UNITED STATES |
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SECURITIES AND EXCHANGE COMMISSION |
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Washington, D.C. 20549 |
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SCHEDULE 14A |
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Proxy
Statement Pursuant to Section 14(a) of |
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Check the appropriate box: |
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
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Gaiam, Inc. |
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(Name of Registrant as Specified In Its Charter) |
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant) |
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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Gaiam, Inc.
833 W. South Boulder Road
Louisville, Colorado 80027
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON THURSDAY, APRIL 23, 2009
To our shareholders:
We will hold the 2009 annual meeting of shareholders of Gaiam, Inc. (we, us, our, or Gaiam), a Colorado corporation, on Thursday, April 23, 2009, at 4:30 p.m. at the Marriott Courtyard, 948 West Dillon Road, Louisville, Colorado 80027, for the following purposes:
1. to elect six directors to serve until the next annual meeting of shareholders or until their successors are duly elected and qualified;
2. to approve the Gaiam, Inc. 2009 Long-Term Incentive Plan;
3. to approve the amendment and restatement of the Gaiam, Inc. 1999 Long-Term Incentive Plan; and
4. to transact such other business as may properly come before our annual meeting, or any adjournment(s) or postponement(s) thereof.
Our board of directors has fixed the close of business on Monday, March 2, 2009, as the record date for determining our shareholders entitled to notice of, and to vote at, our annual meeting. A complete list of our shareholders entitled to vote at our annual meeting will be available for inspection by any of our shareholders prior to our annual meeting, upon written request showing a proper purpose, during normal business hours at our Louisville, Colorado office. Only shareholders of record on the March 2, 2009 record date are entitled to notice of, and to vote at, our annual meeting and any adjournments or postponements thereof.
We are furnishing proxy materials to our shareholders primarily by the Internet. On March 13, 2009, we mailed our shareholders (other than those who previously requested electronic or paper delivery) a Notice of Internet Availability of Proxy Materials containing instructions on how to access our 2009 proxy statement and 2008 annual report. The Notice of Internet Availability of Proxy Materials also instructs you on how to access your proxy card to vote through the Internet or by telephone, and provides instruction on how you can request a paper copy of these documents if you desire. If you received your annual meeting materials by mail, the proxy statement and proxy card from our board of directors and our annual report were enclosed. If you received your annual meeting materials via email, the email contained voting instructions and links to the proxy statement and annual report on the Internet, which are both available at www.proxyvote.com. This process is designed to expedite our shareholders receipt of proxy materials, lower the cost of our annual meeting, and help conserve natural resources. However, if you would prefer to receive printed proxy materials,
please follow the instructions included in the Notice of Internet Availability of Proxy Materials. If you have previously elected to receive our proxy materials electronically, you will continue to receive these materials via e-mail unless you elect otherwise.
Our shareholders are cordially invited to attend our annual meeting in person.
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By Order of the Board of Directors, |
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March 13, 2009 |
John Jackson, Secretary |
YOUR VOTE IS IMPORTANT
We urge you to vote your shares as promptly as possible by following the voting instructions in the Notice of Internet Availability of Proxy Materials.
If you have shares registered in your own name, you may vote your shares in a number of ways:
· electronically via the Internet at www.proxyvote.com,
· by telephone, if you are in the U.S. and Canada, by calling 1-800-690-6903, or
· by requesting a proxy card be mailed to you.
If you hold our shares with a broker, you may also be eligible to vote via the Internet or by telephone if your broker or bank participates in the proxy voting program provided by Broadridge Investor Communication Services.
i
Gaiam, Inc.
833 W. South Boulder Road
Louisville, Colorado 80027
PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON APRIL 23, 2009
We are furnishing this proxy statement and the accompanying proxy card to our shareholders in connection with the solicitation of proxies by and on behalf of our board of directors for use at our 2009 annual meeting of shareholders to be held on Thursday, April 23, 2009, starting at 4:30 p.m. at the Marriott Courtyard, 948 West Dillon Road, Louisville, Colorado 80027, and at any adjournment(s) or postponement(s) thereof.
PURPOSE OF ANNUAL MEETING
At the annual meeting, our shareholders will be asked: (i) to elect six directors of our company to serve until the next annual meeting of shareholders or until their successors are duly elected and qualified, (ii) to approve our 2009 Long-Term Incentive Plan, (iii) to approve the amendment and restatement of our 1999 Long-Term Incentive Plan, and (iv) to transact such other business as may properly be brought before the annual meeting. Our board recommends a vote FOR the election of the nominees for directors of Gaiam listed below and FOR Proposals 2 and 3 described below.
QUORUM AND VOTING RIGHTS
The presence, in person or by proxy, of the holders of a majority of the outstanding votes eligible to be cast by our Class A and Class B Common Stock is necessary to constitute a quorum at the annual meeting. Only shareholders of record at the close of business on the record date, Monday, March 2, 2009, will be entitled to notice of, and to vote at, the annual meeting. As of March 2, 2009, there were 18,541,201 shares of our Class A Common Stock, par value $.0001, and 5,400,000 shares of our Class B Common Stock, par value $.0001, outstanding and entitled to vote. Holders of our Class A Common Stock as of the record date are entitled to one vote for each share held and holders of our Class B Common Stock as of the record date are entitled to ten votes for each share held. The holders of our Class A and Class B Common Stock will vote together as a single class. Cumulative voting is not permitted for any purpose. Once a quorum is present, the affirmative vote of a majority of the votes cast on any subject matter shall be the act of the shareholders, other than with respect to the election of directors as described below.
Mr. Jirka Rysavy, our Chairman, holds all 5,400,000 outstanding shares of our Class B Common Stock and 888,682 shares of our Class A Common Stock. These shares are sufficient to constitute a quorum, to elect all Gaiam directors and to
approve Proposals 2 and 3. Mr. Rysavy has indicated that he plans to be present at the meeting and vote in favor of the six directors nominated by our Board and in favor of each of Proposals 2 and 3.
All shares of our Common Stock represented by properly executed proxies will, unless the proxies have previously been revoked, be voted in accordance with properly executed instructions indicated in the proxies. Abstentions and broker non-votes will have no effect on the result of the vote, although they will count towards the presence of a quorum. Any shareholder executing a proxy has the power to revoke the proxy at any time prior to its exercise. A proxy may be revoked prior to exercise by (a) filing with Gaiam a written revocation of the proxy, (b) appearing at the annual meeting and voting in person, (c) voting by telephone or by using the Internet, either of which must be completed by 11:59 p.m. Eastern Time on April 22, 2009 (your latest telephone or Internet proxy is counted), or (d) submitting to Gaiam a duly executed proxy bearing a later date.
For the second year, we are using the Securities and Exchange Commissions E-Proxy rules and furnishing proxy materials to our shareholders primarily by the Internet. On March 13, 2009, we mailed our shareholders (other than those who previously requested electronic or paper delivery) a Notice of Internet Availability of Proxy Materials containing instructions on how to access our 2009 proxy statement and 2008 annual report. The Notice of Internet Availability of Proxy Materials also instructs you on how to access your proxy card to vote through the Internet or by telephone, and provides instruction on how you can request a paper copy of these documents if you desire. If you received your annual meeting materials by mail, the proxy statement and proxy card from our board of directors and our annual report were enclosed. If you received your annual meeting materials via email, the email contained voting instructions and links to the proxy statement and annual report on the Internet, which are both available at www.proxyvote.com. This process is designed to expedite our shareholders receipt of proxy materials, lower the cost of our annual meeting, and help conserve natural resources. However, if you would prefer to receive printed proxy materials, please follow the instructions included in the Notice of Internet Availability of Proxy Materials. If you have previously elected to receive our proxy materials electronically, you will continue to receive these materials via e-mail unless you elect otherwise. Our annual report is not to be considered as a part of the proxy solicitation material or as having been incorporated by reference.
This proxy statement, the form of proxy and voting instructions are being made available to shareholders at www.proxyvote.com. You may also request a printed copy of this proxy statement and the form of proxy or our annual report by any of the following methods: (a) telephone at 1-800-579-1639; (b) Internet at www.proxyvote.com ; or (c) e-mail at sendmaterial@proxyvote.com. This proxy statement is first being sent or given to shareholders on or about March 13, 2009.
The cost of preparing, printing, assembling and mailing this proxy statement and other material furnished to shareholders in connection with the solicitation of proxies will be borne by us. In addition, our officers, directors and other employees of the company may solicit proxies by written communication, telephone or telegraph. These persons will receive no special compensation for any solicitation activities.
IT IS THE INTENTION OF THE AGENTS DESIGNATED IN THE ENCLOSED PROXY CARD TO VOTE FOR THE ELECTION OF ALL SIX NOMINEES FOR DIRECTOR IDENTIFIED BELOW (UNLESS AUTHORITY IS WITHHELD BY THE SHAREHOLDER GRANTING THE PROXY) AND TO VOTE FOR EACH OF PROPOSALS 2 AND 3 DESCRIBED BELOW (UNLESS THE SHAREHOLDER GRANTING THE PROXY VOTES AGAINST SUCH PROPOSAL). IF ANY NOMINEE FOR DIRECTOR BECOMES UNAVAILABLE TO SERVE FOR ANY REASON, THE PROXY WILL BE VOTED FOR A SUBSTITUTE NOMINEE OR NOMINEES TO BE SELECTED BY OUR BOARD, UNLESS THE SHAREHOLDER WITHHOLDS AUTHORITY TO VOTE FOR THE ELECTION OF DIRECTORS. JIRKA RYSAVY, WHO HOLDS SHARES WITH A MAJORITY OF THE VOTES, HAS INFORMED GAIAM THAT HE INTENDS TO VOTE HIS SHARES IN FAVOR OF THE NOMINEES SET FORTH IN THIS PROXY STATEMENT AND FOR PROPOSALS 2 AND 3.
2
PROPOSAL 1
ELECTION OF DIRECTORS
Nominees for Election as Directors
Our board of directors proposes that Jirka Rysavy, Lynn Powers, James Argyropoulos, Barnet M. Feinblum, Barbara Mowry and Paul H. Ray be elected as directors of our company, to hold office until the next annual meeting of shareholders or until their successors are duly elected and qualified. Unless contrary instructions are given, the proxies will be voted for these nominees. Each nominee has agreed to serve if elected, and management has no reason to believe that any of the nominees will be unavailable for service. If for any unforeseen reason any nominee should decline or be unable to serve, the proxies will be voted to fill any vacancy so arising in accordance with the discretionary authority of the persons named in the proxy, unless contrary instructions are given.
The names of the nominees, their ages, the years in which they began serving as directors, and their positions are set forth below. Each of the nominees is currently serving as a director of our company.
Jirka Rysavyage 54Founder and company Chairman as well as Chairman of the Board. He has been Chairman since our inception and served as our full-time Chief Executive Officer from December 1998 to March 2009. In 1986, Mr. Rysavy founded Corporate Express, Inc., which, under his leadership, grew to become a Fortune 500 company supplying office and computer products and services. He was its Chairman and Chief Executive Officer until September 1998. Mr. Rysavy also founded and served as Chairman and Chief Executive Officer of Crystal Market, a health foods market, which was sold in 1987 to become the first Wild Oats Markets store. Mr. Rysavy is also Chairman of Real Goods Solar, Inc., a subsidiary of Gaiam.
Lynn Powersage 59Chief Executive Officer, President and a Director. Ms. Powers has been our President and a Director since February 1996 and our Chief Executive Officer since March 2009. From February 1996 until September 2001, she was our Chief Operating Officer, and from September 2001 until March 2009 she was our Chief Executive Officer of North American operations. From 1992 to 1996, she was Chief Executive Officer of La Scelta, an importer of natural fiber clothing products. Before that, Ms. Powers was Senior Vice President Marketing/Strategic Development and Vice President Merchandising of Millers Outpost, a specialty retailer.
James Argyropoulosage 64Director since May 2002. Mr. Argyropoulos has been primarily engaged as a private investor over the last fifteen years. Mr. Argyropoulos founded The Walking Company, a lifestyle specialty retailer, and served as its Chairman from 1992 until 2004. Previously, Mr. Argyropoulos served as Chairman and Chief Executive Officer of The Cherokee Group Inc., a shoe manufacturing and apparel business he founded in 1972. Mr. Argyropoulos also serves as a director of Real Goods Solar, Inc.
Barnet M. Feinblumage 61Director since October 1999. Mr. Feinblum has been the Chairman of Organic Vintners, a marketer of organic wines, since 2007, and prior to becoming Chairman served as President and Chief Executive Officer of Organic Vintners from 2001, when Mr. Feinblum founded the company. Mr. Feinblum was the President, Chief Executive Officer and Director of Horizon Organic Dairy from May 1995 to January 2000. From July 1993 through March 1995, Mr. Feinblum was the President of Natural Venture Partners, a private investment company. From August 1976 until August 1993, Mr. Feinblum held various positions at Celestial Seasonings, Inc., including President, Chief Executive Officer, and Chairman of the Board. Mr. Feinblum is also a director of Seventh Generation, Inc.
Barbara Mowryage 61Director since October 1999. Since 2003, Ms. Mowry has been Chief Executive Officer of Silver Creek Systems, a provider of enterprise data usability software. From 1997 until February 2001, Ms. Mowry was the President and Chief Executive Officer of Requisite Technology, a business-to-business e-commerce company specializing in the creation and management of electronic content and catalogs. Prior to joining Requisite Technology, Ms. Mowry was an officer of Telecommunications, Inc. (cable television) from 1995 to 1997; and UAL, Inc. (airline) from 1983 to 1990. Ms. Mowry also serves on the board of directors of Real Goods Solar, Inc.
Paul H. Rayage 69Director since October 1999. Since 2000, Mr. Ray has been the Chief Executive Officer of Integral Partnerships LLC, a consulting firm specializing in Cultural Creative topics. From 1986 until 2000, he was
3
Executive Vice President of American LIVES, Inc., a market research and opinion-polling firm. Prior to joining American LIVES, Mr. Ray was Chief of Policy Research on Energy Conservation at the Department of Energy, Mines and Resources of the Government of Canada from 1981 to 1983. From 1973 to 1981, Mr. Ray was Associate Professor of Urban Planning at the University of Michigan. He is the author of The Integral Culture Survey, which first identified the Cultural Creatives subculture.
Each director serves for a one-year term.
* * * * *
Directors will be elected by a plurality of the votes cast. If no instructions are indicated on a proxy card, the shares will be voted FOR the election of these nominees for director. Because director nominees must receive a plurality of the votes cast at the annual meeting, a vote withheld from a particular nominee or from all nominees will not affect the election of that nominee.
OUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
THE NOMINEES OF THE BOARD
DIRECTOR INDEPENDENCE, COMMITTEES AND MEETINGS OF THE BOARD OF DIRECTORS
Our board of directors currently consists of six members and meets regularly during the year. Our board of directors has determined that each of Messrs. Argyropoulos, Feinblum and Ray and Ms. Mowry are independent as defined by the listing standards of the NASDAQ Global Market.
During 2008, our board held six meetings. Each director who served as director attended at least 75% of the aggregated number of meetings of our board and of the committees of our board on which the director served during 2008.
All of our directors other than Mr. Feinblum attended our 2008 annual meeting. Our policy on attendance by directors at the annual meeting encourages our directors to attend the annual meeting unless they have a scheduling conflict.
Our board of directors generally has four regularly scheduled meetings during the year. Executive sessions (without management) are generally held adjacent to a regularly scheduled board meeting. Our board has standing audit and compensation committees. We have adopted written charters for both committees, which can be found at: www.gaiam.com/corporate/.
Audit Committee. Our audit committee consists of Messrs. Feinblum and Argyropoulos and Ms. Mowry, and each member of the audit committee is independent within the meaning of rules of NASDAQ Global Market. Mr. Feinblum serves as chairperson of the audit committee and is an audit committee financial expert, as defined by the Securities and Exchange Commissions rules adopted pursuant to the Sarbanes-Oxley Act of 2002. Our audit committee is responsible for the appointment, compensation and oversight of our auditor and for approval of any non-audit services provided by the auditor. Our audit committee also oversees (a) managements maintenance of the reliability and integrity of our accounting policies and financial reporting and disclosure practices; (b) managements establishment and maintenance of processes to assure that an adequate system of internal control is functioning; and (c) managements establishment and maintenance of processes to assure our compliance with all laws, regulations and company policies relating to financial reporting. Our audit committee held one in-person meeting and three telephonic meetings during 2008.
Compensation Committee. Our compensation committee consists of Ms. Mowry and Messrs. Ray and Argyropoulos. Ms. Mowry serves as chairperson of our compensation committee. Our compensation committee establishes compensation amounts and policies applicable to our executive officers, establishes salaries, bonuses and other compensation plans and matters for our executive officers and administers our stock option plans and employee stock purchase plan. Our compensation committee held three in-person meetings during 2008.
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Compensation Committee Interlocks and Insider Participation
During fiscal 2008, our compensation committee was comprised of Ms. Mowry (Chairperson), Ted C. Nark (who served until his resignation as a director on May 12, 2008), and Messrs. Ray and Argyropoulos (who was appointed to the committee following the resignation of Mr. Nark). None of these persons has at any time been an officer or employee of our company. None of our executive officers serves or in the past fiscal year has served, as a member of the board of directors or compensation committee of any entity that has one or more of its executive officers serving on our board or our compensation committee, other than Mr. Rysavy, who is an executive officer and director of both Gaiam and its subsidiary, Real Goods Solar, Inc.
We do not have a nominating committee, and nominations for directors are made by our full board. We are exempt from NASDAQ Global Market rules with respect to nominating committees because we may be deemed a controlled company on the basis of Mr. Rysavys control of more than 50% of our voting power, and in light of Mr. Rysavys control, our board does not believe a nominating committee would serve a purpose. Our bylaws set forth certain procedures that are required to be followed by shareholders in nominating persons for election to our board. Generally, written notice of a proposed nomination must be received by our corporate secretary not later than the 45th day nor earlier than the 70th day prior to the anniversary of the mailing of the preceding years proxy materials. Our board considers a variety of factors when it selects candidates for election to the board, including business experience, skills and expertise that are complimentary to those already represented on the board, familiarity and identification with our mission, values and market segments, and other relevant factors. Our board will consider qualified director candidates recommended by our shareholders. Because we are a controlled company under the NASDAQ Global Market rules, our board has not adopted a formal policy regarding the consideration of director candidates recommended by shareholders; however, our board would not evaluate shareholder nominees differently from board nominees.
DIRECTOR COMPENSATION
Directors who are not employees of our company or its affiliates are paid a fee of $3,000 for each meeting of our board that they attend, and a fee of $1,000 for each telephonic meeting attended. In addition, non-employee directors are paid a fee of $500 for attendance at each committee meeting and $250 for each telephonic committee meeting attended. Non-employee chairpersons of each standing committee receive an annual fee of $2,000. All directors elected to receive their 2008 compensation in Gaiam Class A Common Stock, except Mr. Ray, who elected to receive cash compensation.
Director Compensation Table
The following table provides compensation information for the one year period ended December 31, 2008 for each non-employee member of our board of directors.
Name |
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Fees Earned or |
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Stock Awards |
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Option Awards |
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Total |
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James Argyropoulos |
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$13,000 |
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$23,161 |
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$36,161 |
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Barnet M. Feinblum |
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$12,750 |
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$23,161 |
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$35,911 |
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Barbara Mowry |
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$16,750 |
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$23,161 |
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$39,911 |
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Ted C. Nark (3) |
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$4,500 |
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$9,005 |
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$13,505 |
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Paul H. Ray |
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$13,500 |
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$23,161 |
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$36,661 |
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(1) Amounts in the Stock Awards column represent the compensation expense for (and the grant date fair value of) the shares issued. Amounts in these columns include fees earned during 2008, some of which were not paid until 2009.
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(2) Amounts in the Options Awards column reflect the dollar amount recognized for financial statement reporting purposes for the fiscal year ended December 31, 2008, in accordance with FASB Statement No. 123 (revised 2004), Share-Based Payment (FAS 123R), rather than an amount paid to or realized by the director. These option awards were issued pursuant to our 1999 Long-Term Incentive Plan in 2008. Assumptions used in the calculation of this amount for the fiscal year ended December 31, 2008 are included in footnote 12 to our audited financial statements for the fiscal year ended December 31, 2008, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on March 13, 2009. At fiscal year end, Mr. Argyropoulos had 30,000 outstanding option awards, of which 12,500 were exercisable, with an aggregated grant date fair value of $167,619; Mr. Nark had 15,000 outstanding option awards, of which 12,500 were exercisable, with an aggregated grant date fair value of $43,013; and Mr. Feinblum, Ms. Mowry, and Mr. Ray each had 20,000 outstanding option awards, of which each had 2,500 exercisable, each with aggregated grant date fair values of $91,918.
(3) On May 12, 2008, Mr. Nark resigned his position as a director of Gaiam in order to serve on the board of Gaiams subsidiary, Real Goods Solar, Inc.
EXECUTIVE OFFICERS OF GAIAM
The following table sets forth the names, ages and titles of our current executive officers:
Name |
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Age |
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Position |
Jirka Rysavy |
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54 |
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Chairman |
Lynn Powers |
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59 |
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Chief Executive Officer, President and a Director |
John Jackson |
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51 |
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Vice President of Corporate Development and Secretary |
Vilia Valentine |
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48 |
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Chief Financial Officer and Treasurer |
Our executive officers are elected annually by our board of directors. Mr. Rysavy and Ms. Powers have been employed by our company for more than the past five years. Biographical information about Mr. Rysavy and Ms. Powers is included herein under the heading Proposal 1Election of Directors Nominees for Election as Directors.
Mr. Jackson has served as Gaiams Vice President of Corporate Development since June 2006 and was appointed Secretary in March 2007. Prior to joining Gaiam, Mr. Jackson served as the Chief Executive Officer for Alliance Management, LLC, a firm that he founded in 1999 that provided strategic alliance advisory services to domestic and international middle market business concerns.
Ms. Valentine has been Gaiams Chief Financial Officer since April 2006 and was appointed Treasurer in March 2007. From March 2000 to March 2006, Ms. Valentine served as acting Chief Financial Officer and Controller for Verio Inc., a worldwide internet service provider, where she managed all financial matters for global operations. Verio was purchased in 2000 for $6.5 billion by NTT Communications Corporation. From April 1983 to March 2000, Ms. Valentine held various financial positions at Corporate Express, Inc. up to and including Vice President and Controller. She was an integral member of the management team that grew Corporate Express from $30 million to $3 billion in revenue in less than five years.
6
BENEFICIAL OWNERSHIP OF SHARES
The following table sets forth certain information with respect to the beneficial ownership of our common stock as of March 1, 2009, except as noted, for (i) each person (or group of affiliated persons) who, insofar as we have been able to ascertain, beneficially owned more than 5% of the outstanding shares of our Class A or Class B Common Stock, (ii) each director and nominee for director, (iii) each executive officer named in the summary compensation table above, and (iv) all current directors and executive officers as a group.
Title of |
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Name and Address of Beneficial Owner |
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Amount and |
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Percent of |
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Class A |
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Jirka Rysavy (2)(3) |
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6,288,682 |
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26.3 |
% |
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Prentice Capital Management, LP (4) |
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4,441,338 |
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24.0 |
% |
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FMR LLC (5) |
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1,392,888 |
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7.5 |
% |
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Franklin Resources, Inc. (6) |
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1,383,414 |
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7.5 |
% |
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Columbia Wagner Asset Management, L.P. (7) |
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1,350,000 |
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7.3 |
% |
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Lynn Powers (8) |
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409,000 |
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2.2 |
% |
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James Argyropoulos (8)(9) |
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329,123 |
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1.8 |
% |
|
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Barnet M. Feinblum (8)(10) |
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42,333 |
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* |
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Barbara Mowry (8) |
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31,680 |
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* |
|
|
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John Jackson (8) |
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33,121 |
|
* |
|
|
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Vilia Valentine (8) |
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29,354 |
|
* |
|
|
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Paul H. Ray (8) |
|
11,121 |
|
* |
|
|
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All directors and officers as a group (8 persons) (3)(8)(9)(10) |
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7,174,414 |
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29.6 |
% |
Class B |
|
Jirka Rysavy |
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5,400,000 |
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100.0 |
% |
|
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All directors and officers as a group (8 persons) |
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5,400,000 |
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100.0 |
% |
* |
Indicates less than one percent ownership. |
|
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(1) |
This table is based upon information supplied by officers, directors and principal shareholders on Schedule 13Ds and 13Gs and Forms 3, 4 and 5 filed with the Securities and Exchange Commission. All beneficial ownership is direct, except as otherwise noted. Share amounts and percent of class include stock options exercisable within 60 days of March 1, 2009. |
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(2) |
The address of Mr. Rysavy is 833 W. South Boulder Road, Louisville, Colorado 80027-2452. |
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(3) |
Includes 5,400,000 shares of Class A Common Stock obtainable upon conversion of Class B Common Stock. |
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(4) |
According to a Form 4/A report filed with the Securities and Exchange Commission on March 19, 2008. Includes 4,429,633 shares managed by Prentice Capital Management, LP, 8,705 shares directly owned by Michael Zimmerman, and an additional 3,000 shares over which Mr. Zimmerman has beneficial ownership. The address for Prentice Capital Management, LP and Mr. Zimmerman is 623 Fifth Avenue, 32nd Floor, New York, New York 10022. |
|
|
(5) |
According to a report on Schedule 13G filed with the Securities and Exchange Commission on February 17, 2009. The address for FMR LLC is 82 Devonshire Street, Boston, Massachusetts 02109. The report states that Edward C. Johnson 3d and FMR LLC, through its control of Fidelity Management and Research Company, and the funds each has sole power to dispose of the 722,000 shares owned by the funds and neither has the sole power to vote or direct the voting of shares owned directly by the funds. Mr. Johnson and FMR LLC, |
7
|
through its control of Pyramis Global Advisors Trust Company (PGATC), each has sole dispositive power over 670,888 shares and sole power to direct the voting of 587,600 shares owned by the institutional accounts managed by PGATC. |
|
|
(6) |
According to a report on Schedule 13G filed with the Securities and Exchange Commission on February 6, 2009. The address for Franklin Resources is One Franklin Parkway, San Mateo, California 94403-1906. According to the filing, Messrs. Charles B. Johnson and Rupert H. Johnson, Jr. may be deemed to have beneficial ownership over such shares. |
|
|
(7) |
According to a report on Schedule 13G filed with the Securities and Exchange Commission on January 10, 2007 and a Form 13F filed with the Securities and Exchange Commission on February 1, 2008. The address for Columbia Wanger Asset Management, L.P. is 227 West Monroe Street, Suite 3000, Chicago, Illinois 60606. |
|
|
(8) |
Includes the following shares issuable upon the exercise of stock options which can be exercised within sixty days of March 1, 2009: Ms. Powers, 200,000; Mr. Argyropoulos, 15,000; Mr. Feinblum and Ms. Mowry, 5,000 each; Mr. Jackson, 32,400; Ms. Valentine, 28,200; and Mr. Ray, 5,000. |
|
|
(9) |
Includes 303,333 shares of Class A Common Stock held by Argyropoulos Investors. |
|
|
(10) |
Includes 4,000 shares of Class A Common Stock held by Mr. Feinblums wife, as to which Mr. Feinblum disclaims beneficial ownership. |
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Overview of Our Compensation Program and Philosophy
Our compensation program is intended to meet three principal objectives: (1) attract, reward and retain qualified, energetic officers and other key employees; (2) motivate these individuals to achieve short-term and long-term corporate goals that enhance shareholder value; and (3) support our corporate values by promoting internal equity and external competitiveness.
Our corporate values: personal development, health and wellness, and social and environmental responsibility.
Our executive compensation program is overseen and administered by the compensation committee of our board of directors, which is comprised entirely of independent directors as determined in accordance with various NASDAQ, Securities and Exchange Commission and Internal Revenue Code rules. Our compensation committee operates under a written charter adopted by our board and is empowered to review and approve the annual compensation for our executive officers: Mr. Rysavy, Ms. Powers, Ms. Valentine, and Mr. Jackson. A copy of the charter is available on our Internet site at: www.gaiam.com/corporate/.
The principal objectives that guide our compensation committee in assessing our executive and other compensation programs include the proper allocation between long-term compensation, current cash compensation, and short-term bonus compensation. Other considerations include our business objectives, our fiduciary and corporate responsibilities (including internal considerations of fairness and affordability), competitive practices and trends, general economic conditions and regulatory requirements.
In determining the particular elements of compensation that will be used to implement our overall compensation objectives, our compensation committee takes into consideration a number of factors related to our performance, such as our earnings per share, profitability, revenue growth, and business-unit-specific operational and financial performance, as well as the competitive environment for our business. Stock price performance has not been a factor in determining annual compensation because the price of our common stock is subject to a variety of factors outside of our control. Our
8
compensation committee may, when appropriate as determined on an annual basis, identify individual performance goals for executive and other officers, which goals will play a significant role in determining such officers incentive compensation for that year and which may be taken into consideration in setting base salary for the next year.
From time to time, our compensation committee meets with our Chairman, Jirka Rysavy, and our Chief Executive Officer and President, Lynn Powers, and/or other executives to obtain recommendations with respect to our compensation programs, practices and packages for executives, other employees and directors. Our management makes recommendations to our compensation committee on the base salary, bonus targets and equity compensation for the executive team and other employees. Our compensation committee considers, but is not bound by and does not always accept, managements recommendations with respect to executive compensation. Our compensation committee has also received input from its independent compensation consultant prior to finalizing determinations on material aspects of our compensation programs, practices and packages, and it expects to do so again from time to time.
Mr. Rysavy attends some of our compensation committees meetings, but our compensation committee also holds executive sessions not attended by any members of management or non-independent directors. Our compensation committee discusses Mr. Rysavys and Ms. Powers compensation packages with each of them, but makes decisions with respect to their compensation without them present. Our compensation committee has the ultimate authority to make decisions with respect to the compensation of our named executive officers, but may, if it chooses, delegate any of its responsibilities to subcommittees. Our compensation committee has delegated to the administrative committee of our board of directors, comprised of Mr. Rysavy and Ms. Powers, the authority to grant long-term incentive awards to employees at or below the level of vice president under guidelines set by our compensation committee. Our compensation committee also has authorized the administrative committee to make salary adjustments and short-term incentive (bonus) decisions for all employees other than certain officers under guidelines approved by our compensation committee.
Elements of Our Compensation Program
Our compensation committee believes that compensation paid to executive officers and other members of our senior management should be closely aligned with our performance on both a short-term and a long-term basis, and that such compensation should assist us in attracting and retaining talented persons who are committed to our mission and critical to our long-term success. To that end, our compensation committee believes that the compensation packages for executive officers should consist of three principal components:
· Base Salary. Base salaries for executive officers are reviewed on an annual basis and at the time of promotion or other change in responsibilities. Starting salary levels and increases in salary are based on subjective evaluation of such factors as the level of responsibility, individual performance, market value of the officers skill set, and relative salary differences within our company for different job levels. Consideration of the same factors, and general economic conditions, may also result in the reduction of an officers base salary.
· Annual Incentive Bonus. Incentive bonuses are generally granted based on a percentage of each executive officers base salary. After the end of the fiscal year, our compensation committee determines the extent to which the performance goals were achieved and approves the amount of the bonus to be paid to each executive. The total bonus award is determined according to the level of achievement of both the objective performance and individual performance goals. Both our corporate and an individuals performance goals are expected to be established annually, and based upon both our and the individuals achievement of such goals, our executive officers annual incentive bonus potentials are expected to be from approximately 30% to 50% of each executive officers base salary, depending upon his or her position. If either we do not achieve our corporate performance goals, or if we achieve such goals but the individual does not achieve his/her individual goals, an incentive bonus award will not be granted pursuant to the objective performance goal.
· Long-Term Incentive Compensation. During fiscal 2008, long-term, performance-based compensation of executive officers and other employees took the form of stock option awards granted pursuant to our 1999 Long-Term Incentive Plan.
9
Because many outstanding stock options granted under our 1999 Long-Term Incentive Plan had exercise prices much higher than the trading price of our Class A Common Stock, our compensation committee determined it would be appropriate to reduce the exercise price of certain outstanding stock options to an amount more likely to provide an incentive to option holders. The exercise price of outstanding stock options with an exercise price in excess of $10.00 per share was reduced to $5.00 per share, conditioned upon shareholder approval of Proposal 3 and no exercise of the impacted options prior to June 30, 2009, on January 15, 2009. Our shares closed at a price of $3.86 on that date. In addition, based on the recommendation of the compensation committee, on January 15, 2009, our board of directors approved, subject to shareholder approval, a revision to our 1999 Long-Term Incentive Plan to expressly permit the repricing of stock options granted under the plan.
On January 15, 2009, our board also approved, subject to shareholder approval, a new 2009 Long-Term Incentive Plan to replace the 1999 Long-Term Incentive Plan, which will expire in accordance with its terms in June 2009. The terms of the proposed 2009 Long-Term Incentive Plan are substantially similar to the terms of the 1999 Long-Term Incentive Plan.
Our compensation committee believes in the importance of equity ownership for all executive officers and a broader-based segment of our work force, for purposes of economic incentive, key employee retention and alignment of employees interests with those of shareholders. Our compensation committee believes that both our 1999 Long-Term Incentive Plan and the proposed 2009 Long-Term Incentive Plan provide valuable flexibility to achieve a balance between providing equity-based compensation for employees and creating and maintaining long-term shareholder value. Upon an executive officers hiring, our compensation committee will make its determination regarding long-term incentive compensation awards based upon prevailing compensation levels in the market for the individuals position. Thereafter, such determinations will be based upon the executive officers past and expected future contributions to our business.
Stock option grants are typically made when a new executive officer is hired, and in determining the size of stock option grants, our compensation committee bases its determinations on such subjective considerations as the individuals position within management, experience, market value of the executives skill set, and historical grant amounts to similarly positioned executives of our company. All stock options granted during fiscal 2008 were granted with an exercise price equal to or greater than the closing price of the Class A Common Stock on the date of grant and, accordingly, will have value only if the market price of the Class A Common Stock increases after that date. The stock options granted pursuant to both the 1999 Long-Term Incentive Plan and the proposed 2009 Long-Term Incentive Plan generally vest at 2% per month during the 11th through 60th month after grant.
We have selected these elements because each is considered useful and/or necessary to meet one or more of the principal objectives of our compensation policy. For instance, base salary and bonus target percentages are set with the goal of attracting employees and adequately compensating and rewarding them on a day-to-day basis for the time spent and the services they perform, while our equity programs are geared toward providing an incentive and reward for the achievement of long-term business objectives and retaining key talent. We believe that these elements of compensation, when combined, are effective, and will continue to be effective, in achieving the objectives of our compensation program.
Our compensation committee reviews our compensation program on an annual basis. In setting compensation levels for a particular executive, our compensation committee takes into consideration the proposed compensation package as a whole and each element individually, but does not apply any specific formula in doing so. While the importance of one compensation element to another may vary among executive officers, our compensation committee attempts to correlate the overall compensation package to each executive officers past and expected future contributions to our business. With the exception of Mr. Rysavys and Ms. Powers employment agreements, we do not have any employment or severance agreements with our executive officers.
Summary Compensation Table
The following table includes information concerning compensation for each of the last three completed fiscal years in reference to our principal executive officer, our principal financial officer and our other two most highly compensated executives for the last completed fiscal year.
10
Name and Principal Position |
|
Year |
|
Salary (3) |
|
Bonus (3) |
|
Stock |
|
Option |
|
All Other |
|
Total |
|
||||||
Jirka Rysavy (1) |
|
2008 |
|
$ |
326,342 |
|
|
|
|
|
|
|
|
|
$ |
326,342 |
|
||||
Chairman and Former Chief |
|
2007 |
|
$ |
310,151 |
|
$ |
150,000 |
|
|
|
|
|
|
|
$ |
460,151 |
|
|||
Executive Officer |
|
2006 |
|
$ |
296,712 |
|
|
|
|
|
|
|
|
|
$ |
296,712 |
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||||
Lynn Powers (1) |
|
2008 |
|
$ |
326,342 |
|
|
|
|
|
$ |
115,134 |
|
$ |
1,500 |
|
$ |
442,976 |
|
||
Chief Executive Officer, |
|
2007 |
|
$ |
310,151 |
|
$ |
150,000 |
|
|
|
$ |
129,445 |
|
$ |
1,500 |
|
$ |
591,096 |
|
|
President and Director |
|
2006 |
|
$ |
296,712 |
|
$ |
150,000 |
|
|
|
$ |
128,313 |
|
$ |
962,500 |
|
$ |
1,537,525 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||||
John Jackson (2) |
|
2008 |
|
$ |
282,562 |
|
$ |
50,000 |
|
$ |
6,247 |
|
$ |
118,682 |
|
|
|
$ |
457,491 |
|
|
Vice President of Corporate |
|
2007 |
|
$ |
264,370 |
|
$ |
110,000 |
|
$ |
3,355 |
|
$ |
115,722 |
|
|
|
$ |
493,447 |
|
|
Development and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||||
Vilia Valentine (2) |
|
2008 |
|
$ |
265,123 |
|
$ |
150,000 |
|
$ |
9,999 |
|
$ |
102,994 |
|
|
|
$ |
528,116 |
|
|
Chief Financial Officer and |
|
2007 |
|
$ |
229,589 |
|
$ |
125,000 |
|
$ |
5,370 |
|
$ |
97,326 |
|
|
|
$ |
457,285 |
|
|
Treasurer |
|
2006 |
|
$ |
145,753 |
|
$ |
80,000 |
|
|
|
$ |
52,818 |
|
|
|
$ |
278,571 |
|
(1) Ms. Powers was elected Chief Executive Officer and President effective March 9, 2009; Mr. Rysavy was the Chief Executive Officer for each of the years set forth in the Summary Compensation Table and continues to serve as Chairman.
(2) Ms. Valentine was hired as the Chief Financial Officer in April 2006 and Mr. Jackson became an executive officer in March 2007.
(3) The Salary and Bonus columns represent amounts earned during 2008 and, because of the timing of bonuses, do not represent amounts paid during 2008. The current annual salary rate for each named executive officer is $330,000 for Mr. Rysavy and Ms. Powers, $260,000 for Mr. Jackson, and $270,000 for Ms. Valentine. Bonuses are given at the discretion of our board of directors compensation committee. The bonuses for a compensation year are typically paid between February and May of the following year.
(4) The amounts in the Stock Awards and Option Awards columns reflect the dollar amount recognized for financial statement reporting purposes for the fiscal year ended December 31, 2008, in accordance with FAS 123R, rather than an amount paid to or realized by the named executive officer. These awards were issued pursuant to our 1999 Long-Term Incentive Plan and thus include amounts from awards granted in and prior to 2008. Assumptions used in the calculation of this amount for the fiscal year ended December 31, 2008 are included in footnote 12 to our audited financial statements for the fiscal year ended December 31, 2008, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on March 13, 2009. Further information is included in the 2008 Grants of Plan-Based Awards and Outstanding Equity Awards At Fiscal Year-End tables.
(5) For 2006, the amounts in the All Other Compensation column include $962,500 for Ms. Powers representing the value realized (net of the exercise price) upon exercise of options conveyed to her by Mr. Rysavy in a transaction approved by Gaiams compensation committee. The options were issued pursuant to our 1999 Long-Term Incentive Plan, were fully vested at the time of transfer and had an exercise price of $4.375 per share. Shares received upon exercise of the options were restricted shares issued in reliance on the exemption from registration contained in Section 4(2) of the Securities Act as a transaction by an issuer not involving any public offering and were sold at a price of $14.00 per share.
(6) All Other Compensation includes for Ms. Powers $1,500 of 401(k) company match given during each of the years ended December 31, 2007 and 2008.
11
Grants of Plan-Based Awards Table
The following table sets forth certain information with respect to the options granted during or for the year ended December 31, 2008 to any of our executive officers listed in the Summary Compensation Table above. No restricted stock awards were granted to executive officers in 2008.
Name |
|
Grant Date |
|
All Other Stock Awards: Number of Shares of Stock or Units (1) |
|
Grant Date Fair Value of Stock and Option Awards (1) |
|
|
Lynn Powers |
|
11/13/08 |
|
50,000 |
|
$ |
147,322 |
|
Vilia Valentine |
|
11/13/08 |
|
40,000 |
|
$ |
117,857 |
|
(1) These stock awards were granted as discretionary bonuses pursuant to our 1999 Long-Term Incentive Plan and approved by our board of directors compensation committee. The grant date fair value per share of these awards was equal to the closing price of the underlying stock on the date of the grant. The grant date fair value of these options was determined in accordance with FAS 123R using the Black-Scholes option pricing model. For further information, see footnote 12 to our audited financial statements for the fiscal year ended December 31, 2008, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on March 13, 2009. The exercise price of these awards is $5.00 per share.
Outstanding Equity Awards at Fiscal Year-End Table
The following table includes certain information with respect to the value of unexercised options previously awarded to our executive officers named above in the Summary Compensation Table as of December 31, 2008.
|
|
Option Awards |
|
Stock Awards |
|
||||||||||
Name |
|
Number of Securities Underlying Unexercised Options (#) Exercisable |
|
Number of Securities Underlying Unexercised Options (#) Unexercisable |
|
Option Exercise Price (1) |
|
Option Date (1) |
|
Number of Shares Vested (#) (1) |
|
Market Value of ($ )(1) |
|
||
Lynn Powers |
|
200,000 |
|
|
|
$ |
5.30 |
|
11/20/10 |
|
|
|
|
|
|
|
|
|
|
50,000 |
|
$ |
5.00 |
|
11/13/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
John Jackson |
|
20,000 |
|
30,000 |
|
$ |
15.00 |
|
6/26/13 |
|
361 |
|
$ |
6,247 |
|
|
|
6,800 |
|
13,200 |
|
$ |
11.89 |
|
9/14/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
Vilia Valentine |
|
13,200 |
|
16,800 |
|
$ |
16.00 |
|
4/10/13 |
|
577 |
|
$ |
9,999 |
|
|
|
10,200 |
|
19,800 |
|
$ |
11.89 |
|
9/14/13 |
|
|
|
|
|
|
|
|
|
|
40,000 |
|
$ |
5.00 |
|
11/13/15 |
|
|
|
|
|
(1) This table reflects the status of option and stock awards granted pursuant to our 1999 Long-Term Incentive Plan as of December 31, 2008. Our options normally vest and become exercisable at 2% per month over the 50 months beginning in the eleventh month after date of grant. The exercise price of the options is normally equal to or greater than the closing stock market price of our Class A Common Stock on the date of grant and the options expire seven years from date of grant. The stock awards vest 50% per year. For further information, see footnote
12
12 to our audited financial statements for the fiscal year ended December 31, 2008, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on March 13, 2009.
Option Exercises and Stock Vested Table
The following table includes certain information with respect to the options exercised by our executive officers named above in the Summary Compensation Table during the year ended December 31, 2008.
|
|
Option Awards |
|
||||
Name |
|
Number of Shares Acquired on Exercise (1) |
|
Value Realized on Exercise (1) |
|
||
Lynn Powers |
|
110,000 |
|
|
$ |
|
|
(1) Ms. Powers was the only executive officer who exercised option awards in 2008, and she exercised option awards that were scheduled for expiration and forfeiture if not exercised. Ms. Powers paid the applicable option exercise price in cash and has not sold any of the shares of Class A Common Stock issued to her upon exercise. The exercise price in connection with these option awards was $10.19 per share.
Generally Available Benefit Programs. We maintain a tax-qualified 401(k) Plan, which provides for broad-based employee participation. Our executive officers are eligible to participate in the 401(k) Plan on the same basis as other employees. On April 1, 2007, we started making matching contributions to the 401(k) Plan. As of that date, under the 401(k) Plan, all of our employees are eligible to receive matching contributions from us, and this matching contribution will be equal to $0.50 for each dollar contributed by an employee up to a maximum annual matching benefit of $1,500 per person. The matching contribution is calculated and paid on a payroll-by-payroll basis subject to applicable Federal limits. We do not provide defined benefit pension plans or defined contribution retirement plans to our executives or other employees other than our 401(k) Plan described herein.
In fiscal 2008, our executive officers were eligible to receive the same health care coverage that is generally available to other of our employees. We also offer a number of other benefits to our named executive officers pursuant to benefit programs that provide for broad-based employee participation. These benefits programs include medical, dental and vision insurance, long-term and short-term disability insurance, life and accidental death and dismemberment insurance, health and dependent care flexible spending accounts, business travel insurance, wellness programs (including chiropractic, massage therapy, acupuncture, and fitness classes), relocation/expatriate programs and services, educational assistance, and certain other benefits.
Our compensation committee believes that our 401(k) Plan and the other generally available benefit programs allow us to remain competitive for employee talent, and that the availability of the benefit programs generally enhances employee productivity and loyalty to us. The main objectives of our benefits programs are to give our employees access to quality healthcare, financial protection from unforeseen events, assistance in achieving retirement financial goals, and enhanced health and productivity, in full compliance with applicable legal requirements. These generally available benefits typically do not specifically factor into decisions regarding an individual executive officers total compensation or Long-Term Incentive Plan award package.
Stock Option Grant Timing Practices
During fiscal 2008, our compensation committee and our board consistently applied the following guidelines for stock option grant timing practices.
· New Employees: stock option grants to new hires are effective on the first day of the new employees employment with us or upon approval by our compensation committee, and the exercise price for the options is set at the closing price of our Class A Common Stock on that date.
13
· Existing Employees: stock option grants to existing employees are effective on the date that our compensation committee approves the grant, and the exercise price for the options is set at or above the closing price of our Class A Common Stock on that date.
Compensation of Mr. Rysavy
During fiscal 2008, Mr. Rysavy, received a weighted-average annual salary of $326,342. Mr. Rysavy served as our Chief Executive Officer until March 2009. He continues to serves as our Chairman of the Board of Directors and is our largest shareholder. At Mr. Rysavys request, he was not awarded any stock options under our 1999 Long-Term Incentive Plan. Our compensation committee and our board of directors strongly believe that Mr. Rysavys salary and overall compensation level are modest given the importance of Mr. Rysavy to our future, his previous experience and business accomplishments and the market value of his skill set as an executive.
Employment Contracts and Potential Payments Upon Termination or Change-in-Control
We do not have employment agreements with any of our executive officers besides Mr. Rysavy and Ms. Powers, which agreements expire on August 4, 2009 and which under certain circumstances may entitle them to salary continuation upon termination during the remainder of the contract term, and we do not have change of control agreements with any of our executive officers. Ms. Valentine and Mr. Jackson are entitled to paid time off amounts of $20,769 and $11,044, respectively, that would be payable upon termination from our company if such paid time off is not utilized prior to employment termination. Our directors, officers, and managers are also required to sign a confidentiality agreement and, upon receiving a stock option grant, a two-year non-compete agreement commencing with the date they leave our company.
Accounting and Tax Considerations
In designing our compensation programs, we take into consideration the accounting and tax effect that each element will or may have on us and the executive officers and other employees as a group. We aim to keep the expense related to our compensation programs as a whole within certain affordability levels. When determining how to apportion between differing elements of compensation, the goal is to meet our objectives while maintaining relative cost neutrality. For instance, if we increase benefits under one program resulting in higher compensation expense, we may seek to decrease costs under another program in order to avoid a compensation expense that is above the level then deemed affordable under existing circumstances. We recognize a charge to earnings for accounting purposes equally from the grant date until the end of the vesting period.
We have structured our compensation program to comply with Internal Revenue Code Sections 162(m) and 409A. Under Section 162(m) of the Internal Revenue Code, a limitation was placed on tax deductions of any publicly-held corporation for individual compensation to certain executives of such corporation exceeding $1,000,000 in any taxable year, unless the compensation is performance-based. If an executive is entitled to nonqualified deferred compensation benefits that are subject to Section 409A, and such benefits do not comply with Section 409A, then the benefits are taxable in the first year they are not subject to a substantial risk of forfeiture. In such case, the service provider is subject to regular federal income tax, interest and an additional federal income tax of 20% of the benefit includible in income. We have no individuals with non-performance based compensation paid in excess of the Internal Revenue Code Section 162(m) tax deduction limit.
Compensation Committee Report
The information contained in this report shall not be deemed to be soliciting material or filed with the Securities and Exchange Commission or subject to Regulation 14A or 14C or the liabilities of Section 18 of the Exchange Act, except to the extent that we specifically request that the information be treated as soliciting material or specifically incorporate it by reference into a document filed under the Securities Act of 1933, as Amended (the Securities Act) or the Exchange Act.
Our compensation committee has reviewed and discussed with management the Compensation Discussion and Analysis for fiscal 2008. Based on the review and discussions, our compensation committee recommended to the board, and the
14
board has approved, that the Compensation Discussion and Analysis be included in our proxy statement for our 2009 Annual Meeting of Shareholders. This report is submitted by our compensation committee.
Compensation Committee
Barbara Mowry, Chairperson
James Argyropoulos
Paul Ray
PROPOSAL 2
APPROVAL OF THE GAIAM, INC.
2009 LONG-TERM INCENTIVE PLAN
General
The Gaiam, Inc. 2009 Long-Term Incentive Plan (the 2009 Incentive Plan) was approved by our board of directors on January 15, 2009. Our board recommends that our shareholders approve the 2009 Incentive Plan. The following is a summary of the material features of the 2009 Incentive Plan, which is qualified in its entirety by reference to the copy of the 2009 Incentive Plan attached hereto as Exhibit A and incorporated herein by reference in its entirety.
Summary of the 2009 Incentive Plan
The purpose of the 2009 Incentive Plan is to advance the interests of our company and its shareholders by providing incentives to certain employees and other key individuals who perform services for us, including those who contribute significantly to the strategic and long-term performance objectives and growth of our company.
The 2009 Incentive Plan is administered by our board of directors or, if the board of directors so designates, by a committee of the board. Our board of directors has designated the boards compensation committee to administer the 2009 Incentive Plan. The compensation committee may delegate administrative responsibilities if so permitted by applicable law, other than with respect to executive officers who are subject to Section 16 of the Securities Exchange Act of 1934, as amended, or the Exchange Act. The 2009 Incentive Plan provides for the granting of several types of awards, including stock options, stock appreciation rights, or SARs (rights to receive, without payment to us, cash, Class A Common Stock, other property or any combination thereof, based on the increase in the value of the number of shares of Class A Common Stock specified in the award), restricted stock (an award of a number of shares of Class A Common Stock that are subject to certain restrictions, such as a requirement that the shares shall be forfeited if the holders employment or performance of services for us terminates), performance grants (cash, shares of Class A Common Stock, other consideration such as other of our companys securities or property or a combination thereof that is paid based on the performance of the holder, our company, one or more of our subsidiaries, divisions or units, or any combination thereof) and other awards deemed by the compensation committee to be consistent with the purposes of the 2009 Incentive Plan. Awards may be granted alone, or in conjunction with one or more other awards, as determined by the compensation committee.
A maximum of 3,000,000 shares of our Class A Common Stock will be authorized to be issued under the Incentive Plan in connection with the grant of awards, subject to adjustments described below. As of March 9, 2009, the market value of the Class A Common Stock that may be granted under the 2009 Incentive Plan was $7,590,000. The Class A Common Stock issued under the 2009 Incentive Plan may be either newly issued shares, treasury shares, reacquired shares or any combination thereof. If our Class A Common Stock issued as restricted stock or otherwise subject to repurchase or forfeiture rights is reacquired by us pursuant to such rights, or if any award is canceled, terminates or expires unexercised, the Class A Common Stock which would otherwise have been issuable pursuant to such awards will be available for issuance under new awards.
Our compensation committee will have exclusive discretion to select the employees and other key individuals performing services for us to whom awards will be granted; to determine the type, size and terms of each award; to modify within certain limits the terms of any award; to determine the time when awards will be granted; to establish performance objectives; to prescribe the form of documents representing awards under the 2009 Incentive Plan; and to make all other
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determinations that it deems necessary or desirable in the interpretation and administration of the 2009 Incentive Plan. Our compensation committee will have the authority to administer and interpret the 2009 Incentive Plan, and its decisions will be final, conclusive and binding. We currently anticipate that approximately 100 of our employees or other key individuals will be eligible to participate in the 2009 Incentive Plan. It is not possible to determine awards that will be made under the 2009 Incentive Plan to any person, nor is it possible to estimate the amount of awards that any person might have received under the 2009 Incentive Plan in the last completed fiscal year if the plan had been in effect during that year.
Awards under the 2009 Incentive Plan
Stock Options. A stock option, which may be a nonqualified or an incentive stock option, is the right to purchase a specified number of shares of our Class A Common Stock at a price fixed by the compensation committee. The option exercise price for nonqualified options may be equal to or greater than the fair market value of the Class A Common Stock on the date of grant. In the case of incentive stock options, the option exercise price may not be less than the fair market value of the underlying shares of Class A Common Stock on the date of grant and, with respect to incentive stock options granted to our employees or any of our affiliates who own more than 10% of the voting power of all classes of our stock or the stock of any of our affiliates, the option exercise price may not be less than 110% of fair market value on the date of the grant.
Stock options will generally expire not later than ten years or, in the case of incentive stock options granted to employees who own more than 10% of our stock, five years, after the date on which they are granted. Stock options become exercisable at such times and in such installments as the compensation committee determines. Payment of the option exercise price must be made in full at the time of exercise in cash, by tendering to us shares of Class A Common Stock, by a combination thereof or by any other means that the compensation committee deems appropriate, which may include the surrender of rights in one or more outstanding awards.
Other Awards. The 2009 Incentive Plan also authorizes several other types of awards. These include SARs, restricted stock and performance grants.
Additional Information
Under the 2009 Incentive Plan, if any change in the outstanding shares of Class A Common Stock occurs by reason of a stock split, reverse stock split, stock dividend, split-up, split-off, spin-off, recapitalization, merger, consolidation, rights offering, reorganization, combination, subdivision or exchange of shares, any distribution to shareholders other than a normal cash dividend, or other extraordinary or unusual event, then our compensation committee shall make an equitable adjustment in the terms of any outstanding award or in the number of shares of Class A Common Stock available for awards.
The 2009 Incentive Plan permits our compensation committee to determine whether it is advisable for us or any of our affiliates to provide financing in connection with the exercise of an award and the payment of related taxes, or to assist in obtaining financing from a bank or other third party in this regard. Such assistance may take any form and be on such terms as our compensation committee considers appropriate, which may include a direct loan, a guaranty of the obligation to a third party or the maintenance by us or any of our affiliates of deposits with a bank or third party.
Our compensation committee may permit payment of taxes required to be withheld with respect to an award in any appropriate manner, which may include by the surrender to us of shares of Class A Common Stock owned by such person or that would otherwise be distributed, or have been distributed, as the case may be, pursuant to such award.
Generally, no awards under the 2009 Incentive Plan may be assigned or transferred in whole or in part, either directly or by operation of law or otherwise (except in the event of a holders death), although our compensation committee may approve transfers of awards to certain permitted transferees as defined under the 2009 Incentive Plan.
The expenses of the 2009 Incentive Plan are borne by us. The 2009 Incentive Plan will terminate upon the earlier of the adoption of a resolution by the board of directors terminating the 2009 Incentive Plan or the close of business on the tenth anniversary of the effective date, unless extended by action of the board of directors for up to an additional five years for the grant of awards other than incentive stock options. However, the compensation committee may not grant any award
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under the 2009 Incentive Plan after the tenth anniversary of the earlier of the adoption of the 2009 Incentive Plan by the board of directors and the effective date.
The board of directors may amend the 2009 Incentive Plan at any time and from time to time. However, if failure to obtain shareholder approval would adversely affect compliance of the 2009 Incentive Plan with any applicable law or regulation, no amendment will be effective unless and until approved by shareholders. In addition, the compensation committee may in its discretion amend the terms of any previously granted award in any manner it deems appropriate, including acceleration of the date of exercise of any award or payments thereunder or repricing of any award) if the compensation committee could grant such amended award under the terms of the 2009 Incentive Plan at the time of such amendment. No amendment of the 2009 Incentive Plan and, subject to limited exceptions, no amendment to any previously granted award may adversely affect in a material manner any right of any participant with respect to the previously granted award without such participants written consent.
Federal Income Tax Consequences
The following is a summary of the principal current federal income tax consequences to us and to an award recipient of the issuance and exercise of options under the 2009 Incentive Plan. This summary does not describe all federal tax consequences under the 2009 Incentive Plan, nor does it describe state, local or foreign tax consequences.
Incentive Stock Options. No taxable income is realized by the award recipient upon the grant or exercise of an incentive stock option. However, the exercise of an incentive stock option may result in alternative minimum tax liability for the award recipient. If the award recipient does not dispose of the shares received upon exercise of an incentive stock option within two years from the date of grant and within one year after the transfer of such shares to the award recipient, then upon sale of such shares, any amount realized in excess of the exercise price will be taxed to the award recipient as a long-term capital gain and any loss sustained will be a long-term capital loss. In that case, we will not be allowed any deduction for federal income tax purposes.
If the shares of Class A Common Stock acquired upon the exercise of an incentive stock option are disposed of prior to the expiration of the two-year or one-year holding periods described above, generally the award recipient will realize ordinary income in the year of disposition. The ordinary income will equal the amount of the excess (if any) of the fair market value of the shares at exercise (or, if less, the amount realized on an arms-length sale of such shares) over the exercise price thereof, and we will be entitled to deduct such amount. Any further gain realized will be taxed as short-term or long-term capital gain and will not result in any deduction by us. Special rules may apply where all or a portion of the exercise price of the incentive stock option is paid by tendering shares of Class A Common Stock.
If an incentive stock option is exercised at a time when it does not qualify for the tax treatment described above, the option is treated as a nonqualified stock option. Generally, an incentive stock option will not be eligible for the tax treatment described above if it is exercised more than three months following termination of employment (one year following termination of employment by reason of permanent and total disability), except in certain cases where the incentive stock option is exercised after the death of an employee.
Nonqualified Options. No income is realized by the award recipient at the time a nonqualified stock option is granted under the 2009 Incentive Plan. Generally, upon exercise, ordinary income is realized by the award recipient in an amount equal to the difference between the option price and the fair market value of the shares on the date of exercise, and we receive a tax deduction for the same amount. At disposition, appreciation or depreciation after the date of exercise is treated as either short-term or long-term capital gain or loss, depending on how long the shares have been held.
* * * * *
At the meeting, the approval of the 2009 Incentive Plan requires the affirmative vote of a majority of the total votes cast on the proposal. In determining whether the proposal has received a majority, abstentions and broker non-votes will not be considered as votes cast and therefore will have no effect on the vote.
OUR BOARD
OF DIRECTORS RECOMMENDS A VOTE FOR
THE PROPOSAL TO APPROVE THE 2009 INCENTIVE PLAN.
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PROPOSAL 3
APPROVAL OF AMENDED AND RESTATED
GAIAM, INC. 1999 LONG-TERM INCENTIVE PLAN
General
On January 15, 2009, our board of directors amended and restated the Gaiam, Inc. 1999 Long-Term Incentive Plan (as amended and restated, the Amended 1999 Incentive Plan), subject to shareholder approval, in order to (1) expressly permit repricing of options and other awards issued under the plan and (2) conform the provisions of the existing plan to the new 2009 Incentive Plan for the purpose of facilitating administration of the two plans. In connection with the amendment of the 1999 Long-Term Incentive Plan, we also approved the repricing of certain outstanding options issued under the plan to purchase up to 555,100 shares of our Class A Common Stock (the Eligible Options), including 70,000 options held by John Jackson and 60,000 options held by Vilia Valentine. Under the existing rules of the Nasdaq Global Market, shareholder approval is required to approve the Amended 1999 Incentive Plan and implement the related repricing.
Reasons for the Amended 1999 Incentive Plan
After careful consideration, our board of directors has determined that it would be in the best interest of our company and its shareholders to approve the Amended 1999 Incentive Plan, which would facilitate implementing the option repricing. The objective of the 1999 Long-Term Incentive Plan is to provide to key personnel whose long-term employment or service is considered essential to our continued progress an ownership stake in our success. The Amended 1999 Incentive Plan facilitates the repricing of options so that such options can continue to serve as an effective tool to retain, motivate and reward employees. The Amended 1999 Incentive Plan and related repricing results in no change in the number of shares of Class A Common Stock subject to each repriced Eligible Option and no material change in the vesting, term or other provisions governing such Eligible Options.
In determining to recommend that shareholders approve the Amended 1999 Long-Term Incentive Plan, our board of directors considered and rejected two alternatives to provide competitive compensation to our employees. Replacing equity incentives would substantially increase base and target bonus compensation, which would substantially increase our compensation expenses and reduce our cash flow from operations. Granting employees additional stock options at current market prices would substantially increase our total number of outstanding stock options, or overhang. In short, repricing allows us to conserve cash resources and does not result in additional overhang.
Changes to the 1999 Long-Term Incentive Plan
The amendments to the 1999 Long-Term Incentive Plan are intended to expressly permit the repricing of company options and conform the provisions of the plan to the new 2009 Incentive Plan for the purpose of facilitating administration of the two plans. Other than such changes, the Amended 1999 Incentive Plan makes no material changes to the existing plan.
Among other things, the Amended 1999 Incentive Plan:
· authorizes our board of directors, or other authorized administrator, to make necessary or desirable adjustments that may be in assumption of or in substitution for existing outstanding awards previously granted by our company or its affiliates or an entity acquired by our company or its affiliates or with which our company or its affiliates combines;
· clarifies that our board of directors, or other authorized administrator, shall, in the event of any stock split, stock dividend, split-up, split-off, spin-off, recapitalization, merger, consolidation, share exchange or other specified transaction, adjust (i) the aggregate number of shares covered by the plan; (ii) the number and exercise price of outstanding stock options and stock appreciation rights; (iii) the number of outstanding restricted stock units; and (iv) the number of shares subject to any other awards granted under the plan, in each case as may be determined to be appropriate by our board of directors or such authorized administrator, and that such adjustments shall be final, conclusive and binding for all purposes of the plan;
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· eliminates the provision in the existing plan that the exercise price not be less than the fair market value of the shares of Class A Common Stock subject to the option at the time the option is granted;
· eliminates the provision in the existing plan that, in the case of incentive stock options, limits the aggregate fair market value of the shares of Class A Common Stock underlying the options to $100,000 or such other amount as is specified in the Internal Revenue Code of 1986, as amended; and
· updates provisions in light of changes to the tax code and other relevant law.
The foregoing description of certain provisions of the Amended 1999 Incentive Plan set forth above is qualified in its entirety by reference to the copy of the Amended 1999 Incentive Plan, which is attached hereto as Exhibit B and incorporated herein by reference in its entirety.
If the Amended 1999 Incentive Plan is approved by shareholders, the repricing will set the new exercise price of Eligible Options at $5.00, which was higher than the fair market value of the options on January 15, 2009, the date of the repricing. As of March 2, 2009, options for approximately 1,265,710 shares were outstanding under our existing 1999 Long-Term Incentive Plan of which options to purchase approximately 553,100 shares of Class A Common Stock, having exercise prices ranging from $10.22 to $24.03, constituted Eligible Options.
Pursuant to Statement of Financial Accounting Standards, (SFAS) No. 123(R), Share-Based Payment, we will incur a noncash charge for all options that are repriced.
* * * * *
At the meeting, the approval of the amendment and restatement of the 1999 Long-Term Incentive Plan requires the affirmative vote of a majority of the total votes cast on the proposal. In determining whether the proposal has received a majority, abstentions and broker non-votes will not be considered as votes cast and therefore will have no effect on the vote.
OUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
THE PROPOSAL TO APPROVE THE AMENDED AND RESTATED
GAIAM, INC. 1999 LONG-TERM INCENTIVE PLAN.
AUDIT COMMITTEE REPORT
Our audit committee, on behalf of our board of directors, oversees managements conduct of internal control processes and procedures for financial reporting designed to ensure the integrity and accuracy of our financial statements and to ensure that we are able to timely record, process and report information required for public disclosure.
Our management is responsible for establishing and maintaining adequate internal financial controls, for the preparation of our consolidated financial statements and for the public reporting process. The firm of Ehrhardt Keefe Steiner & Hottman P.C. (EKS&H), as our independent registered public accounting firm for 2008, was responsible for performing an independent audit of our consolidated financial statements in accordance with auditing standards of the Public Company Accounting Oversight Board (United States) and for issuing a report thereon expressing its opinion as to whether our consolidated financial statements present fairly, in all material respects, the financial position, results of operations and cash flows of our company in conformity with accounting principles generally accepted in the United States. EKS&H was also responsible for performing an audit and expressing its own opinion on the effectiveness of our internal control over financial reporting.
In this context, our audit committee reviewed and discussed our audited consolidated financial statements for the year ended December 31, 2008 with management and representatives of EKS&H, managements assessment of the effectiveness of our internal control over financial reporting and EKS&Hs evaluation of our internal control over financial reporting. EKS&H concluded, in its Report of Independent Registered Public Accounting Firm dated March 12, 2009, that in our opinion, Gaiam, Inc. and subsidiaries maintained, in all material respects, effective internal control over financial reporting
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as of December 31, 2008, based on criteria established in Internal Control-Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission.
Our audit committee also discussed with EKS&H the matters required by Statement on Auditing Standards No. 61, Communication with Audit Committees. Our audit committee reviewed with EKS&H, who was responsible for expressing an opinion on the conformity of our audited financial statements with accounting principles generally accepted in the United States, their judgment as to the quality, not just the acceptability, of our accounting principles, the reasonableness of significant judgments and the clarity of disclosures in our financial statements. Also, our audit committee discussed the results of the annual audit and such other matters required to be communicated with our audit committee under professional auditing standards.
In discharging its oversight responsibility over the audit process, our audit committee obtained from our independent auditors statements describing all relationships between our independent auditors and us that might bear on our auditors independence consistent with applicable requirements of the Public Company Accounting Oversight Board and discussed with our auditors any relationships that may impact their objectivity and independence.
Our audit committee recommended to our board that our audited financial statements for the year ended December 31, 2008 be included in our Annual Report on Form 10-K for 2008 for filing with the Securities and Exchange Commission, in reliance upon (1) our audit committees reviews and discussions with management and EKS&H; (2) managements assessment of the effectiveness of our internal control over financial reporting; (3) the receipt of an opinion from EKS&H, dated March 12, 2009, stating our 2008 consolidated financial statements present fairly in all material respects, the consolidated financial position of our company and its consolidated subsidiaries at December 31, 2008 and the consolidated results of operations and cash flows for the year ended December 31, 2008 in conformity with accounting principles generally accepted in the United States, and (4) the receipt of EKS&Hs opinion on the effectiveness of our internal control over financial reporting dated March 12, 2009.
Audit Committee
Barnet Feinblum, Chairperson
James Argyropoulos
Barbara Mowry
This Audit Committee Report shall not be deemed to be soliciting material or to be filed with the Securities and Exchange Commission or subject to Regulation 14A or 14C, or to the liabilities of Section 18 of the Exchange Act, except to the extent that we specifically request that this information be treated as soliciting material or specifically incorporate this information by reference into a document filed under the Securities Act or the Exchange Act.
Disclosure of Independent Accountant Fees
The following table presents fees for professional services rendered by EKS&H for the years ended December 31, 2008 and 2007:
Audit and Non-Audit Fees (in $000s) |
|
2008 |
|
2007 |
|
||
Audit fees (1) |
|
$327 |
|
|
$322 |
|
|
Audit related fees (2) |
|
35 |
|
|
34 |
|
|
Tax fees (3) |
|
34 |
|
|
56 |
|
|
All other fees (4) |
|
30 |
|
|
398 |
|
|
Total |
|
$426 |
|
|
$810 |
|
|
(1) |
|
Audit fees are fees that we paid for the audit of our annual financial statements included in our Form 10-K |
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|
|
and review of unaudited financial statements included in our Form 10-Qs; for the audit of our internal control over financial reporting; for services in connection with the filing of our Form S-3; and for services that are normally provided by the auditor in connection with statutory and regulatory filings or engagements; and all costs and expenses in connection with the above. |
|
|
|
(2) |
|
Audit related fees consisted of accounting consultations and audits in connection with acquisitions and proposed transactions. |
|
|
|
(3) |
|
Tax fees represent fees charged for services for tax advice, tax compliance, tax studies and domestic and international tax planning. |
|
|
|
(4) |
|
All other fees are amounts paid for the audit of carve-out financial statements, including fees associated with the audits required for Real Goods Solar, Inc.s registration statement with the Securities and Exchange Commission relating to a proposed initial public offering of a minority interest of its Class A Common Stock. |
In accordance with the policies of our audit committee and legal requirements, all services to be provided by our independent registered public accounting firm are pre-approved by our audit committee. Pre-approved services include audit services, audit-related services, tax services and other services. In some cases, pre-approval is provided by the full audit committee for up to a year, and such services relate to a particular defined task or scope of work and are subject to a specific budget. In other cases, the chairman of our audit committee has the delegated authority from our audit committee to pre-approve additional services, and such action is then communicated to the full audit committee at the next audit committee meeting. To avoid certain potential conflicts of interest, the law prohibits a publicly traded company from obtaining certain non-audit services from its auditing firm. If we need such services, we obtain them from other service providers.
EKS&H is currently engaged to provide auditing services through the second quarter of 2009. Our audit committee is in negotiations with EKS&H to be our independent registered public accounting firm again for the remainder of 2009. Representatives of EKS&H are expected to be present at our 2009 annual meeting. We expect EKS&H to be available to respond to appropriate questions.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Any related party transaction is reviewed by disinterested members of management and, if material, by disinterested members of our board or a committee thereof to ensure that the transaction reflects terms that are at least as favorable for us as we would expect in a similar transaction negotiated at arms length by unrelated parties.
Jacquelyn Abraham, the daughter of Gaiams Director, President and Chief Executive Officer, Lynn Powers, is Gaiams Director of Human Resources, and for 2008 Ms. Abraham earned an annual salary of $125,000 and received a bonus of $28,050.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our directors, officers and persons who own more than 10% of a registered class of our equity securities to file with the Securities and Exchange Commission reports of ownership and changes in ownership of our Class A Common Stock and other equity securities of our company. Our directors, officers and 10% holders are required by Securities and Exchange Commission regulations to furnish us with copies of all of the Section 16(a) reports they file.
Based solely upon a review of the copies of the forms furnished to us and the representations made by the reporting persons to us, the following persons failed to file on a timely basis the following reports required by Section 16(a): Barbara Mowry, Barnet Feinblum and James Argyropoulos each filed three late reports covering three transactions; Lynn Powers filed two late reports covering two transactions; and Vilia Valentine, Paul H. Ray and our former director Ted C. Nark each
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filed one late report covering one transaction. Each of the foregoing transactions was related to the receipt or exercise of options and/or the receipt of shares in lieu of director fees.
SHAREHOLDER PROPOSALS
Shareholders may submit proposals on matters appropriate for shareholder action at our annual meetings consistent with regulations adopted by the Securities and Exchange Commission. For shareholder proposals to be considered for inclusion in our proxy statement and form of proxy relating to the 2010 annual meeting of shareholders, they must be received by us not later than November 13, 2009, unless the date of the 2010 meeting of shareholders is changed by more than 30 days from April 23, 2010.
In addition, under the terms of our Bylaws, unless the date of the 2010 meeting of shareholders is changed by more than 30 days from April 23, 2010, shareholders who intend to present an item of business or nomination at the 2010 annual meeting of shareholders (other than a proposal submitted for inclusion in our proxy material(s)) must provide notice in writing of such business or nomination to us no earlier than January 2, 2010 and no later than January 27, 2010.
Such written notice must contain specified information, including, among other things, information as would be required to be included in a proxy statement under Securities and Exchange Commission rules, as set forth more fully in our Bylaws. All proposals or other notices should be addressed to us at 833 W. South Boulder Road, Louisville, Colorado 80027, Attention: Secretary, Gaiam, Inc.
DELIVERY OF MATERIALS
Securities and Exchange Commission rules permit a single set of annual reports, proxy statements or Notice of Internet Availability of Proxy Materials, as applicable, to be sent to any household at which two or more shareholders reside if they appear to be members of the same family. Each shareholder continues to receive a separate proxy card. This procedure, referred to as householding, reduces the volume of duplicate information shareholders receive and reduces mailing and printing expenses. A number of brokerage firms have instituted householding. In accordance with a notice that is being sent to certain beneficial shareholders (who share a single address) only one annual report, proxy statement or Notice of Internet Availability of Proxy Materials, as applicable, will be sent to that address unless any shareholder at that address gave contrary instructions. We will promptly deliver a copy of such materials to any shareholder requesting the same. However, if any such beneficial shareholder residing at such an address wishes to receive a separate annual report, proxy statement or Notice of Internet Availability of Proxy Materials, as applicable, or if any shareholders who share an address wish to receive a single set of annual reports, proxy statements or Notice of Internet Availability of Proxy Materials, as applicable, in the future, please contact Computershare Trust Company (our transfer agent & registrar) in writing by mailing to Computershare Trust Company, Attention: Householding, 250 Royall Street, Canton, MA 02021, or by faxing your request to: 303-262-0700. You can also contact us by calling 303-222-3600.
COMMUNICATION WITH THE BOARD
Shareholders may communicate with our board of directors, including the non-management directors, by sending a letter to the Gaiam Board of Directors, c/o Corporate Secretary, Gaiam, Inc., 833 W. South Boulder Road, Louisville, Colorado 80027. Our corporate secretary has the authority to disregard any inappropriate communications or to take other appropriate actions with respect to any such inappropriate communications. If deemed an appropriate communication, our corporate secretary will submit your correspondence to the chairman of the board or to any specific director to whom the correspondence is directed.
OTHER MATTERS
Our management does not intend to present, and has no information as of the date of preparation of this proxy statement that others will present, any business at the annual meeting, other than business pertaining to matters set forth in the notice of annual meeting and this proxy statement. However, if other matters requiring the vote of the shareholders properly come before the annual meeting, it is the intention of the persons named in the enclosed proxy to vote the proxies held by them in accordance with their best judgment on such matters.
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YOUR VOTE IS IMPORTANT
WE URGE YOU TO DATE, SIGN AND PROMPTLY RETURN YOUR PROXY, OR TO VOTE BY THE INTERNET OR BY TELEPHONE PROMPTLY, SO THAT YOUR SHARES MAY BE VOTED IN ACCORDANCE WITH YOUR WISHES.
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Exhibit A
GAIAM, INC.
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(i) in the case of any Incentive Stock Option granted to a Ten Percent Employee, after the expiration of five years from the date it is granted, and, in the case of any other Stock Option, after the expiration of ten years from the date it is granted; and
(ii) unless payment in full is made for the shares being acquired thereunder at the time of exercise as provided in subsection 6(i).
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(i) was not awarded in conjunction with another Award, the Committee shall cause an amount equal to the Actual Value of the Performance Grant earned by the Participant to be paid to him or his permitted assignee or Beneficiary; or
(ii) was awarded in conjunction with another Award, the Committee shall determine, in accordance with criteria specified by the Committee (A) to cancel the Performance Grant, in which event no amount with respect thereto shall be paid to the Participant or his permitted assignee or Beneficiary, and the associated Award may be permitted to continue in effect in accordance with its terms, (B) to pay the Actual Value of the Performance Grant to the Participant or his permitted assignee or Beneficiary as provided below, in which event the associated Award may be canceled or (C) to pay to the Participant or his Beneficiary, the Actual Value of only a portion of the Performance Grants, in which event all or a portion of the associated Award may be permitted to continue in effect in accordance with its terms or be canceled, as determined by the Committee.
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APPENDIX A
Code Section 409A shall mean Section 409A of the Code, any rules or regulations promulgated thereunder, as they may exist or may be amended from time to time, and any successor to such section.
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Exhibit B
GAIAM, INC.
AMENDED AND RESTATED JANUARY 15, 2009
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(i) in the case of any Incentive Stock Option granted to a Ten Percent Employee, after the expiration of five years from the date it is granted, and, in the case of any other Stock Option, after the expiration of ten years from the date it is granted; and
(ii) unless payment in full is made for the shares being acquired thereunder at the time of exercise as provided in subsection 6(i).
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(i) was not awarded in conjunction with another Award, the Committee shall cause an amount equal to the Actual Value of the Performance Grant earned by the Participant to be paid to him or his permitted assignee or Beneficiary; or
(ii) was awarded in conjunction with another Award, the Committee shall determine, in accordance with criteria specified by the Committee (A) to cancel the Performance Grant, in which event no amount with respect thereto shall be paid to the Participant or his permitted assignee or Beneficiary, and the associated Award may be permitted to continue in effect in accordance with its terms, (B) to pay the Actual Value of the Performance Grant to the Participant or his permitted assignee or Beneficiary as provided below, in which event the associated Award may be canceled or (C) to pay to the Participant or his Beneficiary, the Actual Value of only a portion of the Performance Grants, in which event all or a portion of the associated Award may be permitted to continue in effect in accordance with its terms or be canceled, as determined by the Committee.
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41
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APPENDIX A
Code Section 409A shall mean Section 409A of the Code, any rules or regulations promulgated thereunder, as they may exist or may be amended from time to time, and any successor to such section.
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THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. KEEP THIS PORTION FOR YOUR RECORDS DETACH AND RETURN THIS PORTION ONLY TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: Signature (Joint Owners) Signature [PLEASE SIGN WITHIN BOX] Date Date GAIAM, INC. GAIAM1 VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. ELECTRONIC DELIVERY OF FUTURE SHAREHOLDER COMMUNICATIONS If you would like to reduce the costs incurred by Gaiam, Inc. in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access shareholder communications electronically in future years. VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Gaiam, Inc., c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. 833 W. SOUTH BOULDER ROAD LOUISVILLE, CO 80027 To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. In the discretion of the proxies, on such other business as may properly come before the meeting and at any adjournment(s) or postponement(s) thereof. This proxy, when properly executed, will be voted in the manner directed herein. If no direction is made, this proxy will be voted FOR the election of the nominees for director, FOR each proposal and, in the discretion of the proxies, with respect to such other business as may properly come before the meeting. For All Withhold All For All Except 0 0 0 01) Jirka Rysavy 02) Lynn Powers 03) James Argyropoulos 1. To elect six (6) Directors to serve until the next annual meeting of shareholders or until their successors are duly elected and qualified. Nominees: The Board of Directors recommends a vote FOR election of the nominees for director. (NOTE: Please sign exactly as your name(s) appear(s) hereon. All holders must sign. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. If a corporation, please sign in full corporate name, by authorized officer. If a partnership, please sign in partnership name by authorized person.) Vote on Directors 04) Barnet M. Feinblum 05) Barbara Mowry 06) Paul H. Ray The Board of Directors recommends a vote FOR Proposals 2 and 3. Vote on Proposals 2. To approve the Gaiam, Inc. 2009 Long-Term Incentive Plan For address changes and/or comments, please check this box and write them on the back where indicated. 0 3. To approve the amendment and restatement of the Gaiam, Inc. 1999 Long-Term Incentive Plan 0 0 0 0 0 0 For Against Abstain |
GAIAM, INC. PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOR THE ANNUAL MEETING OF SHAREHOLDERS ON APRIL 23, 2009 The Annual Meeting of the Shareholders of Gaiam, Inc. (the"Company") will be held on Thursday, April 23, 2009, at 4:30 p.m. local time, at the Marriott Courtyard, 948 West Dillon Road, Louisville, Colorado 80027. The undersigned, having received the notice regarding the availability of proxy material for said meeting, hereby constitutes and appoints Jirka Rysavy and Lynn Powers, his/her true and lawful agents and proxies, with power of substitution and resubstitution in each, to represent and vote at the Annual Meeting scheduled to be held on April 23, 2009, or at any adjournment or postponement thereof on all matters coming before said meeting, all shares of Class A common stock of Gaiam, Inc. which the undersigned may be entitled to vote. The above proxies are hereby instructed to vote as shown on the reverse side of this card. YOUR VOTE IS IMPORTANT To vote through the Internet or by telephone, please see the instructions on the reverse side of this card. To vote by mail, sign and date this card on the reverse and mail promptly in the enclosed postage-paid envelope. GAIAM2 Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Notice and Proxy Statement and Annual Report are available at www.proxyvote.com. Address Changes/Comments: _____________________________________________________________________________ ________________________________________________________________________________________________________ (If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.) (Continued and to be dated and signed on the reverse side.) |