UNITED STATES SECURITIES AND EXCHANGE COMMISSION Washington, DC 20549 |
SCHEDULE 14A (Rule 14a-101) |
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION |
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. ) |
Filed by the Registrant [X] Filed by a Party other than the Registrant [ ] |
Check the appropriate box: |
[ ] Preliminary Proxy Statement |
[ ] Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
[X] Definitive Proxy Statement |
[ ] Definitive Additional Materials |
[ ] Soliciting Material Pursuant to Section 240.14a-12 |
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Eaton Vance Floating-Rate Income Trust | ||
(Name of Registrant as Specified in Its Charter) | ||
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(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant) | ||
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[X] | No fee required. | |
[ ] | Fee computed on table below per Exchange Act Rules 14a-6(i) (1) and 0-11. | |
(1) | Title of each class of securities to which transaction applies: | |
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(2) | Aggregate number of securities to which transaction applies: | |
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which the filing fee is calculated and state how it was determined): | ||
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[ ] | Fee paid previously with preliminary materials. | |
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[ ] | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting | |
fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | ||
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EATON VANCE FLOATING-RATE INCOME
TRUST The Eaton Vance Building 255 State Street Boston, Massachusetts 02109 |
January 27,
2006 |
Dear
Shareholder: |
You are cordially invited to attend the Annual Meeting of Shareholders of Eaton Vance Floating-Rate Income Trust (the Fund), which will be held at the principal office of the Fund, The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, on Friday, March 24, 2006 at 1:30 P.M. (Boston time).
At this meeting you will be asked to consider the election of Trustees. The enclosed proxy statement contains additional information.
We hope that you will be able to attend the meeting. Whether or not you plan to attend and regardless of the number of shares you own, it is important that your shares be represented. I urge you to complete, sign and date the enclosed proxy card and return it in the enclosed postage-paid envelope as soon as possible to assure that your shares are represented at the meeting.
Sincerely, |
/s/ Payson F. Swaffield |
Payson F. Swaffield |
President |
YOUR VOTE IS IMPORTANT - PLEASE RETURN YOUR PROXY CARD PROMPTLY.
It is important that your shares be represented at the Annual Meeting. Whether or not you plan to attend in person, you are requested to complete, sign and return the enclosed proxy card as soon as possible. You may withdraw your proxy if you attend the Annual Meeting and desire to vote in person.
EATON VANCE FLOATING-RATE INCOME TRUST
NOTICE OF ANNUAL MEETING OF
SHAREHOLDERS To Be Held Friday, March 24, 2006 |
The Annual Meeting of Shareholders of Eaton Vance Floating-Rate Income Trust, a Massachusetts business trust (the Fund), will be held at the principal office of the Fund, The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, on Friday, March 24, 2006 at 1:30 P.M. (Boston time), for the following purposes:
1. | To elect two Class II Trustees of the Fund. |
2. | To consider and act upon any other matters that may properly come before the meeting and any adjourned or postponed session thereof. |
The Board of Trustees has fixed the close of business on January 16, 2006 as the record date for the determination of the shareholders of the Fund entitled to notice of and to vote at the meeting and any adjournments or postponement(s) thereof.
By Order of the Board of Trustees |
/s/ Alan R. Dynner |
Alan R. Dynner |
Secretary |
January 27, 2006 Boston, Massachusetts |
IMPORTANT |
Shareholders can help the Board of Trustees of the Fund avoid the necessity and additional expense to the Fund of further solicitations to obtain a quorum by promptly returning the enclosed proxy. The enclosed addressed envelope requires no postage if mailed in the United States and is intended for your convenience.
EATON VANCE FLOATING-RATE
INCOME TRUST The Eaton Vance Building 255 State Street Boston, Massachusetts 02109 |
PROXY
STATEMENT |
A proxy is enclosed with the foregoing Notice of the Annual Meeting of Shareholders of Eaton Vance Floating-Rate Income Trust (the Fund), to be held March 24, 2006, for the benefit of shareholders who do not expect to be present at the meeting. This proxy is solicited on behalf of the Board of Trustees of the Fund, and is revocable by the person giving it prior to exercise by a signed writing filed with the Funds Secretary, or by executing and delivering a later dated proxy, or by attending the meeting and voting the shares in person. Each proxy will be voted in accordance with its instructions; if no instruction is given, an executed proxy will authorize the persons named as attorneys, or any of them, to vote in favor of the election of each Trustee. This proxy material is being mailed to shareholders on or about January 27, 2006.
The Board of Trustees of the Fund has fixed the close of business on January 16, 2006 as the record date for the determination of the shareholders entitled to notice of and to vote at the meeting and any adjournments or postponements thereof. Shareholders at the close of business on the record date will be entitled to one vote for each share held. As of January 16, 2006, there were 37,294,271 Common Shares of beneficial interest, $.01 par value per share (Common Shares) and 17,400 Auction Preferred Shares, $.01 per value per share, liquidation preference $25,000 per share (APS), of the Fund outstanding. As of such date, to the Funds knowledge, (i) no shareholder beneficially owned more than 5% of the outstanding shares of the Fund; and (ii) the Trustees and executive officers of the Fund, individually and as a group, owned beneficially less than 1% of the outstanding shares of the Fund.
The Board of Trustees of the Fund knows of no business other than that mentioned in Item 1 of the Notice of Meeting that will be presented for consideration. If any other matters are properly presented, it is the intention of the persons named as attorneys in the enclosed proxy to vote the proxies in accordance with their judgment on such matters.
PROPOSAL 1. ELECTION
OF TRUSTEES |
The Funds Agreement and Declaration of Trust provides that a majority of the Trustees shall fix the number of the entire Board and that such number shall be at least two and no greater than fifteen. The Board has currently fixed the number of Trustees at eight. The Funds Agreement and Declaration of Trust further provides that the Board of Trustees shall be divided into three classes. The term of office of the Class II Trustees expires on the date of the 2006 Annual Meeting, and the term of office of the Class III and Class I Trustees will expire one and two years thereafter, respectively. Accordingly, only nominees for Class II Trustee are currently proposed for election. Trustees chosen to succeed the Trustees whose terms are expiring will be elected for a three-year term. An effect of staggered terms is to limit the ability of entities or persons to acquire control of the Fund.
Proxies will be voted for the election of the following Class II Trustee nominees: William H. Park and Ronald A. Pearlman. Each nominee is currently serving as a Trustee and has consented to continue to so serve. In the event that a nominee is unable to serve for any reason (which is not now expected) when the election occurs, the accompanying Proxy will be voted for such other person or persons as the Board of Trustees may recommend.
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The Class III Trustees serving until the 2007 Annual Meeting are Norton H. Reamer, Lynn A. Stout and Ralph F. Verni. The Class I Trustees serving until the 2008 Annual Meeting are Benjamin C. Esty, James B. Hawkes and Samuel L. Hayes, III. Messrs. Esty and Verni were appointed as Trustees on April 29, 2005.
The nominees for Class II Trustee and the Funds current Class I and Class III Trustees and their principal occupations for at least the last five years are as described below.
TRUSTEES | Number of Portfolios in Fund Complex Overseen by Trustee(2) |
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Term of Office and Length of Time Served |
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Other Directorships Held by Trustee | ||||||||||
Position(s) Held with Fund |
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Name, Address and Age(1) |
Principal Occupations During Past Five Years |
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CLASS II TRUSTEES NOMINATED FOR ELECTION | ||||||||||
NONINTERESTED | ||||||||||
TRUSTEES | ||||||||||
William H. Park | Class II | Until 2009. | President and Chief Executive Officer, | 161 | None | |||||
DOB: 9/19/47 | Trustee | 3 years. | Prizm Capital Management, LLC | |||||||
Trustee | (investment management firm) (since | |||||||||
since 2004. | 2002). Formerly, Executive Vice | |||||||||
President and Chief Financial Officer, | ||||||||||
United Asset Management Corporation (a | ||||||||||
holding company owning institutional | ||||||||||
investment management firms) (1982- | ||||||||||
2001).
|
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Ronald A. Pearlman | Class II | Until 2009. | Professor of Law, Georgetown University | 161 | None | |||||
DOB: 7/10/40 | Trustee | 3 years. | Law Center (since 1999). Formerly, Tax | |||||||
Trustee | Partner, Covington & Burling, | |||||||||
since 2004. |
Washington, DC (1991-2000).
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CLASS I AND CLASS III TRUSTEES |
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INTERESTED | ||||||||||
TRUSTEE | ||||||||||
James B. Hawkes | Vice | Until 2008. | Chairman, President and Chief Executive | 161 | Director of | |||||
DOB: 11/9/41 | President | 3 years. | Officer of Eaton Vance Management, and | Eaton Vance | ||||||
and Class I | Trustee | its trustee (Eaton Vance, Inc.) and | Corp. | |||||||
Trustee | since 2004. | Chairman and Chief Executive Officer of | ||||||||
Eaton Vance Corp.; Vice President and | ||||||||||
Director of Eaton Vance Distributors, Inc.; | ||||||||||
Director of Eaton Vance, Inc. Trustee | ||||||||||
and/or officer of 161 registered investment | ||||||||||
companies in the Eaton Vance Fund | ||||||||||
Complex. |
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NONINTERESTED | ||||||||||
TRUSTEES |
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Benjamin C. Esty | Class I | Until 2008. | Roy and Elizabeth Simmons Professor of | 152 | None | |||||
DOB: 1/2/63 | Trustee | 3 years. | Business Administration, Harvard | |||||||
Trustee | University Graduate School of Business | |||||||||
since 2005. | Administration (since 2003). Formerly, | |||||||||
Associate Professor, Harvard University | ||||||||||
Graduate School of Business | ||||||||||
Administration (2000-2003). |
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Number of Portfolios in Fund Complex Overseen by Trustee(2) |
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Term of Office and Length of Time Served |
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Other Directorships Held by Trustee | ||||||||||
Position(s) Held with Fund |
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Name, Address and Age(1) |
Principal Occupations During Past Five Years |
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Samuel L. Hayes, III (A) | Chairman | Until 2008. | Jacob H. Schiff Professor of Investment | 161 | Director of | |||||
DOB: 2/23/35 | of the | 3 years. | Banking Emeritus, Harvard University | Tiffany & Co. | ||||||
Board and | Trustee | Graduate School of Business | (specialty | |||||||
Class I | since 2004; | Administration. Director of Yakima | retailer) | |||||||
Trustee | Chairman | Products, Inc. (manufacturer of automotive | ||||||||
since 2005. | accessories) (since 2001) and Director of | |||||||||
Telect, Inc. (telecommunication services | ||||||||||
company) (since 2000). |
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Norton H. Reamer (A) | Class III | Until 2007. | President, Chief Executive Officer and a | 161 | None | |||||
DOB: 9/21/35 | Trustee | 3 years. | Director of Asset Management Finance | |||||||
Trustee | Corp. (a specialty finance company serving | |||||||||
since 2004. | the investment management industry) (since | |||||||||
October 2003). President, Unicorn | ||||||||||
Corporation (an investment and financial | ||||||||||
advisory services company) (since | ||||||||||
September 2000). Formerly, Chairman and | ||||||||||
Chief Operating Officer, Hellman, Jordan | ||||||||||
Management Co., Inc. (an investment | ||||||||||
management company) (2000-2003). | ||||||||||
Formerly, Advisory Director of Berkshire | ||||||||||
Capital Corporation (investment banking | ||||||||||
firm) (2002-2003). Formerly, Chairman of | ||||||||||
the Board, United Asset Management | ||||||||||
Corporation (a holding company owning | ||||||||||
institutional investment management firms) | ||||||||||
and Chairman, President and Director, | ||||||||||
UAM Funds (mutual funds) (1980-2000). |
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Lynn A. Stout | Class III | Until 2007. | Professor of Law, University of California | 161 | None | |||||
DOB: 9/14/57 | Trustee | 3 years. | at Los Angeles, School of Law (since July | |||||||
Trustee | 2001). Formerly, Professor of Law, | |||||||||
since 2004. |
Georgetown University Law Center. |
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Ralph F. Verni | Class III | Until 2007. | Consultant and private investor (since | 152 | Director of | |||||
DOB: 1/26/43 | Trustee | 3 years. | 2000). Formerly, President and Chief | W.P. Carey & | ||||||
Trustee | Executive Officer, Redwood Investment | Company | ||||||||
since 2005. | Systems, Inc. (software developer) (2000). | LLC | ||||||||
Formerly, President and Chief Executive | (manager of | |||||||||
Officer, State Street Research & | real estate | |||||||||
Management (investment adviser), SSRM | investment | |||||||||
Holdings (parent of State Street Research | trusts) | |||||||||
& Management), and SSR Realty | ||||||||||
(institutional realty manager) (1992-2000). |
(1) | The business address of each Trustee is The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109. | |
(2) | Includes both master and feeder funds in master-feeder structure. | |
(A) | APS Trustee. |
Interested Trustee |
James B. Hawkes is an interested person (as defined in the Investment Company Act of 1940 (the 1940 Act)) by reason of his affiliations with Eaton Vance Management (EVM or Eaton Vance), the Funds investment adviser, and Eaton Vance Corp. (EVC), a publicly-held holding company, which owns all the outstanding shares of EVM and of EVMs trustee, Eaton Vance, Inc.
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(EV). (EVM, EVC, and their affiliates are sometimes referred to collectively as the Eaton Vance Organization.) Mr. Hawkes holds a position with other Eaton Vance affiliates that is comparable to his position with Eaton Vance listed above.
Election of Trustees by APS and Common
Shares |
Under the terms of the Funds By-Laws, as amended (the By-Laws), the holders of the APS are entitled as a class, to the exclusion of the holders of the Common Shares, to elect two Trustees of the Fund (identified by an (A) after their names in the table above). Simply stated, the APS Trustees are only elected by the holders of the Funds APS. Holders of Common Shares do not vote on the election of APS Trustees. No APS Trustees are to be elected at this meeting. The By-Laws further provide for the election of the nominees named above by the holders of the Common Shares and the APS, voting as a single class. Election of Trustees is non-cumulative. Shareholders do not have appraisal rights in connection with the proposal in this proxy statement. The Trustees of the Fund shall be elected by the affirmative vote of a plurality of the shares of the Fund entitled to vote. No nominee is a party adverse to the Fund or any of its affiliates in any material pending legal proceeding, nor does any nominee have an interest materially adverse to the Fund.
Share Ownership By
Trustee |
The following table shows the dollar range of shares beneficially owned in the Fund and in all Eaton Vance funds by each Trustee:
Aggregate Dollar Range of Equity | ||
Dollar Range of | Securities in all Eaton Vance | |
Name of Trustee | Fund Shares Held+ | Funds Overseen by Trustee+ |
|
|
|
Interested Trustee | ||
James B. Hawkes | None | Over $100,000 |
Noninterested Trustees | ||
Benjamin C. Esty** | None | $50,001-$100,000 |
Samuel L. Hayes, III | None | Over $100,000 |
William H. Park | None | Over $100,000* |
Ronald A. Pearlman | None | Over $100,000 |
Norton H. Reamer | None | Over $100,000 |
Lynn A. Stout | None | Over $100,000* |
Ralph F. Verni** | None | Over $100,000* |
* | Includes shares which may be deemed to be beneficially owned through the Trustee Deferred Compensation Plan. | |
** | Messrs. Esty and Verni were appointed as Trustees on April 29, 2005. | |
+ | Figures are as of January 16, 2006. |
Board Meetings and Committees
|
During the fiscal year ended May 31, 2005, the Trustees of the Fund met ten times. The Board of Trustees has three formal standing committees, an Audit Committee, a Special Committee and a Governance Committee. The Audit Committee met five times, the Special Committee met ten times and the Governance Committee met seven times. Each Trustee attended at least 75% of the Board and Committee meetings on which he or she serves. None of the Trustees attended the Funds 2005 Annual Meeting of Shareholders.
The Audit, Special and Governance Committees of the Board of Trustees of the Fund are each comprised of Trustees who are not interested persons as that term is defined under the 1940 Act (Independent Trustees). The respective duties and responsibilities of these Committees remain under the continuing review of the Governance Committee and the Board.
Messrs. Reamer (Chair), Hayes, Park, Verni and Ms. Stout serve on the Audit Committee of the Board of Trustees of the Fund, such Audit Committee being established in accordance with Section 3(a)(58)(A) of the Securities Exchange Act of 1934. Each Audit Committee member is independent
4
under applicable listing standards of the New York Stock Exchange. The purposes of the Audit Committee are to (i) oversee the Funds accounting and financial reporting processes, its internal control over financial reporting, and, as appropriate, the internal control over financial reporting of certain service providers; (ii) oversee or, as appropriate, assist Board oversight of the quality and integrity of the Funds financial statements and the independent audit thereof; (iii) oversee, or, as appropriate, assist Board oversight of, the Funds compliance with legal and regulatory requirements that relate to the Funds accounting and financial reporting, internal control over financial reporting and independent audits; (iv) approve, prior to appointment, the engagement and, when appropriate, replacement of the independent auditors, and, if applicable, nominate independent auditors to be proposed for shareholder ratification in any proxy statement of the Fund; (v) evaluate the qualifications, independence and performance of the independent auditors and the audit partner in charge of leading the audit; and (vi) prepare such Audit Committee reports consistent with the requirements of Rule 306 of Regulation S-K for inclusion in the proxy statement for the Annual Meeting of Shareholders of the Fund. The Funds Board of Trustees has adopted a written charter for its Audit Committee, a copy of which is attached as Exhibit A. The Audit Committees Report is set forth below under Additional Information. The Board of Trustees of the Fund have designated Messrs. Park, Hayes and Reamer as the Funds Audit Committee financial experts.
Messrs. Hayes (Chair), Esty, Park, Pearlman, Reamer and Ms. Stout serve on the Special Committee of the Board of Trustees of the Fund. The purposes of the Special Committee are to consider, evaluate and make recommendations to the Board of Trustees concerning the following matters: (i) contractual arrangements with each service provider to the Fund, including advisory, sub-advisory, transfer agency, custodial and fund accounting, distribution services (if any) and administrative services; (ii) any and all other matters in which any of the Funds service providers (including Eaton Vance or any affiliated entity thereof) has an actual or potential conflict of interest with the interests of the Fund or its shareholders; and (iii) any other matter appropriate for review by the Independent Trustees, unless the matter is within the responsibilities of the Audit Committee or the Governance Committee of the Fund.
In February 2004, the Special Committee established a Contract Review Subcommittee to act on matters delegated to it by the Special Committee, including matters relating to the Funds investment advisory agreement and other service contracts, expense allocation, the Funds directors and officers errors and omissions insurance coverage, and actual or potential conflicts of interest between Eaton Vance and its affiliated companies, on the one hand, and the Fund on the other hand. On August 16, 2004, the Special Committee approved a revised Special Committee Charter which eliminated the Contract Review Subcommittee, because it was determined that its function could be carried out by the full Special Committee. The Contract Review Subcommittee was comprised of Messrs. Hayes (Chair), Park, Pearlman and Reamer and did not meet during the period June 29, 2004 (commencement of operations) through May 31, 2005.
Ms. Stout (Chair) and Messrs. Hayes, Park, Pearlman and Reamer serve on the Governance Committee of the Board of Trustees of the Fund. Each Governance Committee member is independent under applicable listing standards of the New York Stock Exchange. The purpose of the Governance Committee is to consider, evaluate and make recommendations to the Board of Trustees with respect to the structure, membership and operation of the Board of Trustees and the Committees thereof, including the nomination and selection of Independent Trustees and a Chairperson of the Board and the compensation of Independent Trustees.
The Funds Board of Trustees has adopted a written charter for its Governance Committee, not available on the Funds website, a copy of which is attached as Exhibit B. The Governance Committee identifies candidates by obtaining referrals from such sources as it deems appropriate, which may include current Trustees, management of the Fund, counsel and other advisors to the Trustees, and shareholders of the Fund who submit recommendations in accordance with the procedures described in the Committees charter. In no event shall the Governance Committee consider as a candidate to fill any vacancy an individual recommended by management of the Fund, unless the Governance Committee has invited management to make such a recommendation. The Governance Committee will, when a vacancy exists or is anticipated, consider any nominee for Independent Trustee recommended by a shareholder if such
5
recommendation is submitted in writing to the Governance Committee, contains sufficient background information concerning the candidate, including evidence the candidate is willing to serve as an Independent Trustee if selected for the position, and is received in a sufficiently timely manner. The Governance Committees procedures for identifying and evaluating candidates for the position of Independent Trustee, including the procedures to be followed by shareholders of the Fund wishing to recommend such candidates for consideration by the Governance Committee and the qualifications the Governance Committee will consider, are set forth in Appendix A to the Committees charter.
Communications with the
Board |
Shareholders wishing to communicate with the Board may do so by sending a written communication to any Chairperson of the Board, any Chairperson of the Audit Committee, Special Committee or Governance Committee or to the Independent Trustees as a group, at the following address: The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, c/o the Secretary of the Fund.
Remuneration of Trustees |
The fees and expenses of those Trustees of the Fund who are not members of the Eaton Vance Organization will be paid by the Fund. For the fiscal year ending May 31, 2005, the Trustees of the Fund earned the compensation set forth below in their capacities as Trustees of the Fund. For the calendar year ended December 31, 2005, the Trustees earned the compensation set forth below in their capacities as Trustees of the funds in the Eaton Vance fund complex(1):
Name of Trustee |
Aggregate Compensation from Fund |
Total Compensation From Fund and Fund Complex(1) |
Benjamin C. Esty(2) | $2,007 | $180,000 |
Samuel L. Hayes, III | 2,669 | 271,248 |
William H. Park | 2,172 | 180,000(3) |
Ronald A. Pearlman | 2,205 | 180,000 |
Norton H. Reamer | 2,279 | 190,000 |
Lynn A. Stout | 2,292 | 190,000(4) |
Ralph F. Verni(2) | 2,027 | 180,000(5) |
(1) | As of January 16, 2006, the Eaton Vance Fund Complex consisted of 161 registered investment companies or series thereof. | |
(2) | Estimated for the Funds fiscal year ending
May 31, 2005 and for the Eaton Vance Fund Complex for the calendar year
ending December 31, 2005 because Messrs. Esty and Verni were appointed as Trustees on April 29, 2005. | |
(3) | Includes $ 141,806 of deferred compensation. | |
(4) | Includes $ 45,000 of deferred compensation. | |
(5) | Includes $ 60,000 of deferred compensation. |
Trustees of the Fund who are not affiliated with Eaton Vance may elect to defer receipt of all or a percentage of their annual fees in accordance with the terms of a Trustees Deferred Compensation Plan (the Trustees Plan). Under the Trustees Plan, an eligible Trustee may elect to have his or her deferred fees invested by the Fund in the shares of one or more funds in the Eaton Vance Fund Complex, and the amount paid to the Trustees under the Trustees Plan will be determined based upon the performance of such investments. Deferral of Trustees fees in accordance with the Trustees Plan will have a negligible effect on the Funds assets, liabilities, and net income per share, and will not obligate the Fund to retain the services of any Trustee or obligate the Fund to pay any particular level of compensation to the Trustee. The Fund does not have a retirement plan for its Trustees.
The Board of Trustees recommends that shareholders vote FOR the election of the two Class II Trustee nominees.
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NOTICE TO BANKS AND
BROKER/DEALERS |
The Fund has previously solicited all Nominee and Broker/Dealer accounts as to the number of additional proxy statements required to supply owners of shares. Should additional proxy material be required for beneficial owners, please forward such requests to PFPC Inc., Attention: Ms. Maura Stanley, P.O. Box 43027, Providence, RI 02940-3027.
ADDITIONAL
INFORMATION |
Audit Committee Report |
The Audit Committee reviewed and discussed the audited financial statements with Fund management. The Audit Committee also discussed with the independent registered public accounting firm the matters required to be discussed by SAS 61 (Codification of Statements on Auditing Standards), as modified or supplemented. The Audit Committee received the written disclosures and the letter from the independent registered public accounting firm required by Independence Standards Board Standard No. 1 (Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees), as modified or supplemented, and discussed with the independent registered public accounting firm their independence.
Based on the review and discussions referred to above, the Audit Committee recommended to the Board of Trustees that the audited financial statements be included in the Funds annual report to shareholders for the fiscal year ended May 31, 2005 for filing with the Securities and Exchange Commission. As mentioned, the Audit Committee is currently comprised of Messrs. Reamer (Chair), Hayes, Park, Verni and Ms. Stout.
Auditors, Audit Fees and All Other Fees.Deloitte & Touche LLP (Deloitte), 200 Berkeley Street, Boston, Massachusetts 02116, serves as the independent registered public accounting firm of the Fund. Deloitte is expected to be present at the Annual Meeting, but if not, a representative will be available by telephone should the need for consultation arise. Representatives of Deloitte will have the opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions.
The following table presents the aggregate fees billed to the Fund for the Funds first fiscal year ended May 31, 2005 by the Funds independent registered public accounting firm for professional services rendered for the audit of the Funds annual financial statements and fees billed for other services rendered by the independent registered public accounting firm during this period.
Fiscal Year Ended | 5/31/05(1) |
Audit Fees | $ 66,380 |
Audit-Related Fees(2) | 33,600 |
Tax Fees(3) | 6,100 |
All Other Fees(4) | 0 |
Total | $106,080 |
(1) | For the period from the Funds commencement of operations on June 29, 2004 to May 31, 2005. | |
(2) | Audit-related fees consist of the aggregate
fees billed for assurance and related services that
are reasonably related to the performance of the audit of the Funds financial statements and are not reported under the category of audit fees and specifically include fees for services related to the initial organization of the Fund and the performance of certain agreed-upon procedures relating to the Funds APS. | |
(3) | Tax fees consist of the aggregate fees
billed for professional services rendered by the
independent registered public accounting firm relating to tax compliance, tax advice, and tax planning and specifically include fees for tax return preparation. | |
7
(4) | All other fees consist of the aggregate fees
billed for products and services provided by the Funds
independent registered public accounting firm other than audit, audit-related, and tax services. | |
No services described in the table above were approved by the Funds Audit Committee pursuant to the de minimis exception set forth in Rule 2-01(c)(7)(i)(C) of Regulation S-X.
The Funds Audit Committee has adopted policies and procedures relating to the pre-approval of services provided by the Funds independent registered public accounting firm (the Pre-Approval Policies). The Pre-Approval Policies establish a framework intended to assist the Audit Committee in the proper discharge of its pre-approval responsibilities. As a general matter, the Pre-Approval Policies (i) specify certain types of audit, audit-related, tax, and other services determined to be pre-approved by the Audit Committee; and (ii) delineate specific procedures governing the mechanics of the pre-approval process, including the approval and monitoring of audit and non-audit service fees. Unless a service is specifically pre-approved under the Pre-Approval Policies, it must be separately pre-approved by the Audit Committee. The Pre-Approval Policies and the types of audit and non-audit services pre-approved therein must be reviewed and ratified by the Funds Audit Committee at least annually. The Funds Audit Committee maintains full responsibility for the appointment, compensation, and oversight of the work of the Funds independent registered public accounting firm.
The following table presents (i) the aggregate non-audit fees (i.e., fees for audit-related, tax, and other services) billed for services rendered to the Fund by the Funds independent registered public accounting firm for the Funds initial fiscal year ended May 31, 2005; and (ii) the aggregate non-audit fees (i.e., fees for audit-related, tax, and other services) billed for services rendered to the Eaton Vance Organization by the Funds independent registered public accounting firm for the Funds first fiscal year ended May 31, 2005.
Fiscal Year Ended | 5/31/05(1) |
Fund | $ 39,700 |
Eaton Vance(2) | $250,643 |
(1) | For the period from the Funds commencement of operations on June 29, 2004 to May 31, 2005. | |
(2) | The Funds investment adviser, as well as any of its affiliates
that provide ongoing services to the Fund, are subsidiaries of Eaton Vance Corp. | |
The Funds Audit Committee has considered whether the provision by the Funds independent registered public accounting firm of non-audit services to the Funds investment adviser, as well as any of its affiliates that provide ongoing services to the Fund, that were not pre-approved pursuant to Rule 2-01(c)(7)(ii) of Regulation S-X is compatible with maintaining the independent registered public accounting firms independence.
Officers of the Fund |
The officers of the Fund and their length of service are set forth below. The officers of the Fund hold indefinite terms of office. Because of their positions with Eaton Vance and their ownership of EVC stock, the officers of the Fund will benefit from the advisory fees paid by the Fund to Eaton Vance. Each officer affiliated with Eaton Vance may hold a position with other Eaton Vance affiliates that is comparable to his or her position with Eaton Vance listed below.
8
Name, Address and Age(1) |
Position(s) Held with Fund |
Term of Office and Length of Time Served |
Principal Occupations During Past Five Years(2) | |||||
|
|
|
| |||||
Payson F.
Swaffield DOB: 8/13/56 |
President | Since 2004 | Vice President of Eaton Vance and BMR.
Officer of 14 registered investment companies managed by Eaton Vance or BMR. | |||||
Thomas E. Faust
Jr. DOB: 5/31/58 |
Vice President | Since 2004 | Executive Vice President of Eaton Vance, BMR
and EV; Chief Investment Officer of Eaton Vance and BMR and President and Director of EVC. Chief Executive Officer of Belair Capital Fund LLC, Belcrest Capital Fund LLC, Belmar Capital Fund LLC, Belport Capital Fund LLC and Belrose Capital Fund LLC (private investment companies sponsored by Eaton Vance). Officer of 65 registered investment companies managed by Eaton Vance or BMR. | |||||
Scott H. Page
DOB: 11/30/59 |
Vice President | Since 2004 | Vice President of Eaton Vance and BMR.
Officer of 14 registered investment companies managed by Eaton Vance or BMR. | |||||
Michael W.
Weilheimer DOB: 2/11/61 |
Vice President | Since 2004 | Vice President of Eaton Vance and BMR.
Officer of 9 registered investment companies managed by Eaton Vance or BMR. | |||||
Barbara E.
Campbell DOB: 6/19/57 |
Treasurer | Since 2004 | Vice President of Eaton Vance and BMR.
Officer of 161 registered investment companies managed by Eaton Vance or BMR. | |||||
Alan R. Dynner
DOB: 10/10/40 |
Secretary | Since 2004 | Vice President, Secretary and Chief Legal
Officer of Eaton Vance, BMR, EVD, EV and EVC. Officer of 161 registered investment companies managed by Eaton Vance or BMR. | |||||
Paul M. ONeil
DOB: 7/11/53 |
Chief Compliance Officer |
Since 2004 | Vice President of Eaton Vance and BMR.
Officer of 161 registered investment companies managed by Eaton Vance or BMR. | |||||
(1) | The business address of each officer is The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109. | |
(2) | Includes both master and feeder funds in master-feeder structure. |
Investment Adviser and
Administrator |
Eaton Vance Management, with its principal office at The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, serves as the investment adviser and administrator to the Fund.
Proxy Solicitation and
Tabulation |
The expense of preparing, printing and mailing this Proxy Statement and enclosures and the costs of soliciting proxies on behalf of the Board of Trustees of the Fund will be borne by the Fund. Proxies will be solicited by mail and may be solicited in person or by telephone or facsimile by officers of the Fund, by personnel of its administrator, Eaton Vance, by the transfer agent, PFPC Inc., or by broker-dealer firms. The expenses associated with the solicitation of these proxies and with any further proxies which may be solicited by the Funds officers, by Eaton Vance personnel, by PFPC Inc., or by broker-dealer firms, in person, or by telephone or by facsimile will be borne by the Fund. A written proxy may be delivered to the Fund or its transfer agent prior to the meeting by facsimile machine, graphic communication equipment or similar electronic transmission. The Fund will reimburse banks, broker-dealer firms, and other persons holding shares registered in their names or in the names of their nominees, for their expenses incurred in sending proxy material to and obtaining proxies from the beneficial owners of such shares. Total estimated proxy solicitation costs are approximately $73,000.
All proxy cards solicited by the Board of Trustees that are properly executed and received by the Secretary prior to the meeting, and which are not revoked, will be voted at the meeting. Shares represented by such proxies will be voted in accordance with the instructions thereon. If no specification is made on the proxy card with respect to Proposal 1, it will be voted FOR the matters specified on the proxy card. All
9
shares that are voted and votes to ABSTAIN will be counted towards establishing a quorum, as will broker non-votes. (Broker non-votes are shares for which (i) the beneficial owner has not voted and (ii) the broker holding the shares does not have discretionary authority to vote on the particular matter.) Accordingly, abstentions and broker non-votes which will be treated as shares that are present at the meeting but which have not been voted, will assist the Fund in obtaining a quorum, but will have no effect on the outcome of Proposal 1.
In the event that a quorum is not present at the meeting, or if a quorum is present at the meeting but sufficient votes by the shareholders of the Fund in favor of the Proposal set forth in the Notice of this meeting are not received by March 24, 2006, the persons named as attorneys in the enclosed proxy may propose one or more adjournments of the meeting to permit further solicitation of proxies. Any such adjournment will require the affirmative vote of the holders of a majority of the shares present in person or by proxy at the session of the meeting to be adjourned. The persons named as attorneys in the enclosed proxy will vote in favor of such adjournment those proxies which they are entitled to vote in favor of the Proposal for which further solicitation of proxies is to be made. They will vote against any such adjournment those proxies required to be voted against such Proposal. The costs of any such additional solicitation and of any adjourned session will be borne by the Fund. If any of the nominees are not elected by shareholders, the current Trustees may consider other courses of action.
Section 16(a) Beneficial Ownership Reporting Compliance
Based solely upon a review of the copies of the forms received by the Fund, all of the Trustees and officers of the Fund, EVM and its affiliates, and any person who owns more than ten percent of the Funds outstanding securities have made all filings required under Section 16(a) of the Securities Exchange Act of 1934 regarding ownership of shares of the Fund for the Funds fiscal year ended May 31, 2005.
The Fund will furnish without charge a copy of its most recent Annual and Semiannual Reports to any shareholder upon request. Shareholders desiring to obtain a copy of such reports should write to the Fund c/o PFPC Inc., Attn: Ms. Maura Stanley, P.O. Box 43027, Providence, RI 02940-3027, or call 1-800-331-1710.
SHAREHOLDER
PROPOSALS |
To be considered for presentation at the Funds 2007 Annual Meeting of Shareholders, a shareholder proposal submitted pursuant to Rule 14a-8 under the Securities Exchange Act of 1934 must be received at the Funds principal office c/o the Secretary of the Fund no later than October 3, 2006. Written notice of a shareholder proposal submitted outside of the processes of Rule 14a-8 must be delivered to the Funds principal office c/o the Secretary of the Fund no later than December 24, 2006 and no earlier than November 24, 2006. In order to be included in the Funds proxy statement and form of proxy, a shareholder proposal must comply with all applicable legal requirements. Timely submission of a proposal does not guarantee that such proposal will be included.
EATON VANCE FLOATING-RATE INCOME TRUST
January 27,
2006 |
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EXHIBIT A
|
EATON VANCE FUNDS
|
AUDIT COMMITTEE CHARTER
|
I. | Composition of the Audit Committee. The Audit Committee of each registered investment company sponsored by Eaton Vance Management (each a Fund) shall be comprised of at least three Trustees of the Board. All members of the Audit Committee shall be Trustees who are not interested persons (as defined under the Investment Company Act of 1940, as amended ) of any Fund or of the investment adviser or sub-adviser of any Fund (each, an Independent Trustee and collectively, the Independent Trustees). The members of the Audit Committee shall consist of the Chairperson of the Board of Trustees and such other Independent Trustees as may be appointed by the Board, which shall also determine the number and term of such members. | |
Each member of the Audit Committee shall have been determined by the Board of Trustees to have no material relationship that would interfere with the exercise of his or her independent judgment. No member of the Audit Committee shall receive any compensation from a Fund except compensation for service as a member or Chairperson of the Board of Trustees or of a committee of the Board. Each member of the Audit Committee shall also satisfy the applicable Audit Committee membership requirements imposed under the rules of the American Stock Exchange and New York Stock Exchange (and any other national securities exchange on which a Funds shares are listed), as in effect from time to time, including with respect to the members former affiliations or employment and financial literacy. At least one member of the Audit Committee must have the accounting or related financial management expertise and financial sophistication required under applicable rules of the American Stock Exchange and New York Stock Exchange. Unless it determines that no member of the Audit Committee qualifies as an audit committee financial expert as defined in Item 3 of Form N-CSR, the Board of Trustees will identify one (or in its discretion, more than one) member of the Audit Committee as an audit committee financial expert. A Chairperson of the Audit Committee shall be appointed by the Board of Trustees on the recommendation of the Governance Committee. | ||
II. | Purposes of the Audit Committee. The purposes of the Audit Committee are to: | |
1. | oversee each Funds accounting and financial reporting processes, its internal control over financial reporting, and, as appropriate, the internal control over financial reporting of certain service providers; | |
2. | oversee or, as appropriate, assist Board oversight of the quality and integrity of the Funds financial statements and the independent audit thereof; | |
3. | oversee, or, as appropriate, assist Board oversight of, the Funds compliance with legal and regulatory requirements that relate to the Funds accounting and financial reporting, internal control over financial reporting and independent audits; | |
4. | approve prior to appointment the engagement and, when appropriate, replacement of the independent registered public accountants (independent auditors), and, if applicable, nominate independent auditors to be proposed for shareholder ratification in any proxy statement of a Fund; | |
5. | evaluate the qualifications, independence and performance of the independent auditors and the audit partner in charge of leading the audit; and | |
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6. | prepare such audit committee reports consistent with the requirements of Rule 306 of Regulation S-K for inclusion in the proxy statement for the annual meeting of shareholders of a Fund. |
The primary function of the Audit Committee is oversight. The Committee is not responsible for managing the Funds or for performing tasks that are delegated to the officers of any Fund, any investment adviser to a Fund, the custodian of a Fund, and other service providers for the Funds, and nothing in this charter shall be construed to reduce the responsibilities or liabilities of management or the Funds service providers, including the independent auditors. It is management's responsibility to maintain appropriate systems for accounting and internal control over financial reporting. Specifically, management is responsible for: (1) the preparation, presentation and integrity of the financial statements of each Fund; (2) the maintenance of appropriate accounting and financial reporting principles and policies; and (3) the maintenance of internal control over financial reporting and other procedures designed to assure compliance with accounting standards and related laws and regulations. The independent auditors are responsible for planning and carrying out an audit consistent with applicable legal and professional standards and the terms of their engagement letter, and shall report directly to the Audit Committee. In performing its oversight function, the Committee shall be entitled to rely upon advice and information that it receives in its discussions and communications with management, the independent auditors and such experts, advisors and professionals as may be consulted by the Committee.
III. | Meetings of the Audit Committee. Meetings of the Audit Committee shall be held at such times (but not less frequently than annually), at such places and for such purposes (consistent with the purposes set forth in this charter) as determined from time to time by the Board of Trustees, the Chairperson of the Board of Trustees, the Committee or the Chairperson of the Committee. The Audit Committee shall set its agenda and the places and times of its meetings. The Audit Committee may meet alone and outside the presence of management personnel with any auditor of a Fund, and shall periodically meet separately with management, with internal auditors (or other personnel responsible for internal control of financial reporting), with any independent auditors rendering reports to the Audit Committee or the Board of Trustees and with legal counsel. A majority of the members of the Audit Committee shall constitute a quorum for the transaction of business at any meeting, and the decision of a majority of the members present and voting shall determine any matter submitted to a vote. The Audit Committee may adopt such procedures or rules as it deems appropriate to govern its conduct under this charter. | |
IV. | Duties and Powers of the Audit Committee. To carry out its purposes, the Audit Committee shall have the following duties and powers with respect to each Fund: | |
1. | To meet to review and discuss with management and the independent auditors the audited financial statements and other periodic financial statements of the Fund (including the Funds specific disclosures under the item Managements Discussion of Fund Performance). | |
2. | To consider the results of the examination of the Funds financial statements by the independent auditors, the independent auditors opinion with respect thereto, and any management letter issued by the independent auditors. | |
3. | To review and discuss with the independent auditors: (a) the scope of audits and audit reports and the policies relating to internal auditing procedures and controls and the accounting principles employed in the Funds financial reports and any proposed changes therein; (b) the personnel, staffing, qualifications and experience of the independent auditors; and (c) the compensation of the independent auditors. | |
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4. | To review and assess the performance of the independent auditors and to approve, on behalf of the Board of Trustees, the appointment and compensation of the independent auditors. Approval by the Audit Committee shall be in addition to any approval required under applicable law by a majority of the members of the Board of Trustees who are not interested persons of the Fund as defined in Section 2(a)(19) of the 1940 Act. In performing this function, the Committee shall: (a) consider whether there should be a regular rotation of the Funds independent auditing firm; (b) discuss with the independent auditors matters bearing upon the qualifications of such auditors as independent under applicable standards of independence established from time to time by the Securities and Exchange Commission (SEC), the Public Company Accounting Oversight Board and other regulatory authorities; and (c) shall secure from the independent auditors the information required by Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, as in effect from time to time. The Audit Committee shall actively engage in a dialogue with the independent auditors with respect to any disclosed relationships or services that may impact the objectivity and independence of the independent auditors. |
5. | To pre-approve: (a) audit and non-audit services provided by the independent auditors to the Fund; and (b) non-audit services provided by the independent auditors to the adviser or any other entity controlling, controlled by or under common control with the adviser that provides on-going services to the Fund (Adviser Affiliates) if the engagement of the independent auditors relates directly to the operations and financial reporting of the Fund, as contemplated by the Sarbanes-Oxley Act of 2002 (the Sarbanes-Oxley Act) and the rules issued by the SEC in connection therewith (except, in the case of non-audit services provided to the Fund or any Adviser Affiliate, those within applicable de minimis statutory or regulatory exceptions), and to consider the possible effect of providing such services on the independence of the independent auditors. |
6. | To adopt, to the extent deemed appropriate by the Audit Committee, policies and procedures for pre-approval of the audit or non-audit services referred to above, including policies and procedures by which the Audit Committee may delegate to one or more of its members authority to grant such pre-approval on behalf of the Audit Committee (subject to subsequent reporting to the Audit Committee). The Audit Committee hereby delegates to each of its members the authority to pre-approve any non-audit services referred to above between meetings of the Audit Committee, provided that: (i) all reasonable efforts shall be made to obtain such pre-approval from the Chairperson of the Committee prior to seeking such pre-approval from any other member of the Committee; and (ii) all such pre-approvals shall be reported to the Audit Committee not later than the next meeting thereof. |
7. | To consider the controls implemented by the independent auditors and any measures taken by management to ensure that all items requiring pre-approval by the Audit Committee are identified and referred to the Audit Committee in a timely fashion. |
8. | To receive at least annually and prior to the filing with the SEC of the independent auditors report on the Funds financial statements, a report from such independent auditors of: (i) all critical accounting policies and practices used by the Fund (or, in connection with any update, any changes in such accounting policies and practices), (ii) all material alternative accounting treatments within GAAP that have been discussed with management since the last annual report or update, including the ramifications of the use of the alternative treatments and the treatment preferred by the accounting firm, (iii) other material written communications between the independent auditors and the management of |
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the Fund since the last annual report or update, (iv) a description of all non-audit services provided, including fees associated with the services, to any fund complex of which the Fund is a part since the last annual report or update that was not subject to the pre-approval requirements as discussed above; and (v) any other matters of concern relating to the Funds financial statements, including any uncorrected misstatements (or audit differences) whose effects management believes are immaterial, both individually and in aggregate, to the financial statements taken as a whole. If this information is not communicated to the Committee within 90 days prior to the audit reports filing with the SEC, the independent auditors will be required to provide an update, in the 90 day period prior to the filing, of any changes to the previously reported information. | |
9. | To review and discuss with the independent auditors the matters required to be communicated with respect to the Fund pursuant to Statement on Auditing Standards (SAS) No. 61 Communication With Audit Committees, as in effect from time to time, and to receive such other communications or reports from the independent auditors (and managements responses to such reports or communications) as may be required under applicable listing standards of the national securities exchanges on which the Funds shares are listed, including a report describing: (1) the internal quality-control procedures of the independent auditors, any material issues raised by the most recent internal quality-control review, or peer review, of the independent auditors, or by any inquiry or investigation by governmental or professional regulatory authorities, within the preceding five years, respecting one or more independent audits carried out by the independent auditors, and any steps taken to deal with any such issues; and (2) all relationships between the independent auditors and the Fund and any other relationships or services that may impact the objectivity and independence of the independent auditors. To the extent unresolved disagreements exist between management and the independent auditors regarding the financial reporting of the Fund, it shall be the responsibility of the Audit Committee to resolve such disagreements. |
10. | To consider and review with the independent auditors any reports of audit problems or difficulties that may have arisen in the course of the audit, including any limitations on the scope of the audit, and managements response thereto. |
11. | To establish hiring policies for employees or former employees of the independent auditors who will serve as officers or employees of the Fund. |
12. | With respect to each Fund the securities of which are listed on a national securities exchange, to: (a) provide a recommendation to the Board of Trustees regarding whether the audited financial statements of the Fund should be included in the annual report to shareholders of the Fund; and (b) to prepare an audit committee report consistent with the requirements of Rule 306 of Regulation S-K for inclusion in the proxy statement for the Funds annual meeting of shareholders. |
13. | To discuss generally the Funds earnings releases, as well as financial information and guidance provided to analysts and rating agencies, in the event a Fund issues any such releases or provides such information or guidance. Such discussions may include the types of information to be disclosed and the type of presentation to be made. The Audit Committee need not discuss in advance each earnings release or each instance in which earnings guidance may be provided. |
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14. | To consider the Funds major financial risk exposures and the steps management has taken to monitor and control such exposures, including guidelines and policies to govern the process by which risk assessment and management is undertaken. | |
15. | To review and report to the Board of Trustees with respect to any material accounting, tax, valuation, or record-keeping issues which may affect the Fund, its respective financial statements or the amount of their dividend or distribution rates. | |
16. | To establish procedures for: (a) the receipt, retention, and treatment of complaints received by the Fund regarding accounting, internal accounting controls, or auditing matters; and (b) the confidential, anonymous submission by employees of the Fund or its service providers (including its investment advisers, administrators, principal underwriters and any other provider of accounting related services to the Fund) of concerns regarding questionable accounting or auditing matters. The Audit Committee hereby establishes the procedures set forth in Appendix A hereto with respect to such matters. | |
17. | To direct and supervise investigations with respect to the following: (a) evidence of fraud or significant deficiencies in the design or implementation of internal controls reported to the Committee by the principal executive or financial officers of the Fund pursuant to the requirements of the Sarbanes-Oxley Act and related rules; and (b) any other matters within the scope of this charter, including the integrity of reported facts and figures, ethical conduct, and appropriate disclosure concerning the financial statements of the Funds. | |
18. | To review and recommend to the Board of Trustees policies and procedures for valuing portfolio securities of the Fund and to make recommendations to the Board of Trustees with respect to specific fair value determinations and any pricing errors involving such portfolio securities. | |
19. | To act on such other matters as may be delegated to the Audit Committee by the Board of Trustees from time to time. | |
20. | To review the adequacy of this charter and evaluate the Audit Committees performance of its duties and responsibilities hereunder at least annually, and to make recommendations to the Board of Trustees for any appropriate changes or other action. | |
21. | To report its activities to the Board of Trustees on a regular basis and make such recommendations with respect to the above and other matters as the Audit Committee may deem necessary or appropriate. | |
V. | Resources and Authority of the Audit Committee. The Audit Committee shall have the resources and authority appropriate to discharge its responsibilities, including the authority to engage independent auditors for special audits, reviews and other procedures and to retain special counsel and other experts or consultants at the expense of the Funds. The Audit Committee may determine the appropriate levels of funding for payment of compensation to such independent auditors, counsel, experts and consultants, and the ordinary administrative expenses of the Audit Committee necessary or appropriate in carrying out its duties under this charter. In fulfilling its duties under this charter, the Audit Committee shall have direct access to such officers and employees of the Funds, Eaton Vance Management and any of its affiliated companies and the Funds other services providers as it deems necessary or desirable. | |
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APPENDIX
A |
EATON VANCE
FUNDS |
AUDIT COMMITTEE COMPLAINT PROCEDURES
This policy outlines the procedures that the Audit Committee of each of the registered investment companies sponsored by Eaton Vance Management (each, a Fund) shall employ with respect to complaints regarding accounting, internal accounting controls or auditing matters concerning each of the Funds (Complaints). Each Employee (as defined below) shall be provided with a copy of these procedures upon assuming his or her duties as an Employee, and annually thereafter.
I. Procedures for
Receiving Complaints
|
All officers and employees of a Fund and, to the extent their duties relate to accounting, internal accounting controls or auditing matters for the Fund, the officers and employees of the Funds investment advisers, administrators, principal underwriters and any other provider of accounting related services to the Fund (collectively referred to herein as Employees), may make complaints anonymously and in a confidential manner as follows:
1. | The complaining Employee may place a telephone call to the Chairperson of the Audit Committee. During this phone call, the Employee should identify the source of his or her Complaint and the practices that are alleged to constitute an impropriety with respect to accounting, internal auditing controls or auditing matters relating to a Fund, providing as much detail as possible. |
2. | Alternatively, the Employee may submit to the Chairperson of the Audit Committee (by hand, mail, e-mail or fax) a confidential memorandum which details the Employees Complaint and the practices that are alleged to constitute an improper accounting, internal auditing control or auditing matter, providing as much detail as possible. |
3. | The name and contact information for the current Chairperson of the Audit Committee will be provided to Employees when they are provided with a copy of these procedures. |
II. Procedures for
Treating Complaints |
The Chairperson of the Audit Committee or another member of the Audit Committee will conduct an initial evaluation of each Complaint received by the Audit Committee as soon as reasonably practicable following receipt. In connection with the initial evaluation the Chairperson of the Audit Committee (or such other member of the Audit Committee) will determine whether the Complaint actually relates to the accounting, internal accounting controls or auditing matters of a Fund and, if not, whether it should be reviewed by a party other than the Audit Committee. The Chairperson of the Audit Committee shall also determine whether the Complaint requires investigation by the Audit Committee.
After the initial evaluation is complete, all Complaints requiring investigation by the Audit Committee will be discussed at the next regularly-scheduled meeting of the Audit Committee, or a specially-scheduled meeting in advance thereof. The Audit Committee shall investigate the Complaints as follows:
1. | the Audit Committee may choose to investigate the Complaint through its own members and/or with the assistance of counsel; |
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2. | the Audit Committee may select a designee within the Fund or its service providers to investigate the Complaint, provided that the identity of the complaining Employee shall not be disclosed to such designee. Under no circumstances will a party who has direct supervisory control or who may be responsible for the action giving rise to the Complaint be charged with its investigation; |
3. | the Audit Committee may retain an outside party (other than the Funds independent auditors) to investigate the Complaint; or |
4. | the Audit Committee may investigate the Complaint in such other manner determined by the Audit Committee. |
Any party designated to investigate a Complaint shall be provided reasonable access to the Funds (and to the extent deemed necessary by the Audit Committee, the Funds service providers) employees, documents, and computer systems for purposes of conducting the investigation. At the conclusion of its investigation, which shall be completed promptly after referral of the Complaint, the investigating party will be responsible for making a full report to the Audit Committee with respect to the Complaint and to make recommendations for corrective actions, if any, to be taken by the Fund. The Audit Committee will then report to the Board of Trustees at its next regularly-scheduled meeting with respect to the Complaint and any corrective actions recommended by the Audit Committee. If the Complaint involves improprieties of any member of the Board of Trustees, the Audit Committee may make its report in an executive session of the Board of Trustees.
III. Procedures for
Retaining Complaints |
The Chairperson of the Audit Committee will be responsible for ensuring that all Complaints received by the Audit Committee, together with any documents pertaining to the Audit Committee (or its designees) investigation and treatment of the Complaint, are retained for six years, or for such longer period as may be required by applicable law, in a manner consistent with preserving the anonymity of Employees who have submitted Complaints.
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EXHIBIT B
|
EATON VANCE GROUP OF FUNDS
|
GOVERNANCE COMMITTEE CHARTER
|
I. | Composition of the Governance Committee. The Governance Committee of each registered investment company sponsored by Eaton Vance Management (each a Fund) shall be comprised of at least three Trustees of the Board. All members of the Governance Committee shall be Trustees who are not interested persons (as defined under the Investment Company Act of 1940, as amended) of any Fund or of the investment adviser or sub-adviser of any Fund (each, an Independent Trustee and collectively, the Independent Trustees). The members of the Governance Committee shall consist of the Chairperson of the Board of Trustees and such other Independent Trustees as may be appointed by the Board, which shall also determine the number and term of such members. A Chairperson of the Governance Committee shall be appointed by the Board of Trustees on the recommendation of the Governance Committee. | |
II. | Purpose of the Governance Committee. The purpose of the Governance Committee is to consider, evaluate and make recommendations to the Board of Trustees with respect to the structure, membership and operation of the Board of Trustees and the Committees thereof, including the nomination and selection of Independent Trustees and a Chairperson of the Board of Trustees, and the compensation of such persons. | |
III. | Meetings of the Governance Committee. Meetings of the Governance Committee shall be held at such times (but not less frequently than annually), at such places and for such purposes (consistent with the purposes set forth in this charter) as determined from time to time by the Board of Trustees, the Chairperson of the Board of Trustees, the Committee or the Chairperson of the Committee. A majority of the members of the Governance Committee shall constitute a quorum for purposes of transacting business at any meeting, and the decision of a majority of the members present and voting shall determine any matter submitted to a vote. The Governance Committee may adopt such procedures or rules as it deems appropriate to govern its conduct under this charter. | |
IV. | Duties and Powers of the Governance Committee. To carry out its purpose, the Governance Committee shall have the following duties and powers with respect to each Fund: | |
1. | To consider and adopt procedures for identifying and evaluating candidates for the position of Independent Trustee, including the procedures to be followed by shareholders of the Fund that wish to recommend such candidates for consideration by the Governance Committee. Such procedures are set forth on Appendix A hereto. | |
2. | To recommend to the Board of Trustees individuals to be appointed or nominated for election as Independent Trustees. | |
3. | To recommend to the Board of Trustees from time to time, and in any event at least every four years, an Independent Trustee to be appointed as Chairperson of the Board of Trustees, with such duties and powers as are set forth on Appendix B hereto. | |
4. | To evaluate the Board of Trustees performance of its duties and responsibilities at least annually, which evaluation shall include consideration of the number of funds on whose boards each Trustee serves, and to make recommendations to the Board of Trustees for any appropriate action designed to enhance such performance. | |
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5. | To review periodically the compensation of the Trustees and the Chairperson of the Board of Trustees and to make recommendations to the Board of Trustees for any appropriate changes to such compensation. |
6. | To review at least annually and make recommendations to the Board of Trustees with respect to the identity, responsibilities, composition and effectiveness of the various Committees of the Board of Trustees. |
7. | To review periodically the Boards membership, structure and operation, and make recommendations to the Board of Trustees with respect to these matters, including the identity of any Trustee to be selected to serve as a Chairperson of a Committee of the Board. |
8. | To review periodically, and make recommendations with respect to, the allocation of responsibilities among the various committees established from time to time by the Board of Trustees. |
9. | To review the adequacy of this charter and evaluate the Governance Committees performance of its duties and responsibilities hereunder, and make recommendations for any appropriate changes or other action to the Board of Trustees. |
10. | To report its activities to the Board of Trustees on a regular basis and make such recommendations with respect to the above and other matters as the Governance Committee may deem necessary or appropriate. |
V. | Resources and Authority of the Governance Committee. The Governance Committee shall have the resources and authority appropriate to discharge its responsibilities, including the authority to engage special counsel, other experts and consultants, at the expense of the Funds. The Governance Committee may determine the appropriate levels of funding for payment of compensation to such counsel, experts and consultants, and the ordinary administrative expenses of the Governance Committee necessary or appropriate in carrying out its duties under this charter. The Governance Committee may also make recommendations with respect to making available educational resources to the Independent Trustees. In fulfilling its duties under this charter, the Governance Committee shall have direct access to such officers and employees of the Funds, Eaton Vance Management and any of its affiliated companies and the Funds other services providers as it deems necessary or desirable. |
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APPENDIX A
EATON VANCE FUNDS
PROCEDURES WITH RESPECT TO NOMINEES TO THE BOARD
I. | Identification of Candidates. When a vacancy on the Board of a Fund exists or is anticipated, and such vacancy is to be filled by an Independent Trustee, the Governance Committee shall identify candidates by obtaining referrals from such sources as it may deem appropriate, which may include current Trustees, management of the Funds, counsel and other advisors to the Trustees, and shareholders of a Fund who submit recommendations in accordance with these procedures. In no event shall the Governance Committee consider as a candidate to fill any such vacancy an individual recommended by management of the Funds, unless the Governance Committee has invited management to make such a recommendation. |
II. | Shareholder Candidates. The Governance Committee shall, when identifying candidates for the position of Independent Trustee, consider any such candidate recommended by a shareholder of a Fund if such recommendation contains (i) sufficient background information concerning the candidate, including evidence the candidate is willing to serve as an Independent Trustee if selected for the position; and (ii) is received in a sufficiently timely manner (and in any event no later than the date specified for receipt of shareholder proposals in any applicable proxy statement with respect to a Fund). Shareholders shall be directed to address any such recommendations in writing to the attention of the Governance Committee, c/o the Secretary of the Fund. The Secretary shall retain copies of any shareholder recommendations which meet the foregoing requirements for a period of not more than 12 months following receipt. The Secretary shall have no obligation to acknowledge receipt of any shareholder recommendations. |
III. | Evaluation of Candidates. In evaluating a candidate for a position on the Board of a Fund, including any candidate recommended by shareholders of the Fund, the Governance Committee shall consider the following: (i) the candidates knowledge in matters relating to the mutual fund industry; (ii) any experience possessed by the candidate as a director or senior officer of public companies; (iii) the candidates educational background, (iv) the candidates reputation for high ethical standards and professional integrity; (v) any specific financial, technical or other expertise possessed by the candidate, and the extent to which such expertise would complement the Boards existing mix of skills, core competencies and qualifications; (vi) the candidates perceived ability to contribute to the ongoing functions of the Board, including the candidates ability and commitment to attend meetings regularly and work collaboratively with other members of the Board; (vii) the candidates ability to qualify as an Independent Trustee for purposes of the 1940 Act and any other actual or potential conflicts of interest involving the candidate and the Fund; and (viii) such other factors as the Governance Committee determines to be relevant in light of the existing composition of the Board and any anticipated vacancies. Prior to making a final recommendation to the Board, the Governance Committee shall conduct personal interviews with those candidates it concludes are the most qualified candidates. |
B-3
APPENDIX B
|
EATON VANCE FUNDS
|
OFFICE OF CHAIRPERSON OF THE
BOARD |
I. | Independent Chairperson of the Board. The Governance Committee is empowered to recommend an Independent Trustee for appointment by the full Board of Trustees as the Chairperson of the Board. The power and authority vested in the Chairperson and his or her status as an Independent Trustee are intended to enhance the ability of the Trustees to promote the interests of the shareholders of the Funds. The Chairpersons role is non-executive in nature, and the Chairperson shall not be directly responsible for the day-to-day operation or administration of the Funds, nor for decisions with respect to matters that would otherwise be within the purview of the Board as a whole or the Independent Trustees as a group. | |
II. | Duties and Powers of the Chairperson. The Chairperson of the Board shall have the following duties and powers with respect to each Fund: | |
1. | To preside at meetings of the Board of Trustees; and to exercise primary responsibility with respect to the agenda of such meetings, the topics discussed, the amount of time spent on each topic and the order in which topics are addressed. | |
2. | To serve as a member of the Governance, Special and Audit Committees of the Board of Trustees and to serve as the Chairperson of the Special Committee of the Board. | |
3. | To call meetings of the Board of Trustees and of any Committee thereof on such occasions and under such circumstances as the Chairperson may deem necessary or desirable. | |
4. | To serve as a principal liaison with management and counsel to the Funds with respect to matters involving the Board of Trustees. | |
5. | To have the power and authority (but not the duty) to preside from time to time at meetings of the shareholders of the Fund, and to delegate such power and authority to other Trustees or officers of the Fund, in each case on such occasions and under such circumstances as may be deemed necessary or desirable by the Chairperson; provided, however, that in the event that the Chairperson does not preside at a meeting of shareholders or delegate such power and authority to another Trustee or officer of the Fund, the President of the Fund or the Presidents designee shall preside at such meeting. | |
6. | To serve as a point of contact for shareholders and other persons wishing to communicate with the Independent Trustees or the Board of Trustees. | |
7. | To have and exercise such duties and powers as are typically vested in a lead independent trustee of a mutual fund. | |
8. | To have, exercise and perform such additional duties and powers with respect to the Fund as from to time may be delegated to the Chairperson by the Board of Trustees. | |
B-4
III. | Term of Appointment. Each appointee to the office of Chairperson of the Board shall serve in such capacity for a term of four years or until (i) such appointees earlier resignation or removal from such office by the Board of Trustees upon the recommendation of the Governance Committee, or (ii) such appointee ceases to be a member of the Board of Trustees. |
IV. | Resources and Authority of the Chairperson. The Chairperson of the Board shall have the resources and authority appropriate to discharge the responsibilities of the office, including the authority to engage, at the expense of the Funds, such advisors, agents, clerks, employees and counsel as may be deemed necessary or desirable by the Governance Committee or the Chairperson. The Chairperson, in consultation with the Governance Committee, may determine the appropriate levels of funding for payment of compensation to such persons. In fulfilling his or her responsibilities hereunder, the Chairperson shall have direct access to such officers and employees of the Funds, Eaton Vance Management and any of its affiliated companies and the Funds other service providers as he or she deems necessary or desirable. |
V. | Ongoing Review by Committee. In establishing the office of the Chairperson of the Board, the Governance Committee has sought to implement, in a timely manner, certain governance practices set forth in final rules of the Securities and Exchange Commission, in respect of which compliance is required on or before January 16, 2006. The Committee will continue to monitor the effectiveness of the office of the Chairperson, and will make, on an ongoing basis, such further changes to the duties, powers and prerogatives of such office as it may determine are appropriate to enhance its effectiveness. |
B-5
PROXY |
EATON VANCE FLOATING-RATE INCOME TRUST
Annual Meeting of Shareholders,
March 24, 2006 Proxy Solicited on Behalf of Board of Trustees |
HOLDERS OF COMMON SHARES
|
The undersigned holder of Common Shares of beneficial interest of Eaton Vance Floating-Rate Income Trust, a Massachusetts business trust (the Fund), hereby appoints BARBARA E. CAMPBELL, JAMES B. HAWKES, ALAN R. DYNNER, PAYSON F. SWAFFIELD and DAN A. MAALOULY, and each of them, with full power of substitution and revocation, as proxies to represent the undersigned at the Annual Meeting of Shareholders of the Fund to be held at the principal office of the Fund, The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, on Friday, March 24, 2006 at 1:30 P.M. (Boston time), and at any and all adjournments or postponements thereof, and to vote all Common Shares of the Fund which the undersigned would be entitled to vote, with all powers the undersigned would possess if personally present, in accordance with the instructions on this proxy.
PLEASE VOTE, DATE, AND SIGN ON
OTHER SIDE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. |
SEE REVERSE | CONTINUED AND TO BE SIGNED ON REVERSE SIDE | SEE REVERSE | ||
SIDE | SIDE |
Please mark | |
[ X ] | votes as in |
this example. |
WHEN THIS PROXY IS PROPERLY EXECUTED, THE SHARES REPRESENTED HEREBY WILL BE VOTED AS SPECIFIED. IF NO SPECIFICATION IS MADE, THIS PROXY WILL BE VOTED FOR THE PROPOSAL SET FORTH BELOW AND IN THE DISCRETION OF THE PROXIES WITH RESPECT TO ALL OTHER MATTERS WHICH MAY PROPERLY COME BEFORE THE ANNUAL MEETING AND ANY ADJOURNMENTS OR POSTPONEMENTS THEREOF. THE UNDERSIGNED ACKNOWLEDGES RECEIPT OF THE ACCOMPANYING NOTICE OF ANNUAL MEETING AND PROXY STATEMENT.
1. | To elect two Trustees of the Fund as follows: | |
Nominees: (01) William H. Park, (02) Ronald A. Pearlman |
FOR | WITHHELD | |||||||||||
ALL | FROM ALL | |||||||||||
NOMINEES | [ | ] | [ | ] | NOMINEES |
[ | ] | _____________________________________ | ||
(INSTRUCTIONS: To withhold authority to vote for any individual | ||||
nominee, write any such nominees name above.) |
MARK HERE FOR ADDRESS CHANGE AND NOTE AT LEFT | [ | ] | ||
MARK HERE FOR COMMENT AND NOTE AT LEFT | [ | ] |
Please sign this proxy exactly as your name
appears on the books of the Fund. Joint owners should each sign personally. Trustees and other fiduciaries should indicate the capacity in which they sign, and where more than one name appears, a majority must sign. If a corporation, this signature should be that of an authorized officer who should state his or her title. |
Signature: ____________________________ Date: _______________ | Signature: __________________________ Date: ____________ |
PROXY |
EATON VANCE FLOATING-RATE INCOME TRUST
Annual Meeting of Shareholders,
March 24, 2006 Proxy Solicited on Behalf of Board of Trustees |
The undersigned holder of Auction Preferred Shares of Eaton Vance Floating-Rate Income Trust, a Massachusetts business trust (the Fund), hereby appoints BARBARA E. CAMPBELL, JAMES B. HAWKES, ALAN R. DYNNER, PAYSON F. SWAFFIELD and DAN A. MAALOULY, and each of them, with full power of substitution and revocation, as proxies to represent the undersigned at the Annual Meeting of Shareholders of the Fund to be held at the principal office of the Fund, The Eaton Vance Building, 255 State Street, Boston, Massachusetts 02109, on Friday, March 24, 2006 at 1:30 P.M. (Boston time), and at any and all adjournments or postponements thereof, and to vote all Auction Preferred Shares of the Fund which the undersigned would be entitled to vote, with all powers the undersigned would possess if personally present, in accordance with the instructions on this proxy.
PLEASE VOTE, DATE, AND SIGN ON
OTHER SIDE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. |
SEE REVERSE | CONTINUED AND TO BE SIGNED ON REVERSE SIDE | SEE REVERSE | ||
SIDE | SIDE |
Please mark | |
[ X ] | votes as in |
this example. |
WHEN THIS PROXY IS PROPERLY EXECUTED, THE SHARES REPRESENTED HEREBY WILL BE VOTED AS SPECIFIED. IF NO SPECIFICATION IS MADE, THIS PROXY WILL BE VOTED FOR THE PROPOSAL SET FORTH BELOW AND IN THE DISCRETION OF THE PROXIES WITH RESPECT TO ALL OTHER MATTERS WHICH MAY PROPERLY COME BEFORE THE ANNUAL MEETING AND ANY ADJOURNMENTS OR POSTPONEMENTS THEREOF. THE UNDERSIGNED ACKNOWLEDGES RECEIPT OF THE ACCOMPANYING NOTICE OF ANNUAL MEETING AND PROXY STATEMENT.
1. | To elect two Trustees of the Fund as follows: | |
Nominees: (01) William H. Park, (02) Ronald A. Pearlman |
FOR | WITHHELD | |||||||||||
ALL | FROM ALL | |||||||||||
NOMINEES | [ | ] | [ | ] | NOMINEES |
[ | ] | __________________________________________ | ||
(INSTRUCTIONS: To withhold authority to vote for any individual | ||||
nominee, write any such nominees name above.) |
MARK HERE FOR ADDRESS CHANGE AND NOTE AT LEFT | [ | ] | ||
MARK HERE FOR COMMENT AND NOTE AT LEFT | [ | ] |
Please sign this proxy exactly as your name
appears on the books of the Fund. Joint owners should each sign personally. Trustees and other fiduciaries should indicate the capacity in which they sign, and where more than one name appears, a majority must sign. If a corporation, this signature should be that of an authorized officer who should state his or her title. |
Signature: ____________________________ Date: _______________ | Signature: ________________________ Date: ____________ |