
|
|
|
|
|
|
|
THE BOARD RECOMMENDS THAT YOU VOTE FOR THE APPROVAL OF THE HEALTHSTREAM, INC. 2010
STOCK INCENTIVE PLAN.
ITEM THREE RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed Ernst & Young LLP as our independent registered public
accounting firm for the fiscal year ending December 31, 2010. Services provided to the Company and
its subsidiaries by Ernst & Young LLP in fiscal 2009 and 2008 are described below under Audit and
Non-Audit Fees.
Representatives of Ernst & Young LLP will be present at the Annual Meeting. They will have
the opportunity to make a statement if they desire to do so, and we expect that they will be
available to respond to questions.
Ratification of the appointment of Ernst & Young LLP requires the affirmative vote from a
majority of the votes cast by the holders of the shares of common stock voting in person or by
proxy at the Annual Meeting. If the Companys shareholders do not ratify the appointment of Ernst
& Young LLP, the Audit Committee will reconsider the appointment and may affirm the appointment or
retain another independent accounting firm. Even if the appointment is ratified, the Audit
Committee may in the future replace Ernst & Young LLP as our independent registered public
accounting firm if it is determined that it is in the Companys best interest to do so.
THE AUDIT COMMITTEE OF THE BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR THE RATIFICATION
OF THE APPOINTMENT OF ERNST &
YOUNG LLP AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM OF THE COMPANY FOR THE FISCAL
YEAR ENDING DECEMBER 31, 2010.
Audit and Non-Audit Fees
Audit Fees. Fees for audit services totaled $281,670 and $241,948 in 2009 and 2008,
respectively, including fees associated with the audit of our annual financial statements and the
reviews of our quarterly reports on Form 10-Q.
Audit-Related Fees. Fees for audit-related services during 2009 and 2008 totaled $-0- and
$34,000, respectively. Audit-related services included the annual audits of the Companys employee
benefit plans during 2008.
Tax Fees. Fees for tax services totaled $-0- and $74,000 during 2009 and 2008, respectively.
During 2008, the tax fees related to federal and state tax compliance matters, including the
utilization
27
of our net operating losses as well as tax advice and planning.
All Other Fees. There were no other fees paid during 2009 or 2008 that were not included in
the captions above.
Pre-Approval of Audit and Non-Audit Fees
The Audit Committee pre-approves all audit and non-audit services provided by our independent
registered public accounting firm. In 2009 and 2008, the Audit Committee approved all audit and
non-audit fees disclosed above. The Audit Committees pre-approval policy provides for
pre-approval by the Audit Committee of specifically defined audit and non-audit services. Unless
the specific service has been previously approved with respect to that year, the Audit Committee
must approve the permitted service before the independent registered public accounting firm is
engaged to perform it. The Audit Committee has delegated to the Chairman of the Audit Committee
the authority to approve permitted services provided that the Chairman reports any decisions to the
Audit Committee at its next scheduled meeting.
EXECUTIVE AND DIRECTOR COMPENSATION
Compensation Discussion and Analysis
Overview of Compensation Process. The Compensation Committee of the Companys Board
(the Committee) is comprised solely of non-employee, outside, independent directors. Members of
the Compensation Committee during 2009 included Thompson S. Dent, Frank Gordon, and Michael
Shmerling, each of whom is independent within the meaning of the listing standards of NASDAQ. Mr.
Dent serves as the Committees chair.
The Committee is responsible for setting the compensation of the Companys executive officers,
overseeing the Boards evaluation of the performance of our Chief Executive Officer and
administering the Companys equity-based and incentive plans, among other things. The Committee
undertakes these responsibilities pursuant to a written charter adopted by the Committee which is
reviewed at least annually by the Committee. The Compensation Committee Charter may be accessed on
our website in the Corporate Governance section of our Investor tab at www.healthstream.com.
The Committee annually reviews executive compensation and the Companys compensation policies
to ensure that the Chief Executive Officer and the other executive officers are rewarded
appropriately for their contributions to the Company and that the overall compensation
strategy supports the objectives and values of our organization, as well as shareholder interests.
The Committee also solicits the views and recommendations of our Chief Executive Officer when
setting the base salaries of each member of the executive team, given his insight into internal pay
equity and positioning issues, as well as executive performance. At a committee meeting typically
held during the first quarter of each year, the Chief Executive Officer summarizes his assessment
of the performance during the previous year of each member of the executive team, including his
recommendations on any compensation adjustments for members of the executive team. Following the
Chief Executive Officers presentation and Committee discussion, the Committee discusses and
approves any compensation adjustments for each member of the executive team, based on competitive
considerations, the Chief Executive Officers assessment of individual performance, the Companys
performance and the executives current salary.
28
The process is similar for determining the compensation adjustments for the Chief
Executive Officer, except that the Chief Executive Officer does not provide the Committee with a
recommendation. The Chief Executive Officer presents a self-assessment of his performance during
the year to the Committee, which then meets to discuss and approve any compensation adjustment,
based on its assessment of the Chief Executive Officers performance, the Companys performance and
the Chief Executive Officers current salary. Historically, Mr. Frist has elected to receive
annual cash compensation at levels below the average base compensation levels of chief executive
officers at comparable companies and below those recommended by the Committee.
Compensation Philosophy. The fundamental objective of our executive compensation
policies is to attract and maintain executive leadership that will execute the Companys business
strategy, uphold the Companys mission, vision and values and deliver results and long-term value
to the Companys shareholders. Accordingly, the Committee seeks to develop and maintain a
compensation structure that will attract, retain and motivate highly qualified and high-performing
executives through compensation that is fair, balanced, aligned with shareholder interests, and
linked to overall financial performance.
It is the Committees goal to have a portion of each executives compensation contingent upon
the Companys financial performance, provided a reasonable return is achieved consistent with
growth in earnings or similar financial metrics, as well as providing equity-based compensation
that encourages sustained long-term performance. The Committees compensation philosophy for the
executive team emphasizes an overall analysis of the executives performance for the year,
projected role and responsibilities, required impact on execution of the Companys strategy,
external pay practices, total cash and equity compensation and other factors the Committee deems
appropriate. Our philosophy also considers employee retention, vulnerability to recruitment by
other companies and the difficulty and costs associated with replacing executive talent. Based on
these objectives, the Committee has determined that our Company should provide its executives
compensation packages comprised of three primary elements: (i) base salary, which reflects
individual performance and is designed primarily to be competitive within the Companys market;
(ii) annual cash bonuses based on the financial performance of the Company, in accordance with the
goals established by the Committee; and (iii) long-term stock-based incentive awards which
strengthen the mutuality of interest between executive officers and our shareholders.
The specific analysis regarding the components of total executive compensation for 2009 are
described below. The primary components of the 2009 program were cash compensation, consisting of
a base salary and bonuses, and equity incentives, consisting of stock options.
Base Salary. We seek to provide base salaries for our executive officers that provide
a secure level of guaranteed cash compensation in accordance with their experience, professional
status and job responsibilities. Each year the Committee reviews and approves a revised annual
salary plan for executive officers, taking into account several factors, including prior year
salary, responsibilities, tenure, performance, salaries paid by similar companies for comparable
positions, and the Companys recent financial performance. Taking these factors into account, the
Committee approved base salaries for Named Executive Officers in the following amounts:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2009 Base |
|
2008 Base |
|
Percentage |
Name and Title |
|
Salary(1) |
|
Salary(1) |
|
Increase |
Robert A Frist, Jr., President and Chief
Executive Officer |
|
$ |
210,000 |
|
|
$ |
205,000 |
|
|
|
2.4 |
% |
Arthur E. Newman, Executive Vice
President (2) |
|
|
210,000 |
|
|
|
205,000 |
|
|
|
2.4 |
% |
J. Edward Pearson, Senior Vice
President |
|
|
215,000 |
|
|
|
210,000 |
|
|
|
2.4 |
% |
Jeffrey S. Doster, Senior Vice
President, Chief Technology Officer
(3) |
|
|
205,000 |
|
|
|
200,000 |
|
|
|
2.5 |
% |
Gerard M. Hayden, Jr., Senior Vice
President, Chief Financial Officer
(4) |
|
|
205,000 |
|
|
|
200,000 |
|
|
|
2.5 |
% |
Kevin OHara, Senior Vice President,
General Counsel and Secretary |
|
|
200,000 |
|
|
|
185,000 |
|
|
|
8.1 |
% |
29
|
|
|
(1) |
|
Effective May 1 of each year. |
|
(2) |
|
Mr. Newman stopped serving as Chief Financial Officer on May 19, 2008. |
|
(3) |
|
Mr. Doster joined the Company on May 12, 2008. |
|
(4) |
|
Mr. Hayden resigned as a director of the Company on April 22, 2008 and became Senior
Vice President and Chief Financial Officer on May 19, 2008. |
Cash Bonuses. In addition to base salary, our cash bonus plan compensation
provides our executive officers with the potential for enhanced cash compensation based on the
financial performance of the Company. This is known as our Incremental Net Income Incentive Plan.
For the 2009 Incremental Net Income Incentive Plan, the Committee established performance
objectives that would reward senior management for significant growth in net income. The Committee
chose net income as a measure because it believed that there is a strong relationship between
growth in net income and growth in shareholder value. The plan was structured to provide bonus
payouts (as a percentage of base salary) for achieving certain net income goals for 2009. The bonus
plan was structured to pay five percent of base salary for achieving the minimum threshold level of
net income of $4.5 million with incremental payouts for net income in excess of the minimum
threshold, and a maximum payout of 35 percent of base salary for achieving net income above $5.1
million. The Company achieved net income for 2009 above $5.1 million, and paid cash bonuses at the
maximum level under the 2009 Incremental Net Income Incentive Plan during February 2010.
Long-Term Stock-Based Incentive Compensation. As described above, one of our key
compensation philosophies is that long-term stock-based incentive compensation should strengthen
and align the interests of our executive officers with our shareholders. The Committee believes
that the strategy of time-based vesting is in the best interest of shareholders.
Equity incentive awards are generally granted to our executive officers on an annual basis.
Award levels in 2009 were consistent with the objectives and approaches discussed above, and
consistent with the Companys retention, performance, and shareholder alignment objectives. The
Committee typically approves these awards at its first quarter committee meeting. Awards are
granted on the date of the committee meeting. The Committee may also approve additional equity
incentive awards in certain special circumstances, such as promotion of an executive officer to a
new position, new executive team members, or in recognition of special contributions or
achievements by an executive officer. During 2009, the following stock options for the purchase of
the Companys common stock were granted to our Named Executive Officers pursuant to the 2000 Plan:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to Time-Based |
|
Exercise |
|
Aggregate Grant |
Name and Title |
|
Vesting Option Grant |
|
Price(1) |
|
Date Fair Value |
Robert A Frist, Jr., President and Chief
Executive Officer |
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice
President |
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
J. Edward Pearson, Senior Vice
President |
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
Jeffrey S. Doster, Senior Vice
President, Chief Technology Officer |
|
|
15,000 |
|
|
|
2.01 |
|
|
|
15,600 |
|
Gerard M. Hayden, Jr. Senior Vice
President, Chief Financial Officer |
|
|
15,000 |
|
|
|
2.01 |
|
|
|
15,600 |
|
Kevin OHara, Senior Vice President,
General Counsel and Secretary |
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
|
|
|
(1) |
|
The exercise price per share is equal to the fair market value of the common stock on
the date of the grant. |
30
The stock options are subject to the terms of the 2000 Plan and the individual grant
award agreements. The options vest annually, in four increments as of the first, second, third and
fourth anniversaries of the grant date, subject to acceleration as contemplated in the 2000 Plan.
Each of the options has an exercise price equal to the fair market value of our common stock at the
time of the grant, as determined by the closing price of our common stock on NASDAQ on the date of
the grant. The aggregate grant date fair value of each option award is computed in accordance with
FASB guidance for stock based compensation.
Chief Executive Officer Compensation. In establishing the compensation of Robert A.
Frist, Jr., the Companys Chief Executive Officer, the Compensation Committee utilized the same
compensation policies applicable to executive officers in general; however, Mr. Frist has elected
to receive annual cash compensation at levels below the average base compensation levels of chief
executive officers at comparable companies. Effective in May 2010, Mr. Frists annual base salary
will be increased from $210,000 to $230,000. In 2009, we reimbursed our Chief Executive Officer
for life insurance coverage in an amount that did not exceed $10,000. The Company does not
anticipate providing life insurance reimbursement for 2010 or in subsequent years.
Perquisites and Other Benefits. During 2009, the Company paid to Arthur E. Newman
commuting expenses (of $16,389) to Nashville, Tennessee, including tax gross up payments to Mr.
Newman to cover income tax associated with such payments. Our executive officers are also eligible
for benefits generally available to and on the same terms as the Companys employees including
health insurance, disability insurance, dental insurance, and life insurance. While the Company
maintains a 401(k) Plan, the Company has not provided any matching contributions under such plan.
Employment Agreement, Severance and Change In Control Agreements. We maintain an
employment agreement with Robert A. Frist, Jr., our chief executive officer, the term of which is
automatically extended for successive one year periods unless on or before a date that is 90 days
prior to the expiration of the then current employment term either the Company or Mr. Frist shall
have given written notice to the other of its or his intention not to further extend the employment
term, in which case the employment agreement shall expire and terminate at the end of the extended
employment term. Mr. Frist is also entitled to participate in any bonus program or stock option
plan that is generally available to our officers or senior management. In addition, Mr. Frist is
eligible for reimbursement of life insurance coverage in an amount not to exceed $10,000 annually.
Under his employment agreement, Mr. Frist has agreed not to compete with the Company and not to
solicit our customers or employees for one year after his employment is terminated, with limited
exceptions. Mr. Frist is entitled to severance benefits if we terminate him without cause. He is
also entitled to severance benefits if he resigns for good reason after a change in control, if he
resigns upon the occurrence of a material change in the terms of his employment or if he resigns
upon the occurrence of a material breach of the employment agreement by the Company. If any such
termination occurs, Mr. Frist will be entitled to a severance benefit equal to 1.5 times the most
recent recommended salary by our Compensation Committee for him. In addition, if Mr. Frist
terminates his employment for good reason after the occurrence of a change in control, all options,
shares and other benefits will fully vest immediately.
Vesting of Stock Options upon Change of Control. Under the 2000 Plan, any outstanding
stock options become fully exercisable and immediately vested upon a change of control, as defined
in the 2000 Plan.
31
Compensation Decisions for 2010. In February 2010 and April 2010, the Committee
reviewed the performance and compensation of the executive team, and discussed the grant of
equity-based rewards to executive officers. For 2010, the Committee established performance
objectives that would reward senior management for significant growth in operating income. The
Committee chose operating income as a measure because it believed that there is a strong
relationship between growth in operating income and growth in shareholder value. The Committee
also chose operating income because the Company will be reflecting taxes on its income statement
for the first time and the taxes will have a significant and still slightly uncertain impact on net
income. The Committee provided management with its philosophy with regard to the 2010 Incremental
Operating Income Incentive Plan, reflecting tiered bonuses as a percentage of base salary ranging
from a minimum payout of one percent of base salary for exceeding the Companys budgeted operating
income for 2010, with incremental payouts for operating income performance above the minimum level,
and a maximum payout of 35 percent of base salary for operating income performance significantly
higher than the minimum payout level. The Committee approved the grant of stock options to
management during the February 2010 meeting.
The table below summarizes the 2010 base salary levels and 2010 equity incentive grants for
the Named Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to |
|
|
|
|
2010 Base |
|
Time-Based Vesting |
|
Exercise |
Name and Title |
|
Salary (1) |
|
Option Grant |
|
Price(2) |
Robert A Frist, Jr., President and Chief
Executive Officer |
|
$ |
230,000 |
|
|
|
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice
President |
|
|
217,500 |
|
|
|
20,000 |
|
|
|
3.58 |
|
J. Edward Pearson, Senior Vice
President |
|
|
222,500 |
|
|
|
20,000 |
|
|
|
3.58 |
|
Jeffrey S. Doster, Senior Vice
President and Chief Technology Officer |
|
|
212,500 |
|
|
|
20,000 |
|
|
|
3.58 |
|
Gerard M. Hayden, Jr., Senior Vice
President and Chief Financial Officer |
|
|
212,500 |
|
|
|
20,000 |
|
|
|
3.58 |
|
Kevin OHara, Senior Vice President,
General Counsel and Secretary |
|
|
212,500 |
|
|
|
20,000 |
|
|
|
3.58 |
|
|
|
|
(1) |
|
Effective May 1, 2010 |
|
(2) |
|
The exercise price per share is equal to the fair market value of the common stock on the
date of the grant. |
Tax Deductibility of Compensation. Section 162(m) of the Code generally
disallows a corporate deduction for compensation over $1.0 million paid to the Companys CEO and
any of the other four most highly compensated executive officers. The $1.0 million limitation
applies to all types of compensation, including amounts realized upon the exercise of stock
options, unless the awards and plan under which the awards are made qualify as performance based
under the terms of the Code and related regulations. Based on applicable tax regulations, any
taxable compensation derived from the Companys cash bonus plan and from the exercise of stock
options granted pursuant to the 2000 Plan should qualify as performance based compensation for
purposes of Section 162(m). None of the Companys executive officers received compensation that
exceeded the applicable deductibility limits in 2009.
Compensation Committee Report for 2009
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
set forth above with our management. Taking this review and discussion into account, the
undersigned Committee members recommended to the Board that the Board approve the
32
inclusion of the Compensation Discussion and Analysis in our Proxy Statement on Schedule 14A
for filing with the SEC.
Submitted by the Compensation Committee of the Board:
Thompson S. Dent, Compensation Committee Chairman
Frank Gordon, Compensation Committee Member
Michael Shmerling, Compensation Committee Member
The foregoing report of the Compensation Committee shall not be deemed incorporated by reference by
any general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
Summary Compensation Table
The following table sets forth information for fiscal year 2009, regarding the compensation
earned by the Chief Executive Officer, Chief Financial Officer and the other most highly
compensated executive officers based on salary, bonus, or commission earned during 2009 (Named
Executive Officers).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option |
|
All Other |
|
|
Name and Principal Position |
|
Year |
|
Salary |
|
Bonus(1) |
|
Awards(2) |
|
Compensation(3) |
|
Total |
Robert A. Frist, Jr. |
|
|
2009 |
|
|
$ |
208,333 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
10,000 |
|
|
$ |
218,333 |
|
Chief Executive Officer, President |
|
|
2008 |
|
|
|
205,000 |
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
215,000 |
|
|
|
|
2007 |
|
|
|
194,167 |
|
|
|
15,725 |
|
|
|
|
|
|
|
10,000 |
|
|
|
219,892 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman |
|
|
2009 |
|
|
|
208,333 |
|
|
|
|
|
|
|
20,800 |
|
|
|
16,389 |
|
|
|
245,524 |
|
Executive Vice President |
|
|
2008 |
|
|
|
204,170 |
|
|
|
|
|
|
|
50,560 |
|
|
|
30,190 |
|
|
|
284,920 |
|
|
|
|
2007 |
|
|
|
194,167 |
|
|
|
15,725 |
|
|
|
81,600 |
|
|
|
26,685 |
|
|
|
318,176 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
2009 |
|
|
|
213,333 |
|
|
|
|
|
|
|
20,800 |
|
|
|
|
|
|
|
234,133 |
|
Senior Vice President |
|
|
2008 |
|
|
|
209,167 |
|
|
|
|
|
|
|
50,560 |
|
|
|
|
|
|
|
259,727 |
|
|
|
|
2007 |
|
|
|
200,000 |
|
|
|
9,208 |
|
|
|
81,600 |
|
|
|
|
|
|
|
290,808 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jeffrey S. Doster (4) |
|
|
2009 |
|
|
|
203,333 |
|
|
|
|
|
|
|
15,600 |
|
|
|
|
|
|
|
218,933 |
|
Senior Vice President |
|
|
2008 |
|
|
|
128,077 |
|
|
|
|
|
|
|
132,750 |
|
|
|
|
|
|
|
260,827 |
|
and Chief Technology Officer |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr. (5) |
|
|
2009 |
|
|
|
203,333 |
|
|
|
|
|
|
|
15,600 |
|
|
|
|
|
|
|
218,933 |
|
Senior Vice President |
|
|
2008 |
|
|
|
124,359 |
|
|
|
|
|
|
|
134,250 |
|
|
|
7,000 |
|
|
|
265,609 |
|
and Chief Financial Officer |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. OHara |
|
|
2009 |
|
|
|
194,999 |
|
|
|
|
|
|
|
20,800 |
|
|
|
|
|
|
|
215,799 |
|
Senior Vice President, |
|
|
2008 |
|
|
|
183,332 |
|
|
|
|
|
|
|
50,560 |
|
|
|
|
|
|
|
233,892 |
|
General Counsel and Secretary |
|
|
2007 |
|
|
|
162,917 |
|
|
|
11,900 |
|
|
|
81,600 |
|
|
|
|
|
|
|
256,417 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Bonuses listed for each fiscal year relate to payments within a fiscal year of bonus
amounts related to the previous fiscal year. |
|
(2) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock
based compensation. For significant assumptions with regard to such valuation, see Note 10
Stock Based Compensation in the Notes to Consolidated Financial Statements of our Annual
Report on Form 10-K for the year ended December 31, 2009 filed with the SEC on March 26,
2010. |
|
(3) |
|
Other compensation includes the reimbursement of life insurance premiums for Mr.
Frist, the reimbursement of expenses associated with commuting to Nashville, Tennessee as
well as related gross up tax payments for Mr. Newman. |
|
(4) |
|
Mr. Doster joined the Company on May 12, 2008. |
33
|
|
|
(5) |
|
Mr. Hayden resigned as a director of the Company on April 22, 2008 and became Senior
Vice President and Chief Financial Officer on May 19, 2008. All other compensation in the
table above represents compensation for his service as a director of the Company. |
Grants of Plan-Based Awards Fiscal Year 2009
The following table provides information related to options granted to the Named Executive
Officers during the 2009 fiscal year and the exercise price of the stock options. Grants are made
in accordance with the 2000 Plan, which includes grants made at fair market value on the date of
grant, vesting in four equal installments beginning on the first anniversary of the grant date, and
eight year terms. The aggregate grant date fair value of such annual option grants have ranged from
one-fifth to one-fourth of the Named Executive Officers total compensation. We have not issued
restricted stock, SARs or other equity-based awards to our executive officers. We have not modified
or repriced outstanding options.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other Option |
|
|
|
|
|
Grant Date Fair |
|
|
|
|
|
|
Estimated Future Payments Under Non-Equity |
|
Awards: Number of |
|
Exercise or Base |
|
Value of Option |
|
|
Grant |
|
Incentive Plan Awards (1) |
|
Securities |
|
Price of Option |
|
Awards |
Name |
|
Date |
|
Threshold |
|
Target |
|
Maximum |
|
Underlying Options |
|
Award |
|
(2) |
Robert A. Frist, Jr. |
|
|
|
|
|
$ |
|
|
|
$ |
10,500 |
|
|
$ |
73,500 |
|
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman |
|
|
2/12/2009 |
|
|
|
|
|
|
|
10,500 |
|
|
|
73,500 |
|
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
J. Edward Pearson |
|
|
2/12/2009 |
|
|
|
|
|
|
|
10,750 |
|
|
|
75,250 |
|
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
Jeffrey S. Doster |
|
|
2/12/2009 |
|
|
|
|
|
|
|
10,250 |
|
|
|
71,750 |
|
|
|
15,000 |
|
|
|
2.01 |
|
|
|
15,600 |
|
Gerard M. Hayden,
Jr. |
|
|
2/12/2009 |
|
|
|
|
|
|
|
10,250 |
|
|
|
71,750 |
|
|
|
15,000 |
|
|
|
2.01 |
|
|
|
15,600 |
|
Kevin OHara |
|
|
2/12/2009 |
|
|
|
|
|
|
|
10,000 |
|
|
|
70,000 |
|
|
|
20,000 |
|
|
|
2.01 |
|
|
|
20,800 |
|
|
|
|
(1) |
|
Represents the target and maximum bonus levels that could have been earned under the
companys incremental net income incentive plan for fiscal year 2009. The plan is described
under Compensation Discussion and Analysis Cash Bonuses. Actual bonuses for fiscal year
2009 were earned at the maximum level and were paid during February 2010. |
|
(2) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock based
compensation. For significant assumptions with regard to such valuation, see Note 10 Stock
Based Compensation in the Notes to Consolidated Financial Statements of our Annual Report on
Form 10-K for the year ended December 31, 2009 filed with the SEC on March 26, 2010. |
Outstanding Equity Awards at Fiscal Year End
The following table provides information related to options outstanding held by the Named
Executive Officers at the end of fiscal year 2009. We have not issued SARs or warrants to our
executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
Number of Securities |
|
Underlying |
|
|
|
|
|
|
Underlying Unexercised |
|
Unexercised Options- |
|
Option Exercise |
|
Option Expiration |
Name |
|
Options- Exercisable |
|
Unexercisable |
|
Price(1) |
|
Date(2) |
Robert A. Frist, Jr. |
|
|
50,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
56,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman |
|
|
50,000 |
|
|
|
|
|
|
$ |
1.32 |
|
|
|
4/16/2011 |
|
|
|
|
40,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
32,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
27,000 |
|
|
|
9,000 |
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
17,000 |
|
|
|
17,000 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
3,200 |
|
|
|
28,800 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
93,750 |
|
|
|
31,250 |
|
|
$ |
3.39 |
|
|
|
6/14/2014 |
|
|
|
|
17,000 |
|
|
|
17,000 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
3,200 |
|
|
|
28,800 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
34
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
Number of Securities |
|
Underlying |
|
|
|
|
|
|
Underlying Unexercised |
|
Unexercised Options- |
|
Option Exercise |
|
Option Expiration |
Name |
|
Options- Exercisable |
|
Unexercisable |
|
Price(1) |
|
Date(2) |
Jeffrey S. Doster |
|
|
7,500 |
|
|
|
67,500 |
|
|
$ |
3.13 |
|
|
|
5/12/2016 |
|
|
|
|
|
|
|
|
15,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr. |
|
|
3,750 |
|
|
|
|
|
|
$ |
3.21 |
|
|
|
9/11/2016 |
|
|
|
|
6,000 |
|
|
|
|
|
|
$ |
3.53 |
|
|
|
5/24/2017 |
|
|
|
|
7,500 |
|
|
|
67,500 |
|
|
$ |
3.15 |
|
|
|
5/19/2016 |
|
|
|
|
|
|
|
|
15,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. OHara |
|
|
5,000 |
|
|
|
|
|
|
$ |
1.35 |
|
|
|
3/15/2010 |
|
|
|
|
10,000 |
|
|
|
|
|
|
$ |
1.32 |
|
|
|
4/16/2011 |
|
|
|
|
16,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
20,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
21,000 |
|
|
|
7,000 |
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
17,000 |
|
|
|
17,000 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
3,200 |
|
|
|
28,800 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
(1) |
|
The exercise price is the closing price of our common stock on NASDAQ on the date of grant. |
|
(2) |
|
Options generally vest over four years and expire eight years from the date of grant. |
Options Exercised During 2009
The following table provides information related to options exercised and values realized by
our Named Executive Officers under the Companys 2000 Plan during the 2009 fiscal year:
|
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
Value Realized |
Name |
|
Acquired on Exercise |
|
on Exercise (1) |
Arthur E. Newman |
|
|
90,000 |
|
|
$ |
247,500 |
|
|
|
|
(1) |
|
The value realized equals the difference between the option exercise price and the closing
price of the Companys stock on the date of exercise, multiplied by the number of shares to
which the exercise relates. |
Potential Payments Upon Termination or Change-in-Control
As of December 31, 2009, we maintained only one employment agreement, with Robert A. Frist,
Jr., our Chief Executive Officer. The term of the agreement automatically extends for successive
one year periods unless either party provides 90 days advance notice of their intent not to further
extend the then current employment term, in which case the employment agreement shall expire and
terminate at the end of the then current employment term. Mr. Frist is entitled to severance
benefits if we terminate him without cause; if he resigns for good reason after a
change-in-control; if he resigns upon the occurrence of a material change in the terms of his
employment; or if he resigns upon the occurrence of a material breach of the agreement by the
Company. If any such termination occurs, Mr. Frist will be entitled to a severance benefit equal to
1.5 times the most recent recommended salary by our Compensation Committee for him. In addition, if
Mr. Frist terminates his employment for good reason after the occurrence of a change-in-control,
all options, shares and other benefits will fully vest immediately. If Mr. Frist is terminated for
cause, or because of his death, disability, or voluntary resignation without good reason, he would
not be entitled to any
35
compensation or benefits beyond his effective termination date, other than benefits provided
through statutory requirements.
Under the terms of the 2000 Plan, any outstanding stock options will become fully vested and
exercisable upon a change-in-control. Further, the 2000 Plan also provides for cash payments based
on the difference between the change-in-control price per share of common stock and the per share
exercise price of each outstanding option, multiplied by the number of shares of common stock that
would be issued if such option were exercised upon a change-in-control. Under the terms of the 2000
Plan, the change-in-control price is to be based on the highest price paid per share for any
transaction reported on NASDAQ at any time during the 60 day period immediately preceding the
occurrence of the change-in-control.
The following table shows the potential payments described above for our Named Executive Officers:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination without |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
cause, resignation |
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
for good reason, or |
|
|
|
|
|
termination for |
|
|
|
|
|
|
|
|
resignation for |
|
|
|
|
|
cause or |
|
|
|
|
|
|
|
|
good reason after a |
|
Change-in- |
|
resignation without |
|
|
|
|
|
Death or |
Name |
|
change-in-control |
|
control |
|
good reason |
|
Retirement |
|
disability |
Robert A. Frist, Jr.
Cash severance(1) |
|
$ |
315,000 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
189,860 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
525,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
319,090 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jeffrey S. Doster
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
120,750 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr.
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
173,198 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. OHara
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
321,260 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Based on the employment agreement described above, based on Mr. Frists salary as of
December 31, 2009. |
|
(2) |
|
Based on the highest price paid for our stock reported on NASDAQ in the 60 day period
prior to December 31, 2009 of $4.74 per share, less the exercise price of any outstanding
in-the-money stock options, multiplied by the total of the respective outstanding in-the-money
stock options. |
Director Compensation
Cash Compensation of Directors. We pay each member of the Board, who is not an officer
or employee of the Company, $1,000 for each Board meeting personally attended or attended via
teleconference. In addition, we pay non-employee directors $500 for each committee meeting
personally or telephonically attended and pay committee chairpersons $1,000 for each committee
meeting attended. Beginning in 2010, we will pay each director an annual retainer of $2,000 in
addition to the amounts for participating in meetings.
Equity Compensation of Directors. During 2009, we granted 10,000 options to each
non-employee director of the Company. The options vest annually, in two equal increments as of the
first
36
and second anniversaries of the grant date and had an exercise price equal to the fair market
value of our common stock on the date of grant pursuant to the provisions of the 2000 Plan as
discussed below. For 2010, we anticipate granting 15,000 options to each non-employee director of
the Company. These options will vest annually, in three equal increments as of the first, second
and third anniversaries of the grant date.
Employee directors are not eligible for any compensation for service on the Board or its
committees.
The following table summarizes the compensation for the Companys non-employee directors during
2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or Paid |
|
Option |
|
|
Name |
|
in Cash ($) |
|
Awards ($) (1) (2) |
|
Total ($) |
James F. Daniell, M.D. |
|
$ |
8,000 |
|
|
$ |
15,200 |
|
|
$ |
23,200 |
|
Thompson S. Dent |
|
|
8,000 |
|
|
|
15,200 |
|
|
|
23,200 |
|
Frank Gordon |
|
|
7,500 |
|
|
|
15,200 |
|
|
|
22,700 |
|
Jeffrey L. McLaren |
|
|
12,000 |
|
|
|
15,200 |
|
|
|
27,200 |
|
Dale Polley |
|
|
17,000 |
|
|
|
15,200 |
|
|
|
32,200 |
|
Linda Rebrovick |
|
|
12,000 |
|
|
|
15,200 |
|
|
|
27,200 |
|
Michael Shmerling |
|
|
12,500 |
|
|
|
15,200 |
|
|
|
27,700 |
|
William W. Stead, M.D. |
|
|
9,500 |
|
|
|
15,200 |
|
|
|
24,700 |
|
|
|
|
(1) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock
based compensation. For significant assumptions with regard to such valuation, see Note 10
Stock Based Compensation in the Notes to Consolidated Financial Statements of our Annual
Report on Form 10-K for the year ended December 31, 2009 filed with the SEC on March 26,
2010. |
|
(2) |
|
The aggregate number of option awards outstanding held by directors at fiscal
year-end 2009 was as follows: |
|
|
|
|
|
|
|
Option Awards |
Name |
|
Outstanding |
James F. Daniell, M.D. |
|
|
31,000 |
|
Thompson S. Dent |
|
|
67,000 |
|
Frank Gordon |
|
|
52,000 |
|
Jeffrey L. McLaren |
|
|
52,000 |
|
|
|
|
|
|
|
|
Option Awards |
Name |
|
Outstanding |
Dale Polley |
|
|
25,750 |
|
Linda Rebrovick |
|
|
52,000 |
|
Michael Shmerling |
|
|
22,000 |
|
William W. Stead, M.D. |
|
|
67,000 |
|
Executive Officers of the Company
The following is a brief summary of the business experience of each of the executive officers of
the Company. Officers of the Company are elected by the Board and serve at the pleasure of the
Board. The following table sets forth certain information regarding the executive officers of the
Company:
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
Robert A. Frist, Jr. |
|
|
42 |
|
|
Chief Executive Officer, President and Chairman of the Board |
Jeffrey S. Doster |
|
|
45 |
|
|
Senior Vice President and Chief Technology Officer |
Gerard M. Hayden, Jr. |
|
|
55 |
|
|
Senior Vice President and Chief Financial Officer |
Arthur E. Newman |
|
|
61 |
|
|
Executive Vice President |
J. Edward Pearson |
|
|
47 |
|
|
Senior Vice President and President of HealthStream Research |
Kevin P. OHara |
|
|
40 |
|
|
Senior Vice President, General Counsel, and Compliance Officer |
Michael Sousa |
|
|
41 |
|
|
Senior Vice President |
37
Robert A. Frist, Jr., one of our co-founders, has served as our Chief Executive Officer and
Chairman of the Board since 1990 and president since 2001. Mr. Frist is the Companys chief
operating decision maker, and has primary responsibility and oversight of HealthStream Learning. He
graduated with a Bachelor of Science in business with concentrations in finance, economics and
marketing from Trinity University.
Jeffrey S. Doster joined the Company in May 2008 as Senior Vice President and Chief Technology
Officer. From November 2006 to May 2008, he served as principal at The Altus Group LLC, a business
consulting company. From March 2005 to October 2006, he served as senior vice president and chief
technology officer at The Shop at Home Network, LLC, a television shopping company. From October
2000 to April 2004, he served as senior vice president of information technology at New Roads,
Inc., a provider of fulfillment and other services to retailers. He earned undergraduate degrees in
both Economics and Business Administration from Towson University, as well as a Master of Business
Administration from Loyola College, in Maryland.
Gerard M. Hayden, Jr. joined the Company as Senior Vice President and Chief Financial Officer in
May 2008. From April 2007 to May 2008, he served as executive vice president and chief financial
officer of MedAvant Healthcare Solutions (MedAvant), a healthcare transaction processing company.
In July 2008, MedAvant filed for relief under Chapter 11 of the Bankruptcy Code, and was sold in
September 2008. From January 2005 to April 2007, he was a consultant for various healthcare,
technology and other business ventures. From November 2001 to January 2005, he served as chief
financial officer for Private Business, Inc., a company offering marketing and software solutions
to regional and community banks in the United States. He earned a Bachelor of Arts from the
University of Notre Dame and a Master of Science from Northeastern University. Mr. Hayden served on
the Companys Board and was a member of the Audit Committee from September 2006 to May 2008.
Arthur E. Newman joined the Company in January 2000, and is currently our Executive Vice President.
Previously he served as our chief financial officer and senior vice president from January 2000 to
March 2006. He holds a Bachelor of Science in chemistry from the University of Miami and a Master
of Business Administration from Rutgers University.
J. Edward Pearson joined the Company in June 2006 as Senior Vice President, responsible for our
survey and research business and was named president of HealthStream Research during 2007. From
June 2003 to June 2006, he served as president and chief executive officer of DigiScript, an
Internet-based training and communication solutions provider for the life sciences industry. He
earned a Bachelor of Business Administration in accounting from Middle Tennessee State University.
Kevin P. OHara joined the Company in January 2002, and was promoted to Senior Vice President and
general counsel in February 2007. He assumed compliance officer responsibilities during August
2007. He previously served as vice president for the Company. He earned a Bachelor of Arts degree
and a J.D. from Vanderbilt University.
Michael Sousa joined the Company in October 2004, and was promoted to Senior Vice President in
January 2010. He previously served as vice president for the Company, with responsibilities
for our strategic accounts program within HealthStream Learning. He earned a Bachelor of
Science degree from Boston College and a Master of Business Administration from Boston
University.
38
STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth information regarding the beneficial ownership of our common
stock as of March 31, 2010 (unless otherwise noted), for:
|
|
|
each person who is known by us to beneficially own more than 5% of the outstanding shares of our common stock; |
|
|
|
|
each of our directors and nominees; |
|
|
|
|
each of our Named Executive Officers; and |
|
|
|
|
all of our directors and executive officers as a group. |
The percentages of shares outstanding provided in the table are based on 21,743,866 shares
outstanding as of March 31, 2010. Beneficial ownership is determined in accordance with the rules
of the SEC and generally includes voting or investment power with respect to securities. Unless
otherwise indicated, each person or entity named in the table has sole voting and investment power,
or shares voting and investment power with his or her spouse, with respect to all shares of stock
listed as owned by that person. The number of shares shown does not include the interest of certain
persons in shares held by family members in their own right. Shares issuable upon exercise of
options that are exercisable within 60 days of March 31, 2010 are considered outstanding for the
purpose of calculating the percentage of outstanding shares of our common stock held by the
individual, but not for the purpose of calculating the percentage of outstanding shares held by any
other individual. The address of each of our directors and executive officers listed below is c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
|
|
|
|
|
|
|
|
|
Name |
|
Number of Shares |
|
|
Percent |
|
Robert A. Frist, Jr. |
|
|
5,945,340 |
(1) |
|
|
27.3 |
% |
T. Rowe Price Associates, Inc. |
|
|
2,545,073 |
(2) |
|
|
11.7 |
% |
Arthur E. Newman |
|
|
320,600 |
(3) |
|
|
1.5 |
% |
Frank Gordon |
|
|
287,886 |
(4) |
|
|
1.3 |
% |
Jeffrey L. McLaren |
|
|
184,467 |
(5) |
|
|
* |
|
J. Edward Pearson |
|
|
165,250 |
(6) |
|
|
* |
|
Michael Shmerling |
|
|
140,637 |
(7) |
|
|
* |
|
Kevin P. OHara |
|
|
116,100 |
(8) |
|
|
* |
|
Thompson S. Dent |
|
|
91,394 |
(9) |
|
|
* |
|
James F. Daniell |
|
|
76,948 |
(10) |
|
|
* |
|
Linda Rebrovick |
|
|
67,000 |
(11) |
|
|
* |
|
William W. Stead |
|
|
65,700 |
(12) |
|
|
* |
|
Gerard M. Hayden, Jr. |
|
|
37,750 |
(13) |
|
|
* |
|
Dale Polley |
|
|
25,750 |
(14) |
|
|
* |
|
Jeffrey S. Doster |
|
|
24,000 |
(15) |
|
|
* |
|
All directors and executive officers as a group (14 persons) |
|
|
7,551,547 |
(16) |
|
|
35.1 |
% |
|
|
|
* |
|
Less than one percent. |
|
(1) |
|
Includes 106,000 shares issuable upon exercise of options. |
|
(2) |
|
100 East Pratt Street, Baltimore, Maryland 21202-1009. Based upon information
set forth in Schedule 13G filed with the SEC on February 12, 2010 jointly by T. Rowe
Price Associates, Inc. (Price Associates) and T. Rowe Price New Horizons Fund, Inc.
(New Horizons), these shares are held by various individual and institutional
investors for which Price Associates and New Horizons serve as investment advisor with
power to direct investments and/or sole power to vote the shares. Price Associates and
New Horizons disclaim beneficial ownership of these shares except to the extent of their
pecuniary interest in those shares. |
|
(3) |
|
Includes 195,100 shares issuable upon exercise of options. |
39
|
|
|
(4) |
|
136,000 of these shares are held by Crofton Capital. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. 11,386 of these shares are held by The Joel Company. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. Also includes 47,000 shares issuable upon exercise of options. |
|
(5) |
|
Includes 47,000 shares issuable upon exercise of options. |
|
(6) |
|
Includes 130,850 shares issuable upon exercise of options. |
|
(7) |
|
Includes 17,000 shares issuable upon exercise of options. |
|
(8) |
|
Includes 111,100 shares issuable upon exercise of options. |
|
(9) |
|
Includes 62,000 shares issuable upon exercise of options. |
|
(10) |
|
Includes 26,000 shares issuable upon exercise of options. |
|
(11) |
|
Includes 47,000 shares issuable upon exercise of options. |
|
(12) |
|
Includes 62,000 shares issuable upon exercise of options. |
|
(13) |
|
Includes 33,750 shares issuable upon exercise of options. |
|
(14) |
|
Includes 20,750 shares issuable upon exercise of options. |
|
(15) |
|
Includes 24,000 shares issuable upon exercise of options. |
|
(16) |
|
Includes 929,550 shares issuable upon exercise of options. |
Section 16(a) Beneficial Ownership Reporting Compliance
We believe that during the 2009 fiscal year, all SEC filings of directors, officers and
greater than ten-percent shareholders complied with the requirements of Section 16(a) of the
Securities Exchange Act, except as follows, (1) Arthur E. Newman who failed to timely file one Form
4 reporting a grant of stock options, (2) J. Edward Pearson who failed to timely file one Form 4
reporting a grant of stock options, (3) Gerard M. Hayden, Jr. who failed to timely file one Form 4
reporting a grant of stock options, (4) Jeffrey S. Doster who failed to timely file one Form 4
reporting a grant of stock options, and (5) Kevin P. OHara who failed to timely file one Form 4
reporting a grant of stock options. This belief is based on our review of forms filed or written
representations that no forms were required.
40
GENERAL INFORMATION
Important Notice Regarding Delivery of Shareholder Documents
The rules of the SEC allow the Company to send a single copy of the Proxy Statement and Annual
Report to Shareholders to any household at which two or more shareholders reside if the Company
believes the shareholders are members of the same family, unless the Company has received contrary
instructions from a shareholder. This process, known as householding, reduces the volume of
duplicate information received at your household and helps reduce the Companys expenses. The rule
applies to the Companys annual reports and proxy statements. Each shareholder in the household
will continue to receive a separate proxy card.
If your shares are registered in your own name and you would like to receive your own set of
the Companys annual disclosure documents this year or in future years, or if you share an address
with another shareholder and together both of you would like to receive only a single set of the
Companys annual disclosure documents, please contact the Companys Secretary by calling (800)
845-1579 or writing to the Company at HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203. If a bank, broker or other
nominee holds your shares, please contact your bank, broker or other nominee directly. The Company
will deliver within 30 days upon oral or written request a separate copy of the Proxy Statement or
Annual Report to Shareholders to a shareholder at a shared address to which a single copy of the
documents was delivered.
Annual Report
Our 2009 Annual Report to Shareholders is being included as an enclosure with this proxy
statement. The Annual Report is not part of the proxy solicitation materials.
Additional Information
A copy of our Annual Report on Form 10-K for the year ended December 31, 2009, excluding
certain of the exhibits thereto, may be obtained by visiting our website at www.healthstream.com or
may be obtained without charge by writing to HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203 or by making an oral request by
calling (615) 301-3237. We will furnish any exhibits to our Annual Report on Form 10-K upon the
payment of fees equal to our reasonable expenses in furnishing such exhibits. The Companys Annual
Report on Form 10-K and various other filings also may be accessed in the Corporate Governance
section of our website at www.healthstream.com or www.sec.gov.
Nashville, Tennessee
April 29, 2010
41
Appendix A
Restated Audit Committee Charter
See Attached.
42
RESTATED CHARTER OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
OF HEALTHSTREAM, INC.
I. AUDIT COMMITTEE PURPOSE
The Audit Committee (the Committee) is appointed by the Board of Directors to assist the Board in
fulfilling its oversight responsibilities. The Committees primary duties and responsibilities are
to:
|
- |
|
Oversee the Companys accounting and financial reporting processes and audits of the
Companys financial statements. |
|
|
- |
|
Oversee the integrity of the Companys financial reporting process and systems of
internal controls regarding finance, accounting, and legal compliance. |
|
|
- |
|
Oversee the independence and performance of the Companys independent auditors. |
|
|
- |
|
Provide an avenue of communication among the independent auditors, management and the
Board of Directors. |
|
|
- |
|
Oversee the process utilized by management for identifying, evaluating, and mitigating
strategic, financial, operational, regulatory, and external risks inherent in the business. |
The Committee has the authority to conduct any investigation appropriate to fulfilling its
responsibilities and it has direct access to the independent auditors as well as anyone in the
organization. The Committee has the ability to retain independent legal, accounting, or other
advisors as it deems necessary or appropriate in the performance of its duties. The Company shall
provide for appropriate funding, as determined by the Committee, for payment of compensation to the
independent auditor for the purpose of rendering or issuing an audit report or performing other
audit, review or attest services and to any advisors employed by the Committee and for payment of
ordinary administrative expenses of the Committee that are necessary or appropriate in carrying out
its duties.
The Committees oversight responsibility recognizes that the Companys management is responsible
for preparing the Companys financial statements in accordance with generally accepted accounting
principles and that the outside auditors are responsible for auditing those financial statements.
Additionally, the Committee recognizes that the Companys financial management, as well as its
outside auditors, have more time, knowledge and more detailed information on the Company and its
financial reports than do Committee members; consequently, in carrying out its duties and
responsibilities, the Committee is not providing any expert or special assurance as to the
Companys financial statements and is not conducting an audit or investigation of the financial
statements or determining that the Companys financial statements are true and complete or are in
accordance with generally accepted accounting principles.
II. AUDIT COMMITTEE COMPOSITION AND MEETINGS
The Committee shall be comprised of three or more directors as determined by the Board, each of
whom shall be independent non-executive directors, free from any relationship that would interfere
with the exercise of his or her independent judgment. Each member of the Committee must also meet
the other qualification standards set by federal and state legislation and regulation and the
applicable listing
Page 1 of 4
standards of The Nasdaq Stock Market, Inc. All members of the Committee shall have a basic
understanding of finance and accounting and be able to read and understand fundamental financial
statements, and at least one member of the Committee shall be an audit committee financial expert
as defined by the Securities and Exchange Commission.
The Committee shall meet at least four times annually, or more frequently as circumstances require,
including teleconferences when appropriate. The Committee Chair shall prepare and/or approve an
agenda for each meeting. A majority of the Committee shall constitute a quorum, and the Committee
shall act only on the affirmative vote of a majority of the members present at the meeting;
provided that the Committee may form and delegate authority to subcommittees or members when
appropriate. The Committee shall meet privately in executive session at least annually with
management, the independent auditors and as a committee to discuss any matters that the Committee
or each of these groups believes should be discussed. In addition, the Committee shall communicate
with management and the independent auditors quarterly to review the Companys financial
statements and significant findings based upon the auditors limited review procedures.
III. AUDIT COMMITTEE RESPONSIBILITIES AND DUTIES
The following functions shall be the common recurring activities of the Committee in carrying out
its oversight duties and responsibilities. The Committee may undertake additional duties and
responsibilities as the Board or the Committee deems appropriate given the circumstances.
Document/Reports Review Procedures
1. |
|
The Committee shall review and assess the adequacy of this Charter at least
annually, submit the Charter to the Board of Directors for approval and have the document
published in accordance with SEC regulations or applicable listing standards. |
|
2. |
|
The Committee shall review and discuss with the Companys management and independent auditors
the Companys annual audited financial statements, the Companys disclosures under
Managements Discussion and Analysis of Financial Condition and Results of Operations, and
the selection, application and disclosure of critical accounting policies and practices used
in such financial statements. Additionally, based on such review, the Committee shall
consider whether to recommend to the Board that the audited financial statements be included
in the Companys Annual Report on Form 10-K. The discussion of financial statements and the
related critical accounting policies and practices shall occur prior to the public release of
such financial statements or results, and the discussion of the related disclosure, including
Managements Discussion and Analysis of Financial Condition and Results of Operations, shall
occur prior to the filing of the Form 10-K. |
|
3. |
|
The Committee shall review with management and the independent auditors the Companys
quarterly financial results and quarterly unaudited financial statements, the Companys
disclosures under Managements Discussion and Analysis of Financial Condition and Results of
Operations, and the Companys selection, application and disclosure of critical accounting
policies and practices used in such financial statements. The discussion of financial
statements and the related critical accounting policies and practices shall occur prior to the
public release of such financial statements or results, and the discussion of the related
disclosure, including Managements Discussion and Analysis of Financial Condition and Results
of Operations, shall occur prior to the filing of the Form 10-Q. |
Page 2 of 4
4. |
|
Discuss with management and the independent auditors policies with respect to risk assessment
and risk management and the quality and adequacy of the Companys processes and controls that
could materially affect the Companys financial statements and financial reporting. Discuss
significant financial risk exposures and the steps management has taken to monitor, control
and report such exposures. Review significant findings prepared by the independent auditors
together with managements responses. |
|
5. |
|
Discuss with management the Companys earnings guidance prior to the release thereof. |
|
6. |
|
Discuss with the independent auditors any significant changes to the Companys accounting
principles and any items required to be communicated by the independent auditors in accordance
with SAS 61 and SAS 90, as such standards may be modified or supplemented. |
|
7. |
|
Review disclosures made to the Committee by the Companys Chief Executive Officer and Chief
Financial Officer during their certification process for the Form 10-K and Forms 10-Q about
any significant deficiencies in the design or operation of internal controls or material
weaknesses therein and any fraud involving management or other employees who have a
significant role in the Companys internal controls. |
|
|
|
Independent Auditors |
|
8. |
|
The independent auditors are accountable to the Committee and the Board of Directors and
shall report directly to the Committee. The Committee shall review the independence and
performance of the auditors annually. In addition, the Committee shall: |
|
- |
|
oversee the work of the outside auditors and review the independent auditors audit
plan including scope, staffing, locations, reliance upon management and general audit
approval; |
|
|
- |
|
resolve disagreements between management and the outside auditors regarding financial
reporting; |
|
|
- |
|
establish hiring policies for employees or former employees of the outside auditors; |
|
|
- |
|
pre-approve all auditing services to be provided by the outside auditors; |
|
|
- |
|
pre-approve all non-auditing services, including tax services, to be provided by the
outside auditors, subject to such exceptions as may be determined by the Committee to be
appropriate and consistent with federal and regulatory provisions; |
|
|
- |
|
receive reports from the outside auditors regarding critical accounting policies and
practices, alternative treatments of financial information and generally accepted
accounting principles, and such other information as may be required by federal and
regulatory provisions; |
|
|
- |
|
receive from the outside auditors annually a formal written statement delineating all
relationships between the outside auditors and the Company that may impact the objectivity
and independence of the outside auditors; and |
|
|
- |
|
discuss with the outside auditors in an active dialogue any such disclosed
relationships or services and their impact on the outside auditors objectivity and
independence. |
Page 3 of 4
9. |
|
The Committee shall have the ultimate authority and responsibility to select (subject, if
sought, to shareholder ratification), determine the compensation of, oversee the work of,
and where appropriate, terminate and replace the outside auditors. |
Legal Compliance
10. |
|
On at least an annual basis, review with the Companys counsel any legal matters that could
have a significant impact on the organizations financial statements, the Companys compliance
with applicable laws and regulations, inquiries received from regulators or governmental
agencies. |
Other Audit Committee Responsibilities
11. |
|
Review and approve all related-party transactions involving Covered Persons as defined in the
Companys Code of Ethics. |
|
12. |
|
Monitor, oversee and review compliance with the provisions of the Companys Code of Ethics
that relate to accounting disclosures and regulations of the Securities and Exchange
Commission (SEC) or The Nasdaq Stock Market, Inc. (Nasdaq). |
|
13. |
|
Serve as the initial reviewing body for allegations of violations of the Code of Ethics or
requests for waivers of the provisions of the Code of Ethics by a director or executive
officer of the Company that relate to accounting disclosures and regulations of the SEC or
Nasdaq. |
|
14. |
|
Annually prepare a report to shareholders as required by the Securities and Exchange
Commission. The report should be included in the Companys annual proxy statement. |
|
15. |
|
At least annually review the Companys director and officer insurance provisions. |
|
16. |
|
Perform any other activities consistent with this Charter, the Companys Bylaws and governing
law, as the Committee or the Board deems necessary or appropriate. |
|
17. |
|
Maintain minutes of meetings and periodically report to the Board of Directors on significant
results of the foregoing activities. |
|
18. |
|
Establish procedures for the receipt, retention and treatment of complaints regarding
accounting, internal accounting controls, or auditing matters and of the confidential,
anonymous submission by employees of concerns regarding questionable accounting or auditing
matters. |
Page 4 of 4
Appendix B
HealthStream, Inc. 2010 Stock Incentive Plan
See Attached.
HEALTHSTREAM, INC
2010 STOCK INCENTIVE PLAN
TABLE OF CONTENTS
|
|
|
|
|
Section 1. Purpose |
|
|
1 |
|
Section 2. Definitions |
|
|
1 |
|
Section 3. Administration |
|
|
5 |
|
Section 4. Shares Available For Awards |
|
|
6 |
|
Section 5. Eligibility |
|
|
7 |
|
Section 6. Stock Options And Stock Appreciation Rights |
|
|
7 |
|
Section 7. Restricted Shares And Restricted Share Units |
|
|
9 |
|
Section 8. Performance Awards |
|
|
10 |
|
Section 9. Other Stock-Based Awards |
|
|
11 |
|
Section 10. Non-Employee Director And Outside Director Awards |
|
|
11 |
|
Section 11. Provisions Applicable To Covered Officers And Performance Awards |
|
|
11 |
|
Section 12. Separation From Service |
|
|
13 |
|
Section 13. Change In Control |
|
|
13 |
|
Section 14. Amendment And Termination |
|
|
14 |
|
Section 15. General Provisions |
|
|
15 |
|
Section 16. Term Of The Plan |
|
|
17 |
|
HEALTHSTREAM, INC
2010 STOCK INCENTIVE PLAN
Section 1. Purpose.
This plan shall be known as the HealthStream, Inc. 2010 Stock Incentive Plan (the Plan).
The purpose of the Plan is to promote the interests of HealthStream, Inc. (the Company) and its
shareholders by (i) attracting and retaining key officers, employees and directors of, and
consultants to, the Company and its Subsidiaries and Affiliates; (ii) motivating such individuals
by means of performance-related incentives to achieve long-range performance goals; (iii) enabling
such individuals to participate in the long-term growth and financial success of the Company; (iv)
encouraging ownership of stock in the Company by such individuals; and (v) linking their
compensation to the long-term interests of the Company and its shareholders. With respect to any
awards granted under the Plan that are intended to comply with the requirements of
performance-based compensation under Section 162(m) of the Code, the Plan shall be interpreted in
a manner consistent with such requirements.
Section 2. Definitions.
As used in the Plan, the following terms shall have the meanings set forth below:
2.1 Affiliate means (i) any entity that, directly or indirectly, is controlled by the
Company, (ii) any entity in which the Company has a significant equity interest, (iii) an affiliate
of the Company, as defined in Rule 12b-2 promulgated under Section 12 of the Exchange Act, and (iv)
any entity in which the Company has at least twenty percent (20%) of the combined voting power of
the entitys outstanding voting securities, in each case as designated by the Board as being a
participating employer in the Plan; provided, that with respect to any Award that is subject to
Section 409A of the Code, Affiliate means any corporation or other entity in a chain of
corporations or other entities in which each corporation or other entity, starting with the
Company, has a controlling interest in another corporation or entity in the chain, ending with such
corporation or other entity. For purposes of the preceding sentence, the term controlling
interest has the same meaning as provided in Section 1.414(c)-2(b)(2)(i) of the regulations,
provided that the language at least 50 percent is used instead of at least 80 percent each
place it appears in Section 1.414(c)-2(b)(2)(i) of the regulations. Notwithstanding the foregoing,
for purposes of determining whether a corporation or other entity is an Affiliate for purposes of
Section 5 hereof, if the Awards proposed to be granted to Employees of such corporation or
other entity would be granted based upon legitimate business criteria, the term controlling
interest has the same meaning as provided in Section 1.414(c)-2(b)(2)(i) of the regulations,
provided that the language at least 20 percent is used instead of at least 80 percent each
place it appears in Section 1.414(c)-2(b)(2)(i) of the regulations. For purposes of determining
ownership of an interest in an organization, the rules of Sections 1.414(c)-3 and 1.414(c)-4 of the
regulations apply.
2.2 Award means any Option, Stock Appreciation Right, Restricted Share Award, Restricted
Share Unit, Performance Award, or Other Stock-Based Award granted under the Plan, whether singly,
in combination or in tandem, to a Participant by the Committee (or the Board) pursuant to such
terms, conditions, restrictions and/or limitations, if any, as the Committee (or the Board) may
establish.
2.3 Award Agreement means any written agreement, contract or other instrument or document
evidencing any Award, which may, but need not, be executed or acknowledged by a Participant.
2.4 Board means the Board of Directors of the Company.
2.5 Cause means, unless otherwise defined in the applicable Award Agreement, (i) the
engaging by the Participant in willful misconduct that is injurious to the Company or its
Subsidiaries or Affiliates, or (ii) the embezzlement or misappropriation of funds or property of
the Company or its Subsidiaries or Affiliates by the Participant. For purposes of this paragraph,
no act, or failure to act, on the Participants part shall be considered willful unless done, or
omitted to be done, by the Participant not in good faith and without reasonable belief that the
Participants action or omission was in the best interest of the Company. Any determination of
Cause for purposes of the Plan or any Award shall be made by the Committee in its sole discretion.
Any such determination shall be final and binding on a Participant.
2.6 Change in Control means, unless otherwise provided in the applicable Award Agreement,
the happening of one of the following:
(a) any person or entity, including a group as defined in Section 13(d)(3) of the
Exchange Act, other than the Company or a wholly-owned Subsidiary thereof or any employee
benefit plan of the Company or any of its Subsidiaries, becomes the beneficial owner of the
Companys securities having 50% or more of the combined voting power of the then outstanding
securities of the Company that may be cast for the election of directors of the Company
(other than as a result of an issuance of securities initiated by the Company in the
ordinary course of business); or
(b) as the result of, or in connection with, any cash tender or exchange offer, merger
or other business combination, sale of assets or contested election, or any combination of
the foregoing transactions, less than a majority of the combined voting power of the then
outstanding securities of the Company or any successor corporation or entity entitled to
vote generally in the election of the directors of the Company or such other corporation or
entity after such transaction are held in the aggregate by the holders of the Companys
securities entitled to vote generally in the election of directors of the Company
immediately prior to such transaction; or
(c) during any period of two consecutive years, individuals who at the beginning of any
such period constitute the Board cease for any reason to constitute at least a majority
thereof, unless the election, or the nomination for election by the Companys shareholders,
of each director of the Company first elected during such period was approved by a vote of
at least two-thirds of the directors of the Company then still in office who were directors
of the Company at the beginning of any such period.
Notwithstanding the foregoing, with respect to Awards subject to Section 409A of the Code, the
effect of a Change in Control and what constitutes a Change in Control shall be set forth in the
underlying Award Agreement or Award program.
2.7 Code means the Internal Revenue Code of 1986, as amended from time to time.
2.8 Committee means a committee of the Board composed of not less than two Non-Employee
Directors, each of whom shall be (i) a non-employee director for purposes of Exchange Act Section
16 and Rule 16b-3 thereunder, (ii) an outside director for purposes of Section 162(m), and (iii)
independent within the meaning of the listing standards of the Nasdaq Stock Market.
2.9 Consultant means any consultant to the Company or its Subsidiaries or Affiliates.
2.10 Covered Officer means at any date (i) any individual who, with respect to the previous
taxable year of the Company, was a covered employee of the Company within the meaning of Section
162(m); provided, however, that the term Covered Officer shall not include any such individual
who is designated by the Committee, in its discretion, at the time of any Award or at any
subsequent time, as reasonably expected not to be such a covered employee with respect to the
current taxable year of the Company or the taxable year of the Company in which the applicable
Award will be paid or vested, and (ii) any individual who is designated by the Committee, in its
discretion, at the time of any Award or at any subsequent time, as reasonably expected to be such a
covered employee with respect to the current taxable year of the Company or with respect to the
taxable year of the Company in which any applicable Award will be paid or vested.
2.11 Director means a member of the Board.
2.12 Disability means, unless otherwise defined in the applicable Award Agreement, a
disability that would qualify as a total and permanent disability under the Companys then current
long-term disability plan. With respect to Awards subject to Section 409A of the Code, unless
otherwise defined in the applicable Award Agreement, the term Disability shall have the meaning
set forth in Section 409A of the Code.
2
2.13 Early Retirement means, unless otherwise provided in an Award Agreement, retirement
with the express consent of the Company at or before the time of such retirement, from active
employment with the Company and any Subsidiary or Affiliate prior to age 65, in accordance with any
applicable early retirement policy of the Company then in effect or as may be approved by the
Committee.
2.14 Effective Date has the meaning provided in Section 16.1 of the Plan.
2.15 Employee means a current or prospective officer or employee of the Company or of any
Subsidiary or Affiliate.
2.16 Exchange Act means the Securities Exchange Act of 1934, as amended from time to time.
2.17 Fair Market Value with respect to the Shares, means, for purposes of a grant of an
Award as of any date, (i) the reported closing sales price of the Shares on the Nasdaq Stock
Market, or any other such market or exchange as is the principal trading market for the Shares, on
such date, or in the absence of reported sales on such date, the closing sales price on the
immediately preceding date on which sales were reported or (ii) in the event there is no public
market for the Shares on such date, the fair market value as determined, in good faith and by the
reasonable application of a reasonable valuation method (as applicable), by the Committee in its
sole discretion, and for purposes of a sale of a Share as of any date, the actual sales price on
that date.
2.18 Good Reason means, unless otherwise provided in an Award Agreement, (i) a material
reduction in a Participants position, authority, duties or responsibilities following a Change in
Control as compared to such level immediately prior to a Change in Control, (ii) any material
reduction in a Participants annual base salary as in effect immediately prior to a Change in
Control; (iii) the relocation of the office at which the Participant is to perform the majority of
his or her duties following a Change in Control to a location more than 30 miles from the location
at which the Participant performed such duties prior to the Change in Control; or (iv) the failure
by the Company or its successor to continue to provide the Participant with benefits substantially
similar in aggregate value to those enjoyed by the Participant under any of the Companys pension,
life insurance, medical, health and accident or disability plans in which Participant was
participating immediately prior to a Change in Control, unless the Participant is offered
participation in other comparable benefit plans generally available to similarly situated employees
of the Company or its successor after the Change in Control.
2.19 Grant Price means the price established at the time of grant of an SAR pursuant to
Section 6 used to determine whether there is any payment due upon exercise of the SAR.
2.20 Incentive Stock Option means an option to purchase Shares from the Company that is
granted under Section 6 of the Plan and that is intended to meet the requirements of
Section 422 of the Code or any successor provision thereto.
2.21 Non-Employee Director means a member of the Board who is not an officer or employee of
the Company or any Subsidiary or Affiliate.
2.22 Non-Qualified Stock Option means an option to purchase Shares from the Company that is
granted under Sections 6 or 10 of the Plan and is not intended to be an Incentive
Stock Option.
2.23 Normal Retirement means, unless otherwise defined in the applicable Award Agreement,
retirement of a Participant from active employment with the Company or any of its Subsidiaries or
Affiliates on or after such Participants 65th birthday.
2.24 Option means an Incentive Stock Option or a Non-Qualified Stock Option.
2.25 Option Price means the purchase price payable to purchase one Share upon the exercise
of an Option.
2.26 Other Stock-Based Award means any Award granted under Sections 9 or 10
of the Plan. For purposes of the share counting provisions of Section 4.1 hereof, an Other
Stock-Based Award that is not settled in
3
cash shall be treated as (i) an Option Award if the amounts payable thereunder will be
determined by reference to the appreciation of a Share, and (ii) a Restricted Share Award if the
amounts payable thereunder will be determined by reference to the full value of a Share.
2.27 Outside Director means, with respect to the grant of an Award, a member of the Board
then serving on the Committee.
2.28 Participant means any Employee, Director, Consultant or other person who receives an
Award under the Plan.
2.29 Performance Award means any Award granted under Section 8 of the Plan. For
purposes of the share counting provisions of Section 4.1 hereof, a Performance Award that
is not settled in cash shall be treated as (i) an Option Award if the amounts payable thereunder
will be determined by reference to the appreciation of a Share, and (ii) a Restricted Share Award
if the amounts payable thereunder will be determined by reference to the full value of a Share.
2.30 Person means any individual, corporation, partnership, limited liability company,
association, joint-stock company, trust, unincorporated organization, government or political
subdivision thereof or other entity.
2.31 Restricted Share means any Share granted under Sections 7 to 10 of the Plan.
2.32 Restricted Share Unit means any unit granted under Sections 7 to 10 of the Plan.
2.33 Retirement means Normal or Early Retirement.
2.34 SEC means the Securities and Exchange Commission or any successor thereto.
2.35 Section 16 means Section 16 of the Exchange Act and the rules promulgated thereunder
and any successor provision thereto as in effect from time to time.
2.36 Section 162(m) means Section 162(m) of the Code and the regulations promulgated
thereunder and any successor provision thereto as in effect from time to time.
2.37 Separation from Service or Separates from Service shall have the meaning ascribed to
such term pursuant to Section 409A of the Code and the regulations promulgated thereunder.
2.38 Shares means shares of the common stock, no par value per share, of the Company.
2.39 Share Reserve has the meaning set forth in Section 4.1 hereof.
2.40 Specified Employee has the meaning ascribed to such term pursuant to Section 409A of
the Code and the regulations promulgated thereunder.
2.41 Stock Appreciation Right or SAR means a stock appreciation right granted under
Sections 6, 8 or 10 of the Plan that entitles the holder to receive, with
respect to each Share encompassed by the exercise of such SAR, the amount determined by the
Committee and specified in an Award Agreement. In the absence of such a determination, the holder
shall be entitled to receive, with respect to each Share encompassed by the exercise of such SAR,
the excess of the Fair Market Value of such Share on the date of exercise over the Grant Price.
2.42 Subsidiary means any Person (other than the Company) of which 50% or more of its voting
power or its equity securities or equity interest is owned directly or indirectly by the Company.
4
2.43 Substitute Awards means Awards granted solely in assumption of, or in substitution for,
outstanding awards previously granted by a company acquired by the Company or with which the
Company combines.
2.44 2000 Plan means the HealthStream, Inc. 2000 Stock Incentive Plan, as amended.
Section 3. Administration.
3.1 Authority of Committee. The Plan shall be administered by a Committee, which shall be
appointed by and serve at the pleasure of the Board; provided, however, with respect to Awards to
Outside Directors, all references in the Plan to the Committee shall be deemed to be references to
the Board. Subject to the terms of the Plan and applicable law, and in addition to other express
powers and authorizations conferred on the Committee by the Plan, the Committee shall have full
power and authority in its discretion (and in accordance with Section 409A of the Code with respect
to Awards subject thereto) to: (i) designate Participants; (ii) determine eligibility for
participation in the Plan and decide all questions concerning eligibility for and the amount of
Awards under the Plan; (iii) determine the type or types of Awards to be granted to a Participant;
(iv) determine the number of Shares to be covered by, or with respect to which payments, rights or
other matters are to be calculated in connection with Awards; (v) determine the timing, terms, and
conditions of any Award; (vi) accelerate the time at which all or any part of an Award may be
settled or exercised; (vii) determine whether, to what extent, and under what circumstances Awards
may be settled or exercised in cash, Shares, other securities, other Awards or other property, or
canceled, forfeited or suspended and the method or methods by which Awards may be settled,
exercised, canceled, forfeited or suspended; (viii) determine whether, to what extent, and under
what circumstances cash, Shares, other securities, other Awards, other property, and other amounts
payable with respect to an Award shall be deferred either automatically or at the election of the
holder thereof or of the Committee; (ix) grant Awards as an alternative to, or as the form of
payment for grants or rights earned or payable under, other bonus or compensation plans,
arrangements or policies of the Company or a Subsidiary or Affiliate; (x) grant Substitute Awards
on such terms and conditions as the Committee may prescribe, subject to compliance with the
Incentive Stock Option rules under Section 422 of the Code and the nonqualified deferred
compensation rules under Section 409A of the Code, where applicable; (xi) make all determinations
under the Plan concerning any Participants Separation from Service with the Company or a
Subsidiary or Affiliate, including whether such separation occurs by reason of Cause, Good Reason,
Disability, Retirement, or in connection with a Change in Control and whether a leave constitutes a
Separation from Service; (xii) interpret and administer the Plan and any instrument or agreement
relating to, or Award made under, the Plan; (xiii) except to the extent prohibited by Section
6.2, amend or modify the terms of any Award at or after grant with the consent of the holder of
the Award; (xiv) establish, amend, suspend or waive such rules and regulations and appoint such
agents as it shall deem appropriate for the proper administration of the Plan; and (xv) make any
other determination and take any other action that the Committee deems necessary or desirable for
the administration of the Plan, subject to the exclusive authority of the Board under Section
14 hereunder to amend or terminate the Plan.
3.2 Committee Discretion Binding. Unless otherwise expressly provided in the Plan, all
designations, determinations, interpretations, and other decisions under or with respect to the
Plan or any Award shall be within the sole discretion of the Committee, may be made at any time and
shall be final, conclusive, and binding upon all Persons, including the Company, any Subsidiary or
Affiliate, any Participant and any holder or beneficiary of any Award. A Participant or other
holder of an Award may contest a decision or action by the Committee with respect to such person or
Award only on the grounds that such decision or action was arbitrary or capricious or was unlawful,
and any review of such decision or action shall be limited to determining whether the Committees
decision or action was arbitrary or capricious or was unlawful.
3.3 Delegation. Subject to the terms of the Plan and applicable law, the Committee may
delegate to one or more officers or managers of the Company or of any Subsidiary or Affiliate, or
to a Committee of such officers or managers, the authority, subject to such terms and limitations
as the Committee shall determine, to grant Awards to or to cancel, modify or waive rights with
respect to, or to alter, discontinue, suspend or terminate Awards held by Participants who are not
officers or directors of the Company for purposes of Section 16 or who are otherwise not subject to
such Section.
5
3.4 No Liability. No member of the Board or Committee shall be liable for any action taken or
determination made in good faith with respect to the Plan or any Award granted hereunder.
Section 4. Shares Available For Awards.
4.1 Shares Available. Subject to the provisions of Section 4.2 below, the maximum
aggregate number of Shares which may be issued pursuant to all Awards after the Effective Date of
this Plan is equal to the sum of (i) 406,613 Shares and (ii) the number of shares available for
grant under the 2000 Plan as of the end of the day that is the Effective Date of this Plan (such
aggregate amount being, the Share Reserve). The number of Shares with respect to which Incentive
Stock Options may be granted shall be no more than 1,500,000. Each Share issued pursuant to an
Option shall reduce the Share Reserve by one (1) share. Each Share subject to a redeemed portion
of a SAR shall reduce the Share Reserve by one (1) share. Each Share issued pursuant to a
Restricted Stock Award or a Restricted Stock Unit Award shall reduce the Share Reserve by one and
one-half (1.5) shares. If any Award granted under this Plan (whether before or after the Effective
Date of this Plan) shall expire, terminate, be settled in cash (in whole or in part) or otherwise
be forfeited or canceled for any reason before it has vested or been exercised in full, the Shares
subject to such Award shall, to the extent of such expiration, cash settlement, forfeiture, or
termination, again be available for Awards under the Plan, in accordance with this Section
4.1. If any Award granted under the 2000 Plan shall expire, terminate, be settled in cash (in
whole or in part) or otherwise be forfeited or canceled for any reason before it has vested or been
exercised in full, the Shares subject to such Award shall, to the extent of such expiration, cash
settlement, forfeiture, or termination, again be available for Awards under the Plan, and the Share
Reserve shall be increased, in accordance with this Section 4.1. The Committee may make
such other determinations regarding the counting of Shares issued pursuant to this Plan as it deems
necessary or advisable, provided that such determinations shall be permitted by law.
Notwithstanding the foregoing, if an Option or SAR is exercised, in whole or in part, by tender of
Shares or if the Companys tax withholding obligation is satisfied by withholding Shares, the
number of Shares deemed to have been issued under the Plan for purposes of the limitation set forth
in this Section 4.1 shall be the number of Shares that were subject to the Option or SAR or
portion thereof, and not the net number of Shares actually issued and any SARs to be settled in
Shares shall be counted in full against the number of Shares available for issuance under the Plan,
regardless of the number of shares issued upon the settlement of the SAR. Any Shares that again
become available for grant pursuant to this Section shall be added back as (i) one (1) Share if
such Shares were subject to Options or Stock Appreciation Rights granted under the Plan or options
or stock appreciation rights granted under the 2000 Plan, and (ii) as one and one-half (1.5) Shares
if such Shares were subject to Awards other than Options or Stock Appreciation Rights granted under
the Plan or awards other than options or stock appreciation rights granted under the 2000 Plan.
Notwithstanding the foregoing and subject to adjustment as provided in Section 4.2 hereof,
no Participant may receive Options or SARs under the Plan in any calendar year that, taken
together, relate to more than 200,000 Shares.
4.2 Adjustments. Without limiting the Committees discretion as provided in Section
13 hereof, in the event that the Committee determines that any dividend or other distribution
(whether in the form of cash, Shares, other securities or other property, and other than a normal
cash dividend), recapitalization, stock split, reverse stock split, reorganization, merger,
consolidation, split-up, spin-off, combination, repurchase or exchange of Shares or other
securities of the Company, issuance of warrants or other rights to purchase Shares or other
securities of the Company, or other similar corporate transaction or event affects the Shares, then
the Committee shall, in an equitable and proportionate manner as deemed appropriate by the
Committee (and, as applicable, in such manner as is consistent with Sections 162(m), 422 and 409A
of the Code and the regulations thereunder) either: (i) adjust any or all of (1) the aggregate
number of Shares or other securities of the Company (or number and kind of other securities or
property) with respect to which Awards may be granted under the Plan; (2) the number of Shares or
other securities of the Company (or number and kind of other securities or property) subject to
outstanding Awards under the Plan, provided that the number of Shares subject to any Award shall
always be a whole number; (3) the grant or exercise price with respect to any Award under the Plan,
and (4) the limits on the number of Shares or Awards that may be granted to Participants under the
Plan in any calendar year; (ii) provide for an equivalent award in respect of securities of the
surviving entity of any merger, consolidation or other transaction or event having a similar
effect; or (iii) make provision for a cash payment to the holder of an outstanding Award. Any such
adjustments to outstanding Awards shall be effected in a manner that precludes the material
enlargement of rights and benefits under such Awards.
6
4.3 Substitute Awards. Any Shares issued by the Company as Substitute Awards in connection
with the assumption or substitution of outstanding grants from any acquired corporation shall not
reduce the Shares available for Awards under the Plan.
4.4 Sources of Shares Deliverable Under Awards. Any Shares delivered pursuant to an Award may
consist, in whole or in part, of authorized and unissued Shares or of issued Shares which have been
reacquired by the Company.
Section 5. Eligibility.
Any Employee, Director or Consultant shall be eligible to be designated a Participant;
provided, however, that Outside Directors shall only be eligible to receive Awards granted
consistent with Section 10.
Section 6. Stock Options And Stock Appreciation Rights.
6.1 Grant. Subject to the provisions of the Plan, the Committee shall have sole and complete
authority to determine the Participants to whom Options and SARs shall be granted, the number of
Shares subject to each Award, the exercise price and the conditions and limitations applicable to
the exercise of each Option and SAR. An Option may be granted with or without a related SAR. An
SAR may be granted with or without a related Option. The grant of an Option or SAR shall occur
when the Committee by resolution, written consent or other appropriate action determines to grant
such Option or SAR for a particular number of Shares to a particular Participant at a particular
Option Price or Grant Price, as the case may be, or such later date as the Committee shall specify
in such resolution, written consent or other appropriate action. The Committee shall have the
authority to grant Incentive Stock Options and to grant Non-Qualified Stock Options. In the case
of Incentive Stock Options, the terms and conditions of such grants shall be subject to and comply
with Section 422 of the Code, as from time to time amended, and any regulations implementing such
statute. To the extent the aggregate Fair Market Value (determined at the time the Incentive Stock
Option is granted) of the Shares with respect to which all Incentive Stock Options are exercisable
for the first time by an Employee during any calendar year (under all plans described in Section
422(d) of the Code of the Employees employer corporation and its parent and Subsidiaries) exceeds
$100,000, such Options shall be treated as Non-Qualified Stock Options.
6.2 Price. The Committee in its sole discretion shall establish the Option Price at the time
each Option is granted and the Grant Price at the time each SAR is granted. Except in the case of
Substitute Awards, the Option Price of an Option may not be less than the Fair Market Value of a
Share on the date of grant of such Option, and the Grant Price of an SAR may not be less than the
Fair Market Value of a Share on the date of grant of such SAR. In the case of Substitute Awards or
Awards granted in connection with an adjustment provided for in Section 4.2 hereof in the
form of Options or SARS, such grants shall have an Option Price (or Grant Price) per Share that is
intended to maintain the economic value of the Award that was replaced or adjusted as determined by
the Committee. Notwithstanding the foregoing and except as permitted by the provisions of
Section 4.2 hereof, the Committee shall not have the power to (i) amend the terms of
previously granted Options to reduce the Option Price of such Options, (ii) amend the terms of
previously granted SARs to reduce the Grant Price of such SARs, (iii) cancel such Options and grant
substitute Options with a lower Option Price than the cancelled Options, or (iv) cancel such SARs
and grant substitute SARs with a lower Grant Price than the cancelled SARs, in each case without
the approval of the Companys shareholders.
6.3 Term. Subject to the Committees authority under Section 3.1 and the provisions
of Section 6.6, each Option and SAR and all rights and obligations thereunder shall expire
on the date determined by the Committee and specified in the Award Agreement. The Committee shall
be under no duty to provide terms of like duration for Options or SARs granted under the Plan.
Notwithstanding the foregoing, but subject to Section 6.4(a) hereof, no Option or SAR shall
be exercisable after the expiration of ten (10) years from the date such Option or SAR was granted.
6.4 Exercise.
(a) Each Option and SAR shall be exercisable at such times and subject to such terms
and conditions as the Committee may, in its sole discretion, specify in the applicable Award
Agreement or thereafter. The Committee shall have full and complete authority to determine,
subject to Section 6.6 herein, whether an Option or SAR will be exercisable in full
at any time or from time to time during the term of the
7
Option or SAR, or to provide for the exercise thereof in such installments, upon the occurrence of such events and at such times
during the term of the Option or SAR as the Committee may determine. An Award Agreement may
provide that the period of time over which an Option, other than an Incentive Stock Option,
or SAR may be exercised shall be automatically extended if on the scheduled expiration of
such Award, the Participants exercise of such Award would violate applicable securities law; provided,
however, that during the extended exercise period the Option or SAR may only be exercised to
the extent such Award was exercisable in accordance with its terms immediately prior to such
scheduled expiration date; provided further, however, that such extended exercise period
shall end not later than thirty (30) days after the exercise of such Option or SAR first
would no longer violate such laws.
(b) The Committee may impose such conditions with respect to the exercise of Options or
SARs, including without limitation, any relating to the application of federal, state or
foreign securities laws or the Code, as it may deem necessary or advisable. The exercise of
any Option granted hereunder shall be effective only at such time as the sale of Shares
pursuant to such exercise will not violate any state or federal securities or other laws.
(c) An Option or SAR may be exercised in whole or in part at any time, with respect to
whole Shares only, within the period permitted thereunder for the exercise thereof, and
shall be exercised by written notice of intent to exercise the Option or SAR, delivered to
the Company at its principal office, and payment in full to the Company at the direction of
the Committee of the amount of the Option Price for the number of Shares with respect to
which the Option is then being exercised.
(d) Payment of the Option Price shall be made in (i) cash or cash equivalents, or, (ii)
at the discretion of the Committee, by transfer, either actually or by attestation, to the
Company of unencumbered Shares previously acquired by the Participant, valued at the Fair
Market Value of such Shares on the date of exercise (or next succeeding trading date, if the
date of exercise is not a trading date), together with any applicable withholding taxes,
such transfer to be upon such terms and conditions as determined by the Committee, (iii) by
a combination of (i) or (ii), or (iv) by any other method approved or accepted by the
Committee in its sole discretion, including, if the Committee so determines, (x) a cashless
(broker-assisted) exercise that complies with applicable laws or (y) withholding Shares
(net-exercise) otherwise deliverable to the Participant pursuant to the Option having an
aggregate Fair Market Value at the time of exercise equal to the total Option Price. Until
the optionee has been issued the Shares subject to such exercise, he or she shall possess no
rights as a stockholder with respect to such Shares. The Company reserves, at any and all
times in the Companys sole discretion, the right to establish, decline to approve or
terminate any program or procedures for the exercise of Options by means of a method set
forth in subsection (iv) above, including with respect to one or more Participants specified
by the Company notwithstanding that such program or procedures may be available to other
Participants.
(e) At the Committees discretion, the amount payable as a result of the exercise of an
SAR may be settled in cash, Shares or a combination of cash and Shares. A fractional Share
shall not be deliverable upon the exercise of a SAR but a cash payment will be made in lieu
thereof.
6.5 Separation from Service. Except as otherwise provided in the applicable Award Agreement,
an Option or SAR may be exercised only to the extent that it is then exercisable, and if at all
times during the period beginning with the date of granting such Award and ending on the date of
exercise of such Award the Participant is an Employee, Non-Employee Director or Consultant, and
shall terminate immediately upon a Separation from Service by the Participant. An Option or SAR
shall cease to become exercisable upon a Separation from Service of the holder thereof.
Notwithstanding the foregoing provisions of this Section 6.5 to the contrary, the Committee
may determine in its discretion that an Option or SAR may be exercised following any such
Separation from Service, whether or not exercisable at the time of such separation; provided,
however, that in no event may an Option or SAR be exercised after the expiration date of such Award
specified in the applicable Award Agreement, except as provided in Section 6.4(a).
6.6 Ten Percent Stock Rule. Notwithstanding any other provisions in the Plan, if at the time
an Option is otherwise to be granted pursuant to the Plan, the optionee or rights holder owns
directly or indirectly (within the meaning of Section 424(d) of the Code) Shares of the Company
possessing more than ten percent (10%) of the total combined voting power of all classes of Stock
of the Company or its parent or Subsidiary or Affiliate corporations
8
(within the meaning of Section 422(b)(6) of the Code), then any Incentive Stock Option to be granted to such optionee or rights
holder pursuant to the Plan shall satisfy the requirement of Section 422(c)(5) of the Code, and the
Option Price shall be not less than one hundred ten percent (110%) of the Fair Market Value of the
Shares of the Company, and such Option by its terms shall not be exercisable after the expiration
of five (5) years from the date such Option is granted.
Section 7. Restricted Shares And Restricted Share Units.
7.1 Grant.
(a) Subject to the provisions of the Plan, the Committee shall have sole and complete
authority to determine the Participants to whom Restricted Shares and Restricted Share Units
shall be granted, the number of Restricted Shares and/or the number of Restricted Share
Units to be granted to each Participant, the duration of the period during which, and the
conditions under which, the Restricted Shares and Restricted Share Units may be forfeited to
the Company, and the other terms and conditions of such Awards. The Restricted Share and
Restricted Share Unit Awards shall be evidenced by Award Agreements in such form as the
Committee shall from time to time approve, which agreements shall comply with and be subject
to the terms and conditions provided hereunder and any additional terms and conditions
established by the Committee that are consistent with the terms of the Plan.
(b) Each Restricted Share and Restricted Share Unit Award made under the Plan shall be
for such number of Shares as shall be determined by the Committee and set forth in the Award
Agreement containing the terms of such Restricted Share or Restricted Share Unit Award.
Such agreement shall set forth a period of time (not less than one year) during which the
grantee must remain in the continuous employment (or other service-providing capacity) of
the Company in order for the forfeiture and transfer restrictions to lapse. If the
Committee so determines, the restrictions may lapse during such restricted period in
installments with respect to specified portions of the Shares covered by the Restricted
Share or Restricted Share Unit Award. The Award Agreement may also, in the discretion of
the Committee, set forth performance or other conditions that will subject the Shares to
forfeiture and transfer restrictions. The Committee may, at its discretion, waive all or
any part of the restrictions applicable to any or all outstanding Restricted Share and
Restricted Share Unit Awards.
7.2 Delivery of Shares and Transfer Restrictions.
(a) At the time of a Restricted Share Award, a certificate representing the number of
Shares awarded thereunder shall be registered in the name of the grantee. Such certificate
shall be held by the Company or any custodian appointed by the Company for the account of
the grantee subject to the terms and conditions of the Plan, and shall bear such a legend
setting forth the restrictions imposed thereon as the Committee, in its discretion, may
determine. The foregoing to the contrary notwithstanding, the Committee may, in its
discretion, provide that a Participants ownership of Restricted Shares prior to the lapse
of any transfer restrictions or any other applicable restrictions shall, in lieu of such
certificates, be evidenced by a book entry (i.e., a computerized or manual entry) in the
records of the Company or its designated agent in the name of the Participant who has
received such Award, and confirmation and account statements sent to the Participant with
respect to such book-entry Shares may bear the restrictive legend referenced in the
preceding sentence. Such records of the Company or such agent shall, absent manifest error,
be binding on all Participants who receive Restricted Share Awards evidenced in such manner.
The holding of Restricted Shares by the Company or such an escrow holder, or the use of
book entries to evidence the ownership of Restricted Shares, in accordance with this
Section 7.2(a), shall not affect the rights of Participants as owners of the
Restricted Shares awarded to them, nor affect the restrictions applicable to such shares
under the Award Agreement or the Plan, including the transfer restrictions.
(b) Unless otherwise provided in the applicable Award Agreement, the grantee shall have
all rights of a shareholder with respect to the Restricted Shares, including the right to
receive dividends and the right to vote such Shares, subject to the following restrictions:
(i) the grantee shall not be entitled to delivery of the stock certificate until the
expiration of the restricted period and the fulfillment of any other restrictive conditions
set forth in the Award Agreement with respect to such Shares; (ii) none of the Shares may be
sold, assigned, transferred, pledged, hypothecated or otherwise encumbered or disposed of
during such restricted
9
period or until after the fulfillment of any such other restrictive
conditions; and (iii) except as otherwise determined by the Committee at or after grant, all
of the Shares shall be forfeited and all rights of the grantee to such Shares shall
terminate, without further obligation on the part of the Company, unless the grantee remains
in the continuous employment of the Company for the entire restricted period in relation to
which such Shares were granted and unless any other restrictive conditions relating to the
Restricted Share Award are met. Restricted Share Units shall be subject to similar transfer
restrictions as Restricted Share Awards, except that no Shares are actually awarded to a
Participant who is granted Restricted Share Units on the date of grant, and such Participant
shall have no rights of a stockholder with respect to such Restricted Share Units until the
restrictions set forth in the applicable Award Agreement have lapsed.
7.3 Termination of Restrictions. At the end of the restricted period and provided that any
other restrictive conditions of the Restricted Share Award are met, or at such earlier time as
otherwise determined by the Committee, all restrictions set forth in the Award Agreement relating
to the Restricted Share Award or in the Plan shall lapse as to the restricted Shares subject
thereto, and a stock certificate for the appropriate number of Shares, free of the restrictions and
restricted stock legend, shall be delivered to the Participant or the Participants beneficiary or
estate, as the case may be (or, in the case of book-entry Shares, such restrictions and restricted
stock legend shall be removed from the confirmation and account statements delivered to the
Participant or the Participants beneficiary or estate, as the case may be, in book-entry form).
7.4 Payment of Restricted Share Units. Each Restricted Share Unit shall have a value equal to
the Fair Market Value of a Share. Restricted Share Units may be paid in cash, Shares, other
securities or other property, as determined in the sole discretion of the Committee, upon the lapse
of the restrictions applicable thereto, or otherwise in accordance with the applicable Award
Agreement. The applicable Award Agreement shall specify whether a Participant will be entitled to
receive dividend equivalent rights in respect of Restricted Share Units at the time of any payment
of dividends to shareholders on Shares. If the applicable Award Agreement specifies that a
Participant will be entitled to dividend equivalent rights, (i) the amount of any such dividend
equivalent right shall equal the amount that would be payable to the Participant as a stockholder
in respect of a number of Shares equal to the number of vested Restricted Share Units then credited
to the Participant, and (ii) any such dividend equivalent right shall be paid in accordance with
the Companys payment practices as may be established from time to time and as of the date on which
such dividend would have been payable in respect of outstanding Shares (and in accordance with
Section 409A of the Code with regard to Awards subject thereto); provided, that no dividend
equivalents shall be paid on Restricted Share Units that are not yet vested. Except as otherwise
determined by the Committee at or after grant, Restricted Share Units may not be sold, assigned,
transferred, pledged, hypothecated or otherwise encumbered or disposed of, and all Restricted Share
Units and all rights of the grantee to such Restricted Share Units shall terminate, without further
obligation on the part of the Company, unless the grantee remains in continuous employment of the
Company for the entire restricted period in relation to which such Restricted Share Units were
granted and unless any other restrictive conditions relating to the Restricted Share Unit Award are
met.
Section 8. Performance Awards.
8.1 Grant. The Committee shall have sole and complete authority to determine the Participants
who shall receive a Performance Award, which shall consist of a right that is (i) denominated in
cash or Shares (including but not limited to Restricted Shares and Restricted Share Units), (ii)
valued, as determined by the Committee, in accordance with the achievement of such performance
goals during such performance periods as the Committee shall establish, and (iii) payable at such
time and in such form as the Committee shall determine.
8.2 Terms and Conditions. Subject to the terms of the Plan and any applicable Award
Agreement, the Committee shall determine the performance goals to be achieved during any
performance period, the length of any performance period, the amount of any Performance Award and
the amount and kind of any payment or transfer to be made pursuant to any Performance Award, and
may amend specific provisions of the Performance Award; provided, however, that such amendment may
not adversely affect existing Performance Awards made within a performance period commencing prior
to implementation of the amendment.
8.3 Payment of Performance Awards. Performance Awards may be paid in a lump sum or in
installments following the close of the performance period or, in accordance with the procedures
established by the Committee, on a deferred basis. Separation from Service prior to the end of any
performance period, other than for reasons of death or
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Disability, will result in the forfeiture of
the Performance Award, and no payments will be made. Notwithstanding the foregoing, the Committee
may in its discretion, waive any performance goals and/or other terms and conditions relating to a
Performance Award. A Participants rights to any Performance Award may not be sold, assigned,
transferred, pledged, hypothecated or otherwise encumbered or disposed of in any manner, except by will or the
laws of descent and distribution, and/or except as the Committee may determine at or after grant.
Section 9. Other Stock-Based Awards.
The Committee shall have the authority to determine the Participants who shall receive an
Other Stock-Based Award, which shall consist of any right that is (i) not an Award described in
Sections 6 and 7 above and (ii) an Award of Shares or an Award denominated or
payable in, valued in whole or in part by reference to, or otherwise based on or related to, Shares
(including, without limitation, securities convertible into Shares), as deemed by the Committee to
be consistent with the purposes of the Plan. Subject to the terms of the Plan and any applicable
Award Agreement, the Committee shall determine the terms and conditions of any such Other
Stock-Based Award.
Section 10. Non-Employee Director And Outside Director Awards.
10.1 The Board may provide that all or a portion of a Non-Employee Directors annual retainer,
meeting fees and/or other awards or compensation as determined by the Board, be payable (either
automatically or at the election of a Non-Employee Director) in the form of Non-Qualified Stock
Options, Restricted Shares, Restricted Share Units and/or Other Stock-Based Awards, including
unrestricted Shares. The Board shall determine the terms and conditions of any such Awards,
including the terms and conditions which shall apply upon a termination of the Non-Employee
Directors service as a member of the Board, and shall have full power and authority in its
discretion to administer such Awards, subject to the terms of the Plan and applicable law.
10.2 The Board may also grant Awards to Outside Directors pursuant to the terms of the Plan,
including any Award described in Sections 6, 7 and 9 above. With respect
to such Awards, all references in the Plan to the Committee shall be deemed to be references to the
Board.
Section 11. Provisions Applicable To Covered Officers And Performance Awards.
11.1 Notwithstanding anything in the Plan to the contrary, unless the Committee determines
that a Performance Award to be granted to a Covered Officer should not qualify as
performance-based compensation for purposes of Section 162(m), Performance Awards granted to
Covered Officers shall be subject to the terms and provisions of this Section 11.
11.2 The Committee may grant Performance Awards to Covered Officers based solely upon the
attainment of performance targets related to one or more performance goals selected by the
Committee from among the goals specified below. For the purposes of this Section 11,
performance goals shall be limited to one or more of the following Company, Subsidiary, operating
unit, business segment or division financial performance measures:
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earnings before any one or more of the following: interest,
taxes, depreciation, amortization and/or stock compensation; |
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(b) |
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operating (or gross) income or profit; |
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(c) |
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operating efficiencies; |
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(d) |
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return on equity, assets, capital, capital employed or
investment; |
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after tax operating income; |
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(f) |
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net income; |
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(g) |
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earnings or book value per Share; |
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financial ratios; |
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(i) |
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cash flow(s); |
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(j) |
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total sales or revenues or sales or revenues per employee; |
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(k) |
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production (separate work units or SWUs); |
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stock price or total shareholder return; |
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(m) |
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dividends; |
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(n) |
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debt or cost reduction; |
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(o) |
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strategic business objectives, consisting of one or more
objectives based on meeting specified cost targets, business expansion goals
(including, without limitation, developmental, strategic or manufacturing
milestones of products or projects in development, execution of contracts with
current or prospective customers and development of business expansion
strategies) and goals relating to acquisitions, joint ventures or collaborations
or divestitures; or |
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any combination thereof. |
Each goal may be expressed on an absolute and/or relative basis, may be based on or otherwise
employ comparisons based on internal targets, the past performance of the Company or any
Subsidiary, operating unit, business segment or division of the Company and/or the past or current
performance of other companies, and in the case of earnings-based measures, may use or employ
comparisons relating to capital, shareholders equity and/or Shares outstanding, or to assets or
net assets. The Committee may appropriately adjust any evaluation of performance under criteria
set forth in this Section 11.2 to exclude any of the following events that occurs during a
performance period: (i) asset impairments or write-downs, (ii) litigation or claim judgments or
settlements, (iii) the effect of changes in tax law, accounting principles or other such laws or
provisions affecting reported results, (iv) accruals for reorganization and restructuring programs,
(v) any extraordinary non-recurring items as described in Accounting Principles Board Opinion No.
30 and/or in managements discussion and analysis of financial condition and results of operations
appearing in the Companys annual report to shareholders for the applicable year and (vi) the
effect of adverse federal, governmental or regulatory action, or delays in federal, governmental or
regulatory action; provided that the Committee commits to make any such adjustments within the 90
day period set forth in Section 11.4.
11.3 With respect to any Covered Officer, the maximum annual number of Shares in respect of
which all Performance Awards may be granted under Section 8 of the Plan is 150,000 and the
maximum amount of all Performance Awards that are settled in cash and that may be granted under
Section 8 of the Plan in any year is $1,500,000.
11.4 To the extent necessary to comply with Section 162(m), with respect to grants of
Performance Awards, no later than 90 days following the commencement of each performance period (or
such other time as may be required or permitted by Section 162(m) of the Code), the Committee
shall, in writing, (1) select the performance goal or goals applicable to the performance period,
(2) establish the various targets and bonus amounts which may be earned for such performance
period, and (3) specify the relationship between performance goals and targets and the amounts to
be earned by each Covered Officer for such performance period. Following the completion of each
performance period, the Committee shall certify in writing whether the applicable performance
targets have been achieved and the amounts, if any, payable to Covered Officers for such
performance period. In determining the amount earned by a Covered Officer for a given performance
period, subject to any applicable Award Agreement, the Committee shall have the right to reduce
(but not increase) the amount payable at a given level of performance to take into account
additional factors that the Committee may deem relevant in its sole discretion to the assessment of
individual or corporate performance for the performance period.
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11.5 Unless otherwise expressly stated in the relevant Award Agreement, each Award granted to
a Covered Officer under the Plan is intended to be performance-based compensation within the
meaning of Section 162(m). Accordingly, unless otherwise determined by the Committee, if any
provision of the Plan or any Award Agreement relating to such an Award does not comply or is
inconsistent with Section 162(m), such provision shall be construed or deemed amended to the extent necessary to conform to such requirements, and no
provision shall be deemed to confer upon the Committee discretion to increase the amount of
compensation otherwise payable to a Covered Officer in connection with any such Award upon the
attainment of the performance criteria established by the Committee.
Section 12. Separation from Service.
The Committee shall have the full power and authority to determine the terms and conditions
that shall apply to any Award upon a Separation from Service with the Company, its Subsidiaries and
Affiliates, including a separation from the Company with or without Cause, by a Participant
voluntarily, or by reason of death, Disability, Early Retirement or Retirement, and may provide
such terms and conditions in the Award Agreement or in such rules and regulations as it may
prescribe.
Section 13. Change In Control.
13.1 Certain Terminations. Unless otherwise provided by the Committee, or in an Award
Agreement or by a contractual agreement between the Company and a Participant, if, within one year
following a Change in Control, a Participant Separates from Service with the Company (or its
successor) by reason of (a) death; (b) Disability; (c) Normal Retirement or Early Retirement; (d)
for Good Reason by the Participant; or (e) involuntary termination by the Company for any reason
other than for Cause, all outstanding Awards of such Participant shall vest, become immediately
exercisable and payable and have all restrictions lifted. For purposes of an Award subject to
Section 409A of the Code, Good Reason shall exist only if (i) the Participant notifies the Company
of the event establishing Good Reason within 90 days of its initial existence, (ii) the Company is
provided 30 days to cure such event and (iii) the Participant Separates from Service with the
Company (or its successor) within 180 days of the initial occurrence of the event.
13.2 Accelerated Vesting. The Committee may, in its discretion, provide in any Award
Agreement, or, in the event of a Change in Control, may take such actions as it deems appropriate
to provide, for the acceleration of the exercisability, vesting and/or settlement in connection
with such Change in Control of each or any outstanding Award or portion thereof and Shares acquired
pursuant thereto upon such conditions (if any), including termination of the Participants service
prior to, upon, or following such Change in Control, to such extent as the Committee shall
determine. In the event of a Change of Control, and without the consent of any Participant, the
Committee may, in its discretion, provide that for a period of at least fifteen (15) days prior to
the Change in Control, any Options or Stock Appreciation Rights shall be exercisable as to all
Shares subject thereto and that upon the occurrence of the Change in Control, such Stock Options or
Stock Appreciation Rights shall terminate and be of no further force and effect.
13.3 Assumption, Continuation or Substitution. In the event of a Change in Control, the
surviving, continuing, successor, or purchasing corporation or other business entity or parent
thereof, as the case may be (the "Acquiror"), may, without the consent of any Participant, either
assume or continue the Companys rights and obligations under each or any Award or portion thereof
outstanding immediately prior to the Change in Control or substitute for each or any such
outstanding Award or portion thereof a substantially equivalent award with respect to the
Acquirors stock, as applicable; provided, that in the event of such an assumption, the Acquiror
must grant the rights set forth in Section 13.1 to the Participant in respect of such
assumed Awards. For purposes of this Section, if so determined by the Committee, in its
discretion, an Award denominated in Shares shall be deemed assumed if, following the Change in
Control, the Award (as adjusted, if applicable, pursuant to Section 4.2 hereof) confers the
right to receive, subject to the terms and conditions of the Plan and the applicable Award
Agreement, for each Share subject to the Award immediately prior to the Change in Control, the
consideration (whether stock, cash, other securities or property or a combination thereof) to which
a holder of a share of Stock on the effective date of the Change in Control was entitled; provided,
however, that if such consideration is not solely common stock of the Acquiror, the Committee may,
with the consent of the Acquiror, provide for the consideration to be received upon the exercise or
settlement of the Award, for each Share subject to the Award, to consist solely of common stock of
13
the Acquiror equal in Fair Market Value to the per share consideration received by holders of
Shares pursuant to the Change in Control. Any Award or portion thereof which is neither assumed or
continued by the Acquiror in connection with the Change in Control nor exercised or settled as of
the time of consummation of the Change in Control shall terminate and cease to be outstanding effective as of the time of consummation of the
Change in Control.
13.4 Cash-Out of Awards. The Committee may, in its discretion and without the consent of any
Participant, determine that, upon the occurrence of a Change in Control, each or any Award or a
portion thereof outstanding immediately prior to the Change in Control and not previously exercised
or settled shall be canceled in exchange for a payment with respect to each vested Share (and each
unvested Share, if so determined by the Committee) subject to such canceled Award in (i) cash, (ii)
stock of the Company or of a corporation or other business entity a party to the Change in Control,
or (iii) other property which, in any such case, shall be in an amount having a Fair Market Value
equal to the Fair Market Value of the consideration to be paid per Share in the Change in Control,
reduced by the exercise or purchase price per share, if any, under such Award (which payment may,
for the avoidance of doubt, be $0, in the event the per share exercise or purchase price of an
Award is greater than the per share consideration in connection with the Change in Control). In
the event such determination is made by the Committee, the amount of such payment (reduced by
applicable withholding taxes, if any), if any, shall be paid to Participants in respect of the
vested portions of their canceled Awards as soon as practicable following the date of the Change in
Control and in respect of the unvested portions of their canceled Awards in accordance with the
vesting schedules applicable to such Awards.
13.5 Performance Awards. The Committee may, in its discretion, provide that in the event of a
Change in Control, (i) any outstanding Performance Awards relating to performance periods ending
prior to the Change in Control which have been earned but not paid shall become immediately
payable, (ii) all then-in-progress performance periods for Performance Awards that are outstanding
shall end, and either (A) any or all Participants shall be deemed to have earned an award equal to
the relevant target award opportunity for the performance period in question, or (B) at the
Committees discretion, the Committee shall determine the extent to which performance criteria have
been met with respect to each such Performance Award, if at all, and (iii) the Company shall cause
to be paid to each Participant such partial or full Performance Awards, in cash, Shares or other
property as determined by the Committee, within thirty (30) days of such Change in Control, based
on the Change in Control consideration, which amount may be zero if applicable.
Section 14. Amendment And Termination.
14.1 Amendments to the Plan. The Board may amend, alter, suspend, discontinue or terminate
the Plan or any portion thereof at any time (and in accordance with Section 409A of the Code with
regard to Awards subject thereto); provided that no such amendment, alteration, suspension,
discontinuation or termination shall be made without shareholder approval if such approval is
necessary to comply with any tax or regulatory requirement for which or with which the Board deems
it necessary or desirable to comply.
14.2 Amendments to Awards. Subject to the restrictions of Section 6.2, the Committee
may waive any conditions or rights under, amend any terms of or alter, suspend, discontinue, cancel
or terminate, any Award theretofore granted, prospectively or retroactively in time (and in
accordance with Section 409A of the Code with regard to Awards subject thereto); provided that any
such waiver, amendment, alteration, suspension, discontinuance, cancellation or termination that
would materially and adversely affect the rights of any Participant or any holder or beneficiary of
any Award theretofore granted shall not to that extent be effective without the consent of the
affected Participant, holder or beneficiary.
14.3 Adjustments of Awards Upon the Occurrence of Certain Unusual or Nonrecurring Events. The
Committee is hereby authorized to make equitable and proportionate adjustments in the terms and
conditions of, and the criteria included in, Awards in recognition of unusual or nonrecurring
events (and shall make such adjustments for the events described in Section 4.2 hereof)
affecting the Company, any Subsidiary or Affiliate, or the financial statements of the Company or
any Subsidiary or Affiliate, or of changes in applicable laws, regulations or accounting
principles.
14
Section 15. General Provisions.
15.1 Limited Transferability of Awards. Except as otherwise provided in the Plan, an Award
Agreement or by the Committee at or after grant, no Award shall be assigned, alienated, pledged,
attached, sold or otherwise transferred or encumbered by a Participant, except by will or the laws of descent and distribution.
No transfer of an Award by will or by laws of descent and distribution shall be effective to bind
the Company unless the Company shall have been furnished with written notice thereof and an
authenticated copy of the will and/or such other evidence as the Committee may deem necessary or
appropriate to establish the validity of the transfer. No transfer of an Award for value shall be
permitted under the Plan.
15.2 Dividend Equivalents. In the sole and complete discretion of the Committee, an Award may
provide the Participant with dividends or dividend equivalents, payable in cash, Shares, other
securities or other property on a current or deferred basis. All dividend or dividend equivalents
which are not paid currently may, at the Committees discretion, accrue interest, be reinvested
into additional Shares, or, in the case of dividends or dividend equivalents credited in connection
with Performance Awards, be credited as additional Performance Awards and paid to the Participant
if and when, and to the extent that, payment is made pursuant to such Award. The total number of
Shares available for grant under Section 4 shall not be reduced to reflect any dividends or
dividend equivalents that are reinvested into additional Shares or credited as Performance Awards.
Notwithstanding the foregoing, with respect to an Award subject to Section 409A of the Code, the
payment, deferral or crediting of any dividends or dividend equivalents shall conform to the
requirements of Section 409A of the Code and such requirements shall be specified in writing.
15.3. Compliance with Section 409A of the Code. No Award (or modification thereof) shall
provide for deferral of compensation that does not comply with Section 409A of the Code unless the
Committee, at the time of grant, specifically provides that the Award is not intended to comply
with Section 409A of the Code. Notwithstanding any provision of this Plan to the contrary, if one
or more of the payments or benefits received or to be received by a Participant pursuant to an
Award would cause the Participant to incur any additional tax or interest under Section 409A of the
Code, the Committee may reform such provision to maintain to the maximum extent practicable the
original intent of the applicable provision without violating the provisions of Section 409A of the
Code. In addition, if a Participant is a Specified Employee at the time of his or her Separation
from Service, any payments with respect to any Award subject to Section 409A of the Code to which
the Participant would otherwise be entitled by reason of such Separation from Service shall be made
on the date that is six months after the Participants Separation from Service (or, if earlier, the
date of the Participants death). Although the Company intends to administer the Plan so that
Awards will be exempt from, or will comply with, the requirements of Section 409A of the Code, the
Company does not warrant that any Award under the Plan will qualify for favorable tax treatment
under Section 409A of the Code or any other provision of federal, state, local or foreign law. The
Company shall not be liable to any Participant for any tax, interest, or penalties that Participant
might owe as a result of the grant, holding, vesting, exercise, or payment of any Award under the
Plan.
15.4 No Rights to Awards. No Person shall have any claim to be granted any Award, and there
is no obligation for uniformity of treatment of Participants or holders or beneficiaries of Awards.
The terms and conditions of Awards need not be the same with respect to each Participant.
15.5 Share Certificates. All certificates for Shares or other securities of the Company or
any Subsidiary or Affiliate delivered under the Plan pursuant to any Award or the exercise thereof
shall be subject to such stop transfer orders and other restrictions as the Committee may deem
advisable under the Plan or the rules, regulations and other requirements of the SEC or any state
securities commission or regulatory authority, any stock exchange or other market upon which such
Shares or other securities are then listed, and any applicable Federal or state laws, and the
Committee may cause a legend or legends to be put on any such certificates to make appropriate
reference to such restrictions.
15.6 Tax Withholding. A Participant may be required to pay to the Company or any Subsidiary
or Affiliate and the Company or any Subsidiary or Affiliate shall have the right and is hereby
authorized to withhold from any Award, from any payment due or transfer made under any Award or
under the Plan, or from any compensation or other amount owing to a Participant the amount (in
cash, Shares, other securities, other Awards or other property) of any applicable withholding or
other tax-related obligations in respect of an Award, its exercise or any other transaction
involving an Award, or any payment or transfer under an Award or under the Plan and to take such
other action as may
15
be necessary in the opinion of the Company to satisfy all obligations for the
payment of such taxes. The Committee may provide for additional cash payments to holders of
Options to defray or offset any tax arising from the grant, vesting, exercise or payment of any
Award. Without limiting the generality of the foregoing, the Committee may in its discretion
permit a Participant to satisfy or arrange to satisfy, in whole or in part, the tax obligations
incident to an Award by: (a) electing to have the Company withhold Shares or other property otherwise deliverable
to such Participant pursuant to the Award (provided, however, that the amount of any Shares so
withheld shall not exceed the amount necessary to satisfy required federal, state local and foreign
withholding obligations using the minimum statutory withholding rates for federal, state, local
and/or foreign tax purposes, including payroll taxes, that are applicable to supplemental taxable
income) and/or (b) tendering to the Company Shares owned by such Participant (or by such
Participant and his or her spouse jointly) and purchased or held for the requisite period of time
as may be required to avoid the Companys or the Affiliates or Subsidiaries incurring an adverse
accounting charge, based, in each case, on the Fair Market Value of the Shares on the payment date
as determined by the Committee. All such elections shall be irrevocable, made in writing, signed
by the Participant, and shall be subject to any restrictions or limitations that the Committee, in
its sole discretion, deems appropriate.
15.7 Award Agreements. Each Award hereunder shall be evidenced by an Award Agreement that
shall be delivered to the Participant and may specify the terms and conditions of the Award and any
rules applicable thereto. In the event of a conflict between the terms of the Plan and any Award
Agreement, the terms of the Plan shall prevail. The Committee shall, subject to applicable law,
determine the date an Award is deemed to be granted. The Committee or, except to the extent
prohibited under applicable law, its delegate(s) may establish the terms of agreements or other
documents evidencing Awards under this Plan and may, but need not, require as a condition to any
such agreements or documents effectiveness that such agreement or document be executed by the
Participant, including by electronic signature or other electronic indication of acceptance, and
that such Participant agree to such further terms and conditions as specified in such agreement or
document. The grant of an Award under this Plan shall not confer any rights upon the Participant
holding such Award other than such terms, and subject to such conditions, as are specified in this
Plan as being applicable to such type of Award (or to all Awards) or as are expressly set forth in
the agreement or other document evidencing such Award.
15.8 No Limit on Other Compensation Arrangements. Nothing contained in the Plan shall prevent
the Company or any Subsidiary or Affiliate from adopting or continuing in effect other compensation
arrangements, which may, but need not, provide for the grant of Options, Restricted Shares,
Restricted Share Units, Other Stock-Based Awards or other types of Awards provided for hereunder.
15.9 No Right to Employment. The grant of an Award shall not be construed as giving a
Participant the right to be retained in the employ of the Company or any Subsidiary or Affiliate.
Further, the Company or a Subsidiary or Affiliate may at any time dismiss a Participant from
employment, free from any liability or any claim under the Plan, unless otherwise expressly
provided in an Award Agreement.
15.10 No Rights as Shareholder. Subject to the provisions of the Plan and the applicable
Award Agreement, no Participant or holder or beneficiary of any Award shall have any rights as a
shareholder with respect to any Shares to be distributed under the Plan until such person has
become a holder of such Shares. Notwithstanding the foregoing, in connection with each grant of
Restricted Shares hereunder, the applicable Award Agreement shall specify if and to what extent the
Participant shall not be entitled to the rights of a shareholder in respect of such Restricted
Shares.
15.11 Governing Law. The validity, construction and effect of the Plan and any rules and
regulations relating to the Plan and any Award Agreement shall be determined in accordance with the
laws of the State of Tennessee without giving effect to conflicts of laws principles.
15.12 Severability. If any provision of the Plan or any Award is, or becomes, or is deemed to
be invalid, illegal or unenforceable in any jurisdiction or as to any Person or Award, or would
disqualify the Plan or any Award under any law deemed applicable by the Committee, such provision
shall be construed or deemed amended to conform to the applicable laws, or if it cannot be
construed or deemed amended without, in the determination of the Committee, materially altering the
intent of the Plan or the Award, such provision shall be stricken as to such jurisdiction, Person
or Award and the remainder of the Plan and any such Award shall remain in full force and effect.
16
15.13 Other Laws. The Committee may refuse to issue or transfer any Shares or other
consideration under an Award if, acting in its sole discretion, it determines that the issuance or
transfer of such Shares or such other consideration might violate any applicable law or regulation
(including applicable non-U.S. laws or regulations) or entitle the Company to recover the same
under Exchange Act Section 16(b), and any payment tendered to the Company by a Participant, other holder or beneficiary in connection with the exercise of such Award shall
be promptly refunded to the relevant Participant, holder or beneficiary.
15.14 No Trust or Fund Created. Neither the Plan nor any Award shall create or be construed
to create a trust or separate fund of any kind or a fiduciary relationship between the Company or
any Subsidiary or Affiliate and a Participant or any other Person. To the extent that any Person
acquires a right to receive payments from the Company or any Subsidiary or Affiliate pursuant to an
Award, such right shall be no greater than the right of any unsecured general creditor of the
Company or any Subsidiary or Affiliate.
15.15 No Fractional Shares. No fractional Shares shall be issued or delivered pursuant to the
Plan or any Award, and the Committee shall determine whether cash, other securities or other
property shall be paid or transferred in lieu of any fractional Shares or whether such fractional
Shares or any rights thereto shall be canceled, terminated or otherwise eliminated.
15.16 Headings. Headings are given to the sections and subsections of the Plan solely as a
convenience to facilitate reference. Such headings shall not be deemed in any way material or
relevant to the construction or interpretation of the Plan or any provision thereof.
Section 16. Term Of The Plan.
16.1 Effective Date. The Plan shall be effective, and will amend and restate the previous
plan as set forth herein effective, as of May 27, 2010 provided it has been approved by the Board
and by the Companys shareholders.
16.2 Expiration Date. No new Awards shall be granted under the Plan after the tenth
(10th) anniversary of the Effective Date. Unless otherwise expressly provided in the
Plan or in an applicable Award Agreement, any Award granted hereunder may, and the authority of the
Board or the Committee to amend, alter, adjust, suspend, discontinue or terminate any such Award or
to waive any conditions or rights under any such Award shall, continue after the tenth
(10th) anniversary of the Effective Date.
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not write outside the designated areas.
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Electronic Voting Instructions
You can vote by Internet or telephone!
Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose
one of the two voting methods outlined below to
vote your proxy.
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must
be received by 11:59 p.m., Eastern Time, on May
26th, 2010.
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IF YOU HAVE NOT VOTED VIA THE INTERNET
OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
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A
Proposals The Board of Directors recommends a vote FOR
the election of each of the nominees for
director listed in Proposal 1 below and
FOR Proposal 2 and 3 below. |
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1. |
To elect the following nominees as Class I directors to the Board of Directors until the 2013 Annual Meeting
of Shareholders and until their respective successors are elected and qualified: |
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01 - Thompson S. Dent |
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02 - Dale Polley |
03 - William W. Stead |
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01 |
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02 |
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03 |
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o Mark
here to vote FOR all nominees |
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For All EXCEPT - To withhold a vote for one or
more nominees, mark the box to the left and the
corresponding numbered box(es) to the right.
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o Mark
here to WITHHOLD vote from all nominees |
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For |
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Against |
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Abstain |
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For |
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Against |
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Abstain |
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2. |
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To approve the HealthStream, Inc. 2010 Stock Incentive Plan. |
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3. |
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To ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending December 31, 2010.
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4. |
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To vote in accordance with their best
judgment with respect to any other matters which may properly
come before the meeting or any adjournment or adjournments thereof. |
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B
Non-Voting Items |
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Change of Address
Please print new address below.
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C |
Authorized
Signatures
This section must be completed for your vote to be counted.
Date and Sign Below
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This Proxy should be marked, dated, and signed by the shareholder(s) exactly as his or her name appears hereon, and returned promptly in the
enclosed envelope. Persons signing in a fiduciary capacity should so indicate. If shares are held by joint tenants or as community
property, both should sign.
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Date (mm/dd/yyyy) Please print date below.
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Signature 1 Please keep signature within the box.
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Signature 2 Please keep signature within the box. |
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6
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. 6
Proxy HealthStream, Inc.
THIS PROXY IS SOLICITED ON BEHALF OF
THE BOARD OF DIRECTORS OF HEALTHSTREAM, INC.
The undersigned shareholder(s) of HealthStream, Inc., a Tennessee corporation, hereby
acknowledges receipt of the Notice of Annual Meeting of Shareholders and Proxy Statement, each
dated April 29, 2010, and hereby appoints Robert A. Frist, Jr. and Gerard M. Hayden, Jr., and each
of them, proxies and attorneys in fact, with full power to each of substitution, on behalf and in
the name of the undersigned, to represent the undersigned at the 2010 Annual Meeting of
Shareholders of HealthStream, Inc. to be held on Thursday, May 27, 2010 at 2:00 p.m. Central
Daylight Time, at 209 10th Avenue, South, Suite 450, Nashville, Tennessee 37203, and at any
adjournment or adjournments thereof, and to vote all shares of Common Stock which the undersigned
would be entitled to vote if then and there personally present, on the matters set forth herein.
This Proxy, when properly executed, will be voted in accordance with the directions given by the
undersigned shareholder. If no direction is made, it will be voted FOR the proposals set forth
herein and as the proxies deem advisable on such other matters as may come before the meeting.
PLEASE COMPLETE, DATE, SIGN AND RETURN THIS PROXY PROMPTLY.
(Items to be voted appear on reverse side.)