China Eastern Airlines
Corporation Limited
(Registrant)
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Date |
April
28, 2009
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By:
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/s/ Luo Zhuping | ||
Name: Luo Zhuping | |||||
Title: Company Secretary | |||||
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NOTICE
OF ANNUAL GENERAL MEETING
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1.
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“THAT, to consider and
approve the report of the Board for the year
2008.”
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2.
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“THAT, to consider and
approve the report of the supervisory committee of the Company for the
year 2008.”
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3.
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“THAT, to consider and
approve the audited financial statements and the auditors’ reports for the
year 2008.”
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4.
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“THAT, to consider and
approve the Company’s profit distribution proposal for the year 2008 (Note
1).”
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5.
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“THAT, to consider and
approve the re-appointments of (PricewaterhouseCoopers, Zhong Tian CPAs
Limited Company) as the Company’s PRC domestic auditors for the financial
year ending 31 December 2009 and PricewaterhouseCoopers, Certified Public
Accountants as the Company’s international auditors for the financial year
ending 31 December 2009, and to authorise the Board to determine and
finalise their remuneration.”
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6.
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“THAT, to consider and
approve, the resignation of Mr. Peter Lok as the independent non-executive
director of the Company.”
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7.
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“THAT, to consider and
approve, the appointment of Mr. Sandy Ke-Yaw Liu 劉克涯先生(“Mr. Liu”) as the
independent non-executive director of the
Company.”
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8.
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“THAT, the proposed
amendments to the Articles of Association as set out in Appendix I of the
Circular be and are hereby approved, subject to obtaining any approval,
endorsement or registration as may be necessary from the relevant
authorities, and the Directors be and are hereby authorized to deal with
on behalf of the Company the relevant application, approval, endorsement,
registration, filing procedures and other related issues arising from the
amendments of the Articles of Association; and the Directors be and are
hereby authorized and empowered to make further amendments to the Articles
of Association in order to fulfill or accommodate any request that may be
raised or made by the relevant authorities during the approval,
endorsement and/or registration of the amendments of the Articles of
Association.”
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9.
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“THAT, to consider and to
authorise the granting of a general mandate to the Board to issue shares
of the Company:
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(a) | the Board be and is hereby granted, during the Relevant Period (as hereafter defined), an unconditional general mandate to separately or concurrently issue, allot and/or deal with domestic shares (“Domestic Shares”) and overseas listed foreign shares (“Foreign Shares”) of the Company, and to make or grant offers, agreements or options in respect thereof, subject to the following conditions: | ||
(i)
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such
mandate shall not extend beyond the Relevant Period save that the Board
may during the Relevant Period make or grant offers, agreements or options
which might require the exercise of such powers after the end of the
Relevant Period;
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(ii)
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the
number of the Domestic Shares and Foreign Shares to be issued and allotted
or agreed conditionally or unconditionally to be issued and allotted by
the Board shall not exceed 20% of each of its existing Domestic Shares and
Foreign Shares; and
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(iii)
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the
Board will only exercise its power under such mandate in accordance with
the Company Law of the PRC and the Listing Rules (as amended from time to
time) or applicable laws, rules and regulations of other government or
regulatory bodies and only if all necessary approvals from the CSRC and/or
other relevant PRC government authorities are
obtained.
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(b)
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for
the purposes of this special resolution:
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“Relevant Period” means the period from the passing of this special resolution until the earliest one of the following three terms: | |||
(i)
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the
conclusion of the next annual general meeting of the Company following the
passing of this special resolution; or
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(ii)
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the
expiration of the 12-month period following the passing of this special
resolution; or
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(iii)
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the
date on which the authority granted to the Board set out in this special
resolution is revoked or varied by a special resolution of the
shareholders of the Company in a general
meeting.
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(c)
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contingent
on the Board resolving to separately or concurrently issue shares pursuant
to paragraph (a) of this special resolution, the Board be authorized to
increase the registered capital of the Company to reflect the number of
share authorized to be issued by the Company pursuant to paragraph (a) of
this special resolution and to make such appropriate and necessary
amendments to the Articles of Association as they think fit to reflect
such increases in the registered capital of the Company and to take any
other action and complete an formality required to effect the separately
or concurrently issuance of shares pursuant to paragraph (a) of this
special resolution and the increase in the registered capital of the
Company.”
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Liu Shaoyong | (Chairman) |
Li Jun | (Vice Chairman) |
Ma Xulun | (Director, President) |
Luo Chaogeng | (Director) |
Luo Zhuping | (Director, Company Secretary) |
Hu Honggao | (Independent non-executive Director) |
Peter Lok | (Independent non-executive Director) |
Wu Baiwang | (Independent non-executive Director) |
Zhou Ruijin | (Independent non-executive Director) |
Xie Rong | (Independent non-executive Director) |
1. | Profit distribution proposal for the year ended 31 December 2008 | |
The Board does not recommend the payment of dividend for the financial year ended 31 December 2008. | ||
2. | Persons entitled to attend the AGM | |
Persons who hold A Shares or H Shares and are registered as holders of the A Shares or H Shares on the register of members maintained by China Securities Depository and Clearing Corporation Limited, Shanghai Branch and Hong Kong Registrars Limited, respectively, at the close of business on Tuesday, 12 May 2009 will be entitled to attend the AGM upon completion of the necessary registration procedures. | ||
3. | Registration procedures for attending the AGM | |
(1)
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Holders
of the Company’s A Shares shall deposit documents of certification of
their shares and their authorised representatives’ documents of identity
with the Company at its place of business located at 2550 Hongqiao Road,
Shanghai, the PRC (fax no: +86-21-62686116 ) (for the attention of the
Secretary Office of the Board of Directors) by 4:00 p.m. on Friday, 22 May
2009 (if in person or by facsimile) or between Thursday, 14 May 2009 to
Friday, 22 May 2009 (if by post). In case such holders are
represented by authorised representatives, they shall also deliver their
powers of attorney and copies of the attorney’s documents of identity to
the above place of business of the Company.
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(2)
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Holders
of the H Shares shall deliver their written replies for attending the AGM,
copies of transfers or copies of their share certificates or copies of
receipts of share transfers, together with copies of their identity cards
or other documents of identity, to the Company at its place of business
stated above by 4:00 p.m. on Friday, 22 May 2009 (if in person or by
facsimile) or between Thursday, 14 May 2009 to Friday, 22 May 2009 (if by
post). If proxies are appointed by shareholders to attend the
AGM, they shall, in addition to the aforementioned documents, deliver the
proxy forms and copies of their identity cards or other documents of
identity to the above place of business of the
Company.
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(3)
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Shareholders
can deliver the necessary documents for registration to the Company in the
following manner: in person, by post or by facsimile. Upon
receipt of such documents, the Company will complete the registration
procedures for attending the AGM and will despatch to shareholders voting
forms by post or by facsimile. Shareholders may present the voting forms
when attending the AGM as evidence of eligibility to attend the
meeting.
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4. | Appointing proxies | |
(1)
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Shareholders
who have the right to attend and vote at the AGM are entitled to appoint
in writing one or more proxies (whether a member of the Company or not) to
attend and vote at the meeting on their behalf.
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(2)
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The
instrument appointing a proxy must be duly authorised in writing by the
appointor or his attorney. If that instrument is signed by an attorney of
the appointor, the power of attorney authorising that attorney to sign (or
other documents of authorisation) must be notarially certified. For the
holders of the A Shares, the notarially certified power of attorney or
other documents of authorisation and proxy forms must be delivered to the
registrar of the Company not less than 24 hours before the time scheduled
for the holding of the AGM before such documents would be considered
valid. For the holders of the H Shares, the aforementioned documents must
be delivered to Hong Kong Registrars Limited, the Company’s H share
registrar, within the same time limit in order for such documents to be
valid.
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(3)
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If
more than one proxy has been appointed by any shareholder of the Company,
such proxies shall not vote at the same time.
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5. | Duration of the AGM | |
The
AGM is expected to last for half a day. Shareholders or their proxies
attending the AGM shall be responsible for their own accommodation and
travel expenses.
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6. | Closure of books | |
The H Share register of members of the Company will be closed from Wednesday, 13 May 2009 to Saturday, 13 June 2009, both days inclusive, during which period no transfer of the H Shares will be effected. Where applicable, holders of the H Shares intending to attend the AGM are therefore required to lodge their respective instrument(s) of transfer and the relevant share certificate(s) to the Company’s H share registrar, Hong Kong Registrars Limited, by 4:00 p.m. on Tuesday, 12 May 2009. | ||
The address and contact details of Hong Kong Registrars Limited are as follows: | ||
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Hong
Kong Registrars Limited
Rooms
1712-1716, 17th Floor, Hopewell Centre
183
Queen’s Road East
Wanchai
Hong
Kong
Telephone:
+852 2862 8628
Fax:
+852 2865 0990
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7. | Abstention from voting | |
No person is required to abstain from voting in respect of any of the resolutions set out in the notice. | ||
8. | Biographical details of Mr. Liu | |
Mr.
Liu, aged 61, joined the civil aviation industry in Taiwan since
1969. He has served in China Airlines(台灣中華航空公司)as
Airport Manager in Honolulu Airport, Marketing Director for the Americas,
General Manager for Hawaii District, Regional Director for Europe,
Director of Corporate Planning and Director of Marketing Planning
respectively in its Corporate Office Taiwan. He also served as
Vice President for Market and Sales in 1993 and Executive Vice President
for Commercial since 1996, and was promoted to President in 1998.
Additionally, Mr. Liu had served as Board Director in Taiwan Mandarin
Airlines(台灣華信航空),
Taiwan Far Eastern Air Transport(台灣遠東航空),
Taiwan China Pacific Catering Service(台灣華膳空廚),
Taiwan Taoyuan International Airport Service Company(台灣桃園航勤服務公司)and
the Chairman of the Board of Taiwan Air Cargo Terminal(台灣華儲物流公司). In
2001, he moved to Hong Kong to join Expeditors International of
Washington, Inc. a global logistics company as the Chief Operating Officer
for Asia Region. Mr. Liu graduated from Taipei’s Shih-Shin University(台灣世新大學)and
attended advanced study program in Stanford University in the United
States in 1990 and 1993 respectively.
As
far as the Board is aware and save as disclosed in the above, Mr. Liu has
not held any directorship in the last 3 years in public companies the
securities of which are listed on any securities market in Hong Kong or
overseas or other major appointments and professional qualifications
preceding the date of this notice, nor has he any relationship with any
directors, senior management or substantial or controlling shareholders of
the Company. As at the date of this notice, Mr. Liu has not, and is not
deemed to have, any interests in any shares or underlying shares of the
Company within the meaning of Part XV of the Securities and Futures
Ordinance.
Subject
to shareholders’ approval of his appointment at the AGM, Mr. Liu will
enter into a service contract with the Company for a term that is the same
as the fifth session of the Board. The remuneration of Mr. Liu will be
determined by the remuneration committee of the Board according to his
responsibilities with the Company and prevailing market
conditions.
Pursuant
to the Articles of Association, Mr. Liu will hold office until the next
annual general meeting of the Company and will be eligible for re-election
at the meeting.
Save
as disclosed in this notice, the Board is not aware of any matters in
relation to the appointment of Mr. Liu which are required to be disclosed
pursuant to Rules 13.51(2) of the Listing Rules and any other matter that
need to be brought to the attention of the shareholders of
the Company.
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Note:
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Shareholders
should read the contents of the relevant resolutions contained in the
Notice carefully before exercising your vote on the below resolutions.
Capitalized terms defined herein should have the same meaning as ascribed
to them in the Notice.
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ORDINARY
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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1.“THAT, to consider and
approve the report of the Board for the year 2008.”
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|||
2.“THAT, to consider and
approve the report of the supervisory committee of the Company for the
year 2008.”
|
|||
3“THAT, to consider and
approve the audited financial statements and the auditors’ reports for the
year 2008.”
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4.“THAT, to consider and
approve the Company’s profit distribution proposal for the year
2008.”
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|||
ORDINARY
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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5.“THAT, to consider and
approve the re-appointments of (PricewaterhouseCoopers, Zhong Tian CPAs
Limited Company) as the Company’s PRC domestic auditors for the financial
year ending 31 December 2009 and PricewaterhouseCoopers, Certified Public
Accountants as the Company’s international auditors for the financial year
ending 31 December 2009, and to authorise the Board to determine and
finalise their remuneration.”
|
|||
6.“THAT, to consider and
approve, the resignation of Mr. Peter Lok as the independent non-executive
director of the Company.”
|
|||
7.“THAT, to consider and
approve, the appointment of Mr. Sandy Ke-Yaw Liu 劉克涯先生 as the
independent non-executive director of the Company.”
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|||
SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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8.“THAT, the proposed
amendments to the Articles of Association as set out in Appendix I of the
Circular be and are hereby approved, subject to obtaining any approval,
endorsement or registration as may be necessary from the relevant
authorities, and the Directors be and are hereby authorized to deal with
on behalf of the Company the relevant application, approval, endorsement,
registration, filing procedures and other related issues arising from the
amendments of the Articles of Association; and the Directors be and are
hereby authorized and empowered to make further amendments to the Articles
of Association in order to fulfill or accommodate any request that may be
raised or made by the relevant authorities during the approval,
endorsement and/or registration of the amendments of the Articles of
Association.”
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SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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9.“THAT, to consider and to
authorise the granting of a general mandate to the Board to issue shares
of the Company:
(a)
the Board be and is hereby granted, during the Relevant Period (as
hereafter defined), an unconditional general mandate to separately or
concurrently issue, allot and/or deal with domestic shares (“Domestic Shares”) and
overseas listed foreign shares (“Foreign Shares”) of the
Company, and to make or grant offers, agreements or options in respect
thereof, subject to the following conditions:
(i)
such mandate shall not extend beyond the Relevant Period save that the
Board may during the Relevant Period make or grant offers, agreements or
options which might require the exercise of such powers after the end of
the Relevant Period;
(ii)
the number of the Domestic Shares and Foreign Shares to be issued and
allotted
or agreed conditionally or unconditionally to be issued and allotted by
the Board shall not exceed 20% of each of its existing Domestic
Shares
and Foreign Shares; and
(iii)
the Board will only exercise its power under such mandate in accordance
with the Company Law of the PRC and the Listing Rules (as amended from
time to time) or applicable laws, rules and regulations of other
government or regulatory bodies and only if all necessary approvals from
the CSRC and/or other relevant PRC government authorities are
obtained.
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SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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(b)
for the purposes of this special resolution:
“Relevant
Period” means the period from the passing of this special resolution until
the earliest one of the following three terms:
(i)
the conclusion of the next annual general meeting of the Company following
the passing of this special resolution; or
(ii)
the expiration of the 12-month period following the passing of this
special resolution; or
(iii)
the date on which the authority granted to the Board set out in this
special resolution is revoked or varied by a special resolution of the
shareholders of the Company in a general meeting.
(c)
contingent on the Board resolving to separately or concurrently issue
shares pursuant to paragraph (a) of this special resolution, the Board be
authorized to increase the registered capital of the Company to reflect
the number of share authorized to be issued by the Company pursuant to
paragraph (a) of this special resolution and to make such appropriate and
necessary amendments to the Articles of Association as they think fit to
reflect such increases in the registered capital of the Company and to
take any other action and complete an formality required to effect the
separately or concurrently issuance of shares pursuant to paragraph (a) of
this special resolution and the increase in the registered capital of the
Company.”
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1.
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Please
print your full name(s) and address(es) in English as well as in Chinese
(as registered in the register of
members).
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2.
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Please
delete as appropriate and fill in the number of shares registered in your
name(s). If such number is not provided, this proxy form will be deemed to
relate to all the shares registered in your
name(s).
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3.
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If
you wish to appoint someone other than the chairman of the Annual General
Meeting, please delete the words “the chairman of the annual general
meeting or” and fill in the name and address of the proxy as entrusted by
you in the space provided. A shareholder can appoint one or more proxies
for the purpose of attending the meeting and the proxy/proxies do(es) not
have to be the Company’s shareholder(s). Any changes on this proxy form
must be duly authenticated by the signature of the signer of this proxy
form.
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4.
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IMPORTANT: If you would
like to vote for the resolution, please put a tick (“P”) in the
appropriate box marked “Agree”. If you would
like to vote against the resolution, please put a cross (“X”) in the box marked
“Disagree”. If you
would like to abstain from voting the resolution, please put a tick
(“P”) in the
box marked “Abstain”. In the absence
of any instruction, the proxy may vote at his/her
discretion.
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5.
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This
proxy form must bear the signature of the entrustor. In the event that the
shareholder is a company or an institution, the proxy form must bear the
company chop of that company or
institution.
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6.
|
This
proxy form must be duly signed by the appointer or his attorney. If this
proxy form is signed by an attorney of the appointer, the power of
attorney authorising that attorney to sign (or other documents of
authorisation) must be notarially certified. For holders of the A Shares,
the notarially certified power of attorney or other documents of
authorisation and proxy forms must be delivered to the registrar of the
Company not less than 24 hours before the time scheduled for the holding
of the Annual General Meeting in order for such documents to be considered
valid. For holders of the H Shares, the aforementioned documents must be
delivered to Hong Kong Registrars Limited, the Company’s H Share registrar
at Rooms 1712-1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East,
Wanchai, Hong Kong within the same time in order for such documents to be
considered valid.
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7.
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If
more than one proxy has been appointed by any shareholders of the Company,
such proxies shall not vote at the same
time.
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8.
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If
a proxy attends the Annual General Meeting, appropriate identification
documents must be produced.
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Name
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Number
of A/H Shares Held
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o |
IC/Passport
Number
|
o |
Shareholder’s
Number
|
o |
Correspondence
Address
|
o |
Telephone
Number
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o |
1.
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Please
print your full name in English as well as in Chinese (as registered in
the register of members).
|
2. | Please attach a photocopy of the relevant page(s) in your IC/Passport showing your name and your photo. |
3.
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Please
attach a photocopy of the documents certifying your
shareholding.
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4.
|
As
for items (personally/by appointing a proxy), (A/H Shares) and
(IC/Passport number(s)), please delete the items as
appropriate.
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5.
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This
slip must be completed and signed and be received at the Company’s place
of business at No.2550 Hongqiao Road, Shanghai, the People’s Republic of
China by 4:00 p.m. on Friday, 22 May 2009 (if in person or by facsimile)
or between Thursday, 14 May 2009 to Friday, 22 May 2009 (if by post). The
slip must be addressed to the Secretary Office of the Board of
Directors.
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The slip can be sent to the Company by way of personal delivery, mail (zip code: 200335) or by fax (fax number: +86 21 62686116). |