2009 Proxy Statement
SECURITIES AND EXCHANGE COMMISSION
Washington, DC 20549
FORM 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16 OF
THE SECURITIES EXCHANGE ACT OF 1934
From: March 31, 2009
IVANHOE MINES LTD.
(Translation of Registrants Name into English)
Suite 654 999 CANADA PLACE, VANCOUVER, BRITISH COLUMBIA V6C 3E1
(Address of Principal Executive Offices)
(Indicate by check mark whether the registrant files or will file annual reports under cover of
Form 20-F or Form 40-F.)
Form 20-F- o Form 40-F- þ
(Indicate by check mark whether the registrant by furnishing the information contained in this form
is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the
Securities Exchange Act of 1934.)
Yes: o No: þ
(If Yes is marked, indicate below the file number assigned to the registrant in connection with
Rule 12g3-2(b): 82-___________.)
Enclosed:
Management Proxy Circular & Notice of Meeting
Voting Proxy
Supplemental Return Card and Electronic Consent
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused
this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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IVANHOE MINES LTD.
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Date: March 31, 2009 |
By: |
/s/ Beverly A. Bartlett |
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BEVERLY A. BARTLETT |
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Vice President &
Corporate Secretary |
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Notice of Annual Meeting of the Shareholders
and
Management Proxy Circular
of
IVANHOE MINES LTD.
DATED: March 27, 2009
IVANHOE MINES LTD.
Notice of Annual General Meeting of Shareholders
May 8, 2009
NOTICE IS HEREBY GIVEN that the Annual General Meeting of shareholders of Ivanhoe Mines Ltd. (the
Corporation) will be held on Friday, May 8, 2009, at 9:00 AM local time, in the Presidents Room
of the Terminal City Club located at 837 West Hastings Street, Vancouver, British Columbia for the
following purposes:
1. |
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to receive the annual report of the directors to the shareholders; |
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2. |
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to receive the audited consolidated financial statements of the Corporation for the year
ended December 31, 2008 and the auditors report thereon; |
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3. |
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to elect directors for the ensuing year; |
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4. |
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to appoint auditors for the ensuing year and to authorize the directors to fix the auditors
remuneration; |
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to consider and if thought advisable to pass an ordinary resolution authorizing the
Corporation to amend and restate the Employees and Directors Equity Incentive Plan (the
Incentive Plan) to (i) adopt a rolling plan provision pursuant to which the Corporation
would be authorized to allocate for issuance, and issue, up to a maximum of 6.5% of the common shares
of the Corporation (Common Shares) issued and outstanding from time to time under the
amended Incentive Plan; (ii) increase the maximum number of Common Shares which may be
allocated under the Bonus Plan component of the existing Incentive Plan from 3,500,000 Common
Shares to 4,500,000 Common Shares; and (iii) make certain other technical amendments to the
existing Incentive Plan; and |
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6. |
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to transact such other business as may properly come before the meeting or any adjournment
thereof. |
The Board of Directors has fixed March 23, 2009 as the Record Date for the determination of
shareholders entitled to notice of, and to vote at, this Annual General Meeting and at any
adjournment thereof.
A Management Proxy Circular, Form of Proxy, the Audited Consolidated Financial Statements and
Managements Discussion and Analysis for the year ended December 31, 2008 and return envelope
accompany this Notice of Meeting.
A shareholder, who is unable to attend the Meeting in person and who wishes to ensure that such
shareholders shares will be voted at the Meeting, is requested to complete, date and execute the
enclosed Form of Proxy and deliver it by facsimile, by hand or by mail in accordance with the
instructions set out in the Form of Proxy and in the Management Proxy Circular.
Dated at Vancouver, British Columbia, this 27th day of March, 2009.
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BY ORDER OF THE BOARD
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Beverly A. Bartlett
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Vice President and Corporate Secretary |
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IVANHOE MINES LTD.
World Trade Centre
654 999 Canada Place
Vancouver, British Columbia, V6C 3E1
MANAGEMENT PROXY CIRCULAR
SOLICITATION OF PROXIES
This Management Proxy Circular is furnished to the holders of common shares (shareholders) of
IVANHOE MINES LTD. (the Corporation) by management of the Corporation in connection with the
solicitation of proxies to be voted at the Annual General Meeting (the Meeting) of the
shareholders to be held at 9:00 AM, local time, on May 8, 2009 in the Presidents Room of the
Terminal City Club located at 837 W. Hastings Street, Vancouver, British Columbia, and at any
adjournment thereof, for the purposes set forth in the Notice of Meeting.
The solicitation of proxies by management will be primarily by mail, but proxies may be solicited
personally or by telephone by directors, officers and regular employees of the Corporation. All
costs of this solicitation will be borne by the Corporation.
The Board of Directors of the Corporation has fixed the close of business on March 23, 2009 as the
record date, being the date for the determination of the registered shareholders entitled to
receive notice of, and to vote at, the Meeting (the Record Date).
Unless otherwise stated, the information contained in this Management Proxy Circular is as of March
27, 2009. All dollar amounts are expressed in Canadian dollars (Cdn.$), United States dollars
(US$) or Australian dollars (A$) as indicated.
APPOINTMENT OF PROXYHOLDERS
A shareholder entitled to vote at the Meeting may, by means of a proxy, appoint a proxyholder or
one or more alternate proxyholders, who need not be shareholders, to attend and act at the Meeting
for the shareholder and on the shareholders behalf.
The individuals named in the enclosed Form of Proxy are directors and/or officers of the
Corporation. A shareholder may appoint, as proxyholder or alternate proxyholder, a person or
persons other than any of the persons designated in the enclosed Form of Proxy, and may do so
either by inserting the name or names of such persons in the blank space provided in the enclosed
Form of Proxy or by completing another proper Form of Proxy.
A shareholder forwarding the enclosed proxy may indicate the manner in which the appointee is to
vote with respect to any specific item by checking the appropriate space. If the shareholder giving
the proxy wishes to confer a discretionary authority with respect to any item of business, then the
space opposite the item is to be left blank. The shares represented by the proxy submitted by a
shareholder will be voted in accordance with the directions, if any, given in the proxy.
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An appointment of a proxyholder or alternate proxyholders will not be valid unless a Form of Proxy
making the appointment, signed by the shareholder or by an attorney of the shareholder authorized
in writing, (a Proxy) is deposited with CIBC Mellon Trust Company, by facsimile to (416) 368-2502
or 1-866-781-3111, by mail to P.O. Box 721, Agincourt, Ontario, M1S 0A1, or by hand to The Oceanic
Plaza, 1600 1066 Hastings Street, Vancouver, British Columbia, V6E 3K9 or 320 Bay Street, Banking
Hall Level, Toronto, Ontario, M5H 4A6, and received by CIBC Mellon Trust Company not less than 48
hours (excluding Saturdays, Sundays and statutory holidays) before the Meeting or the adjournment
thereof at which the proxy is to be used.
REVOCATION OF PROXIES
A shareholder who has given a Proxy may revoke the Proxy
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by depositing an instrument in writing executed by the shareholder or by the
shareholders attorney authorized in writing |
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with CIBC Mellon Trust Company, not less than 48
hours (excluding Saturdays, Sundays and statutory holidays) before the
Meeting or the adjournment thereof at which the Proxy is to be used, |
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at the registered office of the Corporation at any
time up to and including the last business day preceding the day of the
Meeting, or an adjournment thereof, at which the Proxy is to be used, |
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(iii) |
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with the chairman of the Meeting on the day of the
Meeting or an adjournment thereof, or |
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(b) |
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in any other manner provided by law. |
A revocation of a Proxy will not affect a matter on which a vote is taken before the revocation.
EXERCISE OF DISCRETION
The persons named in the enclosed Form of Proxy will vote or withhold from voting the shares in
respect of which they are appointed in accordance with the direction of the shareholders appointing
them. In the absence of such direction in respect of a particular matter, such shares will be
voted in favour of such matter. The enclosed Form of Proxy confers discretionary authority upon
the persons named therein with respect to amendments or variations to matters identified in the
Notice of Meeting and with respect to other matters which may properly come before the Meeting. As
of the date of this Management Proxy Circular, management of the Corporation knows of no such
amendments, variations or other matters to come before the Meeting. However, if any other matters
which are not now known to management should properly come before the Meeting, the proxy will be
voted on such matters in accordance with the best judgment of the named proxies.
VOTES NECESSARY TO PASS RESOLUTIONS
The Corporations by-laws provide that the quorum for the transaction of business at the Meeting is
at least one individual present at the commencement of the Meeting holding,
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or representing by Form of Proxy the holder or holders of, common shares carrying, in the
aggregate, not less than thirty-three and one-third percent (33-1/3%) of the votes eligible to be
cast at the Meeting.
Under the Yukon Business Corporations Act (the YBCA) a majority of the votes cast by shareholders
at the Meeting is required to pass an ordinary resolution and a majority of two-thirds of the votes
cast at the Meeting is required to pass a special resolution.
Shareholders will also be asked to elect directors and appoint auditors for the ensuing year. If
there are more nominees for election as directors or appointment as the Corporations auditors than
there are vacancies to fill, those nominees receiving the greatest number of votes will be elected
or appointed, as the case may be, until all such vacancies have been filled. If the number of
nominees for election or appointment is equal to the number of vacancies to be filled, all such
nominees will be declared elected or appointed by acclamation.
At the Meeting, shareholders will be asked to consider and if thought advisable, pass an ordinary
resolution, the full text of which is set out in Schedule B hereto (the Equity Incentive Plan
Resolution) all as more particularly described in this Management Proxy Circular under
Particulars of Matters to Be Acted Upon Amended and Restated Equity Incentive Plan, authorizing
the Corporation to pass an ordinary resolution authorizing the Corporation to amend and restate the
Employees and Directors Equity Incentive Plan (the Incentive Plan) to (i) adopt a rolling
plan provision pursuant to which the Corporation would be authorized to allocate for issuance, and
issue, up to a maximum of 6.5% of the common shares of the Corporation (Common Shares) issued and
outstanding from time to time under the amended Incentive Plan; (ii) increase the maximum number of
Common Shares which may be allocated under the Bonus Plan component of the existing Incentive Plan
from 3,500,000 Common Shares to 4,500,000 Common Shares; and (iii) make certain other technical
amendments to the existing Incentive Plan.
VOTING BY NON-REGISTERED SHAREHOLDERS
Only registered shareholders of the Corporation or the persons they appoint as their proxies are
permitted to vote at the Meeting. Most shareholders of the Corporation are non-registered
shareholders (Non-Registered Shareholders) because the shares they own are not registered in
their names but are instead registered in the name of the brokerage firm, bank or trust company
through which they purchased the shares. Shares beneficially owned by a Non-Registered Shareholder
are registered either:
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in the name of an intermediary (an Intermediary) that the Non-Registered
Shareholder deals with in respect of the shares of the Corporation (Intermediaries
include, among others, banks, trust companies, securities dealers or brokers and
trustees or administrators of self-administered RRSPs, RRIFs, RESPs, TFSAs and similar
plans); or |
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in the name of a clearing agency (such as The Canadian Depository for
Securities Limited) of which the Intermediary is a participant. |
In accordance with applicable securities law requirements, the Corporation will have distributed
copies of the Notice of Meeting, this Management Proxy Circular, the Form of Proxy and the request
form (collectively, the Meeting Materials) to the clearing agencies and Intermediaries for
distribution to Non-Registered Shareholders.
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Intermediaries are required to forward the Meeting Materials to Non-Registered Shareholders unless
a Non-Registered Shareholder has waived the right to receive them. Intermediaries often use service
companies to forward the Meeting Materials to Non-Registered Shareholders. Generally,
Non-Registered Shareholders who have not waived the right to receive Meeting Materials will either
be given:
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a voting instruction form which is not signed by the Intermediary and which,
when properly completed and signed by the Non-Registered Shareholder and returned to
the Intermediary or its service company, will constitute voting instructions (often
called a voting instruction form) which the Intermediary must follow. Typically, the
voting instruction form will consist of a one page pre-printed form. Sometimes,
instead of the one page pre-printed form, the voting instruction form will consist of
a regular printed proxy form accompanied by a page of instructions which contains a
removable label with a bar-code and other information. In order for the Form of Proxy
to validly constitute a voting instruction form, the Non-Registered Shareholder must
remove the label from the instructions and affix it to the Form of Proxy, properly
complete and sign the Form of Proxy and submit it to the Intermediary or its service
company in accordance with the instructions of the Intermediary or its service
company; or |
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a Form of Proxy which has already been signed by the Intermediary (typically
by a facsimile, stamped signature), which is restricted as to the number of shares
beneficially owned by the Non-Registered Shareholder but which is otherwise not
completed by the Intermediary. Because the Intermediary has already signed the Form of
Proxy, this Form of Proxy is not required to be signed by the Non-Registered
Shareholder when submitting the proxy. In this case, the Non-Registered Shareholder
who wishes to submit a proxy should properly complete the Form of Proxy and deposit it
with the Corporation, c/o CIBC Mellon Trust Company, The Oceanic Plaza, 1600 1066
Hastings Street, Vancouver, British Columbia, V6E 3K9 or 320 Bay Street, Banking Hall
Level, Toronto, Ontario, M5H 4A6. |
In either case, the purpose of these procedures is to permit Non-Registered Shareholders to direct
the voting of the shares of the Corporation they beneficially own. Should a Non-Registered
Shareholder who receives one of the above forms wish to vote at the Meeting in person (or have
another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered
Shareholder should strike out the persons named in the Form of Proxy and insert the Non-Registered
Shareholder or such other persons name in the blank space provided. In either case, Non-Registered
Shareholders should carefully follow the instructions of their Intermediary, including those
regarding when and where the proxy or voting instruction form is to be delivered.
A Non-Registered Shareholder may revoke a Form of Proxy or voting instruction form given to an
Intermediary by contacting the Intermediary through which the Non-Registered Shareholders common
shares of the Corporation are held and following the instructions of the intermediary respecting
the revocation of proxies. In order to ensure that an Intermediary acts upon a revocation of a
proxy form or voting instruction form, the written notice should be received by the Intermediary
well in advance of the Meeting.
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VOTING SHARES AND PRINCIPAL HOLDERS
The Corporations authorized capital consists of an unlimited number of Common Shares without par
value and an unlimited number of Preferred Shares without par value.
As of March 27, 2009, the Corporation had issued 378,089,424 fully paid and non-assessable Common
Shares without par value, each carrying the right to one vote. As of such date, no Preferred
Shares were issued or outstanding.
A holder of record of one or more Common Shares on the securities register of the Corporation on
the Record Date who either attends the Meeting personally or deposits a Proxy in the manner and
subject to the provisions described above will be entitled to vote or to have such share or shares
voted at the Meeting, except to the extent that
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the shareholder has transferred the ownership of any such share after the
Record Date, and |
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the transferee produces a properly endorsed share certificate for, or
otherwise establishes ownership of, any of the transferred shares and makes a demand
to CIBC Mellon Trust Company no later than 10 days before the Meeting that the
transferees name be included in the list of shareholders in respect thereof. |
To the knowledge of the directors and senior officers of the Corporation, the only persons who
beneficially own, directly or indirectly, or exercise control or direction over shares carrying
more than 10% of the voting rights attached to the outstanding Common Shares of the Corporation,
the approximate number of Common Shares so owned, controlled or directed and the percentage of
voting shares of the Corporation represented by such shares and the share ownership by the current
directors and senior officers of the Corporation as a group are:
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Number of Shares Owned, |
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Percentage of |
Name and Address |
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Controlled or Directed |
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Shares Outstanding |
Robert M. Friedland |
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96,881,622 |
(1) |
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25.6 |
% |
Singapore |
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Directors and Officers as a group(2) |
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97,731,387 |
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25.8 |
% |
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Common Shares are held directly (as to 19,810,801 shares) and indirectly through Newstar
Securities SRL (as to 30,818,992 shares) and Goldamere Holdings SRL (as to 46,251,829 shares),
each company beneficially owned and controlled as to 100% by Mr. Friedland. |
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Common Shares held by the directors and senior officers as a group do not include 8,451,000
unissued Common Shares issuable upon the exercise of incentive stock options. |
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Includes 96,881,622 Common Shares held directly and indirectly by Robert M. Friedland. |
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In addition to the foregoing:
(a) |
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Rio Tinto International Holdings Ltd., of London, England (Rio Tinto) owns 37,333,655
shares (being 9.9% of the issued and outstanding Common Shares). Pursuant to an agreement
dated October 18, 2006 (the 2006 Rio Tinto Agreement), Rio Tinto is obligated to subscribe
for an additional 46,304,473 shares upon the completion of certain conditions precedent,
including the completion of an investment contract with the Government of Mongolia in
connection with the Corporations Oyu Tolgoi project (the Investment Contract). If such
subscription is completed, Rio Tinto would hold approximately 19.7% of the Corporations
issued and outstanding Common Shares. Rio Tinto also holds warrants to purchase up to (i)
92,053,044 shares at prices between US$8.38 and US$9.02 per share until two years after the
earlier of execution of the Investment Contract and October 27, 2009, and (ii) 1,440,406
shares at a price of Cdn.$3.15 per share until two years after the earlier of execution of the
Investment Contract and October 27, 2009. |
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On October 24, 2007 Rio Tinto entered into an interim funding arrangement with the
Corporation in respect of the Corporations Oyu Tolgoi copper and gold mining project in
Mongolia pursuant to which it provided the Corporation with a convertible credit facility
convertible into up to an additional 45,800,000 Common Shares at US$10.00 per Common Share,
and was granted warrants to purchase up to an additional 35,000,000 Common Shares at
US$10.00 per Common Share until October 24, 2012. |
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If, in addition to completing the second tranche investment, pursuant to the 2006 Rio Tinto
Agreement, the loan facility is fully converted and the warrants are fully exercised, Rio
Tinto would hold approximately 43.1% of the Corporations issued and outstanding Common
Shares. |
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Pursuant to the 2006 Rio Tinto Agreement, Rio Tinto is entitled to nominate a person or
persons for appointment or election to the Board from time to time in proportion to the
percentage of the Corporations issued and outstanding Common Shares it holds. Mr. Bret
Clayton, an executive officer of Rio Tinto, has been nominated as one of managements
nominees for election as a Director of the Corporation at the Meeting. See Election of
Directors Management Nominees. |
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Concurrent with the 2006 Rio Tinto Agreement, Rio Tinto and Mr. Friedland entered into a
shareholders agreement, whereby Mr. Friedland has agreed to vote or cause to be voted any
Common Shares he controls, directly or indirectly, in favour of any transaction
contemplated by the 2006 Rio Tinto Agreement. |
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Tradewinds Global Investors LLC (Tradewinds), of Los Angeles, California, owns 33,794,530
(8.9%) of the issued and outstanding Common Shares. Tradewinds is an advisory and investment
management subsidiary of Nuveen Investments Inc. (NYSE: JNC) (Nuveen) focused on
international and global equity investing. Nuveen is a provider of investment advisory
services and a distributor of open-end, closed-end and managed account products to affluent,
high-net-worth and institutional investors. |
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(c) |
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CDP Capital World Markets (CDP), a direct and wholly owned subsidiary of the Caisse de
dépôt et placement du Québec (Caisse de dépôt), of Montreal, Québec, owns 30,488,630 (8.1%)
of the issued and outstanding Common Shares. Caisse de dépôt is a global fund manager
managing funds deposited primarily by public and private pension funds and insurance plans in
the Province of Québec, Canada. |
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Fidelity Management & Research Company (Fidelity), a wholly-owned subsidiary of FMR LLC, of
Boston, Massachusetts, owns 24,168,700 (6.4%) of the issued and outstanding Common Shares.
Fidelity is an investment adviser to various U.S. investment companies. |
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Information relating to Tradewinds, CDP and Fidelity and their parent corporations and
subsidiaries are not within the knowledge of management of the Corporation and have been
derived from filings with the U.S. Securities and Exchange Commission, and represents the
number of Common Shares held by Tradewinds as of February 17, 2009, by CDP as of February
17, 2009, and by Fidelity as of February 17, 2009. |
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
No person who has been a director or officer of the Corporation at any time since the beginning of
its last completed financial year, any proposed nominee for director of the Corporation or any
associate or affiliate of the foregoing has any material interest, direct or indirect, in any
matter to be acted upon at the Meeting, except as disclosed in this Information Circular.
ELECTION OF DIRECTORS
Term of Office
The Corporations articles provide that the number of directors of the Corporation will be a
minimum of three and a maximum of 12. The term of office of each of the current directors will end
at the conclusion of the Meeting. Unless a directors office is earlier vacated in accordance with
the provisions of the YBCA, each director elected will hold office until the conclusion of the next
annual meeting of the Corporation or, if no director is then elected, until a successor is elected.
Management Nominees
The following table sets out the names of managements nominees for election as directors, their
ages, all major offices and positions with the Corporation and any of its significant affiliates
each now holds, each nominees principal occupation, business or employment, the period of time
during which each has been a director of the Corporation, the number of Common Shares of the
Corporation beneficially owned by each, directly or indirectly, or over which each exercised
control or direction, as at March 27, 2009, and the number of options to purchase Common Shares of
the Corporation and common shares of the Corporations publicly traded affiliates held by each as
at March 27, 2009.
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Robert M. Friedland
Singapore
Age: 58
Executive Chairman
Director Since: 1994(20)
Director Status:
Non-Independent
(Management)
Areas of Experience:
CEO/Board
Finance
Mining Industry
Public Capital Markets
Managing/Leading Growth
Mr.
Friedland is the founder and Executive Chairman of the Corporation. He has
been a member of the Corporations Executive Committee since its formation
in March, 2005.
He is Chairman and President of Ivanhoe Capital Corporation, a company based in Singapore and Beijing that specializes
in venture capital and project financing for international business
enterprises, predominantly in the fields of energy and minerals. He is a co-founder of Ivanhoe Energy Inc., which is implementing projects
applying the companys advanced, proprietary technology which converts heavy oil into lighter crude oil. On May 29, 2008,
Mr. Friedland was appointed the Executive Chairman and Chief Executive Officer of Ivanhoe Energy Inc.
Mr. Friedland was named 2006 Mining Person of the Year by the Northern Miner publishing group
of Canada for his success in negotiating a strategic partnership between the Corporation and Rio
Tinto to develop the Corporations Oyu Tolgoi copper-gold project in Mongolia. Following his earlier
role in the discovery and sale of the Voiseys Bay nickel-copper-cobalt deposit in Eastern Canada, he
was named Developer of the Year in 1996 by the Prospectors and Developers Association of Canada for his
work in establishing and financing companies engaged in mineral exploration and development around the world.
Mr. Friedland graduated from Reed College, Oregon, in 1974 with an undergraduate degree in political science.
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Principal Occupation, Business or Employment(1) |
Chairman
of the Corporation (March 1994 present); President of the Corporation
(March 1994 July 1994; March 2003 January 2004); Chairman, Ivanhoe
Capital Corporation (January 1991 present); President, Ivanhoe
Capital Corporation (July 1988 present); Executive Chairman and
Chief Executive Officer, Ivanhoe Energy Inc. (May 2008 present);
Chairman and Non-Executive Director, Ivanhoe Australia Limited (2007
present).
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Board/Committee
Membership: |
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2008 Attendance: |
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Other Public Company Board Membership: |
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Company: |
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Since: |
Board of Directors
Executive Committee
Total:
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6 of 7
0 of 0
6 of 7 |
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86%
N/A
86% |
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Ivanhoe Energy Inc. (TSX; NASDAQ) (17)
Ivanhoe Australia Limited (ASX) (17)
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Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
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Year |
Common Shares |
Total
Market Value of Common Shares(6) |
2009 |
96,881,622(21) |
Cdn.$708,204,657 |
2008 |
100,942,326 |
Cdn.$1,114,403,327 |
Options Held: (12) |
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Date
Granted |
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Expiry
Date |
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Number
Granted |
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Vested/ Unvested |
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Exercise
Price(7) |
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Total
Unexercised |
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Value
of
Unexercised
Options(8) |
Nil |
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n/a |
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n/a |
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n/a |
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n/a |
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n/a |
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n/a |
Options Held in Publicly Traded Affiliates of the
Corporation:
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Expiry Date
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Name of Affiliate |
Date Granted |
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Number
Granted |
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Vested/ Unvested |
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Exercise Price(7) |
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Total
Unexercised |
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Value
of
Unexercised
Options(8) |
SouthGobi
Energy Resources Ltd. |
Nov.
27, 2008 |
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Nov.
27, 2013 |
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125,000 |
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Nil/125,000 |
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Cdn.$5.10 |
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125,000 |
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Cdn.$681,250 |
SouthGobi
Energy Resources Ltd. |
July
9, 2008 |
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July
9, 2013 |
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250,000 |
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Nil/250,000 |
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Cdn.$18.86 |
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250,000 |
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Nil |
Ivanhoe
Australia Limited(19) |
Aug.
6, 2008 |
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n/a |
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4,000,000 |
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1,000,000/
3,000,000 |
|
Nil |
|
4,000,000 |
|
A$5,440,00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk:
|
Year |
|
|
Common
Shares(6) |
|
|
Unexercised
Options(8) |
|
|
Total |
|
|
|
|
|
|
|
|
|
|
2009
|
|
|
|
Cdn.$708,204,657 |
|
|
|
|
Nil |
|
|
|
Cdn.$708,204,657 |
|
|
|
|
|
|
|
|
|
|
2008
|
|
|
|
Cdn.$1,114,403,327 |
|
|
|
|
Cdn.$2,620,000 |
|
|
|
Cdn.$1,117,023,327 |
-10-
Peter
G. Meredith
North Vancouver,
British Columbia, Canada
Age: 65
Deputy Chairman
Director Since: 2005(20)
Director Status:
Non-Independent
(Management)
Areas of Experience:
CEO/Board
Finance
Mining Industry
Financially Literate
Public Capital Markets
Peter Meredith became the Corporations Deputy Chairman in May, 2006 and oversees the Corporations business development and corporate relations. Mr. Meredith was the Corporations
CFO from May, 2004 to May, 2006 and from June, 1999 to November, 2001. He has been the CEO of SouthGobi Energy Resources Ltd. since June, 2007.
Prior to joining the Corporation, Mr. Meredith spent 31 years with
Deloitte & Touche LLP, chartered accountants, and retired as a partner in 1996.
Mr. Meredith is a Chartered Accountant, a Certified Management Accountant and a member of the Canadian Institute of Chartered Accountants.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Deputy Chairman (May 2006 present); Chief Financial Officer of the
Corporation (June 1999 November 2001; May 2004 May 2006); Chief
Executive Officer, SouthGobi Energy Resources Ltd. (June 2007
present); Chief Financial Officer, Ivanhoe Capital Corporation (1996
March 2009); Senior Partner, Deloitte & Touche, chartered accountants (1966 1996).
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008
Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Currency Advisory Committee
Executive Committee
Total:
|
|
7 of 7
1 of 2
0 of 0
8 of 9 |
|
100%
50%
N/A
89% |
|
|
Ivanhoe Energy Inc. (TSX; NASDAQ) (17)
SouthGobi Energy Resources Ltd. (TSX-V) (17)
Entrée Gold Inc. (TSX; AMEX) (Audit Committee Chair;
Compensation Committee)
Great Canadian Gaming Corporation (TSX)
(Compensation Committee
Chair; Audit & Risk
Committee)
Ivanhoe Australia Limited (ASX) (17) (Nomination, Governance and Remuneration Committee) |
|
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
Year |
Common Shares |
Total
Market Value of Common Shares(6) |
2009 |
45,000 |
Cdn.$328,950 |
2008 |
58,886 |
Cdn.$650,101 |
Options Held:(12)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised |
Date
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
Nov.
13, 2008 |
|
Nov.
13, 2015 |
|
420,000 |
|
Nil/420,000(9) |
|
Cdn.$2.82 |
|
420,000 |
|
Cdn.$1,885,800 |
Sept
22, 2008 |
|
Sept.
22, 2013 |
|
250,000 |
|
Nil/250,000(18) |
|
Cdn.$8.35 |
|
250,000 |
|
Nil |
Mar. 27, 2006 |
|
Mar. 27, 2013 |
|
400,000 |
|
300,000/ 100,000(11) |
|
Cdn.$9.73 |
|
400,000 |
|
Nil |
May
14, 2004 |
|
May
14, 2009 |
|
200,000 |
|
200,000/Nil |
|
Cdn.$8.20 |
|
200,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
Total: Cdn.$1,885,800 |
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name of |
|
Date |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised
|
Affiliate |
|
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
SouthGobi
Energy Resources Ltd. |
|
Nov.
27, 2008 |
|
Nov.
27, 2013 |
|
75,000 |
|
Nil/75,000 |
|
Cdn.$5.10 |
|
75,000 |
|
Cdn.$408,750 |
SouthGobi
Energy Resources Ltd. |
|
Aug.
27, 2008 |
|
Aug.
27, 2013 |
|
100,000 |
|
Nil/100,000 |
|
Cdn.$15.07 |
|
100,000 |
|
Nil |
SouthGobi
Energy Resources Ltd. |
|
June
22, 2007 |
|
June
22, 2012 |
|
495,000 |
|
330,000/165,000 |
|
Cdn.$6.00 |
|
495,000 |
|
Cdn.$2,252,250 |
Ivanhoe
Australia Limited(19) |
|
Aug.
6, 2008 |
|
n/a |
|
500,000 |
|
125,000/375,000 |
|
Nil |
|
500,000 |
|
A$680,000 |
Value of Equity at Risk:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$328,950 |
|
|
Cdn.$1,885,800 |
|
|
Cdn.$2,214,750 |
|
|
2008 |
|
|
Cdn.$650,101 |
|
|
Cdn.$1,259,500 |
|
|
Cdn.$1,909,601 |
|
|
-11-
John A. Macken
Somerville,
Massachusetts, U.S.A.
Age: 57
President and Chief
Executive Officer
Director Since: 2003(20)
Director Status:
Non-Independent
(Management)
Areas of Experience:
CEO/Board
Exploration
Engineering
Mining Industry
Project Development and
Management
Managing/Leading Growth
John Macken joined the Corporation in November, 2003 and is its President and Chief Executive Officer. He has been a member of the Corporations Executive Committee since its formation in March, 2005. Prior to joining the Corporation, Mr. Macken had spent 19 years with Freeport McMoran Copper and Gold, most recently as Freeports Senior Vice-President of Strategic Planning and Development. Mr. Macken has been the Chairman of SouthGobi Energy Resources Ltd. since June, 2007.
Mr. Macken spent a total of 13 years with Freeports operating unit, P.T. Freeport Indonesia. He culminated his tour of duty as Executive Director PT FI and the General Manager of the Grasberg open pit and underground mining complex in Papua, the worlds largest single copper and gold mine, and from 1996 to 2000 he held the position of Senior Vice-President, Strategic Planning and Development at Freeports corporate office. Between 1996 and 1998, Mr. Macken headed and completed ahead of schedule and under budget an expansion valued at almost US$1 billion at the Grasberg mining complex.
Mr. Macken graduated from Trinity College in Dublin in 1976 with a BA and BAI (Hon) in engineering.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Chief Executive Officer of the Corporation (May 2006 present);
President of the Corporation (January 2004 present); Independent
Consultant (2000 January 2004); Senior Vice President of Freeport
McMoran Copper & Gold (1996 2000).
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008
Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Executive Committee
Total:
|
|
7 of 7
0 of 0
7 of 7 |
|
100%
N/A
100% |
|
|
SouthGobi Energy Resources Ltd. (TSX-V) (17)
Western Lithium Corporation (TSX-V)
Ivanhoe Australia Limited (ASX) (Safety, Health and Environmental
Committee Chair)
|
|
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
Year |
Common Shares |
Total
Market Value of Common Shares(6) |
2009 |
87,403 |
Cdn.$638,916 |
2008 |
36,027 |
Cdn.$397,738 |
Options Held:(12)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised |
Date
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
Nov.
13, 2008 |
|
Nov.
13, 2015 |
|
900,000 |
|
Nil/900,000(9) |
|
Cdn.$2.82 |
|
900,000 |
|
Cdn.$4,041,000 |
Sept.
22, 2008 |
|
Sept.
22, 2013 |
|
250,000 |
|
Nil/250,000(18) |
|
Cdn.$8.35 |
|
250,000 |
|
Nil |
Mar. 27, 2006 |
|
Mar. 27, 2013 |
|
2,000,000 |
|
1,000,000/Nil |
|
Cdn.$9.73 |
|
1,000,000 |
|
Nil |
Mar.
30, 2004 |
|
Mar.
30, 2014 |
|
1,000,000 |
|
1,000,000/Nil |
|
Cdn.$7.78 |
|
1,000,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
Total: Cdn.$4,041,000 |
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name of |
|
Date |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised
|
Affiliate |
|
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
SouthGobi
Energy Resources Ltd. |
|
Nov.
27, 2008 |
|
Nov.
27, 2013 |
|
40,000 |
|
Nil/40,000 |
|
Cdn.$5.10 |
|
40,000 |
|
Cdn.$218,000 |
SouthGobi
Energy Resources Ltd. |
|
Aug.
27, 2008 |
|
Aug.
27, 2013 |
|
50,000 |
|
Nil/50,000 |
|
Cdn.$15.07 |
|
50,000 |
|
Nil |
SouthGobi
Energy Resources Ltd. |
|
June
22, 2007 |
|
June
22, 2012 |
|
250,000 |
|
166,666/
83,334 |
|
Cdn.$6.00 |
|
250,000 |
|
Cdn.$1,137,500 |
Ivanhoe
Australia Limited(19) |
|
Aug.
6, 2008 |
|
n/a |
|
500,000 |
|
125,000/
375,000 |
|
Nil |
|
500,000 |
|
A$680,000 |
Value of Equity at Risk:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$638,916 |
|
|
Cdn.$4,041,000 |
|
|
Cdn.$4,679,916 |
|
|
2008 |
|
|
Cdn.$397,738 |
|
|
Cdn.$5,880,000 |
|
|
Cdn.$6,277,738 |
|
|
-12-
David S. Huberman
Vancouver, British
Columbia
Canada
Age: 74
Lead Director
Director Since: 2003(20)
Director Status:
Independent
Areas of Experience:
Board
Legal
Finance
Governance
Compensation
Mining Industry
Daid Huberman is the President of Coda Consulting Corp.,
a law and business consulting firm. He practiced business law from 1972 until 1996
as a senior partner of a Canadian business law firm, specializing in corporate, commercial,
banking, securities, regulatory and mining law. From 1997 to 1999, he served as Executive Vice
President and General Counsel of Lions Gate Entertainment Corp.
Mr. Huberman received his B.A. and LL.B. from the University of
British Columbia and his LL.M. from Harvard Law School. He was called to the British Columbia
bar in 1960 and was a full time member of the Faculty of Law at the University of British Columbia from 1960 to
1972, focusing on corporate, securities and administrative law.
Mr. Huberman was appointed to the Corporations Board of Directors as
Lead Independent Director in September, 2003 and as Chairman
of the Corporate Governance & Nominating Committee and the Compensation & Benefits Committee in November, 2003.
He has been a member of the Corporations Executive Committee since its formation in March, 2005.
Mr. Huberman is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
President, Coda Consulting Corp. (1993 present) |
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008 Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors - Lead Director
Corporate Governance & Nominating Committee - Chairman
Compensation & Benefits Committee - Chairman
Non-Management Directors
Executive Committee
Total:
|
|
7 of 7
3 of 3
5 of 5
2 of 2
0 of 0
17 of 17 |
|
100%
100%
100%
100%
N/A
100% |
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed(1)(2): |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total Market Value of Common Shares(6) |
|
|
Minimum Share Ownership Required(5) |
|
|
|
|
|
|
|
|
|
|
2009 |
|
|
|
90,558 |
|
|
|
Cdn.$ |
661,979 |
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
2008 |
|
|
|
20,000 |
|
|
|
Cdn.$ |
220,800 |
|
|
|
(meets requirement) |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(8) |
|
|
Unexercised |
|
|
Options(8) |
|
|
Nov. 13, 2008
|
|
|
Nov.
13, 2015 |
|
|
|
22,500 |
|
|
|
Nil/22,500(9) |
|
|
Cdn.$ |
2.82 |
|
|
|
|
22,500 |
|
|
|
Cdn.$101,025 |
|
|
May 9, 2008
|
|
|
May
9, 2013 |
|
|
|
25,000 |
|
|
|
Nil/25,000(13) |
|
|
Cdn.$ |
9.64 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
May 11, 2007
|
|
|
May
11, 2012 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
13.35 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
May 12, 2006
|
|
|
May 12,
2011 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
10.56 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total: Cdn.$101,025 |
|
|
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
Name of
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
SouthGobi Energy Resources Ltd.
|
|
|
|
|
n/a |
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
Ivanhoe Australia Limited(19)
|
|
|
|
|
n/a
|
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk: |
Year |
|
|
Common
Shares(6) |
|
|
Unexercised
Options(8) |
|
|
Total |
|
|
|
|
|
|
|
|
|
|
2009 |
|
|
Cdn.$ |
661,979 |
|
|
|
Cdn.$ |
101,025 |
|
|
|
Cdn.$ |
763,004 |
|
|
|
|
|
|
|
|
|
|
|
2008 |
|
|
Cdn.$ |
220,800 |
|
|
|
Cdn.$ |
262,000 |
|
|
|
Cdn.$ |
482,800 |
|
-13-
David Korbin
West Vancouver, British
Columbia, Canada
Age: 67
Director Since: 2006(20)
Director Status:
Independent
Areas of Experience:
Board
Financial
Governance
Compensation
Financially Literate
David Korbin, a management and financial consultant, was appointed to the Corporations Board of Directors in May, 2006. From 2001 to May 2007 he was Director of E-Comm Emergency Communications for Southwest British Columbia Incorporated, serving as Chair of the Board of Directors from 2004 and Chair of their audit committee from 2002 to 2003. From 1992 to 2000, he was a director of the Vancouver General Hospital and the Vancouver Hospital and Health Sciences Centre, serving as Chair of the Audit Committee from 1993 to 1994 and Chair of the Vancouver Hospital and Health Sciences Centre from 1995-1998.
Mr. Korbin qualified as a Chartered Accountant in 1966, and prior to 1987 served as managing partner of a number of smaller accounting firms. From 1987 to 1990 he was a managing partner of the Vancouver office of Deloitte Haskins and Sells and from 1990 to 1992 he was managing partner of Deloitte
& Touche LLP. Mr. Korbin was also on the national board of both
Deloitte Haskins and Sells and Deloitte & Touche during his tenure as managing partner.
Mr. Korbin is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Independent Financial Consultant |
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008 Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Audit Committee Chairman
Corporate Governance & Nominating
Committee(21)
Compensation & Benefits Committee
Currency Advisory Committee
Non-Management Directors
Total:
|
|
7 of 7
4 of 4
3 of 3
5 of 5
2 of 2
2 of 2
23 of 23 |
|
100%
100%
100%
100%
100%
100%
100%
|
|
|
Seaspan Corporation (NYSE)
(Audit Committee - Chair)
Ivanhoe Australia Limited (ASX)(17) (Audit and Finance Committee)
|
|
2005
2007
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total Market Value of Common Shares(6) |
|
|
Minimum Share Ownership Required(5) |
|
|
|
|
|
|
|
|
|
|
2009 |
|
|
|
20,000 |
|
|
|
|
Cdn.$146,200 |
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
2008 |
|
|
|
5,000 |
|
|
|
|
Cdn.$55,200 |
|
|
|
(meets requirement) |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
|
Date |
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
|
Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
Nov. 13, 2008 |
|
|
Nov. 13, 2015 |
|
|
|
22,500 |
|
|
|
Nil/22,500(9) |
|
|
|
Cdn.$2.82 |
|
|
|
|
22,500 |
|
|
|
Cdn.$101,025 |
|
|
May 9, 2008 |
|
|
May 9, 2013 |
|
|
|
25,000 |
|
|
|
Nil/25,000(13) |
|
|
|
Cdn.$9.64 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
May 11, 2007 |
|
|
May 11, 2012 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
|
Cdn.$13.35 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
May 12, 2006 |
|
|
May 12, 2011 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
|
Cdn.$10.56 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total:
Cdn.$101,025 |
|
|
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name of |
|
Date |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised
|
Affiliate |
|
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
SouthGobi
Energy Resources Ltd. |
|
n/a
|
|
n/a
|
|
Nil |
|
n/a |
|
n/a |
|
n/a |
|
n/a |
Ivanhoe
Australia Limited(19) |
|
Aug.
6, 2008 |
|
n/a |
|
100,000 |
|
25,000/75,000 |
|
Nil |
|
100,000 |
|
A$136,000 |
Value of Equity at Risk:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$146,200 |
|
|
Cdn.$101,025 |
|
|
Cdn.$247,225 |
|
|
2008 |
|
|
Cdn.$55,200 |
|
|
Cdn.$12,000 |
|
|
Cdn.$67,200 |
|
|
-14-
R. Edward Flood
London, England
United Kingdom
Age: 63
Director Since: 1995(20)
Director Status:
Non-Independent(3)
Areas of Experience:
CEO/Board
Finance
Geology
Exploration
Mining Industry
Financially Literate
Project Development
Public Capital Markets
Ed Flood is the Managing Director, Investment Banking, for Haywood Securities (UK) Ltd., a subsidiary of one of Canadas leading independent investment dealers. He is also Chairman of Western Uranium Corporation, a mineral exploration company with a focus on uranium. He served as Deputy Chairman of the Corporation until February, 2007, assisting in developing the Corporations growth and its
establishment as a significant presence in Asias mineral exploration and mining sectors. Mr. Flood was the Corporations founding President.
Prior to joining the Corporation, from 1993 to 1995, Mr. Flood was a principal at Robertson Stephens & Co., a U.S. investment bank and a member of Robertson Stephens investment team. From 1983 to 1993, he served as Manager, Project Evaluation for NERCO Minerals Company. He also held the position of senior mining analyst with Haywood Securities Inc. from 1999 to 2001.
Mr. Flood holds a Masters of Science (Geology) degree from the University of Montana and a BSc (Geology) degree from the University of Nevada. He is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Managing Director, Investment Banking, Haywood Securities (UK) Ltd.
(March 2007 present); Chairman of Western Uranium Corporation (March 2007 present); Deputy Chairman of the Corporation (May 1999 February 2007); Senior Mining Analyst, Haywood Securities Inc. (May 1999 November 2001), President of the Corporation (1995 1999) |
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008 Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Non-Management Directors
Total:
|
|
5 of 7
2 of 2
7 of 9 |
|
71%
100%
78% |
|
|
Western Uranium Corporation (TSX-V) Chairman
Western Lithium Canada Corporation (TSX-V)
Columbia Goldfields Limited (TSX; OTCBB)
SouthGobi Energy Resources Ltd. (TSX-V)(17)
|
|
2007
2008
2007
2003
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total Market Value of
Common Shares(6) |
|
|
|
|
|
|
|
2009
|
|
|
|
102,534 |
|
|
|
|
Cdn.$749,524 |
|
|
|
|
|
|
|
|
2008
|
|
|
|
82,534 |
|
|
|
|
Cdn.$911,175 |
|
Options Held:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
|
Date |
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
|
Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
Nov. 13, 2008 |
|
|
Nov. 13, 2015 |
|
|
|
64,500 |
|
|
|
Nil/64,500(9) |
|
|
|
Cdn.$2.82 |
|
|
|
|
64,500 |
|
|
|
Cdn.$289,605 |
|
|
May 9, 2008
|
|
|
May 9,
2013 |
|
|
|
25,000 |
|
|
|
Nil/25,000(13) |
|
|
|
Cdn.$9.64 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
May 11, 2007
|
|
|
May 11, 2012 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
|
Cdn.$13.35 |
|
|
|
|
25,000 |
|
|
|
|
Nil |
|
|
|
Mar. 27, 2006
|
|
|
Mar.
27, 2013 |
|
|
|
300,000 |
|
|
|
225,000/
75,000
(15) |
|
|
|
Cdn.$9.73 |
|
|
|
|
165,000(14) |
|
|
|
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total: Cdn.$289,605 |
|
|
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name of |
|
Date |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised
|
Affiliate |
|
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
SouthGobi Energy Resources Ltd. |
|
Nov. 27, 2008 |
|
Nov.
27, 2013 |
|
20,000 |
|
Nil/20,000 |
|
Cdn.$5.10 |
|
20,000 |
|
Cdn.$109,000 |
SouthGobi Energy Resources Ltd. |
|
May 21, 2008 |
|
May 21, 2013 |
|
25,000 |
|
Nil/25,000 |
|
Cdn.$13.80 |
|
25,000 |
|
Nil |
SouthGobi Energy Resources Ltd. |
|
June 22, 2007 |
|
June 22, 2012 |
|
50,000 |
|
33,334/
16,666
|
|
Cdn.$6.00 |
|
33,334 |
|
Cdn$151,670 |
SouthGobi Energy Resources Ltd. |
|
Apr. 17, 2007 |
|
Apr. 17, 2012 |
|
25,000 |
|
16,666/
8,334
|
|
Cdn.$4.81 |
|
16,667 |
|
Cdn$95,669 |
Ivanhoe
Australia Limited(19) |
|
n/a |
|
n/a |
|
Nil |
|
n/a
|
|
n/a |
|
n/a |
|
n/a |
Value of Equity at Risk:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$749,524 |
|
|
Cdn.$289,605 |
|
|
Cdn.$1,039,129 |
|
|
2008 |
|
|
Cdn.$911,175 |
|
|
Cdn.$216,150 |
|
|
Cdn.$1,127,325 |
|
|
-15-
Kjeld
R. Thygesen
London, England
Age: 61
Director Since: 2001(20)
Director Status:
Independent
Areas of Experience:
Finance
Banking
Governance
Compensation
Mining Industry
Financially Literate
Public Capital Markets
Kjeld Thygesen is the Managing Director of Lion Resource Management. He has over 30 years experience as an analyst and fund manager in the resource sector. A graduate of the University of Natal in South Africa, he joined African Selection Trust, a subsidiary of Selection Trust Limited, in 1970, researching and managing a portfolio of South African mining companies.
In 1972, Mr. Thygesen joined James Capel &
Co. in London, England and served as a member of their gold and
mining research team. In 1979, he joined N.M. Rothschild &
Sons Limited as manager of its Commodities and Natural Resources Department with overall responsibility for strategy and management of commodity trusts and precious metal funds. Mr. Thygesen became an executive director of N.M. Rothschild Asset Management Limited in 1984 and N.M. Rothschild International Asset Management Limited in 1987. Mr. Thygesen left the N.M. Rothschild Group in 1989 to co-found Lion Resource Management Limited, an FSA regulated and SEC registered specialist investment manager in the mining and natural resources sector. Mr. Thygesen is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Managing Director of Lion Resource Management (May 1989 present) |
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008
Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Audit Committee
Corporate Governance & Nominating Committee
Compensation & Benefits Committee
Non-Management Directors
Total:
|
|
7 of 7
4 of 4
3 of 3
4 of 5
2 of 2
20 of 21 |
|
100%
100%
100%
80%
100%
95% |
|
|
Superior Mining International Corporation (TSX-V)
|
|
2005
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total Market Value
of Common Shares(6) |
|
|
Minimum Share Ownership
Required(5) |
|
|
|
|
|
|
|
|
|
|
2009
|
|
|
|
150,000 |
|
|
|
|
Cdn.$1,096,500 |
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
2008
|
|
|
|
150,000 |
|
|
|
|
Cdn.$1,656,000 |
|
|
|
(meets requirement) |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
|
Nov. 13, 2008
|
|
|
Nov.
13, 2015 |
|
|
|
30,000 |
|
|
|
Nil/30,000(9) |
|
|
Cdn.$ |
2.82 |
|
|
|
|
30,000 |
|
|
|
Cdn.$134,700 |
|
|
|
May 9, 2008
|
|
|
May
9, 2013 |
|
|
|
25,000 |
|
|
|
Nil/25,000(13) |
|
|
Cdn.$ |
9.64 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 11, 2007
|
|
|
May
11, 2012 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
13.35 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 12, 2006
|
|
|
May
12, 2011 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
10.56 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 10, 2005
|
|
|
May
10, 2010 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
9.37 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
Sept. 3, 2004
|
|
|
Sept.
3, 2009 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
7.00 |
|
|
|
|
25,000 |
|
|
|
Cdn.$7,750 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total:
Cdn.$142,450 |
|
|
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
Name of
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate
|
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
SouthGobi Energy Resources Ltd.
|
|
|
|
|
|
n/a |
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
Ivanhoe Australia Limited(19)
|
|
|
|
|
|
n/a
|
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk:
|
Year |
|
|
Common
Shares(6) |
|
|
Unexercised
Options(8) |
|
|
Total |
|
|
|
|
|
|
|
|
|
|
2009
|
|
|
Cdn.$1,096,500
|
|
|
Cdn.$142,450
|
|
|
Cdn.$1,238,950
|
|
|
|
|
|
|
|
|
|
|
2008
|
|
|
Cdn.$1,656,000
|
|
|
Cdn.$161,000
|
|
|
Cdn.$1,817,000
|
-16-
The
Hon. Robert W.
Hanson
London, England
United Kingdom
Age: 48
Director Since: 2001(20)
Director Status:
Independent
Areas of Experience:
Board
Finance
Governance
Compensation
Public Capital Markets
Robert Hanson is the Chairman of Hanson Westhouse Limited, Hanson Capital
Investments Limited and the Hanson Transport Group Limited. He is also Managing
Partner of Millennium Hanson Internet Partners. He was formerly an Associate
Director of N.M. Rothschild & Sons from 1983 to 1990, serving in Hong
Kong, Chile and Spain. From 1990 to 1997, he served on the board of directors
of Hanson plc and was responsible for strategy and mergers and acquisition
transactions.
Mr. Hanson was educated at Eton and received his MA in English Language
& Literature from St Peters College, Oxford.
Mr. Hanson is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Chairman, Hanson Capital Investments Limited (February 1998 present), Hanson
Transport Group Limited (May 1990 present), and Hanson Westhouse
Limited (City of London merchant bank) (2006 present)
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008
Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Corporate Governance & Nominating Committee
Compensation & Benefits Committee
Non-Management Directors
Total: |
|
7 of 7
2 of 3
4 of 5
1 of 2
14 of 17 |
|
100%
66%
80%
50%
82% |
|
|
SouthGobi Energy Resources Ltd. (TSX-V)(17)
(Nominating and Corporate Governance Committee Chair) |
|
2007 |
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total
Market Value of
Common Shares(6)
|
|
|
Minimum
Share Ownership Required(5) |
|
|
2009 |
|
|
50,000 |
|
|
Cdn.$365,500 |
|
|
20,000
(meets requirement) |
|
|
2008 |
|
|
100,000 |
|
|
Cdn.$1,104,000 |
|
|
|
Options Held:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Date
Granted |
|
Expiry
Date |
|
Number
Granted |
|
Vested/
Unvested |
|
Exercise
Price(7) |
|
Total
Unexercised |
|
Value
of
Unexercised
Options(8) |
Nov.
13, 2008 |
|
Nov.
13, 2015 |
|
22,500 |
|
Nil/22,500(9) |
|
Cdn.$2.82 |
|
22,500 |
|
Cdn.$101,025 |
May
9, 2008 |
|
May
9, 2013 |
|
25,000 |
|
Nil/25,000(13) |
|
Cdn.$9.64 |
|
25,000 |
|
Nil |
May
11, 2007 |
|
May
11, 2012 |
|
25,000 |
|
25,000/Nil |
|
Cdn.$13.35 |
|
25,000 |
|
Nil |
May
12, 2006 |
|
May
12, 2011 |
|
25,000 |
|
25,000/Nil |
|
Cdn.$10.56 |
|
25,000 |
|
Nil |
|
|
Total:
Cdn.$101,025 |
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name of |
|
Date |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of Unexercised
|
Affiliate |
|
Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Options(8) |
SouthGobi
Energy Resources Ltd. |
|
Nov.
27, 2008 |
|
Nov.
27, 2013 |
|
20,000 |
|
Nil/25,000 |
|
Cdn.$5.10 |
|
25,000 |
|
Cdn.$136,250 |
SouthGobi
Energy Resources Ltd. |
|
May 21, 2008 |
|
May 21, 2013 |
|
25,000 |
|
Nil/25,000 |
|
Cdn.$13.80 |
|
25,000 |
|
Nil |
SouthGobi
Energy Resources Ltd. |
|
June
30, 2006 |
|
June
30, 2011 |
|
150,000 |
|
150,000/Nil |
|
Cdn$2.30 |
|
150,000 |
|
Cdn.$1,237,500 |
Ivanhoe
Australia
Limited(19) |
|
n/a |
|
n/a |
|
Nil |
|
n/a |
|
n/a |
|
n/a |
|
n/a |
Value of Equity at Risk:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$365,500 |
|
|
Cdn.$101,025 |
|
|
Cdn.$466,525 |
|
|
2008 |
|
|
Cdn.$1,104,000 |
|
|
Cdn.$12,000 |
|
|
Cdn.$1,116,000 |
|
|
-17-
Dr. Markus Faber
Hong Kong
Age: 63
Director Since: 2002(20)
Director Status:
Independent
Areas of Experience:
Finance
Commodities
Financially Literate
Emerging Markets
Public Capital Markets
International Currencies
Markus Faber is the Managing Director of Marc Faber Ltd., an investment advisory
and fund management firm. Dr. Faber also acts as a director and advisor to
a number of private investment funds, publishes a widely read monthly investment
newsletter entitled The Gloom, Boom & Doom Report and is the
author of several books including Tomorrows Gold - Asias Age of Discovery.
Dr. Faber is a regular contributor to several leading financial publications
around the world, including Barrons. Dr. Faber has over 35 years experience
in the finance industry, including acting as manager of an investment bank
in the U.S. in which he routinely performed financial analysis on a range
of companies.
Dr. Faber received his PhD in Economics magna cum laude from the University
of Zurich. He is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
Managing Director, Marc Faber Ltd. (June 1990 present)
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee
Membership: |
|
2008
Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of Directors
Audit Committee
Corporate Governance & Nominating Committee
Currency Advisory Committee
Non-Management Directors
Compensation & Benefits Committee (Since May 9, 2008)
Total: |
|
6 of 7
4 of 4
3 of 3
2 of 2
4 of 4
4 of 4
23 of 24 |
|
86%
100%
100%
100%
100%
100%
96% |
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed(1) (2): |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Year |
|
|
Common Shares |
|
|
Total Market Value of Common Shares(6) |
|
|
Minimum Share Ownership Required(5) |
|
|
|
|
|
|
|
|
|
|
2009
|
|
|
|
25,000 |
|
|
|
Cdn.$ |
182,750 |
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
2008
|
|
|
|
25,000 |
|
|
|
Cdn.$ |
276,000 |
|
|
|
(meets requirement) |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
|
Nov. 13, 2008
|
|
|
Nov.
13, 2015 |
|
|
|
30,000 |
|
|
|
Nil/30,000
(9) |
|
|
Cdn.$ |
2.82 |
|
|
|
|
30,000 |
|
|
|
Cdn.$134,700 |
|
|
|
May 9, 2008
|
|
|
May
9, 2013 |
|
|
|
25,000 |
|
|
|
Nil/25,000
(13) |
|
|
Cdn.$ |
9.64 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 11, 2007
|
|
|
May
11, 2012 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
13.35 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 12, 2006
|
|
|
May
12, 2011 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
10.56 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
May 10, 2005
|
|
|
May
10, 2010 |
|
|
|
25,000 |
|
|
|
25,000/Nil |
|
|
Cdn.$ |
9.37 |
|
|
|
|
25,000 |
|
|
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total:
Cdn.$134,700 |
|
|
Options Held in Publicly Traded Affiliates of the Corporation:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value
of |
|
Name of
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate
|
|
|
Date Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
SouthGobi Energy Resources Ltd.
|
|
|
|
|
|
n/a |
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
Ivanhoe Australia Limited(19)
|
|
|
|
|
|
n/a
|
|
|
|
Nil
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
n/a
|
|
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk:
|
Year |
|
|
Common Shares(6) |
|
|
Unexercised Options(8) |
|
|
Total |
|
|
|
|
|
|
|
|
|
|
2009
|
|
|
Cdn.$182,750
|
|
|
Cdn.$134,700
|
|
|
Cdn.$317,450
|
|
|
|
|
|
|
|
|
|
|
2008 |
|
|
Cdn.$276,000
|
|
|
Cdn.$53,750
|
|
|
Cdn.$329,750
|
-18-
Howard R. Balloch
Beijing, China
Age: 57
Director Since: 2005(20)
Director
Status:
Independent
Areas
of
Experience:
Finance
CEO/Board
Governance
Compensation
International
Politics
Public Capital Markets
Howard Balloch is President and founding member of the investment advisory
firm, The Balloch Group. He is currently Vice Chairman of the Canada China
Business Council. Mr. Balloch was Canadas Ambassador to China from 1996
to 2001.
Mr. Balloch received his BA (Honours) in Political Science and Economics
from McGill University in 1971 and his M.A. in International Relations from
McGill University in 1972, and was enrolled in further post-graduate studies
at the University of Toronto and at the Fondation Nationale de Sciences
politiques in Paris from 1973 to 1976.
Mr. Balloch is a member of the Institute of Corporate Directors.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1) |
President, The Balloch Group (July 2001 present); Vice Chairman, Canada China Business Council (July 2001
present); Canadian Ambassador to China, Mongolia and Democratic Republic of Korea (April 1996
July 2001)
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee Membership:
|
|
2008 Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company: |
|
Since: |
Board of
Directors
Corporate Governance & Nominating Committee
Compensation & Benefits
Committee
Non-Management Directors
Total:
|
|
5 of 7
3 of 3
4 of 5
1 of 2
13 of 17 |
|
71%
100%
80%
50%
76%
|
|
|
Methanex Corporation (TSX;
NASDAQ)
Tiens Biotech Group (USA) Ltd.
(OTCBB) (Audit Committee (Chair))
Ivanhoe Energy Inc. (TSX;
NASDAQ)(17) (Audit Committee,
Compensation and Benefits
Committee (Chair), Nominating and
Corporate Governance Committee
(Chair))
|
|
2004
2003
2002
|
|
|
|
|
|
|
|
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed(1)(2): |
|
Year
|
|
|
Common Shares
|
|
|
Total
Market Value of
Common Shares(6)
|
|
|
Minimum
Share Ownership Required(5)
|
|
|
2009 |
|
|
40,000
|
|
|
Cdn.$292,400 |
|
|
20,000 (meets requirement) |
|
|
2008 |
|
|
40,000
|
|
|
Cdn.$441,600 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of |
Date Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Unexercised
Options(8) |
Nov.
13, 2008 |
|
Nov.
13, 2015 |
|
30,000 |
|
Nil/30,000(9) |
|
Cdn.$2.82 |
|
30,000 |
|
Cdn.$134,700 |
|
|
|
|
|
|
|
|
|
|
|
|
|
May
9, 2008 |
|
May
9, 2013 |
|
25,000 |
|
Nil/25,000(13) |
|
Cdn.$9.64 |
|
25,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
May
11, 2007 |
|
May
11, 2012 |
|
25,000 |
|
25,000/Nil |
|
Cdn.$13.35 |
|
25,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
May
12, 2006 |
|
May
12, 2011 |
|
25,000 |
|
25,000/Nil |
|
Cdn.$10.56 |
|
25,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
Mar.
11, 2005 |
|
Mar.
11, 2010 |
|
25,000 |
|
25,000/Nil |
|
Cdn.$10.51 |
|
25,000 |
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total:
Cdn.$134,700 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options Held in Publicly Traded Affiliates of the Corporation: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
Name of |
|
|
Date |
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate |
|
|
Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SouthGobi
Energy
Resources Ltd.
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ivanhoe
Australia
Limited(19)
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk: |
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Cdn.$292,400 |
|
|
Cdn.$134,700 |
|
|
Cdn.$427,100 |
|
|
2008 |
|
|
Cdn.$441,600 |
|
|
Cdn.$25,250 |
|
|
Cdn.$466,850 |
|
|
|
|
|
|
|
|
|
|
|
|
|
-19-
Bret K. Clayton
London, England, United
Kingdom
Age: 47
Director Since: 2007(20)
Director Status:
Non-Independent(4)
Areas
of
Experience:
CEO/Board
Mining Industry
Financially Literate
Project Development
Managing/Leading Growth
Bret Clayton is Chief Executive of Rio Tinto Copper & Diamonds based
in London. Mr. Clayton provides management oversight to the Copper Group,
which comprises Kennecott Utah Copper and Kennecott Minerals Company in
the United States, and interests in the copper mines of Escondida in Chile,
Grasberg in Indonesia, Northparkes in Australia, Palabora in South Africa,
as well as the Oyu Tolgoi copper project in Mongolia, the Resolution copper
project in the United States and the La Granja copper project in Peru. In
addition, Mr. Clayton has responsibility for diamond mining and marketing
activities, including operations in Canada, Australia, Zimbabwe and marketing
offices in Belgium.
During his career with Rio Tinto group, Mr. Clayton has held numerous senior
management positions, including President and CEO of Rio Tinto Energy America,
Head of Financial Planning and Reporting for Rio Tinto plc in London and
General Manager Commercial and Chief Financial Officer for Hamersley Iron
and Rio Tinto Iron Ore in Perth, Australia. Prior to joining Rio Tinto,
Mr. Clayton worked for PricewaterhouseCoopers, mainly consulting to the
mining industry.
Mr. Clayton holds a Bachelor of Arts Degree in Accounting from the University
of Utah in Salt Lake City and is a graduate of the International Executive
Management Program of INSEAD in Fontainebleau, France.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment
|
Chief Executive, Rio Tinto Copper & Diamonds (July
2006-present);
President and CEO of Rio Tinto America (October 2002 to July 2006);
Executive Committee and Board of Directors of the International
Copper Association (July 2006-present).
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee Membership:
|
|
2008 Attendance: |
|
|
Other Public Company Board Membership: |
|
|
|
Company |
|
Since |
Board of
Directors
Non-Management Directors
Total:
|
|
6 of 6(10)
1 of 2
7 of 8 |
|
100%
50%
88%
|
|
|
n/a
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed(1)(2): |
Year |
Common Shares |
Total
market Value of Common Shares(6) |
2009 |
Nil |
Nil |
2008 |
Nil |
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of |
Date Granted |
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Unexercised
Options(8) |
n/a |
|
n/a |
|
Nil |
|
n/a |
|
n/a |
|
n/a |
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options Held in Publicly Traded Affiliates of the Corporation: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
Name of |
|
|
Date |
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate |
|
|
Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SouthGobi
Energy
Resources Ltd.
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ivanhoe
Australia
Limited(19))
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk: |
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
Nil |
|
|
Nil |
|
|
Nil |
|
|
2008 |
|
|
Nil |
|
|
Nil |
|
|
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
|
-20-
Livia Mahler
Vancouver, British Columbia,
Canada
Age: 50
Director Since: March, 2009(20)
Director Status:
Independent
Areas
of
Experience:
Board
Finance
Public Company
Financially Literate
Public Capital Markets
Finance and International Business
Livia Mahler is a partner and co-founder of Greenstone Venture Partners, a
Vancouver based venture capital fund targeting private early-stage technology
companies in the area of information technologies. The $40M fund was formed in 2000 and
attracted institutional investors from Canada, USA and Asia. Ms. Mahlers role includes all
aspects of fund management such as fundraising, identifying investment opportunities,
performing due diligence and ongoing monitoring of portfolio companies.
A venture capitalist since 1994, she has invested broadly across the technology sector.
Prior to Greenstone, Ms. Mahler spent 6 years as a Senior Investment Manager for the Business
Development Bank of Canada and was a founding General Partner for the Western Technology Seed
Investment Fund. Her previous experience also includes 7 years as a medical researcher at the
University of British Columbia and a financial analyst position with the City of Vancouver.
Her teaching assignments include lecturing for five years at the Financial Institutions for
Private Enterprise Development program at Harvard University.
Ms. Mahler received a Bachelor of Science degree from the Hebrew University of
Jerusalem in 1981 and an MBA from the University of British Columbia in 1991. Ms. Mahler
is a member of the Canadian Venture Capital Association, Institutional Investors Committee.
Ms. Mahler is a member of the Institute of Corporate Directors and sits on the Advisory Board
of the Maurice Young Entrepreneurship and Venture Capital Research Centre at the University of
British Columbia's Sauder School of Business.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment(1)
|
Partner and co-founder, Greenstone Venture Partners (February 2000 - present)
|
|
|
|
|
|
|
|
|
|
|
|
Board/Committee Membership:
|
|
2008 Attendance:(16) |
|
|
Other Public Company Board Membership: |
|
|
|
Company |
|
Since |
Board of
Directors
Total:
|
|
N/A
N/A |
|
N/A
N/A
|
|
|
n/a
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed(1)
(2):
|
Common
Shares |
Total
Market Value of Common Shares(6) |
Minimum
Share Ownership Required (5) |
Nil |
Nil |
20,000 |
Options Held:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Date Granted |
|
Expiry
Date |
|
Number |
|
Vested/ |
|
Exercise |
|
Total |
|
Value
of |
|
|
|
Granted |
|
Unvested |
|
Price(7) |
|
Unexercised |
|
Unexercised
Options(8) |
n/a |
|
n/a |
|
Nil |
|
n/a |
|
n/a |
|
n/a |
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options Held in Publicly Traded Affiliates of the Corporation: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of |
|
Name of |
|
|
Date |
|
|
|
|
|
Number |
|
|
Vested/ |
|
|
Exercise |
|
|
Total |
|
|
Unexercised |
|
Affiliate |
|
|
Granted |
|
|
Expiry Date |
|
|
Granted |
|
|
Unvested |
|
|
Price(7) |
|
|
Unexercised |
|
|
Options(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SouthGobi
Energy
Resources Ltd.
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ivanhoe
Australia
Limited(19)
|
|
|
n/a
|
|
|
n/a
|
|
|
Nil
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value of Equity at Risk: |
|
Year
|
|
|
Common
Shares(6)
|
|
|
Unexercised
Options(8)
|
|
|
Total |
|
|
2009 |
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
2008 |
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
-21-
NOTES:
|
|
|
(1) |
|
The information as to principal occupation, business or employment and shares beneficially
owned, controlled or directed by a nominee is not within the knowledge of the management of
the Corporation and has been furnished by the nominee. |
|
(2) |
|
Does not include unissued common shares issuable upon the exercise of incentive stock
options. |
|
(3) |
|
Mr. Flood served as Deputy Chairman of the Corporation and a member of management until
February 15, 2007 and is accordingly considered to be non-independent. |
|
(4) |
|
On May 11, 2007 Mr. Clayton was elected as the nominee Director for Rio Tinto pursuant to the
provisions of the 2006 Rio Tinto Agreement (see Voting Shares and Principal Holders), and is
considered to be non-independent by virtue of the significant investment of Rio Tinto in the
Corporation. |
|
(5) |
|
All non-management Directors, with the exception of Mr. Bret Clayton, are required to
beneficially own and hold Common Shares having a market value of at least three (3) times his
or her annual cash retainer for as long as they are a Director of the Corporation. These
Common Shares may be held either directly in the name of the Director or indirectly in the
name of a company controlled by the Director. All current independent Director nominees have
met this minimum shareholding requirement except for Ms. Mahler, who joined the board on March
10, 2009, and will be required to meet the requirement by March 10, 2012. |
|
(6) |
|
The Total Market Value of Common Shares is calculated by multiplying the closing price of
the common shares of the Corporation on the Toronto Stock Exchange on March 27, 2009
(Cdn.$7.31) and March 27, 2008 (Cdn.$11.04), respectively, by the number of common shares held
by the nominee as at the end of the prior year. |
|
(7) |
|
The Exercise Price is the Fair Market Value on the date of approval by the Board of
Directors, pursuant to the Employees and Directors Equity Incentive Plan. |
|
(8) |
|
The Value of Unexercised Options is calculated on the basis of the difference between the
closing price of the common shares on the Toronto Stock Exchange on March 27, 2009 and the
Exercise Price of the options multiplied by the number of unexercised options on March 27,
2009. |
|
(9) |
|
The November 13, 2008 option grant vests 25% on the first anniversary of the grant, and 25%
on each of the three anniversaries thereafter, and will be fully vested on November 13, 2012. |
|
(10) |
|
The Board requested that Mr. Clayton not attend the meeting on September 23, 2008, because
the board was discussing a potential transaction with entities associated with Rio Tinto
Copper & Diamonds. |
|
(11) |
|
The remaining 100,000 will vest on the earlier of December 31, 2009 and achievement of each
of two additional defined development criteria planned for Oyu Tolgoi for 2009. |
|
(12) |
|
Each of Messrs. Friedland, Meredith and Macken voluntarily surrendered options in January,
2009. On January 19, 2009, Mr. Meredith surrendered 1,000,000 options granted November 7,
2007 with an exercise price of Cdn.$13.19, and 50,000 options granted November 4, 2004 with an
exercise price of Cdn.$7.69. On January 26, 2009 Mr. Friedland surrendered 2,000,000 options
granted March 27, 2006 with an exercise price of Cdn.$9.73. On January 27, 2009 Mr. Macken
surrendered 1,000,000 options granted November 1, 2003 with an exercise price of Cdn.$12.70,
and 1,000,000 options granted March 27, 2006 with an exercise price of Cdn.$9.93. The
surrendered options have been returned to the Corporations Equity Incentive Plan and are
available for new option grants. |
|
(13) |
|
The 25,000 unvested options will vest on May 9, 2009. |
|
(14) |
|
Remainder of 300,000 options granted March 27, 2006. 135,000 options were exercised April 12,
2007. |
|
(15) |
|
The remaining 75,000 unvested options will vest on the earlier of December 31, 2009 and
achievement of each of two additional defined development criteria planned for Oyu Tolgoi for
2009. |
|
(16) |
|
Ms. Mahler was appointed to the board on March 10, 2009. |
|
(17) |
|
Each of Messrs. Meredith, Macken, Hansen and Flood currently serve on the board of directors
of SouthGobi Energy Resources Ltd., each of Messrs. Friedland, Meredith and Balloch currently
serve on the board of directors of Ivanhoe Energy Inc., each of Messrs. Friedland, Macken,
Meredith and Korbin currently serve on the board of directors of Ivanhoe Australia Limited,
and each of Messrs. Friedland, Meredith and Faber currently serve on the board of directors of
Ivanhoe Nickel & Platinum Ltd., of |
-22-
|
|
|
|
|
which the Corporation owned 7.05% of the common equity as
of December 31, 2008. In addition, Mr. Friedland is Executive Chairman, President and CEO of
Ivanhoe Energy Inc. |
|
(18) |
|
The September 22, 2008 option grant vests 25% on the first anniversary of the grant, and 25%
on each of the three anniversaries thereafter, and will be fully vested on September 22, 2012. |
|
(19) |
|
Each of Messrs. Friedland, Meredith, Macken and Korbin received performance rights in
Ivanhoe Australia Limited, a subsidiary of the Corporation, concurrent with its initial public
offering on the Australian Stock Exchange. Further details of such performance rights are
provided in the table entitled Outstanding share-based awards and option-based awards under
the heading Summary Compensation Table for the Corporation (inclusive of the Public
Subsidiaries). |
|
(20) |
|
As of December 31, 2008, the average tenure of each member of the board of directors (not
including Ms. Mahler) is approximately six years. |
|
(21) |
|
Difference of 4,060,704 Common Shares from 2008 represents third party minority interest in
Common Shares formerly held by Goldamere Holdings SRL, a company beneficially owned and
controlled as to 91.91% by Mr. Friedland until February 11, 2009, at which date the company
was dissolved and the Common Shares held by it distributed pro rata to its shareholders. |
Summary of Board and Committee Meetings Held
The following table summarizes Board and Committee meetings held during the year ended December 31,
2008:
|
|
|
Board of Directors |
|
7 |
Compensation and Benefits Committee |
|
5 |
Audit Committee |
|
4 |
Corporate Governance and Nominating Committee |
|
3 |
Currency Advisory Committee |
|
2 |
Non-Management Directors |
|
2 |
Executive Committee |
|
0 |
During 2008 there were two meetings of the Board and its committees held by teleconference. All of
the meetings of the non-management directors were held by teleconference between regularly
scheduled Board meetings. There were 21 resolutions passed in writing by the Board, five by the
Compensation and Benefits Committee, four by the Corporate Governance and Nominating Committee, and
one by the Executive Committee. No resolutions in writing were passed by the Audit or Currency
Advisory Committees in 2008. Resolutions in writing must be executed by all of the directors
entitled to vote on a matter.
-23-
APPOINTMENT OF AUDITORS
Deloitte & Touche LLP, Chartered Accountants, will be nominated at the Meeting for re-appointment
as auditors of the Corporation with their remuneration to be fixed by the Board of Directors.
Deloitte & Touche LLP have been the Corporations auditors since January 1995.
Fees billed by Deloitte & Touche LLP and its affiliates during fiscal 2008 and fiscal 2007 were
approximately Cdn$3,330,000 and Cdn$1,838,000, respectively. The aggregate fees billed by the
auditors in fiscal 2008 and fiscal 2007 are detailed below.
|
|
|
|
|
|
|
|
|
(Canadian $ in 000s) |
|
2008 |
|
2007 |
Audit Fees (a) |
|
$ |
1,030 |
|
|
$ |
935 |
|
Audit Related Fees (b) |
|
$ |
1,960 |
|
|
$ |
439 |
|
Tax Fees (c) |
|
$ |
43 |
|
|
$ |
411 |
|
All Other Fees (d) |
|
$ |
297 |
|
|
$ |
53 |
|
|
|
|
Total |
|
$ |
3,330 |
|
|
$ |
1,838 |
|
|
|
|
|
|
|
(a) |
|
Fees for audit services billed or expected to be billed relating to fiscal 2008 and 2007
consisted of: |
|
|
|
audit of the Corporations annual statutory financial statements; and |
|
|
|
|
audit of its subsidiaries (SouthGobi Energy Resources Ltd. and Ivanhoe Australia
Limited) annual statutory financial statements. |
|
|
In addition, in 2008 and 2007, fees were paid for services provided in connection with
review pursuant to Section 404 of the Sarbanes-Oxley Act of 2002 and the required
attestations relating to internal controls. |
(b) |
|
Fees for audit-related services provided during fiscal 2008 and 2007 consisted of: |
|
|
|
translation services; |
|
|
|
|
financial accounting and reporting consultations; |
|
|
|
|
reviews of the Corporations quarterly financial statements; and |
|
|
|
|
comfort letters, consents, and other services related to SEC, Canadian and other
securities regulatory authorities matters. |
|
|
The 2008 audit-related services were substantially higher than those incurred in 2007 due
to the incursion of $1,182,000 relating to services provided in respect of SouthGobis
potential Asian stock exchange listing and $370,000 relating to services provided in
respect of Ivanhoe Australias initial public offering. |
|
(c) |
|
Fees for tax services provided during fiscal 2008 and 2007 consisted of income tax
compliance, and tax planning and advice relating to transactions and proposed transactions of
the Corporation and its subsidiaries. |
|
(d) |
|
The Corporation incurred fees of Cdn.$297,000 for products and services provided by its
principal accountant during fiscal 2008 and 2007 not disclosed in subsections (a), (b) or (c). |
-24-
Pre-Approval Policies and Procedures
All services to be performed by the Corporations independent auditor must be approved in advance
by the Audit Committee or a designated member of the Audit Committee
(Designated Member). The Designated Member is a member of the Audit Committee who has been given
the authority to grant pre-approvals of permitted audit and non-audit services.
The Audit Committee has considered whether the provision of services other than audit services is
compatible with maintaining the auditors independence and has adopted a policy governing the
provision of these services. This policy requires the pre-approval by the Audit Committee or the
Designated Member of all audit and non-audit services provided by the external auditor, other than
any de minimis non-audit services allowed by applicable law or regulation. The decisions of the
Designated Member to pre-approve a permitted service are reported to the Audit Committee at its
regularly scheduled meetings.
Pre-approval from the Audit Committee or Designated Member can be sought for planned engagements
based on budgeted or committed fees. No further approval is required to pay pre-approved fees.
Additional pre-approval is required for any increase in scope or in final fees.
Pursuant to these procedures, 100% of each of the services provided by the Corporations external
auditors relating to the fees reported as audit, audit-related, tax and all other fees were
pre-approved by the Audit Committee or the Designated Member.
PARTICULARS OF MATTERS TO BE ACTED UPON
Amended and Restated Equity Incentive Plan
Purpose
The Corporation is also seeking authorization from its shareholders at the Meeting to amend and
restate the Corporations existing Employees and Directors Equity Incentive Plan (the Incentive
Plan) to: (i) adopt a rolling plan provision pursuant to which the Corporation would be
authorized to allocate for issuance, and issue, up to a maximum of 6.5% of the common shares of the
Corporation (Common Shares) issued and outstanding from time to time under the Incentive Plan;
(ii) increase the maximum number of Common Shares which may be allocated for issuance under the
Bonus Plan component of the existing Incentive Plan (the Existing Plan) from 3,500,000 Common
Shares to 4,500,000 Common Shares; (iii) to amend the option term and vesting provisions for future
options granted under the Amended Plan; (iv) to modify the cashless exercise option provisions to
delete the requirement for Board approval; and (v) to make other technical amendments to the
Existing Plan (the Incentive Plan Amendment Resolution). The Toronto Stock Exchange (TSX) has
approved the proposed amendments to the Existing Plan (the Amended Plan), subject to approval by
the shareholders at the Meeting.
The Incentive Plan Amendment Resolution is attached to this Circular as Schedule B and the
Amended Plan is attached as Schedule C to this Circular.
-25-
Summary of Existing Plan
Overview
The Existing Plan has three components: an Option Plan, which provides for the grant to eligible
participants of incentive stock options exercisable to purchase Common Shares
of the Corporation; a Bonus Plan, which provides for awards of fully paid Common Shares to eligible
participants as and when determined to be warranted on the basis of past performance; and a
Purchase Plan, under which eligible participants have the opportunity to purchase Common Shares
through payroll deductions which are supplemented by Corporation contributions.
The eligible participants in the Existing Plan include directors of the Corporation or any
affiliate, any full time and part time employees (including officers) of the Corporation or any
affiliate thereof that the Board determines to be employees eligible for participation in the
Existing Plan. Persons or companies engaged by the Corporation or an affiliate to provide services
for an initial, renewable or extended period of 12 months or more are eligible for participation in
the Existing Plan as the Board determines.
The Existing Plan is administered by the Compensation and Benefits Committee (the Committee)
appointed by the Board.
Option Plan
Option Grants
The Option Plan authorizes the Board, on the recommendation of the Committee, to grant options to
purchase Common Shares. The number of Common Shares, the exercise price per Common Share, the
vesting period and any other terms and conditions of options granted pursuant to the Option Plan,
from time to time are determined by the Board, on the recommendation of the Committee, at the time
of the grant, subject to the defined parameters of the Option Plan.
Exercise Price
The exercise price of any option granted under the Existing Plan cannot be less than the weighted
average price of the Common Shares on the Toronto Stock Exchange for the five days on which Common
Shares were traded immediately preceding the date of grant.
Exercise Period and Vesting
Options are exercisable for five years unless otherwise determined by the Board. Options may be
earlier terminated in the event of death or termination of employment or appointment. Vesting of
options is determined by the Board. Failing a specific vesting determination by the Board, options
automatically become exercisable incrementally over a period of five years from the date of grant,
as to one-fifth of the total number of shares under option in each such year. The right to
exercise an option may be accelerated in the event a takeover bid in respect of the Common Shares
is made.
-26-
Blackout Expiration Term
Under the Corporations Corporate Disclosure, Confidentiality and Securities Trading Policy,
trading of the Corporations securities, including the exercise by directors, officers, employees
and certain others of options to purchase Common Shares of the Corporation, is restricted during
certain blackout periods. These blackout periods are imposed from time to time by the
Corporation in circumstances where material non-public information exists, including periods where
financial statements are being
prepared but results have not yet been publicly disclosed. Under the Incentive Plan, the
expiration of the terms of Options held by Insiders and other plan participants is the later of the
original expiry date and a date that is ten business days following the end of such blackout
period.
Cashless Exercise
Cashless exercise rights may also be granted, at the discretion of the Board on the recommendation
of the Committee, to an optionee in conjunction with, or at any time following the grant of, an
option. Cashless exercise rights under the Existing Plan effectively allow an optionee to exercise
an option on a cashless basis by electing to relinquish, in whole or in part, the right to
exercise the option and receive, in lieu thereof, a number of fully paid Common Shares. The number
of Common Shares issuable on the exercise of share appreciation rights is equal to the quotient
obtained by dividing the difference between the aggregate fair market value and the aggregate
option price of all Common Shares subject to the option by the fair market value of one Common
Share.
Financial Assistance
The Board may, in its discretion, but subject to applicable law, authorize the Corporation to make
loans to employees (excluding any director or executive officer) to assist them in exercising
options. The terms of any such loans include security, in favour of the Corporation, in the Common
Shares issued upon exercise of the options, which security may be granted on a non-recourse basis.
No such loans are currently outstanding.
Termination or Death
If an optionee dies while employed by the Corporation, any option held by him will be exercisable
for a period of 12 months or prior to the expiration of the options (whichever is sooner) by the
person to whom the rights of the optionee shall pass by will or applicable laws of descent and
distribution. If an optionee is terminated for cause, no option will be exercisable unless the
Board determines otherwise. If an optionee is terminated for any reason other than cause, then the
options will be exercisable for a period of 12 months or prior to the expiration of the options
(whichever is sooner).
Bonus Plan
The Bonus Plan permits the Board on the recommendation of the Committee to authorize the issuance,
from time to time, of Common Shares to employees and directors of the Corporation and its
affiliates. The criteria for determining if and when such awards should be made and the quantum of
such awards is within the discretion of the Board. The Bonus Plan provides for the issuance of a
maximum of 3,500,000 Common Shares in respect of bonus awards. Common Shares allocated to the
Bonus Plan may be reallocated for issuance under the Option Plan or Purchase Plan and are then no
longer available for issuance under the Bonus Plan.
-27-
Purchase Plan
Participation Criteria
Participants in the Purchase Plan are full-time employees of the Corporation who have completed at
least one year (or less, at the discretion of the Board on the recommendation of the Committee) of
continuous service and who elect to participate.
Contribution Limits
The Incentive Plan provides that the Board on the recommendation of the Committee may determine
contribution limits for the Share Purchase Plan, subject to a maximum 10% contribution of plan
participants base salaries. The Share Purchase Plan established by the Board provides that, until
an eligible participant withdraws or the Board terminates or suspends the Share Purchase Plan, such
eligible employee is entitled to contribute up to seven per cent (7%) of his or her annual basic
salary to the Purchase Plan in semi-monthly installments. The Corporation (at the discretion of
the Board) makes a contribution of up to one hundred per cent (100%) of the employees contribution
on a quarterly basis.
Number of Shares
Each participant receives, at the end of each calendar quarter during which he or she participates
in the Purchase Plan, a number of Common Shares equal to the quotient obtained by dividing the
aggregate amount of all contributions to the Purchase Plan by the participant, and by the
Corporation on the participants behalf, during the preceding quarter by the weighted average
trading price of the Common Shares on the Toronto Stock Exchange during the quarter.
Termination of Employment
If the participants employment with the Corporation is terminated for any reason, any portion of
the participants contribution then held in trust for a participant pending a quarterly purchase of
Common Shares is returned to him or her or to his or her estate.
Transferability
Benefits, rights and options under the Existing Plan are non-transferable and during the lifetime
of an Existing Plan participant, may only be exercised by such participant.
Amendment Procedure
The Board, based on the recommendation of the Compensation and Benefits Committee, has the
authority and discretion to amend the Incentive Plan and awards granted thereunder without
shareholder approval for all matters, including the matters set forth in Section 5.7 of the
Incentive Plan, except for those matters requiring shareholder approval. Subject to regulatory
approval, shareholder approval will only be required for: (i) an amendment to the aggregate number
of Shares that may be reserved for issuance under the Incentive Plan; (ii) an amendment to the
aggregate maximum number of Common Shares issuable under the Share Bonus Plan component of the
Incentive Plan; (iii) an amendment to the limitations on the maximum number of Shares that may be
reserved for issuance, or issued, to Insiders under the Incentive Plan; (iv) an amendment that
would reduce the exercise price, or extend the expiry date, of an
-28-
outstanding Option granted to an
Insider under the Incentive Plan; and (v) an amendment to the amending provisions under the
Incentive Plan.
Share Issuance Limits
The aggregate maximum number of Common Shares which the Corporation may, from time to time, issue
or reserve for issuance under the Existing Plan is 37,000,000 Common Shares. The aggregate number
of Common Shares which the Corporation may at any time reserve for issuance under the Existing Plan
to any one person may not exceed five per cent (5%), and to Insiders under the Existing Plan may
not exceed ten per cent (10%), of the issued and outstanding Common Shares at such time. The
aggregate number of Common Shares that may be issued within any one-year period to Insiders under
the Existing Plan shall not exceed ten per cent (10%), and to any one Insider and his or her
Associates under the Existing Plan may not exceed five per cent (5%), of the issued and outstanding
Common Shares at such time.
Securities Issued and Unissued under the Existing Plan
There are currently 378,089,424 Common Shares of the Corporation issued and outstanding. Since the
date of inception of the Existing Plan on June 26, 1996, the 37,000,000 Common Shares authorized
for issuance under the Existing Plan have been issued or reserved for issuance as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
% of Issued |
|
|
|
|
|
|
and |
|
|
|
|
|
|
Outstanding |
|
|
|
|
|
|
Common |
|
|
Number of Common Shares |
|
Shares |
|
|
|
|
|
|
|
|
|
Common Shares
previously issued
upon exercise of
options under Option
Plan(1) |
|
|
14,164,396 |
|
|
|
3.7 |
% |
|
|
|
|
|
|
|
|
|
Unissued Common
Shares upon exercise
of options through
the cashless
exercise(1) |
|
|
2,039,729 |
|
|
|
0.5 |
% |
|
|
|
|
|
|
|
|
|
Common Shares
reserved for future
issuance pursuant to
unexercised options
under Option Plan |
|
|
14,022,270 |
|
|
|
3.7 |
% |
|
|
|
|
|
|
|
|
|
Common Shares
previously issued
pursuant to Purchase
Plan |
|
|
707,035 |
|
|
|
0.2 |
% |
|
|
|
|
|
|
|
|
|
Common Shares
previously issued
pursuant to Bonus
Plan |
|
|
883,861 |
|
|
|
0.2 |
% |
|
|
|
|
|
|
|
|
|
Unissued Common
Shares available for
future awards under
Bonus Plan |
|
|
1,909,104 |
|
|
|
0.5 |
% |
|
|
|
|
|
|
|
|
|
Unissued Common
Shares available for
future option grants
under Option Plan and
purchases under
Purchase
Plan(2) |
|
|
3,273,605 |
|
|
|
0.9 |
% |
|
|
|
|
|
|
|
|
|
Maximum number of
Common Shares
available for
issuance |
|
|
37,000,000 |
|
|
|
9.8 |
% |
|
|
|
(1) |
|
Original options in respect of 16,204,125 Common Shares resulted in 14,164,396 Common Shares
being actually issued as a result of cashless exercises, a reduction in Common Shares issued
of 2,039,729. |
-29-
|
|
|
(2) |
|
Does not include unissued Common Shares available for future awards under the Bonus Plan
which may be used for grants under the Option Plan and Share Purchase Plan. |
There are no entitlements to Common Shares under the Existing Plan which are subject to
ratification by shareholders. There are no equity incentive plans which have not been approved by
shareholders. As of the date of this Circular, the weighted average exercise price of outstanding
options under the Existing Plan is Cdn.$7.88.
Proposed Amendments
Rolling Plan and Maximum Number of Shares Under the Bonus Plan
The Existing Plan currently provides that the aggregate number of Common Shares that may be issued
or reserved for issuance may not exceed 37,000,000 Common Shares. There is currently a balance of
(i) 3,253,605 Common Shares available for future grants under the Option Plan and purchases under
the Purchase Plan, and (ii) 1,909,104 Common Shares available for issuance under the Bonus Plan
(which may be also used for allocations under the Option Plan and Share Purchase Plan).
The Corporation believes that incentive stock options are a valuable mechanism for incentivizing
the Corporations existing employees, attracting new employees and aligning their interests with
those of the Corporations shareholders. To provide the Corporation with the continued flexibility
of granting incentive stock options under the Option Plan, the Corporation is seeking approval from
the shareholders at the Meeting, as part of the Incentive Plan Amendment Resolution, to delete the
fixed limit on the maximum number of Common Shares and replace it with a rolling plan provision.
This provision, as set forth in section 5.1 of the Amended Plan attached as Schedule C, provides
that the aggregate number of Common Shares which may be reserved for issuance under the Amended
Plan (together with all other securities-based compensation arrangements of the Corporation in
effect from time to time) shall not exceed 6.5% of the Common Shares outstanding from time to time.
This prescribed maximum may be subsequently increased to any other specified amount or percentage
provided such increase is authorized by a vote of the shareholders of the Company.
As a rolling plan, the reloading of options would be permitted under the Amended Plan and options
that are exercised, surrendered, terminated or expire without being exercised no longer represent
Common Shares reserved for issuance under the Amended Plan and therefore would not decrease the
number of Common Shares issuable under the Amended Plan. Based on 378,089,424 Common Shares
currently outstanding and 14,022,270 Common Shares currently reserved for issuance for options
granted but unexercised under the Existing Plan, there would be a total of 10,553,542 unissued
Common Shares available for grant or award under the Amended Plan upon adoption of the proposed
rolling plan provision (inclusive of the Option Plan, Bonus Plan and Share Purchase Plan). This
would represent approximately 2.8% of the Corporations issued and outstanding common shares after
giving effect to such grants or awards.
Pursuant to the rules of the TSX, all unallocated options, rights or other entitlements under
rolling plans must be approved by the shareholders of the Corporation every three years.
The Existing Plan currently provides for the issuance of a maximum of 3,500,000 Common Shares
(within the overall maximum number of Common Shares issuable
-30-
under the Incentive Plan) in respect
of bonus awards. Bonus awards are an integral part of the Corporations compensation policy to
reward extraordinary efforts of the Corporations officers and employees. To date, 883,861 bonus
shares have been issued under the Bonus Plan. To provide the Corporation with the flexibility of
granting further incentive bonus shares, the Corporation is seeking approval, as part of the
Incentive Plan Amendment Resolution, to increase the maximum number of Common Shares of the
Corporation issuable under the Bonus Plan component of the Existing Plan to 4,500,000 Common Shares
under the Amended Plan.
The proposed new share issuance limits appear as sections 3.2 and 5.1 of the Amended Plan attached
as Schedule C to this Circular.
Amendment to Option Terms and Vesting of Options
The Corporation proposes amending the provisions of Section 2.5 of the Existing Plan to provide
that option periods for future options granted under the Amended Plan will be seven years under the
Amended Plan rather than five years under the Existing Plan, unless otherwise determined by the
Board on the recommendation of the Committee. The Corporation also proposes under the Amended Plan
unless otherwise determined by the Board on the recommendation of the Committee, up to 25% for
future options granted to an optionee under the Amended Plan may be exercised during the option
period at any time after the first year of the option period with a further 25% of such option
grants becoming exercisable during each successive further year during the option period. These
amendments are in keeping with current policy of the Compensation Committee in recommending option
grants, although the option terms and vesting remain subject, in all cases, to the discretion of
the Board when authorizing the grants.
Cashless Exercise Amendment
Under the Existing Plan, Optionees, at the discretion of the Board, may exercise an option on a
cashless basis by relinquishing in whole or in part, the right to exercise the option and
receive, in lieu thereof, a number of fully paid Common Shares. The number of Common Shares
issuable by way of cashless exercise is equal to the quotient obtained by dividing the difference
between the aggregate fair market value and the aggregate option price of all Common Shares subject
to the option by the fair market value of one Common Share. For administrative ease, the
Corporation proposes amending the cashless exercise provisions to delete the requirement for Board
approval for each such cashless exercise.
The proposed amendment to the cashless exercise provision appears on Section 2.6 of the Amended
Plan attached as Section C to this Circular.
Other Amendments
Consequential or other technical amendments to the Existing Plan appear in sections 1.1, 2.5, and
5.7 of the Amended Plan which is attached as Schedule C to this Circular.
-31-
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as disclosed below or elsewhere in this Management Proxy Circular, no insider, director
nominee or associate or affiliate of any such insider or director nominee, has any material
interest, direct or indirect, in any material transaction since the commencement of the
Corporations last financial year or in any proposed transaction, which, in either case, has
materially affected or would materially affect the Corporation.
At the end of 2007 and during the course of 2008, subsidiaries of the Corporation holding the
Savage River iron ore project owed approximately US$5.1 million to Mr. Robert Friedland, Chairman
of the Corporation, which indebtedness originated as a result of the December 2000 acquisition by
the Corporation of the Savage River project. Following the sale of the Savage River operations in
February 2005, repayment of this balance was contingent upon the Corporation receiving proceeds in
excess of approximately US$111 million from the sale of the Savage River operations. In October
2008, the Corporation discharged this obligation to Mr. Friedland by payment of $4.3 million in
final settlement of this obligation.
The Corporation is a party to cost sharing agreements with other companies, in some of which Mr.
Friedland has a material direct or indirect beneficial interest. Through these agreements, the
Corporation shares, on a cost-recovery basis, office space, furnishings, equipment and
communications facilities in Vancouver, Singapore, Beijing and London, and an aircraft. The
Corporation also shares the costs of employing administrative and non-executive management
personnel in these offices. During the year ended December 31, 2008, the Corporations share of
these costs was U.S $12.6 million. The companies with which the Corporation is a party to the cost
sharing agreements, and Mr. Friedlands ownership interest in each of them, are as follows:
|
|
|
|
|
|
|
Robert Friedland |
Corporation Name |
|
Ownership Interest |
|
|
|
|
|
Ivanhoe Energy Inc. |
|
|
17.6 |
% |
Ivanhoe Capital Corporation |
|
|
100 |
% |
Ivanhoe Nickel & Platinum Ltd. |
|
|
36.1 |
% |
Jinshan Gold Mines Inc. |
|
|
|
(1) |
SouthGobi Energy Resources Ltd. |
|
|
|
(1) |
GoviEx Uranium Inc. |
|
Nil |
GoviEx Gold Inc. |
|
Nil |
|
|
|
(1) |
|
As at December 31, 2008, Mr. Friedland owned 25.6% of the Common Shares of the Corporation,
which owned 7.05% of the common equity of Ivanhoe Nickel & Platinum Ltd.; 80.19% of the common
shares of SouthGobi Energy Resources Ltd. and 0.92% of the common shares of Jinshan Gold Mines
Inc. |
-32-
EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
Compensation Committee, Philosophy and Goals
Our Compensation and Benefits Committee (the Compensation Committee) of the Board assists the
Board in fulfilling its responsibilities relating to compensation issues and human resources. The
members of the Compensation Committee are all independent directors. The Compensation Committee
endeavours to ensure that the Corporation has an executive management compensation plan that is
both competitive and motivational so that it will help attract, retain and inspire performance of
the Corporations executive management of a quality and nature that will enhance the sustainable
growth and success of the Corporation.
The guiding principles for the Corporations executive compensation philosophy, in approximately an
equal level of importance, are as follows:
|
|
|
to align our executives interests with our shareholders; |
|
|
|
|
to ensure a strong link between compensation levels and performance in relation to our
key short- and long-term performance metrics; |
|
|
|
|
to facilitate the attraction, motivation, and retention of high quality executive
talent; |
|
|
|
|
to provide fair, transparent, and defensible compensation; and |
|
|
|
|
to encourage and reward high performance. |
In applying these principles during this developmental period of the Corporations growth, the
Compensation Committee maintains a degree of flexibility and subjectivity in making compensation
recommendations, rather than applying structural objective compensation processes that are
appropriate for a company whose major assets are in production.
Recent Modifications to Executive Compensation Programme
The Compensation Committee engages Mercer (Canada) Limited (Mercer) to assist the Corporation
with compensation matters and, in 2007, Mercer assisted the Corporation in preparing a model for
executive compensation for the Corporation and to provide support to the Compensation Committee in
determining compensation for the Corporations senior officers. This model was approved by the
Compensation Committee in October, 2007 and was formally adopted by the Board of Directors of the
Corporation in March, 2008. We believe that this model, while formalizing a number of our existing
practices, has brought a greater level of structure and integrity to our compensation
recommendations.
The Compensation Committee uses market information to determine appropriate salary ranges, target
bonus award opportunities, and the target long-term equity incentive award values for each of its
five top senior executives positions. Each salary grade is expressed as a range with a minimum,
midpoint, and maximum.
For compensation recommendations for 2008, the Compensation Committee set the midpoint for
salaries, target bonus award levels, and target annual long-term incentive award values for our
executive officer positions at roughly the midpoint for executives in
-33-
equivalent positions in our peer comparator group, while retaining the ability to deliver
compensation at a higher percentile of the market when performance warrants, through the annual and
long-term incentive programs. In setting compensation levels, the Compensation Committee takes
into account both an executives past performance and future expectations for performance.
In September, 2008 the Compensation Committee recognized that in order to meet the objectives of
the Corporations executive compensation philosophy, and in particular to facilitate the
attraction, motivation and retention of high quality executive talent, the Corporation should move
to target pay positioning, commencing January 1, 2009, for base salary of the President & CEO,
Deputy Chairman and Chief Financial Officer at the 75th% percentile rather than at the market
midpoint level.
How We Make Compensation Recommendations
The Compensation Committee reviews and recommends the compensation philosophy and guidelines for
the Corporation which includes reviewing, for recommendation to the Board, the compensation of
senior executive officers and employees, including annual salary and incentive policies and
programs. The Compensation Committee bases its recommendations to the Board on its compensation
philosophy and on the performance of the individual and the Corporation. The Compensation Committee
seeks compensation advice from its compensation consultants to provide support to the Compensation
Committee in determining compensation for the Corporations officers during the course of the year.
The Compensation Committee periodically review the terms of reference for the Corporations Chief
Executive Officer and recommends any changes to the Board for approval. It reviews corporate goals
and objectives with respect to the Chief Executive Officers compensation and leads the Chief
Executive Officer review process.
In the fall of each year, the Compensation Committee reviews the total compensation of the
President & CEO and the executive officers reporting to the President & CEO, including salaries,
target bonus award opportunities, target annual long-term incentive award values, other
compensation elements, and other practices related to compensation (e.g., share ownership
guidelines). The Compensation Committee then sets each executives compensation target for the
following year. Typically, this involves establishing their salary, annual bonus opportunities and
granting long-term equity incentive awards. Regular salary adjustments become effective on January
1 of the following year. The Compensation Committees recommendations are reviewed and, when deemed
appropriate, ratified by the Board.
For 2008 compensation, Mercer conducted a review of market executive compensation levels. At the
outset of the review, updated background information on the Corporation, the executives roles and
responsibilities, and current compensation philosophy and programs was provided to Mercer by
representatives of the Compensation Committee and management. The peer comparator group of
companies was reviewed, to confirm whether or not the companies included were still relevant to the
Corporation. Mercer then compiled and analyzed market compensation information about the peer
comparator companies.
The Compensation Committee works with the President & CEO to evaluate the performance and set the
compensation for his position and for other senior executives of the Corporation. The President &
CEO presents compensation recommendations for
-34-
each of the executive officers, including proposed salary adjustments, target bonus awards and
long-term incentive award values. The Compensation Committee determines the appropriateness of the
recommendations based on the market data and recommended framework provided by Mercer and its own
evaluation of the individuals past and expected future performance.
Ultimately, recommendations made by the Compensation Committee are the responsibility of the
Compensation Committee and may reflect factors and considerations other than the information and
recommendations provided by Mercer. The Compensation Committee also considers a variety of
qualitative factors, including the business environment in which the Corporation operates. Thus,
the compensation of our executives is not determined by any specific formula.
Executive compensation (including the salary ranges, target bonuses, and long-term incentive
grants) are reviewed on an annual basis and adjusted in accordance with changes in the market to
ensure that our compensation remains competitive and aligns with the Corporations compensation
philosophy and market conditions.
The compensation of the Corporations senior executives is comprised of three principal components
- base salary, annual performance bonuses (in cash or fully paid Common Shares, or a combination
thereof) and long term equity incentives. The Corporation does not maintain a pension plan or other
long term compensation plan for its senior executives. Eligible employees, including officers,
designated by the Board on the recommendation of the Compensation Committee may participate in the
Corporations Share Purchase Plan under the Corporations Employees and Directors Incentive Plan.
The following summarizes the primary purpose of each rewards element and its emphasis within the
total rewards package:
|
|
|
Base salary paid in cash and is the fixed amount of compensation for performing
day-to-day responsibilities. |
|
|
|
|
Annual Performance Bonus Annual bonus awards, (paid in cash or Common Shares, or a
combination thereof) earned for achieving short-term goals and other strategic objectives
measured over the current year. Bonuses are structured to provide competitively based
incentives to our executives to drive corporate, business unit, and the individuals
performance. |
|
|
|
|
Long-Term Incentive Awards Granted to retain executives, build executive ownership,
and align compensation with achievement of the Corporations long-term goals, creating
shareholder value and achieving strategic objectives as measured over multi-year periods. |
In making compensation recommendations in respect of these elements, the Compensation Committee
considers both the cumulative compensation being granted to executives from the Corporation as well
as internal comparisons amongst the Corporations executives.
In September 2008, the President & CEO recommended bonus payments for each of the Corporations
senior executive officers for the 2008 fiscal year, as well as salary, target bonus and long term
incentive compensation for each of such officers for 2009. The Compensation Committee had Mercer
model the proposed levels versus the market. Based on the modeling provided by Mercer, it was
determined that the proposed levels were in line with market and our compensation philosophy.
-35-
Salary Compensation
Under the Corporations compensation plan, salary ranges for executive positions for 2008 were
based on the market review of compensation levels within the comparator group and a median target
pay positioning within their group. Guidelines for the administration of salaries within the salary
ranges are as follows:
|
|
|
New hires would typically be paid a salary between the minimum of the salary range and
90% of the target salary rate. |
|
|
|
|
Employees that consistently meet all job expectations should be paid a salary within
90% and 110% of the target salary rate; and |
|
|
|
|
Employees that consistently demonstrate superior performance should be paid above 110%
of the target salary rate. |
Under the Corporations new compensation plan, salaries are reviewed on an annual basis in
conjunction with the annual performance review, and salary adjustments for the following year are
considered based on a variety of factors, including the individuals performance and contributions,
improvements in job proficiency, retention risks and concerns, succession requirements, and
compensation changes in the market.
In the third quarter of 2007, the Compensation Committee recommended, and the Board of Directors
approved, certain market-related increases to the salaries of executive officers as part of its
annual review process, in recognition of the competitive environment for experienced mining
executives and in connection with the entering into of certain new employment contracts. These
included salary increases commencing January 2008 for John Macken, CEO and President (to
US$635,000), Peter Meredith, Deputy Chairman (to US$500,000) and Tony Giardini, CFO (to US$281,426
(Cdn.$300,000)).
The Corporations Executive Chairman, Robert Friedland, received no salary, bonus or long-term
incentive option grant in 2008.
In the third quarter of 2008, the Compensation Committee recommended, and the Board of Directors
approved, salary increases for the year commencing January 1, 2009, which reflect the decision to
target base pay for the Corporations President & CEO, Deputy Chairman and CFO at the
75th percentile of our peer comparator group, the salary of Mr. Macken was increased to
US$714,000, Mr. Meredith to US$562,0001 and Mr. Giardini to US$306,222.44
(Cdn.$375,000)2. Mr. Kirwins base salary for 2009 was set at US$330,000, Mr. Garcias
base salary for 2009 was set at US$450,000 and Mr Woodalls salary for 2009 was set at US$350,000.
Bonus Compensation
Executive officers are eligible for annual bonus compensation. Annual bonus awards are earned for
achieving short-term goals and other strategic objectives measured over the fiscal year. Among the
factors considered are the individuals performance and
|
|
|
1 |
|
Mr. Merediths salary is set by the Corporation but is
allocated among the Corporation and certain other related companies. During
2008, the portion of Mr. Merediths salary paid by the Corporation was
US$211,071. |
|
2 |
|
Mr. Giardinis salary is payable in Canadian dollars.
The US dollar equivalent of Mr. Giardinis salary was obtained by multiplying
his Canadian dollar salary by Cdn.$1.2246/US$1, the Bank of Canada noon
exchange rate on December 31, 2008. |
-36-
contributions, improvements in job proficiency and compensation changes in the market, corporate performance, and business unit
performance (for certain executives with business unit responsibilities).
Bonuses are structured to provide competitively based incentives to our executives to drive
corporate, business unit, and the individuals performance. Corporate performance is assessed
relative to overall corporate objectives such as achievement of milestones in connection with the
Corporations Oyu Tolgoi project, expansion, through discovery or acquisition, or both, of
additional mineral resources and reserves and performance and value of the Corporations
subsidiaries. Business unit performance is assessed on objectives that relate to the primary
functions of the business unit and the key activities that support the broader corporate goals.
Individual performance is assessed based on how well the individual has carried out his
responsibilities and contributed to the operations and success of his business unit and to the
achievement of the Corporations goals for that year.
Under the annual bonus plan, target awards (as a percentage of base salary) are, based on relevant
market data for the peer comparator group and target pay positioning at the market median for total
cash compensation (base salary plus annual incentive compensation). Financial and strategic goals
are established prior to the beginning of the plan year at the corporate, business unit and
individual levels. At or near the end of the year, performance is assessed as follows: target
awards will be paid when performance meets expectations, and such awards will be adjusted upwards
or downwards where performance exceeds or is less than expectations, respectively. For 2008, target
bonus opportunities for the senior executives of the Corporation ranged from 3075% of salary. For
2008 these target levels were at the market median for similar positions.
The proportion of the annual incentive award for the Corporations NEOs receiving bonuses in 2008
was allocated among the various components as shown in the table below:
|
|
|
|
|
|
|
|
|
|
|
|
|
Proportion of Annual Incentive Award |
|
|
|
|
Company |
|
Business Unit |
|
Individual |
|
|
Position |
|
Performance |
|
Performance |
|
Performance |
John Macken |
|
President & CEO |
|
80% |
|
|
|
20% |
Peter Meredith |
|
Deputy Chairman |
|
80% |
|
|
|
20% |
Tony Giardini |
|
Chief Financial Officer |
|
50% |
|
20% |
|
30% |
Robert Friedland |
|
Executive Chairman |
|
n/a |
|
n/a |
|
n/a |
Douglas Kirwin |
|
Executive VP Exploration |
|
30% |
|
40% |
|
30% |
Steve Garcia |
|
Executive VP |
|
30% |
|
40% |
|
30% |
David Woodall |
|
President, Gold Division |
|
30% |
|
40% |
|
30% |
For 2008, the senior executive officers of the Corporation were awarded bonuses as follows: each of
Messrs. Macken and Meredith received a cash bonus of US$550,000, Mr. Giardini received a cash bonus
of US$187,617 (Cdn$200,000), and Mr. Kirwin received a cash bonus of US$100,000. Each of Mr.
Woodall and Mr. Garcia received bonuses of US$200,000. Bonus decisions were made subjectively for
the 2008 year in September 2008 rather than being contingent upon achievement of specific
objectively measured performance metrics or other goals.
-37-
Mr. Macken was awarded his bonus in recognition of his leadership skills and personal performance,
as well as the significant contributions he made to the Corporation in 2008, particularly his
services in leading the team responsible for advancing the design, planning and development for the
Oyu Tolgoi project facilities.
Mr. Meredith was awarded his bonus in recognition of his personal performance and the significant
contributions he made to the Corporation in 2008, particularly his role as one of the principal
negotiators and team leaders of the Corporations working group seeking an Investment Agreement
with the Government of Mongolia, as well as his business development efforts in respect of the
Corporation itself and its significant subsidiaries.
Mr. Giardini was awarded his bonus in recognition of his personal performance and his leadership
and supervision of the Corporations entire financial team, as well as for providing vital support
and advice as an integral member of our senior management team.
Mr. Kirwin was awarded his bonus in recognition of his personal performance and his leadership and
supervision of the Corporations exploration operations.
Mr. Woodall was awarded his bonus in recognition of his personal performance and his leadership of
the Corporations Kazakhstan project.
Mr. Garcia was awarded his bonus in recognition of his personal performance and his contributions
in respect of the planning and development of the Oyu Tolgoi facilities.
Long-Term Incentives Stock Option Awards
An equity incentive component in the form of options is a key part of the executives overall
compensation package, reflecting our belief that stock options offer an effective mechanism for
incentivizing management and aligning the interests of our executive officers with those of our
shareholders. Since we do not grant incentive stock options at a discount to the prevailing market
price of the Corporations Common Shares, the incentive stock options we grant to our executive
officers accrete value only if, and to the extent that, the market price of the Corporations
Common Shares increases, thereby linking equity-based executive compensation to shareholder
returns.
The Compensation Committee considers target long-term incentive awards on an annual basis as a
percentage of base salary that would be offered to executives. Target long-term incentive awards
(as a percentage of base salary) under the plan are based on relevant market data for the peer
comparator group and target pay positioning at the appropriate market level for total direct
compensation (base salary plus annual and long-term incentive compensation). For 2008, target
long-term opportunities for the senior executive officers of the Corporation ranged from 50200%
of salary. For 2008 these target levels were at the market midpoint for similar positions. The
dollar value of the long-term incentive award is converted to the appropriate number of stock
options at the time of the award, using a valuation methodology and the details of the grant.
The Compensation Committee also considers the current total potential dilution under the plan
(i.e., the number of stock options issued and unexercised, full-value share grants outstanding, and
the number of shares reserved for the future issuance of equity, expressed as a percentage of
common shares outstanding) and market competitive run rate (i.e., stock options and full-value
shares/units granted, expressed as a percentage of common shares outstanding) of the Corporation
and the peer comparator companies.
-38-
The actual award to the executive will be adjusted upwards or downwards, depending on the
Compensation Committees evaluation of each executive officers ability to influence long-term
success of the Corporation, and to provide an incentive to encourage outstanding individual
performance and contributions. The Compensation Committee also considers each executives stock
option position, and may, in certain circumstances, grant options with performance-based vesting
criteria.
Under the Corporations new compensation plan, it is intended that new stock option grants will
normally have terms of seven years and will be made to executive officers on an annual basis.
Vesting of the stock options will generally be based on time, with 25% instalments vesting only on
each anniversary of the original date of grant. The Compensation Committee may, in appropriate
circumstances, include performance contingent or performance accelerated vesting.
As long term incentives to further encourage their retention and their incentive to continue to
provide a high level of performance for the Corporation, in September, 2008 each of Messrs. Macken,
Meredith, Giardini, Kirwin, Garcia and Woodall were granted the following number of options to
purchase common shares of the Corporation: Messrs. Macken and Meredith-250,000 options each; and
Messrs. Giardini, Kirwin, Garcia and Woodall-150,000 options each. Each of such options is
exercisable at a price of Cdn.$8.35, has a term of five years and will vest as to 25% on the first
anniversary of the date on which they were granted, with an additional 25% vesting on each
successive anniversary thereof until fully vested.
In November 2008, the Compensation Committee determined that the relatively sudden and significant
rapid decline in the trading price of the Corporations Common Shares then currently being
experienced as part of the overall downturn in the equity markets had a strong negative effect on
incentivizing and retaining key personnel and that there was a real risk that some of the
Corporations officers and employees could seek to explore other possibly more lucrative employment
opportunities. To address this generally, and without repricing any of the options already
outstanding, the Compensation Committee proposed that all current officers, employees and
non-management directors of the Corporation who held incentive stock options having an exercise
price greater than Cdn.$8.35 would be entitled to receive a supplemental grant of options
exercisable at the then current market price, with each such participant receiving a number of new
options equal to 30% of their outstanding options with exercise prices greater than Cdn.$8.35.
Each of these new options has a seven year term and will vest as to 25% on the first anniversary of
the date of grant and in further 25% increments on every anniversary thereafter until fully vested.
On November 13, 2008, the Board approved a total of 2,573,070 of such option grants to the
officers, employees and non-management directors of the Corporation at an exercise price of
Cdn.$2.82. Executives of the Corporation participated in this further grant of options as follows:
Mr. Macken 900,000 options; Mr. Meredith- 420,000 options; Mr. Giardini-120,000 options; Mr.
Garcia-150,000 options; Mr. Kirwin-30,000 options; Mr. Woodall-22,500 options. The Corporations
Executive Chairman did not receive any option grants from the Corporation in 2008.
Peer Comparator Group
A specific comparator group of publicly-traded companies has been developed annually based on
research conducted by Mercer and input from the Compensation Committee and management
representatives. The selection criteria for the companies included:
-39-
|
|
|
Mining companies with significant project development activities underway; |
|
|
|
|
Mining companies with project development and/or operations in complex, international
locations; and |
|
|
|
|
Mining companies with a comparable market capitalization. |
The list of comparator organizations used for 2008 (and their approximate respective market
capitalizations at December 31, 2007, in some cases updated to June 30, 2008 where available at the
time of the report prepared by Mercer in 2007) for purposes of establishing the comparator
companies was comprised of the following companies:
|
|
|
|
|
|
|
|
|
|
|
Approximate Market Capitalization |
|
|
|
$ |
|
|
|
(in millions) |
|
Comparator Company |
|
US$ |
|
|
Cdn$* |
|
Cameco Corp. |
|
|
14,796.3 |
|
|
|
15,087.8 |
|
Kinross Gold Corp. |
|
|
14,536.6 |
|
|
|
14,823.0 |
|
Agnico Eagle Mines Ltd. |
|
|
10,780.2 |
|
|
|
10,992.6 |
|
Yamana Gold |
|
|
10,424.7 |
|
|
|
10,630.1 |
|
First Quantum Minerals |
|
|
4,754.8 |
|
|
|
4,848.5 |
|
Randgold Resources Ltd. |
|
|
3,452.0 |
|
|
|
3,520.0 |
|
Silver Wheaton Corp. |
|
|
3,291.5 |
|
|
|
3,356.3 |
|
Katanga Mining Ltd. |
|
|
2,635.9 |
|
|
|
2,687.8 |
|
Lundin Mining Corp. |
|
|
2,381.5 |
|
|
|
2,428.4 |
|
Peter Hambro Mining |
|
|
1,919.9 |
|
|
|
1,957.7 |
|
Eastern Platinum Ltd. |
|
|
1,867.5 |
|
|
|
1,904.3 |
|
Centerra Gold |
|
|
1,011.9 |
|
|
|
1,031.8 |
|
The Compensation Committee compares our executives to the incumbents in the comparator group that
appear to be performing similar job functions. Where market data for the functional roles was not
available, data was provided on a ranking basis (for the ranking match, the top five executives
in the comparator organizations are ranked in order of their total cash compensation from highest
to lowest). Our executives are matched to the comparator group executives on the same basis.
Other Elements of Executive Compensation
The Corporation does not provide a pension plan for its executive officers.
Executive officers, once eligible, are entitled to participate in the Corporations share purchase
plan, pursuant to which the Corporation will contribute a sum equal to 50% of such officers
contributions up to a maximum of 7% of base salary. Each of Messrs. Macken, Giardini, Meredith,
Garcia and Kirwin participate in the share purchase plan. See Summary Compensation Table for the
Corporation below.
|
|
|
* |
|
An exchange rate of 1.0197 was used by Mercer for
converting $US to $Cdn. for purposes of the study. |
-40-
In addition the Corporation provides a life insurance benefit to each of Messrs. Macken, Meredith,
Giardini, Woodall and Kirwin. See Summary Compensation Table for the Corporation below.
In 2008, each of Messrs. Meredith and Giardini received a vacation liability payout. See Summary
Compensation Table for the Corporation below.
As part of Mr. Garcias contractual arrangements, he receives a housing benefit which in 2008 was
valued at US$98,276 and car lease payments which in 2008 was valued at US$27,099. As part of Mr.
Kirwins contractual arrangements, he receives a housing allowance, which in 2008 was valued at
US$36,000, and certain reimbursement of local taxes, which in 2008 was valued at US$6,829. See
Summary Compensation Table for the Corporation below.
Compensation in relation to Public Company Subsidiaries
National Instrument 51-102 Continuous Disclosure Obligations (NI 51-102) requires inclusion of
compensation details in respect of income earned from, or in respect of subsidiaries of the
Corporation. See Summary Compensation Table for the Corporation (Inclusive of Public
Subsidiaries) below.
SouthGobi Energy Resources Ltd.
The Corporation owns, directly and indirectly, 106,804,155 common shares of SouthGobi Energy
Resources Ltd. (SouthGobi) as at December 31, 2008, representing 80.2% of the issued and
outstanding common shares of SouthGobi as at such date. In March 2006, SouthGobi acquired the
Corporations coal division. The common shares of SouthGobi are listed on the TSX Venture
Exchange. While SouthGobi is managed by its own public company board of directors and has its own
compensation policies, certain of the officers and directors of the Corporation also serve as
officers and/or directors of SouthGobi and accordingly compensation received from SouthGobi is
included in this Circular.
Mr. Macken, CEO and President, and a director of the Corporation is Chairman of SouthGobi. Mr.
Macken does not receive a salary from SouthGobi.
Mr. Meredith, Deputy Chairman of the Corporation is Chief Executive Officer of SouthGobi. Mr.
Meredith received salary from SouthGobi during 2008 of US$153,032. In respect of his
responsibilities at SouthGobi, Mr. Meredith also received bonus compensation from SouthGobi of
US$98,357 in recognition of his efforts towards raising capital for SouthGobi and coal mine
operations moving into production.
In July 2008, options to purchase common shares of SouthGobi were granted with a five year term and
an exercise price of Cdn.$18.86 to Mr. Meredith (100,000 options), Mr. Giardini (20,000 options)
and to Mr. Friedland (250,000 options). In August 2008, options to purchase SouthGobi common
shares with a five year term and an exercise price of Cdn$15.07 were granted to Mr. Macken (50,000
options) and to Mr. Meredith (100,000 options). In November 2008, options to purchase SouthGobi
common shares were granted with a five year term and an exercise price of Cdn.$5.10 to Mr. Macken
(40,000 options), Mr. Meredith (75,000 options), Mr. Giardini (20,000 options) and to Mr. Friedland
(125,000 options .
-41-
The grants of options by SouthGobi were made as long term incentives to further encourage retention
and/or as an incentive to provide a high level of performance for the benefit of SouthGobi and, in
the case of the November 2008 grant of options, in recognition of the impact on the incentive
options of the dramatic decline in overall equity markets.
Ivanhoe Australia Limited
The Corporation owns 259,000,000 of the issued and outstanding common shares of Ivanhoe Australia
Limited (Ivanhoe Australia) as at December 31, 2008, representing 82.9% of the issued and
outstanding common shares of Ivanhoe Australia as at such date. In August 2008, the Corporation
announced the successful completion of Ivanhoe Australias A$125 million initial public offering.
Ivanhoe Australia sold 62.5 million shares at a price of A$2 per share and began trading on the
Australian Stock Exchange. The offering raised capital for the ongoing exploration and development
of Ivanhoe Australias Cloncurry Project.
While Ivanhoe Australia is managed by its own public company board of directors and has its own
compensation policies, certain of the officers and directors of the Corporation also serve as
officers and/or directors of Ivanhoe Australia and, accordingly, compensation received from Ivanhoe
Australia is included in this Circular.
In recognition of their respective roles in successful public launch of Ivanhoe Australia and as
incentive compensation for the future success of that enterprise, certain directors and employees
of Ivanhoe Australia and of certain related companies received inaugural performance rights issued
by Ivanhoe Australia (Performance Rights) in connection with its public offering. On August 6,
2008 Mr. Macken was granted 500,000 performance rights, Mr. Giardini was granted 50,000 Performance
Rights, Mr. Friedland was granted 4,000,000 Performance Rights, Mr. Meredith was granted 500,000
Performance Rights, Mr. Kirwin was granted 1,500,000 Performance Rights and Mr. Woodall was granted
150,000 Performance Rights. Each right entitles the holder to be issued one Ivanhoe Australia
common share for each Performance Right held for no payment. The Performance Rights issued vest in
four separate tranches (subject to continuing appointment as a non-executive director or as an
employee); 25% on September 1, 2008 (but not exercisable to September 1, 2009 because of applicable
hold period), 25% on September 1, 2009; 25% on September 1, 2010, and 25% on September 1, 2011.
The Performance Rights, and any common shares issued following exercise, are restricted securities
and are subject to escrow conditions under which the holder cannot dispose of or otherwise deal
with any of the Performance Rights or shares until August 6, 2010.
Other Corporate Policies
While it has not been a formal requirement of the Corporation, the Corporations senior executives
are encouraged to hold a share ownership position in the Corporation. Consistent with market
practices and to ensure alignment of the interests of the Corporations senior executives with
shareholders, current guidelines provide that executive officers are encouraged to hold a multiple
of their current base salary in Common Shares of the Corporation. In light of market prices and as
part of its ongoing review of corporate governance practices, this policy is currently under
review.
-42-
Summary Compensation Tables
Summary Compensation Table for the Corporation*
This table presents compensation information paid or granted in 2008 to the senior executive
officers of Ivanhoe Mines Ltd. by the Corporation. Mr. Robert Friedland, Executive Chairman of the
Corporation, did not receive any salary, bonus or incentive stock options from the Corporation in
2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
plan compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share- |
|
Option- |
|
Annual |
|
Long-term |
|
|
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
based |
|
based |
|
incentive |
|
incentive |
|
Pension |
|
All Other |
|
Total |
Principal |
|
|
|
|
|
Salary |
|
awards |
|
awards(9) |
|
plans |
|
plans(8) |
|
Value |
|
Compensation |
|
Compensation |
Position |
|
Year |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
John Macken
(CEO & President) |
|
|
2008 |
|
|
$ |
635,000 |
|
|
Nil |
|
$ |
1,784,000 |
|
|
$ |
550,000 |
|
|
Nil |
|
Nil |
|
$ |
30,425 |
(1) |
|
$ |
2,999,425 |
(7) |
Tony Giardini
(CFO) |
|
|
2008 |
|
|
$ |
281,426 |
|
|
Nil |
|
$ |
625,200 |
|
|
$ |
187,617 |
|
|
Nil |
|
Nil |
|
$ |
47,568 |
(2) |
|
$ |
1,141,811 |
|
Peter Meredith
(Deputy Chairman) |
|
|
2008 |
|
|
$ |
211,071 |
(10) |
|
Nil |
|
$ |
1,275,200 |
|
|
$ |
550,000 |
|
|
Nil |
|
Nil |
|
$ |
93,466 |
(3) |
|
$ |
2,129,737 |
(7) |
Robert Friedland
(Executive Chairman) |
|
|
2008 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
Steve Garcia
(Executive VP) |
|
|
2008 |
|
|
$ |
400,000 |
|
|
Nil |
|
$ |
657,000 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
$ |
139,373 |
(4) |
|
$ |
1,396,373 |
|
David Woodall
(President, Gold
Division) |
|
|
2008 |
|
|
$ |
300,000 |
|
|
Nil |
|
$ |
521,850 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
$ |
15,056 |
(5) |
|
$ |
1,036,906 |
|
Doug Kirwin
(Executive VP
Exploration) |
|
|
2008 |
|
|
$ |
295,000 |
|
|
Nil |
|
$ |
529,800 |
|
|
$ |
100,000 |
|
|
Nil |
|
Nil |
|
$ |
55,966 |
(6) |
|
$ |
980,766 |
|
|
|
|
* |
|
This table presents compensation information for the CEO, CFO and each of the other five highest
paid executive officers (as such term is defined in National Instrument 51-102 Continuous
Disclosure Obligations (NI 51-102)) of Ivanhoe Mines Ltd. It does not include compensation from,
or in respect of, either of the Corporations public company subsidiaries SouthGobi Energy
Resources Ltd. and Ivanhoe Australia Limited both of which have their own compensation policies.
For summary compensation table regarding NEOs (as hereafter defined) calculated in accordance with
NI 51-102, which requires inclusion of compensation received from all subsidiaries of the
Corporation, please see the following chart entitled Compensation Table for the Corporation
(inclusive of the Public Subsidiaries). |
|
(1) |
|
Included life insurance premiums of US$8,200 and share purchase plan amounts of US$22,225. |
|
(2) |
|
Included life insurance premiums of US$1,993, share purchase plan amounts of US$10,397 and
vacation liability payout of US$35,178. |
|
(3) |
|
Included life insurance premiums of US$8,189, share purchase plan amounts of US$16,646 and
vacation liability payout of US$68,631. |
|
(4) |
|
Included a housing allowance of US$98,276, car lease payments of US$27,099 and share purchase
plan amounts of US$13,998. |
|
(5) |
|
Included life insurance premiums of US$15,056. |
-43-
|
|
|
(6) |
|
Included a housing allowance of US$36,000, share purchase plan amounts of US$10,325, life
insurance premiums of US$2,812 and payment of taxes of US$6,829. |
|
(7) |
|
Mr. Macken and Mr. Meredith are also directors of the Corporation. Pursuant to the
Corporations policies regarding non-independent directors, neither Mr. Macken nor Mr.
Meredith received compensation from the Corporation for acting as a director, and no portion
of the Total Compensation disclosed above was received by Mr. Macken or Mr. Meredith as
compensation for acting as a director. |
|
(8) |
|
The Corporation does not presently have a pension incentive plan for any of its executive
officers, including its Named Executive Officers (as hereinafter defined). |
|
(9) |
|
The Corporation uses the Black-Scholes option-pricing model for determining fair value of
stock options issued at the grant date. The practice of the Corporation is to grant all
option based awards in Canadian currency, then convert the grant date fair value amount to
U.S. currency for reporting the value of the grants in the Corporations financials. The
conversion rate for each grant is the rate quoted by the Bank of Canada as its noon spot rate
(BOC Rate) on the date the grant is made for each grant in Canadian currency. The
conversion rates for the purpose of the grants to the NEOs in the Summary Compensation Chart
are provided for each grant in the table at footnote (9) of the following table. |
|
(10) |
|
Mr. Merediths salary is set by the Corporation but is allocated among the Corporation and
certain other related companies. For 2008, Mr. Merediths salary was US$500,000 of which
US$211,071 was paid by the Corporation. |
Summary Compensation Table for the Corporation (inclusive of the Public
Subsidiaries)(*)
In accordance with the requirements of applicable securities legislation in Canada, the following
executive compensation disclosure is provided as at December 31, 2008 in respect of the Chief
Executive Officer, Chief Financial Officer and each of the Corporations three highest paid
executive officers in accordance with NI 51-102 in the year ended December 31, 2008 (collectively
the Named Executive Officers or NEOs). This chart also includes executive compensation
disclosure for the next two highest paid executive officers: Mr. Garcia (Executive
Vice-President) and Mr. David Woodall (President, Gold Division).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
plan compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share- |
|
|
|
|
|
Annual |
|
Long-term |
|
|
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
based |
|
Option-based |
|
incentive |
|
incentive |
|
Pension |
|
All Other |
|
Total |
Principal |
|
|
|
|
|
Income |
|
Salary |
|
awards |
|
awards(9) |
|
plans |
|
plans(8) |
|
Value |
|
Compensation |
|
Compensation |
Position |
|
Year |
|
Source |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
John Macken
(CEO & President) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
635,000 |
|
|
Nil |
|
$ |
1,784,000 |
|
|
$ |
550,000 |
|
|
Nil |
|
Nil |
|
$ |
30,425 |
(1) |
|
$ |
2,999,425 |
(7) |
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
$ |
488,782 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
488,782 |
|
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
929,400 |
(10) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
929,400 |
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
635,000 |
|
|
$Nil |
|
$ |
3,202,182 |
(10) |
|
$ |
550,000 |
|
|
Nil |
|
Nil |
|
$ |
30,425 |
(1) |
|
$ |
4,417,607 |
(7) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Tony Giardini
(CFO) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
281,426 |
|
|
Nil |
|
$ |
625,200 |
|
|
$ |
187,617 |
|
|
Nil |
|
Nil |
|
$ |
47,568 |
(2) |
|
$ |
1,141,811 |
|
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
$ |
234,356 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
234,356 |
|
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
92,940 |
(10) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
92,940 |
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
281,426 |
|
|
Nil |
|
$ |
952,496 |
(10) |
|
$ |
187,617 |
|
|
$Nil |
|
Nil |
|
$ |
47,568 |
(2) |
|
$ |
1,469,107 |
|
-44-
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
plan compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share- |
|
|
|
|
|
Annual |
|
Long-term |
|
|
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
based |
|
Option-based |
|
incentive |
|
incentive |
|
Pension |
|
All Other |
|
Total |
Principal |
|
|
|
|
|
Income |
|
Salary |
|
awards |
|
awards(9) |
|
plans |
|
plans(8) |
|
Value |
|
Compensation |
|
Compensation |
Position |
|
Year |
|
Source |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
Peter Meredith
(Deputy Chairman) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
211,071 |
(11) |
|
Nil |
|
$ |
1,275,200 |
|
|
$ |
550,000 |
|
|
Nil |
|
Nil |
|
$ |
93,466 |
(3) |
|
$ |
2,129,737 |
(7) |
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
$ |
153,032 |
|
|
Nil |
|
$ |
963,092 |
|
|
$ |
98,357 |
|
|
Nil |
|
Nil |
|
$ |
642 |
|
|
$ |
1,215,123 |
|
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
929,400 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
929,400 |
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
364,103 |
|
|
Nil |
|
$ |
3,167,692 |
(10) |
|
$ |
648,357 |
|
|
Nil |
|
Nil |
|
$ |
94,108 |
(3) |
|
$ |
4,274,260 |
(7) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Friedland
(Executive Chairman) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
Nil |
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
$ |
2,567,646 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
2,567,646 |
|
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
7,435,200 |
(10) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
7,435,200 |
(10) |
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
Nil |
|
Nil |
|
$ |
10,002,846 |
(10) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
10,002,846 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steve Garcia
(Executive VP) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
400,000 |
|
|
Nil |
|
$ |
657,000 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
$ |
139,373 |
(4) |
|
$ |
1,396,373 |
|
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
400,000 |
|
|
Nil |
|
$ |
657,000 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
$ |
139,373 |
|
|
$ |
1,396,373 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David Woodall
(President,
Gold Division) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
300,000 |
|
|
Nil |
|
$ |
521,850 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
$ |
15,056 |
(5) |
|
$ |
1,036,906 |
|
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
278,820 |
|
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
278,820 |
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
300,000 |
|
|
Nil |
|
$ |
800,670 |
|
|
$ |
200,000 |
|
|
Nil |
|
Nil |
|
|
15,056 |
|
|
$ |
1,315,726 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Doug Kirwin
(Executive VP -
Exploration) |
|
|
2008 |
|
|
Ivanhoe Mines Ltd. |
|
$ |
295,000 |
|
|
Nil |
|
$ |
529,800 |
|
|
$ |
100,000 |
|
|
Nil |
|
Nil |
|
$ |
55,966 |
(6) |
|
$ |
980,766 |
|
|
|
|
|
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
|
|
|
|
|
Ivanhoe Australia |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Limited |
|
Nil |
|
Nil |
|
$ |
2,788,200 |
(10) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
$ |
2,788,200 |
|
|
|
|
|
|
|
|
|
|
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
Total: |
|
|
|
|
|
|
|
|
|
|
$ |
295,000 |
|
|
Nil |
|
$ |
3,318,000 |
(10) |
|
$ |
100,000 |
|
|
Nil |
|
Nil |
|
$ |
55,966 |
(6) |
|
$ |
3,768,966 |
|
|
|
|
* |
|
This table presents cumulative compensation information for the CEO, CFO and each of its other
five highest paid executive officers (as such term is defined in NI 51-102) of Ivanhoe Mines
Ltd., and includes compensation from, or in respect of, the Corporations public company
subsidiaries SouthGobi Energy Resources Ltd. and Ivanhoe Australia Limited. |
|
(1) |
|
Included life insurance premiums of US$8,200 and share purchase plan amounts of US$22,225. |
|
(2) |
|
Included life insurance premiums of US$1,993, share purchase plan amounts of US$10,397 and
vacation liability payout of US$35,178. |
|
(3) |
|
Included life insurance premiums of US$8,189, share purchase plan amounts of US$16,646 and
vacation liability payout of US$68,631. |
|
(4) |
|
Included a housing allowance of US$98,276, car lease payments of US$27,099 and share purchase
plan amounts of US$13,998. |
-45-
|
|
|
(5) |
|
Included life insurance premiums of US$15,056. |
|
(6) |
|
Included a housing allowance of US$36,000, share purchase plan amounts of US$10,325, life
insurance premiums of US$2,812 and payment of taxes of US$6,829. |
|
(7) |
|
Mr. Macken, Mr. Friedland and Mr. Meredith are also directors of the Corporation. Pursuant
to the Corporations policies regarding non-independent directors, none of Mr. Macken, Mr.
Friedland or Mr. Meredith received compensation from the Corporation for acting as a director,
and no portion of the Total Compensation disclosed above was received by Mr. Macken, Mr.
Friedland or Mr. Meredith as compensation for acting as a director. |
|
(8) |
|
The Corporation does not presently have a pension incentive plan for any of its executive
officers, including its Named Executive Officers. |
|
(9) |
|
The Corporation uses the Black-Scholes option-pricing model for determining fair value of
stock options issued as at the grant date. The fair value as of at the date of this Circular
are, in the case of the Ivanhoe Australia grants of performance rights, lower. The practice
of the Corporation is to grant all option based awards in Canadian currency (although the
grants of performance rights of its subsidiary, Ivanhoe Australia Limited, were awarded in
Australian currency see option table under the heading Outstanding share-based awards and
option-based awards for more information), then convert the grant date fair value amount to
U.S. currency for reporting the value of the grants in the Corporations financials. The
conversion rate for each grant is the rate quoted by the Bank of Canada as its noon spot rate
(BOC Rate) on the date the grant is made for each grant in Canadian currency (or the rate
quoted by the Reserve Bank of Australia as its daily rate (Australian Rate) on the date of
the grant is made for each grant in Australian currency). The conversion rates for the
purpose of the grants to the NEOs in the Summary Compensation Chart are presented below and
are based on the applicable BOC Rate or Australian Rate on the date of grant, each as supplied
by Bloomberg. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option |
|
Exchange Rates to |
Name |
|
Company that Granted Options |
|
Date of Grant |
|
Granted |
|
USD |
J. Macken
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
250,000 |
|
|
Cdn.$1.0370/US$1 |
J. Macken
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
900,000 |
|
|
Cdn.$1.2075/US$1 |
J. Macken
|
|
SouthGobi Energy Resources Ltd.
|
|
Aug. 27, 2008
|
|
|
50,000 |
|
|
Cdn.$1.0485/US$1 |
J. Macken
|
|
SouthGobi Energy Resources Ltd.
|
|
Nov. 27, 2008
|
|
|
40,000 |
|
|
Cdn.$1.2329/US$1 |
J. Macken
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
500,000 |
|
|
A$1.0760/US$1 |
T. Giardini
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
150,000 |
|
|
Cdn.$1.0370/US$1 |
T. Giardini
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
120,000 |
|
|
Cdn.$1.2075/US$1 |
T. Giardini
|
|
SouthGobi Energy Resources Ltd.
|
|
July 9, 2008
|
|
|
20,000 |
|
|
Cdn.$1.0108/US$1 |
T. Giardini
|
|
SouthGobi Energy Resources Ltd.
|
|
Nov. 27, 2008
|
|
|
20,000 |
|
|
Cdn.$1.2329/US$1 |
T. Giardini
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
50,000 |
|
|
A$1.0760/US$1 |
R. Friedland
|
|
SouthGobi Energy Resources Ltd.
|
|
July 9, 2008
|
|
|
250,000 |
|
|
Cdn.$1.0108/US$1 |
R. Friedland
|
|
SouthGobi Energy Resources Ltd.
|
|
Nov. 28, 2008
|
|
|
125,000 |
|
|
Cdn.$1.2329/US$1 |
R. Friedland
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
4,000,000 |
|
|
A$1.0760/US$1 |
P. Meredith
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
250,000 |
|
|
Cdn.$1.0370/US$1 |
P. Meredith
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
420,000 |
|
|
Cdn.$1.2075/US$1 |
P. Meredith
|
|
SouthGobi Energy Resources Ltd.
|
|
Aug. 27, 2008
|
|
|
100,000 |
|
|
Cdn.$1.0485/US$1 |
P. Meredith
|
|
SouthGobi Energy Resources Ltd.
|
|
Nov. 27, 2008
|
|
|
75,000 |
|
|
Cdn.$1.2329/US$1 |
P. Meredith
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
500,000 |
|
|
A$1.0760/US$1 |
D. Kirwin
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
150,000 |
|
|
Cdn.$1.0370/US$1 |
D. Kirwin
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
30,000 |
|
|
Cdn.$1.2075/US$1 |
D. Kirwin
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
1,500,000 |
|
|
A$1.0760/US$1 |
S. Garcia
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
150,000 |
|
|
Cdn.$1.0370/US$1 |
S. Garcia
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
150,000 |
|
|
Cdn.$1.2075/US$1 |
D. Woodall
|
|
Ivanhoe Mines Ltd.
|
|
Sept. 22, 2008
|
|
|
150,000 |
|
|
Cdn.$1.0370/US$1 |
D. Woodall
|
|
Ivanhoe Mines Ltd.
|
|
Nov. 13, 2008
|
|
|
22,500 |
|
|
Cdn.$1.2075/US$1 |
D. Woodall
|
|
Ivanhoe Australia Limited
|
|
Aug. 6, 2008
|
|
|
150,000 |
|
|
A$1.0760/US$1 |
|
|
|
(10) |
|
These values represent the Black-Scholes valuations in accordance with Note 7 in respect of
currently unvested performance rights in Ivanhoe Australia Limited, a subsidiary of the
Corporation, which were granted concurrent with its initial public offering on the Australian
Stock Exchange. Further details of such performance rights are provided in the next table
entitled Outstanding share-based awards and option-based awards. |
|
(11) |
|
Mr. Merediths salary is set by the Corporation but is allocated among the Corporation and
certain other related companies. For 2008, Mr. Merediths salary was US$500,000 of which
US$211,071 was paid by the Corporation. |
-46-
Outstanding share based awards and option based awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option-based Awards |
|
Share-based Awards |
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Market or |
|
|
|
|
Number of |
|
|
|
|
|
|
|
Shares or |
|
Payout Value of |
|
|
|
|
Securities |
|
Option Exercise |
|
|
|
Market Value of |
|
Units of |
|
Share-based |
|
|
|
|
Underlying |
|
Price |
|
Option |
|
Unexercised in-the- |
|
Shares that |
|
Awards that |
|
|
Issuer of Option- |
|
Unexercised |
|
(Cdn.$/ |
|
Expiration |
|
Money Options |
|
have not |
|
have not Vested |
Name |
|
based Award |
|
Options |
|
Option) |
|
Date |
|
(US$)(1) |
|
Vested |
|
(Cdn.$) |
John Macken |
|
Ivanhoe Mines Ltd. |
|
250,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
900,000 |
|
2.82 |
|
11/13/2015 |
|
$330,720 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
2,000,000(5) |
|
9.73 |
|
03/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
1,000,000 |
|
7.78 |
|
03/30/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
1,000,000(6) |
|
12.70 |
|
11/01/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
50,000 |
|
15.07 |
|
8/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
40,000 |
|
5.10 |
|
11/27/2013 |
|
$57,488 |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
250,000 |
|
6.00 |
|
06/22/2012 |
|
$175,568 |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
500,000 |
|
Nil(4) |
|
n/a(3) |
|
A$132,500 |
|
Nil |
|
Nil |
Tony Giardini |
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
120,000 |
|
2.82 |
|
11/13/2015 |
|
$44,096 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
150,000(6) |
|
13.71 |
|
11/14/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
250,000 |
|
9.73 |
|
03/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
20,000 |
|
18.86 |
|
7/9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
20,000 |
|
5.10 |
|
11/27/2013 |
|
$28,744 |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
50,000 |
|
Nil(4) |
|
n/a(3) |
|
A$13,250 |
|
Nil |
|
Nil |
Peter Meredith |
|
Ivanhoe Mines Ltd. |
|
250,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
420,000 |
|
2.82 |
|
11/13/2015 |
|
$154,336 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
1,000,000(6) |
|
13.19 |
|
11/07/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
400,000 |
|
9.73 |
|
03/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
200,000 |
|
8.20 |
|
05/14/2009 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
50,000(6) |
|
7.69 |
|
02/04/2009 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
100,000 |
|
15.07 |
|
8/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
75,000 |
|
5.10 |
|
11/27/2013 |
|
$107,790 |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
495,000 |
|
6.00 |
|
06/22/2012 |
|
$347,624 |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
500,000 |
|
Nil(4) |
|
n/a(3) |
|
A$132,500 |
|
Nil |
|
Nil |
Robert |
|
Ivanhoe Mines Ltd. |
|
2,000,000(6) |
|
9.73 |
|
03/27/2013 |
|
Nil |
|
Nil |
|
Nil |
Friedland |
|
SouthGobi Energy
Resources Ltd. |
|
250,000 |
|
18.86 |
|
7/9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
125,000 |
|
5.10 |
|
11/27/2013 |
|
$179,650 |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
4,000,000 |
|
Nil(4) |
|
n/a(3) |
|
A$1,060,000 |
|
Nil |
|
Nil |
Steve Garcia |
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
2.82 |
|
11/13/2015 |
|
$55,120 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
13.71 |
|
11/14/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
250,000 |
|
9.73 |
|
3/27/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
100,000 |
|
8.41 |
|
5/1/2010 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
Nil |
|
n/a |
|
n/a |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
Nil |
|
n/a |
|
n/a |
|
n/a |
|
Nil |
|
Nil |
David Woodall |
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
22,500 |
|
2.82 |
|
11/13/2015 |
|
$8,268 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
75,000 |
|
13.71 |
|
11/14/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
100,000 |
|
7.01 |
|
8/30/2011 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
Nil |
|
n/a |
|
n/a |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited |
|
150,000 |
|
Nil(4) |
|
n/a(3) |
|
A$39,750 |
|
Nil |
|
Nil |
Douglas Kirwin |
|
Ivanhoe Mines Ltd. |
|
150,000 |
|
8.35 |
|
9/22/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
30,000 |
|
2.82 |
|
11/13/2015 |
|
$11,024 |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
100,000 |
|
13.71 |
|
11/14/2014 |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Mines Ltd. |
|
40,000 |
|
7.93 |
|
05/23/2011 |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy
Resources Ltd. |
|
35,000 |
|
2.10 |
|
06/19/2011 |
|
$136,044 |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia
Limited(2) |
|
1,500,000 |
|
Nil (4) |
|
n/a(3) |
|
A$397,500 |
|
Nil |
|
Nil |
-47-
|
|
|
(1) |
|
The Value of Unexercised in-the-Money Options is calculated on the basis of the difference
between the closing price of the common shares of the Corporation on the Toronto Stock
Exchange on December 31, 2008, or the TSX-Venture Exchange in the case of SouthGobi Energy
Resources Ltd., and the Exercise Price of the options. With respect to the Rights (as defined
in footnote (2)) issued to each NEO in Ivanhoe Australia, the Value of Unexercised
in-the-Money Options is based upon the closing price of the common shares of Ivanhoe
Australia on
the Australian Stock Exchange (the ASX) on December 31, 2008 as the rights have an Exercise
Price of nil. If such values for the performance right of Ivanhoe Australia were calculated at
the date of this Circular, such values would be lower. |
|
(2) |
|
Concurrent with Ivanhoe Australias initial public offering on the ASX, performance rights
(the Rights) were awarded to, amongst other eligible directors and employees of Ivanhoe
Australia and certain companies related to Ivanhoe Australia, each of the Corporations NEOs,
all in accordance with the terms of Ivanhoe Australias incentive plan (the Plan). Pursuant
to the terms of the ASXs listing acceptance letter issued on July 31, 2008, each Right
entitles its holder to receive one (1) share of Ivanhoe Australia without any additional
payment therefor. The Performance Rights vest in four separate tranches (provided that the
holder of such Rights remains an eligible director or employee as of each vesting date); 25%
on September 1, 2008 (but not exercisable to September 1, 2009 because of applicable hold
period), 25% on September 1, 2009, 25% on September 1, 2010, and 25% on September 1, 2011. |
|
(3) |
|
The Rights granted to each of the NEOs do not have an expiry date. |
|
(4) |
|
The Rights do not require any additional payment by their respective holders to exercise such
Rights for shares of Ivanhoe Australia. |
|
(5) |
|
Mr. Macken returned 1,000,000 options under this specific grant for cancellation to
facilitate the grant of incentive stock options to other employees and service providers of
the Corporation and its subsidiaries who are not directors or executive officers of the
Corporation. Of this grant, 1,000,000 options remain. |
|
(6) |
|
Since December 31, 2008, these options have been returned by the applicable NEO for
cancellation to facilitate the grant of incentive stock options to other employees and service
providers of the Corporation and its subsidiaries who are not directors or executive officers
of the Corporation. |
-48-
Incentive Plan Awards value vested or earned during 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan |
|
|
|
|
|
|
Option-based Awards |
|
Share-based Awards |
|
Compensation |
|
|
|
|
|
|
Value Vested |
|
Value Vested |
|
Value earned During |
|
|
Issuer of Option-based |
|
During the Year |
|
During the Year |
|
the Year |
Name |
|
Award |
|
(US$) |
|
(US$) |
|
(US$) |
John Macken |
|
Ivanhoe Mines Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
$ |
864,771 |
|
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
178,156 |
|
|
Nil |
|
Nil |
Tony Giardini |
|
Ivanhoe Mines Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
17,816 |
|
|
Nil |
|
Nil |
Peter Meredith |
|
Ivanhoe Mines Ltd. |
|
$ |
129,810 |
|
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
$ |
1,876,250 |
|
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
178,156 |
|
|
Nil |
|
Nil |
Robert Friedland |
|
Ivanhoe Mines Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
1,425,251 |
|
|
Nil |
|
Nil |
Steve Garcia |
|
Ivanhoe Mines Ltd. |
|
$ |
49,943 |
|
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
Nil |
|
Nil |
|
Nil |
David Woodall |
|
Ivanhoe Mines Ltd. |
|
$ |
232,452 |
|
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
Nil |
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
53,447 |
|
|
Nil |
|
Nil |
Douglas Kirwin |
|
Ivanhoe Mines Ltd. |
|
$ |
47,736 |
|
|
Nil |
|
Nil |
|
|
SouthGobi Energy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Resources Ltd. |
|
$ |
163,997 |
|
|
Nil |
|
Nil |
|
|
Ivanhoe Australia Limited |
|
$ |
534,469 |
|
|
Nil |
|
Nil |
Aggregated Option Exercises
During the year ended December 31, 2008, no options or stock appreciation rights were exercised by
the Named Executive Officers.
Option and SAR Repricings
No options or stock appreciation rights were re-priced during the year ended December 31, 2008.
Defined Benefit and Pension Plans
The Corporation does not presently provide any defined benefit or pension plan to its directors,
executive officers or employees.
-49-
Indemnity Insurance
During 2008, the Corporation purchased director and officer liability insurance with an aggregate
US$110 million limit. The total premiums paid by the Corporation in respect of this insurance
coverage for the twelve month term were US$1.51 million.
Termination and Change of Control Benefits Provisions in Employment Contracts
The Corporations original employment contract as of November 1, 2003 with John Macken, President
and CEO was amended and restated as of January 1, 2008. The employment contract provides for an
initial base salary, discretionary performance bonuses and stock option grants from time to time if
and when awarded by the Corporation, housing benefit and other benefits and entitlements available
to the Corporations other executive officers. Mr. Mackens employment contract provides that: (a)
the Corporation may terminate Mr. Mackens employment for cause; (b) the Corporation may terminate
Mr. Mackens employment without cause, or upon his disability, in each case upon payment to Mr.
Macken of 24 months base salary together with an amount equal to the average of the two highest
value aggregate annual performance bonuses paid to Mr. Macken during the five completed fiscal
years of the Corporation preceding the date of termination; and, (c) in the event of a change of
control of the Corporation and if, within 24 months thereafter, the employment contract is either
terminated by the Corporation other than for cause or disability, or Mr. Macken resigns for good
reason as defined in the employment contract, Mr. Macken would be entitled to receive a payment
equal to the product of 2.99 times the sum of Mr. Mackens then base salary and the average of the
two highest value aggregate annual performance bonuses paid to Mr. Macken by the Corporation during
the five completed fiscal years of the Corporation preceding the date of termination. Good
reason under the contract includes certain adverse changes in Mr. Mackens status or position in
the Corporation, certain adverse changes to his compensation, benefits or employment terms, and
acts constituting constructive dismissal at law. In the event of a termination on disability or
without cause, or on a change of control followed by a termination or resignation with good
reason, all of Mr. Mackens then unvested incentive stock options would vest and all his options
would remain exercisable for six months following the date of termination of employment, and
certain of Mr. Mackens benefits would continue for 12 months following termination. The
Corporation has provided Mr. Macken, a United States citizen and resident, with an indemnity in
respect of certain United States excise taxes under Section 4999 of the Internal Revenue Code
(United States) and certain interest and penalties in the event such excise taxes, interest and
penalties were levied on compensation and benefits payable to Mr. Macken following a termination of
Mr. Macken following a change of control of the Corporation.
The following is an estimate of incremental payments to Mr. Macken in the above scenarios (a)
(c), based on his annual salary as at December 31, 2008, and the value of his options as at
December 31, 2008: (a) no further wages, no lump sum payments, and no acceleration of unvested
options, for a total of nil; (b) a lump sum based on salary of US$1,270,000, a lump sum based on
historical bonuses of US$525,000, a benefit amount of US$30,425, and acceleration of unvested
options for an in the money value of US$330,720, for a total of US$2,156,145; (c) a lump sum based
on salary of US$1,898,650, a lump sum based on historical bonuses of US$1,569,750, a benefit amount
of US$30,425, and acceleration of unvested options for an in the money value of US$330,720, for a
total of US$3,829,545.
-50-
The Corporation has entered into an employment contract with Peter Meredith, Deputy Chairman, dated
December 18, 2007. The agreement provides for an initial base salary, discretionary performance
bonuses and stock option grants from time to time if and when awarded by the Corporation, and other
benefits and entitlements available to the Corporations other executive officers. Mr. Merediths employment contract provides that: (a) the
Corporation may terminate Mr. Merediths employment for cause; (b) the Corporation may terminate
Mr. Merediths employment without cause or upon his disability upon payment to Mr. Meredith of 18
months base salary together with an amount equal to the average of the two highest value aggregate
annual performance bonuses paid to Mr. Meredith during the five completed fiscal years preceding
the date of termination; and, (c) in the event of a change of control of the Corporation and if,
within 24 months thereafter, Mr. Merediths employment contract is either terminated by the
Corporation other than for cause or disability or Mr. Meredith resigns for good reason as defined
in the employment contract, Mr. Meredith would be entitled to receive a payment equal to the
product of 2.99 times the sum of Mr. Merediths then base salary and the average of the two highest
value aggregate annual performance bonuses paid to Mr. Meredith by the Corporation during the five
completed fiscal years of the Corporation preceding the date of termination. Good reason under
the contract includes material adverse changes in Mr. Merediths status or position in the
Corporation, certain adverse changes to his compensation, benefits or employment terms, and acts
constituting constructive dismissal at law. In the event of a termination on disability or without
cause, or on a change of control followed by a termination or resignation with good reason, all
of Mr. Merediths then unvested incentive stock options would vest and remain exercisable for six
months following the date of termination of employment, and certain of Mr. Merediths benefits
would continue for 12 months following such termination.
The following is an estimate of incremental payments to Mr. Meredith in the above scenarios (a)
(c), based on his annual salary as at December 31, 2008, and the value of his options as at
December 31, 2008: (a) no further wages, no lump sum payments, and no acceleration of unvested
options, for a total of nil; (b) a lump sum based on salary of US$750,000, a lump sum based on
historical bonuses of US$775,000, a benefit amount of US$24,835, and acceleration of unvested
options for an in the money value of US$154,336, for a total of US$1,704,171; (c) a lump sum based
on salary of US$1,495,000, a lump sum based on historical bonuses of US$2,317,250, a benefit amount
of US$24,835, and acceleration of unvested options for an in the money value of US$154,336, for a
total of US$3,991,421.
Mr. Giardini was employed by the Corporation on May 1, 2006 as Chief Financial Officer. The
employment contract provides for an initial base salary, discretionary performance bonuses and
stock option grants from time to time if and when awarded by the Corporation, housing benefit and
other benefits and entitlements available to the Corporations other executive officers. Mr.
Giardinis employment contract provides that: (a) the Corporation may terminate Mr. Giardnis
employment for cause; (b) the Corporation may terminate Mr. Giardinis employment without cause,
or upon his disability, in each cause upon payment to Mr. Giardini of 12 months based salary;
and, (c) in the event of a change of control of the Corporation and if, within 24 months
thereafter, the employment contract is either terminated by the Corporation other than for cause
or disability or Mr. Giardini resigns for good reason as defined in the employment contract,
Mr. Giardini would be entitled to receive a payment equal to the product of two (2) times the sum
of Mr. Giardinis then base salary and the average of the two highest value aggregate annual
performance bonuses paid to Mr. Giardini by
-51-
the Corporation during the five completed fiscal
years of the Corporation preceding the date of termination. Good reason under the contract
includes certain adverse changes in Mr. Giardinis status or position in the Corporation, certain
adverse changes to his compensation, benefits or employment terms, and acts constituting
constructive dismissal at law. In the event of a termination on disability or without cause, or
on a change of control followed by a termination or resignation with good reason, all of Mr.
Giardinis then unvested incentive stock options would vest and all his options would
remain exercisable for six months following the date of termination of employment, and certain of
Mr. Giardinis benefits would continue for 12 months following termination.
The following is an estimate of incremental payments to Mr. Giardini in the above scenarios (a)
(c), based on his annual salary as at December 31, 2008, and the value of his options as at
December 31, 2008: (a) no further wages, no lump sum payments, and no acceleration of unvested
options, for a total of nil; (b) a lump sum based on salary of US$281,426, a benefit amount of
US$12,330, and acceleration of unvested options for an in the money value of US$44,096, for a
total of US$337,852; (c) a lump sum based on salary of US$562,852, a lump sum based on historical
bonuses of US$287,618, a benefit amount of US$12,330, and acceleration of unvested options for an
in the money value of US$44,096, for a total of US$906,896.
The Corporation has also had employment contracts with Douglas Kirwin respecting his employment
with the Corporation since 1995. His current contract for services as the Corporations
Executive Vice President, Exploration was originally entered into in November 1998 and was
renewed in May 2003. Under the contract: (a) the Corporation may terminate Mr. Kirwins
employment for death, disability or cause; (b) the Corporation may terminate Mr. Kirwins
employment without cause on payment of one months salary multiplied by the number of whole years
Mr. Kirwin has been employed by the Corporation; and, (c) in the event of a change of control of
the Corporation which has not been approved by the then existing Board, Mr. Kirwin is entitled to
terminate his employment within three months of the date of such change of control and to receive
a payment equal to three times his annual salary.
The following is an estimate of incremental payments to Mr. Kirwin in the above scenarios (a)
(c), based on his annual salary as at December 31, 2008, and the value of his options as at
December 31, 2008: (a) no further wages, no lump sum payments, and no acceleration of unvested
options, for a total of nil; (b) a lump sum based on salary and years of service of US$344,167,
and no acceleration of unvested options, for a total of US$344,167; and, (c) a lump sum based on
salary of US$885,000, and no acceleration of unvested options, for a total of US$885,000.
The Corporation does not have employment contracts with any other of its Named Executive Officers.
Composition of the Compensation and Benefits Committee
During the year ended December 31, 2008, the Compensation Committee was comprised of Messrs. David
Huberman (Chair), Kjeld Thygesen, Robert Hanson, David Korbin, Howard Balloch and Markus Faber.
Since the beginning of the most recently completed financial year, which ended on December 31,
2008, none of Messrs. Huberman, Thygesen, Hanson, Korbin, Balloch or Faber was indebted to the
Corporation or any of its subsidiaries or had any material
-52-
interest in any transaction or proposed transaction which has materially affected or would
materially affect the Corporation or any of its subsidiaries. None of the Corporations executive
officers serve as a member of the Compensation and Benefits Committee or Board of Directors of any
entity that has an executive officer serving as a member of the Compensation and Benefits Committee
or Board of Directors of the Corporation.
Performance Graph
The following graph and table compares the cumulative shareholder return on a Cdn.$100 investment
in Common Shares of the Corporation to a similar investment in companies comprising the S&P/TSX
Composite Index, including dividend reinvestment, for the period from December 31, 2003 to December
31, 2008.
The trend in overall compensation paid to the Corporations executive officers over the past five
years has not tracked the performance of the market price of the Corporations common shares, or
the S&P/TSX Composite Index, particularly since 2007.
COMPENSATION OF DIRECTORS
Each non-management director receives Cdn.$25,000 per annum (from May 7, 2009, Cdn.$40,000). Mr.
David Huberman receives an additional payment of Cdn.$60,000 per annum for acting as the Lead
Director of the Board of Directors (from May 7, 2009, Cdn.$80,000). Mr. David Korbin receives an
additional payment of Cdn.$25,000 for acting as the Chairman of the Audit Committee. Each Chair of
the Compensation and Benefits Committee and the Corporate Governance and Nominating Committee
receives
-53-
an additional payment of Cdn.$15,000 per annum for acting as such. Each non-management
director receives a fee of Cdn.$1,500 for each Board of Directors meeting and each Committee
meeting attended in person and, US$600 for each Director and Committee conference call in which
they participate. Fees payable to Rio Tintos nominee are paid directly to Rio Tinto in accordance
with Rio Tintos corporate policy. Each non-management director (other than the nominee of Rio
Tinto in accordance with Rio Tintos corporate policy) also receives an annual grant of incentive
stock options exercisable to purchase up to 25,000 Common Shares of the Corporation (from May 7,
2009, 50,000 Common Shares), such options having a five year term (from May 7, 2009, a seven year
term), and fully vesting on the first anniversary of the date of the grant. Each executive
director and non-management director is also entitled to be reimbursed for actual expenses
reasonably incurred in the performance of his duties as a director.
Directors Share Ownership Provisions
Each existing non-management director, except Mr. Clayton, is required to own Common Shares having
a market value of at least three times his or her annual cash retainer and to continue to hold this
minimum number of shares for so long as he or she continue to serve as a director. Any new
non-management director will have three years after becoming a director to acquire this minimum
number of shares.
The following table reflects compensation earned by directors in respect of fiscal 2008 under the
compensation arrangements described above.
Directors Compensation for Fiscal 2008(1)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NON- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
EQUITY |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SHARE- |
|
OPTION- |
|
INCENTIVE |
|
|
|
|
|
ALL |
|
|
|
|
FEES |
|
BASED |
|
BASED |
|
PLAN |
|
PENSION |
|
OTHER |
|
TOTAL |
|
|
EARNED |
|
AWARDS |
|
AWARDS(5) |
|
COMPENSATION |
|
VALUE |
|
COMPENSATION |
|
COMPENSATION |
NAME |
|
(US$)(2) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
|
(US$) |
David Huberman |
|
|
110,057 |
(3) |
|
Nil |
|
|
99,352 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
209,409 |
|
Kjeld Thygesen |
|
|
41,238 |
|
|
Nil |
|
|
107,276 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
148,514 |
|
Robert Hanson |
|
|
34,624 |
|
|
Nil |
|
|
99,352 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
133,976 |
|
Markus Faber |
|
|
40,748 |
|
|
Nil |
|
|
107,276 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
148,024 |
|
Howard Balloch |
|
|
32,970 |
|
|
Nil |
|
|
107,276 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
140,266 |
|
David Korbin |
|
|
62,143 |
(4) |
|
Nil |
|
|
99,352 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
161,495 |
|
R. Edward Flood |
|
|
25,559 |
|
|
Nil |
|
|
143,729 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
169,288 |
|
Bret Clayton |
|
|
26,784 |
(6) |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
|
26,784 |
(6) |
Livia Mahler |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
|
Nil |
TOTAL |
|
|
374,143 |
|
|
Nil |
|
|
763,613 |
|
|
Nil |
|
Nil |
|
Nil |
|
|
1,137,756 |
|
|
|
|
(1) |
|
Messrs. Friedland, Macken and Meredith were members of management in fiscal 2008 and did not
receive compensation as directors of the Corporation. Accordingly, the compensation details
for Messrs. Friedland, Macken and Meredith have been excluded from the table, as such
information is included in the Named Executive Officer table set forth under the heading
Summary Compensation for the Corporation. |
|
(2) |
|
The sums represented in the Fees Earned column of this table represent director retainers,
fees earned from acting as Chairman of each of the director committees, remuneration for
attending meetings and conference calls of the directors. |
-54-
|
|
|
(3) |
|
The Fees Earned by Mr. Huberman includes the Cdn.$60,000 retainer for acting as lead
independent director, and the separate Cdn$15,000 retainers for being Chairman of both the
Corporate Governance & Nominating Committee and the Compensation & Benefits Committee. |
|
(4) |
|
The Fees Earned by Mr. Korbin include the Cdn.$25,000 retainer for acting as Chairman of the
Audit Committee. |
|
(5) |
|
The Corporation uses the Black-Scholes option-pricing model for determining fair value of
stock options issued as at the grant date. The practice of the Corporation is to grant all
option based awards in Canadian currency, then convert the grant date fair value amount to
U.S. currency for reporting the value of the grants in the Corporations financials. The
conversion rate for each grant is the rate quoted by the Bank of Canada as its noon spot rate
(BOC Rate) on the date the grant is made for each grant in Canadian currency. The
conversion rates for the purpose of the grants to the Directors in the Summary Compensation
Chart above are as follows: (i) for options granted on May 9, 2008, US$1/Cdn.$1.0061, (ii) for
options granted on November 13, 2008, US$1/Cdn.$1.2315. Each of the conversion rates are on
the applicable BOC Rate, as supplied by Bloomberg. |
|
(6) |
|
Mr. Claytons non-management director retainer and fees are paid directly to Rio Tinto. |
-55-
Outstanding share-based awards and option-based awards for Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option-based Awards |
|
Share-based Awards |
|
|
Number of |
|
Option |
|
|
|
|
|
Market Value of |
|
|
|
|
|
|
Securities |
|
Exercise |
|
|
|
|
|
Unexercised in- |
|
Number of Shares |
|
Market or Payout Value |
|
|
Underlying |
|
Price |
|
Option |
|
the-Money |
|
or Units of Shares |
|
of Share-based Awards |
|
|
Unexercised |
|
(Cdn.$/ |
|
Expiration |
|
Options |
|
that have not |
|
that have not Vested |
Name |
|
Options |
|
Option) |
|
Date |
|
(US$)(1) |
|
Vested |
|
(US$) |
David Huberman |
|
|
22,500 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
8,268 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
Kjeld Thygesen |
|
|
30,000 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
11,024 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.37 |
|
|
May 10/2010 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
7.00 |
|
|
Sept 3/2009 |
|
Nil |
|
Nil |
|
Nil |
Robert Hanson |
|
|
22,500 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
8,268 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
Markus Faber |
|
|
30,000 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
11,024 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.37 |
|
|
May 10/2010 |
|
Nil |
|
Nil |
|
Nil |
Howard Balloch |
|
|
30,000 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
11,024 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.51 |
|
|
March 11/2010 |
|
Nil |
|
Nil |
|
Nil |
David Korbin |
|
|
22,500 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
8,268 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
10.56 |
|
|
May 12/2011 |
|
Nil |
|
Nil |
|
Nil |
Bret Clayton |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
Nil |
|
Nil |
R. Edward Flood |
|
|
64,500 |
|
|
|
2.82 |
|
|
Nov. 13/2015 |
|
$ |
23,702 |
|
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
9.64 |
|
|
May 9/2013 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
25,000 |
|
|
|
13.35 |
|
|
May 11/2012 |
|
Nil |
|
Nil |
|
Nil |
|
|
|
165,000 |
|
|
|
9.73 |
|
|
March 27/2013 |
|
Nil |
|
Nil |
|
Nil |
Livia Mahler |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
|
(1) |
|
The Value of Unexercised in-the-Money Options is calculated on the basis of the difference
between the closing price of the common shares of the Corporation on the Toronto Stock
Exchange on December 31, 2008. |
-56-
CORPORATE GOVERNANCE
The Board of Directors considers good corporate governance practices as an important factor in the
continued and long term success of the Corporation by helping to maximize shareholder value over
time.
Until June 30, 2005, the rules and policies of the TSX required corporations listed on the TSX to
disclose their corporate governance practices with reference to a series of guidelines adopted by
the TSX for effective corporate governance (the TSX Guidelines).
Following the enactment in the United States of the Sarbanes-Oxley Act of 2002 (the Sarbanes-Oxley
Act), the TSX initiated a review of its proposed standards in light of new U.S. legislation and
published for public comment proposed amendments to the TSX Guidelines. However, in September 2003
the TSX announced that it would be relinquishing responsibility for setting corporate governance
standards to Canadian securities regulators.
In January 2004, the Canadian Securities Administrators (the CSA) announced new rules governing
(among other things) the independence, competence and responsibility of audit committees, which
rules are substantially similar to those adopted in the United States. These rules are set out in
Multilateral Instrument 52-110 (the CSA Audit Committee Rules) and came into force on March 30,
2004. In April 2005, the CSA announced amendments to the CSA Audit Committee Rules designed to
ensure the consistency of the definition of independence with that of the New York Stock
Exchanges listing standards. These amendments took effect as of June 30, 2005.
The CSA Audit Committee Rules (with which the Corporation is in compliance) require:
|
|
|
a minimum three-member audit committee comprised solely of independent directors; |
|
|
|
|
an audit committee charter that specifies certain specific audit committee
responsibilities and authority, including, among other things: |
|
|
|
the pre-approval of all audit services and permissible non-audit
services; and |
|
|
|
|
the sole authority to appoint, determine funding for and oversee the
outside auditors. |
In addition, the CSA first announced, in April 2005, the adoption of Multilateral Policy 58-201 and
National Instrument 58-101 (NI 58-101), which each took effect as of June 30, 2005 (collectively,
the CSA Corporate Governance Disclosure Requirements). The CSA Corporate Governance Disclosure
Requirements replaced the TSX Guidelines and apply to the Corporations disclosure of its corporate
governance practices for the year ended December 31, 2008. These requirements are substantially
consistent with the revised corporate governance listing standards of the New York Stock Exchange.
The CSA Corporate Governance Disclosure Requirements require the Corporation to make certain
prescribed disclosures respecting its particular corporate governance practices and recommend a
series of non-prescriptive corporate governance guidelines (the CSA Corporate Governance
Guidelines) that Canadian public companies are encouraged to consider in developing their own
corporate governance practices.
-57-
The Corporation is engaged in an ongoing review of its corporate governance practices against the
CSA Corporate Governance Guidelines. The Board intends to consider additional changes to its
corporate governance practices with a view to furthering its adherence to the CSA Corporate
Governance Guidelines.
The CSA is currently proposing an overhaul of the CSA Corporate Governance Disclosure Requirements
(the Proposed Amendments). Specifically, the Proposed
Amendments would, if accepted, replace the current comply or explain regime and replace it with
an adherence to nine specific high-level corporate governance principles, which issuers would be
required to disclose the practices they use to achieve the objectives of each principle. The
Proposed Amendments also propose to introduce a more principles-based approach for determining
whether a director is independent for audit committee and other board and committee purposes. The
bright-line tests in the current definition of independence will be eliminated and leave this
determination to the reasonable judgment of the board of directors using CSA guidance on the types
of relationships that could affect a directors independence.
The Proposed Amendments are open for public comment until April 20, 2009, and after such time and
based on the comments received, the CSA will decide the best course of action in respect of the
Proposed Amendments.
The Board of Directors has implemented several changes in its corporate governance procedures to
reflect applicable Canadian and U.S. governance guidelines. As part of those changes the Board:
|
(i) |
|
approved and adopted a new mandate for the Board; |
|
|
(ii) |
|
appointed an independent director as lead director, with specific
responsibility for maintaining the independence of the Board and ensuring the Board
carries out its responsibilities contemplated by applicable statutory and regulatory
requirements and stock exchange listing standards; |
|
|
(iii) |
|
appointed a Corporate Governance and Nominating Committee consisting solely
of independent directors; |
|
|
(iv) |
|
changed the membership of the Compensation and Benefits Committee to consist
solely of independent directors instead of a majority of independent directors; |
|
|
(v) |
|
approved charters for each of the Corporations Board committees, being the
Audit Committee, the Compensation and Benefits Committee and the Corporate Governance
and Nominating Committee, formalizing the mandates of those committees; |
|
|
(vi) |
|
established a management Disclosure Committee for the Corporation, with the
mandate to oversee the Corporations disclosure practices; |
|
|
(vii) |
|
formalized the Corporations Corporate Disclosure, Confidentiality and
Securities Trading Policy, and Disclosure Controls and Procedures; |
|
|
(viii) |
|
instituted meetings of non-management Directors by teleconference between regularly
scheduled Board meetings; |
|
|
(ix) |
|
updated, adopted and published a Statement of Values and Responsibilities; |
-58-
|
(x) |
|
adopted a formal Code of Business Conduct and Ethics for the Corporation that
governs the behaviour of directors, officers and employees; |
|
|
(xi) |
|
adopted formalized written position descriptions for the Chairman, Lead
Director, chair of each Board committee. CEO and CFO, clearly defining their
respective roles and responsibilities; |
|
|
(xii) |
|
adopted a whistleblower policy administered by an independent third party; |
|
|
(xiii) |
|
formalized a process for assessing the effectiveness of the Board as a whole, the
committees of the Board and the contribution of individual directors, on a regular
basis; and |
|
|
(xiv) |
|
adopted a new model for executive compensation for the Corporation. |
The Corporations Common Shares are listed on the New York Stock Exchange (NYSE) and quoted on
the NASDAQ Stock Market (NASDAQ) and the Corporation is subject to applicable provisions of U.S.
securities laws and regulations relating to corporate governance, which have been the subject of
sweeping changes in recent years. Both as part of the Sarbanes-Oxley Act and independently, the
SEC has enacted a number of new regulations relating to corporate governance standards for U.S.
listed companies. In addition, the NYSE and NASDAQ have implemented numerous rule changes (the
NYSE Corporate Governance Rules and the NASDAQ Corporate Governance Rules, respectively) that
revise the corporate governance standards for NYSE and NASDAQ-listed companies.
THE CSA Audit Committee Rules, the CSA Corporate Governance Guidelines, the NYSE Corporate
Governance Rules, and the NASDAQ Corporate Governance Rules address, among other things, the
composition and independence of Boards of directors and Board committees. The CSA Corporate
Governance Guidelines are recommendations only and reflect a best practice standard to which
Canadian public companies are encouraged to adhere. For example, the CSA Corporate Governance
Guidelines recommend that a Board should be comprised of a majority of independent directors. On
the other hand, the NYSE Corporate Governance Rules and the NASDAQ Corporate Governance Rules are
prescriptive and require that the Board of a NYSE or NASDAQ-listed company be comprised of a
majority of independent directors.
Each of the Sarbanes-Oxley Act, the NYSE Corporate Governance Rules, the NASDAQ Corporate
Governance Rules and the CSA Corporate Governance Guidelines define independence in a slightly
different way. Although a finding of independence remains a matter of judgment and perception
based on a particular directors circumstances, the Sarbanes-Oxley Act, the NYSE Corporate
Governance Rules, the NASDAQ Corporate Governance Rules and the CSA Corporate Governance Guidelines
prescribe certain per se bars to a finding of independence. In addition, there is a heightened
independence requirement for members of audit committees under the Sarbanes-Oxley Act, the NYSE
Corporate Governance Rules, the NASDAQ Corporate Governance Rules and the CSA Audit Committee
Rules. Unlike the CSA Corporate Governance Guidelines, compliance with the requirements of the CSA
Audit Committee Rules relating to the composition of audit committees and the heightened standard
of independence for audit committee members is mandatory.
Subject to certain exceptions, including the requirement pertaining to the composition and
independence of audit committees, foreign private issuers, like the Corporation, are
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exempt from
any requirement of the NASDAQ Corporate Governance Rules and the NYSE Corporate Governance Rules
which is contrary to a law, rule or regulation of any public authority exercising jurisdiction over
such issuer or contrary to generally accepted business practices in the issuers country of
domicile. The Corporation believes that it is in full compliance with all of the applicable
requirements of the CSA Audit Committee Rules and all requirements of the Sarbanes-Oxley Act, the
NASDAQ Corporate Governance Rules and the NYSE Corporate Governance Rules applicable to foreign
private issuers for which no exemption is available. The Corporation also believes that most, but
not all, of its corporate governance practices are consistent with the CSA Corporate Governance
Guidelines. The Corporation intends to continue its efforts to improve its corporate governance
practices in order to make them wholly consistent with the CSA Corporate Governance Guidelines.
Board Composition
The CSA Corporate Governance Guidelines recommend that a majority of the directors of a corporation
be independent directors. Under the CSA Corporate Governance Guidelines, the applicable provisions
of the NYSE Corporate Governance Rules and the NASDAQ Corporate Governance Rules, an independent
director is a director who has no direct or indirect material relationship with the Corporation,
including as a partner,
shareholder or officer of an organization that has a relationship with the Corporation. A
material relationship is one that would, or in the view of the Board of Directors could, be
reasonably expected to interfere with the exercise of a Directors independent judgment.
A total of twelve persons have been nominated for election as directors at the Meeting. The Board
has determined that if all such nominees are elected, the Board will consist of seven independent
directors (as defined in the CSA Corporate Governance Guidelines, the NYSE Corporate Governance
Rules and the NASDAQ Corporate Governance Rules) and five non-independent directors, as follows:
|
|
|
Independent Director |
|
Non-independent |
Nominees |
|
Director Nominees |
David Huberman
|
|
Robert Friedland1 |
David Korbin
|
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John Macken1 |
Markus Faber
|
|
Peter Meredith1 |
Robert Hanson
|
|
Bret Clayton2 |
Kjeld Thygesen
|
|
R. Edward Flood3 |
Howard Balloch |
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Livia Mahler |
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(1) |
|
Each of Messrs. Friedland, Macken and Meredith are non-independent director nominees in
their capacities as senior officers of the Corporation and/or one or more of its subsidiaries
and members or former members of management. |
|
(2) |
|
Mr. Clayton, an executive officer of Rio Tinto Group, is considered to be a non-independent
director nominee as a result of the material relationship between the Corporation and the Rio
Tinto Group. |
|
(3) |
|
Mr. Flood resigned as Deputy Chairman on February 14, 2007. |
The Chairman of the Corporation holds approximately 25.6% and Rio Tinto holds approximately 9.8% of
the Corporations voting securities as of the date of this Management Proxy Circular. The Board
has determined that the Corporation currently has seven of twelve directors in David Huberman,
Markus Faber, Robert Hanson, Kjeld Thygesen, Howard Balloch, David Korbin and Livia Mahler, all of
whom are nominees of
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management for re-election as Directors at the Meeting and who are
independent as defined in the CSA Corporate Governance Guidelines, the NYSE Corporate Governance
Rules and the NASDAQ Corporate Governance Rules of each of the Chairman of the Corporation and Rio
Tinto. The Board believes that it includes a majority of directors who do not have an interest in
or relationships with either the Corporation or its principal shareholders and which fairly
reflects the investment in the Corporation by shareholders other than the principal shareholders.
The directors of the Corporation are satisfied with the size and composition of the Board and
believe that the current Board composition results in a balanced representation on the Board of
Directors among management and non-management directors, and the Corporations major shareholder.
While the Board functions effectively given the Corporations stage of development and the size and
complexity of its business, the Board, through its Corporate Governance and Nominating Committee,
will continue to seek qualified candidates to augment its experience and expertise and to enhance
the Corporations ability to effectively develop its business interests.
Mandate of the Board
Under the YBCA, the directors of the Corporation are required to manage the Corporations business
and affairs, and in doing so to act honestly and in good faith with a view to the best interests of
the Corporation. In addition, each director must exercise the care, diligence and skill that a
reasonably prudent person would exercise in comparable circumstances.
The Board of Directors is responsible for supervising the conduct of the Corporations affairs and
the management of its business. The Boards mandate includes setting long term goals and
objectives for the Corporation, formulating the plans and strategies necessary to achieve those
objectives and supervising senior management in their implementation. Although the Board delegates
the responsibility for managing the day to day affairs of the Corporation to senior management
personnel, the Board retains a supervisory role in respect of, and ultimate responsibility for, all
matters relating to the Corporation and its business.
The Boards mandate requires that the Board be satisfied that the Corporations senior management
will manage the affairs of the Corporation in the best interest of the shareholders, in accordance
with the Corporations principles, and that the arrangements made for the management of the
Corporations business and affairs are consistent with their duties described above. The Board is
responsible for protecting shareholder interests and ensuring that the incentives of the
shareholders and of management are aligned. The obligation of the Board must be performed
continuously, and not merely from time to time, and in times of crisis or emergency the Board may
have to assume a more direct role in managing the affairs of the Corporation.
In discharging this responsibility, the Boards mandate provides that the Board oversees and
monitors significant corporate plans and strategic initiatives. The Boards strategic planning
process includes annual budget reviews and approvals, and discussions with management relating to
strategic and budgetary issues. At least one Board meeting per year is devoted to a comprehensive
review of strategic corporate plans proposed by management.
As part of its ongoing review of business operations, the Board periodically reviews the principal
risks inherent in the Corporations business, including financial risks, through
-61-
periodic reports
from management of such risks, and assesses the systems established to manage those risks.
Directly and through the Audit Committee, the Board also assesses the integrity of internal control
over financial reporting and management information systems.
In addition to those matters that must, by law, be approved by the Board, the Board is required
under its mandate to approve annual operating and capital budgets, any material dispositions,
acquisitions and investments outside of the ordinary course of business or not provided for in the
approved budgets, long-term strategy, organizational development plans and the appointment of
senior executive officers. Management is authorized to act, without Board approval, on all
ordinary course matters relating to the Corporations business.
The mandate provides that the Board also expects management to provide the directors, on a timely
basis, with information concerning the business and affairs of the Corporation, including financial
and operating information and information concerning industry developments as they occur, all with
a view to enabling the Board to discharge its stewardship obligations effectively. The Board
expects management to efficiently implement its strategic plans for the Corporation, to keep the
Board fully apprised of its progress in doing so and to be fully accountable to the Board in
respect to all matters for which it has been assigned responsibility.
The Board has instructed management to maintain procedures to monitor and promptly address
shareholder concerns and has directed and will continue to direct management to apprise the Board
of any major concerns expressed by shareholders.
Each Committee of the Board is empowered to engage external advisors as it sees fit. Any
individual director is entitled to engage an outside advisor at the expense of the Corporation
provided such director has obtained the approval of the Corporate Governance and Nominating
Committee to do so.
The Board has adopted a strategic planning process which involves, among other things, the
following:
(a) |
|
at least one meeting per year will be devoted substantially to review of strategic plans that
are proposed by management; |
|
(b) |
|
meetings of the Board, at least quarterly, to discuss strategic issues; |
|
(c) |
|
the Board reviews and assists management in forming short and long term objectives of the
Corporation on an ongoing basis; and |
|
(d) |
|
the Board also maintains oversight of managements strategic planning initiatives through
annual and quarterly budget reviews and approvals. The strategic planning process adopted by
the Board takes into account, among other things, the opportunities and risks of the business. |
In order to ensure that the principal business risks borne by the Corporation are identified and
appropriately managed, the Board receives periodic reports from management of the Corporations
assessment and management of such risks. In conjunction with its review of operations, the Board
considers risk issues when appropriate and approves corporate policies addressing the management of
the risk of the Corporations business.
-62-
The Board takes ultimate responsibility for the appointment and monitoring of the Corporations
senior management. The Board approves the appointment of senior management and reviews their
performance on an ongoing basis.
The Corporation has a disclosure policy addressing, among other things, how the Corporation
interacts with analysts and the public, and contains measures for the Corporation to avoid
selective disclosure. The Corporation has a Disclosure Committee responsible for overseeing the
Corporations disclosure practices. This committee consists of the President & Chief Executive
Officer, the Chief Financial Officer, the Vice-President & Corporate Secretary and senior Corporate
Communications and Investor Relations personnel, and receives advice from the Corporations outside
legal counsel. The Disclosure Committee assesses materiality and determines when developments
justify public disclosure. The committee will review the disclosure policy annually and as
otherwise needed to ensure compliance with regulatory requirements. The Board reviews and approves
the Corporations material disclosure documents, including its annual report, annual information
form and management proxy circular. The Corporations annual and quarterly financial statements,
Managements Discussion and Analysis and other financial disclosure is reviewed by the Audit
Committee and recommended to the Board prior to its release.
Meetings of the Board
The Board holds regular quarterly meetings. Between the quarterly meetings, the Board meets as
required, generally by means of telephone conferencing facilities. As part of the quarterly
meetings, the non-management directors also have the opportunity to meet separate from management.
If required, between regularly scheduled Board meetings, a meeting of non-management Directors,
chaired by the Lead Director, is held by teleconference to update the Directors on corporate
developments since the last Board meeting. Management also communicates informally with members of
the Board on a regular basis, and solicits the advice of the Board members on matters falling
within their special knowledge or experience.
Board Committees
The Corporation has an Audit Committee, Compensation and Benefits Committee, Corporate Governance
and Nominating Committee, Currency Advisory Committee and an Executive Committee.
Audit Committee
The mandate of the Audit Committee is to oversee the Corporations financial reporting obligations,
systems and disclosure, including monitoring the integrity of the Corporations financial
statements, monitoring the independence and performance of the Corporations external auditors and
acting as a liaison between the Board and the Corporations auditors. The activities of the Audit
Committee typically include reviewing interim financial statements and annual financial statements,
management discussion and analysis and earnings press releases before they are publicly disclosed,
ensuring that internal controls over accounting and financial systems are maintained and that
accurate financial information is disseminated to shareholders. Other responsibilities include
reviewing the results of internal and external audits and any change in accounting procedures or
policies, and evaluating the performance of the Corporations auditors. The Audit Committee
communicates directly with the Corporations external auditors in order to discuss audit and
related matters whenever appropriate.
-63-
The Audit Committee currently consists of Messrs. Korbin (Chair), Thygesen and Faber, all of whom
are nominees of management for re-election as Directors at the Meeting. The CSA Audit Committee
Rules provide for audit committees to consist solely of independent directors. Each of Messrs.
Korbin, Thygesen and Faber are independent directors for the purposes of the CSA Audit Committee
Rules, the NYSE Corporate Governance Rules and the NASDAQ Corporate Governance Rules, having regard
to the heightened independence requirements applicable to audit committee members.
The Board has determined that all members of the Audit Committee are financially literate since
each member has the ability to read and understand a set of financial statements that present a
breadth and level of complexity of accounting issues that are generally comparable to the breadth
and complexity of the issues that can reasonably be expected to be raised by the Corporations
financial statements.
Mr. Korbin (a nominee of management for re-election as a Director at the Meeting) has been
determined by the Board of Directors to be an Audit Committee Financial Expert, as such term is
defined in the U.S. Securities Exchange Act of 1934, as amended. The Corporation believes that Mr.
Korbin, a Chartered Accountant with over 30 years experience as an auditor with a major accounting
firm is qualified to be an Audit Committee Financial Expert.
The Corporation has adopted an Audit Committee charter which codifies the mandate of the Audit
Committee to, and specifically defines its relationship with, and expectations of, the external
auditors, including the establishment of the independence of the external auditor and the approval
of any non-audit mandates of the external auditor; the engagement, evaluation, remuneration and
termination of the external auditor; its relationship with, and expectations of, the internal
auditor function and its oversight of internal control; and the disclosure of financial and related
information. The Board will review and reassess the adequacy of the Audit Committee charter on an
annual basis.
The Audit Committee has regular access to the Chief Financial Officer of the Corporation. The
external auditors regularly attend all meetings of the Audit Committee. At each meeting of the
Audit Committee, a portion of the meeting is set aside to discuss matters with the external
auditors without management being present. In addition, the Audit Committee has the authority to
call a meeting with the external auditors without management being present, at the Committees
discretion. Additional information regarding the Audit Committee is located in the Directors and
Officers section of the Corporations Annual Information Form.
Compensation and Benefits Committee
The role of the Compensation and Benefits Committee is primarily to review the adequacy and form of
compensation of senior management and the directors with such
compensation realistically reflecting the responsibilities and risks of such positions, to
administer the Corporations Employees and Directors Equity Incentive Plan, to determine the
recipients of, and the nature and size of share compensation awards granted from time to time, to
determine the remuneration of executive officers and to determine any bonuses to be awarded.
The Compensation and Benefits Committee currently consists of Messrs. Huberman (Chair), Hanson,
Korbin, Thygesen, Faber and Balloch. Each member of the committee qualifies as an independent
director for the purposes of the CSA Corporate
-64-
Governance Guidelines, the NYSE Corporate
Governance Rules and the NASDAQ Corporate Governance Rules.
Corporate Governance and Nominating Committee
The Corporate Governance and Nominating Committee is responsible for making recommendations to the
Board with respect to developments in the area of corporate governance and the practices of the
Board. The Corporate Governance and Nominating Committee has expressly assumed responsibility for
developing the Corporations approach to governance issues. The Committee is also responsible for
reporting to the Board with respect to appropriate candidates for nominations to the Board, for
overseeing the execution of an assessment process appropriate for the Board and its committees and
for evaluating the performance and effectiveness of the Board and its committees.
The Corporate Governance and Nominating Committee of the Board currently consists of Messrs.
Huberman (Chair), Hanson, Thygesen, Balloch, Korbin and Faber, all of whom are nominees of
management for re-election as Directors at the Meeting. Mr. Huberman is Chair of the Committee, in
addition to being the Corporations Lead Director. Each member of the Committee qualifies as an
independent director for the purposes of the CSA Corporate Governance Guidelines, the NYSE
Corporate Governance Rules and the NASDAQ Corporate Governance Rules.
Executive Committee
The Executive Committee, which currently consists of Messrs. Friedland, Meredith, Macken and
Huberman, was created by the Board to meet as required, between meetings of the full Board. The
Executive Committee has authority to approve expenditures of up to US$10,000,000. Any decisions
taken by the Executive Committee must be reported to, and ratified by, the full Board at its next
meeting.
Code of Business Conduct and Ethics
The Corporation has adopted a Code of Business Conduct and Ethics applicable to all employees,
consultants, officers and directors regardless of their position in the organization, at all times
and everywhere the Corporation does business. The Code of Business Conduct and Ethics provides that
the Corporations employees, consultants, officers and directors will uphold its commitment to a
culture of honesty, integrity and accountability and the Corporation requires the highest standards
of professional and ethical conduct from its employees, consultants, officers and directors. A
number of housekeeping amendments to the Code were made in 2007 to clarify consulting and reporting
procedures and to recognize the Corporations whistleblower mechanism. A copy of the Corporations
Code of Business Conduct and Ethics, as amended, has been filed on SEDAR and is available on the
Corporations website (www.ivanhoemines.com). A copy may also be obtained, without charge, by
request to the Vice-President and Corporate Secretary, 654 999 Canada Place, Vancouver, British
Columbia, Canada V6C 3E1, telephone to (604) 688-5755.
CSA Corporate Governance Guidelines
The Corporations statement of corporate governance practices with reference to each of the CSA
Corporate Governance Guidelines is set out in Schedule A to this Management Proxy Circular.
-65-
OTHER BUSINESS
Management of the Corporation is not aware of any matter to come before the Meeting other than the
matters referred to in the Notice of the Meeting.
DIRECTORS APPROVAL
The contents of this Management Proxy Circular and its distribution to shareholders have been
approved by the Board of Directors of the Corporation.
ADDITIONAL INFORMATION
Copies of the Corporations Annual Information Form, annual financial statements, and Management
Discussion and Analysis for its most recently completed financial year filed pursuant to applicable
Canadian provincial securities laws are available free of charge on or through the Corporations
website at www.ivanhoe-mines.com or through the System for Electronic Document Analysis and
Retrieval (SEDAR) at www.sedar.com. Finally, securityholders may contact the Corporation directly
to receive copies of, such filings, without charge, upon written or oral request to Beverly A.
Bartlett, Vice President and Corporate Secretary, Suite 654-999 Canada Place, Vancouver, British
Columbia, V6C 3E1, or by telephone at (604) 688-5755.
DATED at Vancouver, British Columbia, as of the 31st day of March, 2009.
BY ORDER OF THE BOARD
BEVERLY A. BARTLETT
VICE PRESIDENT AND CORPORATE SECRETAR
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SCHEDULE
A
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
Effective June 30, 2005, the Canadian Securities Administrators adopted National Instrument
58-101 (NI 58-101) and the associated National Policy 58-201 (NP 58-201) which require the
Corporation to disclose its corporate governance practices. These new rules replace the former
corporate governance guidelines of the TSX.
|
|
|
CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
|
COMMENTS |
1. Board of Directors (the Board)
(a) Disclose the identity of directors who are
independent.
|
|
The Board has reviewed the independence of
each Director on the basis of the definitions
in section 1.4 of MI 52-110, as amended, and
the applicable provisions of the NYSE
Corporate Governance Rules and the NASDAQ
Corporate Governance Rules. A Director is
independent if he or she has no direct or
indirect material relationship with the
Corporation, including as a partner,
shareholder or officer of an organization
that has a relationship with the Corporation.
A material relationship is one that would,
or in the view of the Board could, be
reasonably expected to interfere with the
exercise of a Directors independent
judgment. The Board has determined, after
reviewing the roles and relationships of each
of the Directors, that 58% (seven out of
twelve) of the nominees proposed by
management for election to the Board are
independent from the Corporation. The
following nominees have been affirmatively
determined to be independent by the Board: |
|
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|
|
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David Huberman |
|
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|
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David Korbin |
|
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Markus Faber |
|
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Robert Hanson |
|
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Kjeld Thygesen |
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Howard Balloch |
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Livia Mahler |
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This determination was made on the basis that: |
|
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|
(a) they (and their immediate family members)
are not and have not been within the last
three years an employee or executive officer
of the Corporation; |
|
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|
(b) they (and their spouse, minor child or
step child) are not and have not been within
the last three years a partner or employee of
the Corporations external auditors firm; |
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|
(c) they (and their immediate family members)
are not and have not been within the last
three years an executive officer of an entity
of which the Corporations executives served
on that entitys compensation committee; |
|
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|
|
(d) they (and their immediate family members)
did not receive more than US$60,000 in direct
compensation from the Corporation (exclusive
of any remuneration received for acting as a
Board or Committee member) during any 12
month period during the last three years; |
-A1-
|
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|
CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
|
COMMENTS |
|
|
(e) they and their immediate family members
are not a current executive officer of a
company that has made payments to, or
received payments from, the Corporation for
property or services in an amount which, in
any of the last three fiscal years, exceeds
the greater of US$1 million or 2% of such
other companys consolidated gross revenues;
and |
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|
(f) they are not a partner in, or a
continuing shareholder or executive officer
of any for-profit business organization to
which the Corporation made, or from which the
Corporation received payments (other than
those arising solely from investments in the
Corporations securities) that exceed 5% of
the Corporations or business organizations
consolidated gross revenues for that year, or
US$200,000, whichever is more, in any of the
past three years. |
|
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|
(b) Disclose the identity of directors who are not
independent, and describe the basis for that
determination.
|
|
The Board and Corporate Governance and
Nominating Committee have determined, after
reviewing the roles and relationships of each
of the Directors, that the following five out
of 12 nominees proposed by management for
election to the Board are not independent
from the Corporation as defined in the CSA
Corporate Governance Guidelines, the NYSE
Corporate Governance Rules and the NASDAQ
Corporate Governance Rules: |
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Robert M. Friedland: Executive Chairman |
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Peter G. Meredith: Deputy Chairman |
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John Macken: President and CEO |
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R. Edward Flood |
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Bret Clayton |
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Messrs. Friedland, Meredith and Macken, as
senior officers of the Corporation and/or one
or more of its subsidiaries and members of
management, are considered to be
non-independent directors. |
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Mr. Flood, was a member of management until
February 15, 2007, and as a result is
considered to be a non-independent director. |
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In the case of Mr. Bret Clayton, the Board
noted his position as an executive officer of
the Rio Tinto Group (Rio Tinto) and
considered the relationship between Rio Tinto
and the Corporation resulting from Rio
Tintos significant investment in the
Corporation, the terms and conditions of the
investment agreement between Rio Tinto and
the Corporation and the shareholders
agreement between Rio Tinto and Mr. Robert
Friedland, Executive Chairman of the
Corporation, each dated October 18, 2006, and
the interim funding arrangement between Rio
Tinto and the Corporation dated October 24,
2007. The Board concluded that such
relationship was a material relationship
within the meaning of the applicable
provisions of the CSA Corporate Governance
Guidelines, the NYSE Corporate Governance
Rules and the NASDAQ Corporate Governance
Rules, and accordingly |
-A2-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
|
COMMENTS |
|
|
considers Mr. Clayton
to be a non-independent nominee director. |
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(c) Disclose whether or not a majority of the directors
are independent. If a majority of directors are not
independent, describe what the Board of Directors does to
facilitate its exercise of independent judgment in
carrying out its responsibilities.
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58% or seven of the twelve nominees proposed
by management for election to the Board are
independent directors as defined in the CSA
Corporate Governance Guidelines, the NYSE
Corporate Governance Rules and the NASDAQ
Corporate Governance Rules. |
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The directors of the Corporation have
reviewed the size of the Board and believe
that the current Board size and composition
results in a balanced representation on the
Board among management, non-management
directors and the Corporations strategic
partner, Rio Tinto. While the Board
functions effectively, given the
Corporations stage of development and the
size and complexity of its business, the
Board, through its Corporate Governance and
Nominating Committee, will continue to seek
additional qualified candidates to augment
its experience and expertise and to enhance
the Corporations ability to effectively
develop its business interests. In so doing,
the Corporate Governance and Nominating
Committee will seek candidates that meet all
Canadian, U.S. and other standards of
independence applicable to the Corporation.
The Corporate Governance and Nominating
Committee will continue to examine the size
and composition of the Board and recommend
adjustments from time to time to ensure that
the Board continues to be of a size that
facilitates effective decision-making. There
are currently 12 Directors on the Board.
Twelve nominees have been proposed by
management for election as Directors at the
Meeting. The maximum number permitted under
the Corporations articles of incorporation
is 12. |
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(d) If a director is presently a director of any other
issuer that is a reporting issuer (or the equivalent) in
a jurisdiction or a foreign jurisdiction, identify both
the director and the other issuer.
|
|
All directorships with other public entities
for each of the nominees are set out next to
the individuals name under the heading
Election of Directors Management
Nominees in this Circular. |
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(e) Interlocking Directorships
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|
All interlocking directorships are set out in
footnote (7) to the table under the heading
Election of Directors Management
Nominees. |
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(c) Disclose whether or not the independent directors
hold regularly scheduled meetings at which members of
management are not in attendance. If the independent
directors hold such meetings, disclose the number of
meetings held since the beginning of the issuers most
recently completed financial year. If the independent
directors do not hold such meetings, describe what the
Board does to facilitate open and candid discussion among
its independent directors.
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|
All committees meet without management being
present unless the committee specifically
requests the presence of one or more such
persons.
The Corporate Governance and Nominating
Committee, in particular, provides a forum
without management being present to receive
any expression of concern from a director,
including a concern regarding the
independence of the Board from management.
During 2008 there were eight Board meetings,
five meetings of the Compensation and
Benefits Committee, four meetings of the
Audit Committee and three meetings of the
Corporate Governance and Nominating
Committee. |
-A3-
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|
CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
|
COMMENTS |
|
|
In addition, meetings of non-management
Directors, chaired by the Lead Director, are
held, as required, by teleconference to
update the non-management Directors on
developments since the last Board meeting.
Two such meetings were held in 2008. Mr.
Peter Meredith, Deputy Chairman of the
Corporation, has periodically been invited to
participate in these meetings in order to
brief the non-management Directors on recent
developments. |
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The results of discussions of all Board
committees, and of the meetings of
non-management Directors, are communicated to
the rest of the Board at its next scheduled
meeting, or more promptly, if required, by
the committee Chairs to the other Directors
and members of management. |
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(g) Disclose whether or not the chair of the Board is an
independent director. If the Board has a chair or lead
director who is an independent director, disclose the
identity of the independent chair or lead director, and
describe his or her role and responsibilities. If the
Board has neither a chair that is independent nor a lead
director that is independent, describe what the Board
does to provide leadership for its independent directors.
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Mr. Friedland currently serves as Chairman of
the Board of Directors. The Board is of the
view that appropriate structures and
procedures are in place to allow the Board to
function independently of management while
continuing to provide the Corporation with
the benefit of having a Chairman of the Board
with extensive experience and knowledge of
the Corporations business.
The Board has created the position of lead
director, with specific responsibility for
maintaining the independence of the Board and
ensuring that the Board carries out its
responsibilities. Mr. Huberman, who also
serves as chair of the Corporate Governance
and Nominating Committee and the Compensation
and Benefits Committee, has served as the
Corporations Lead Director since 2003. Mr.
Huberman does not serve in a similar capacity
with any other corporation. |
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(h) Disclose the attendance record of each director for
all Board meetings held since the beginning of the
issuers most recently completed financial year.
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A record of attendance by Director(s) at
meetings of the Board and its Committees as
well as the number of Board and Board
Committee meetings held during the financial
year ended December 31, 2008, is set out next
to each individuals name under the heading
Election of Directors Management
Nominees in this Circular. |
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2. Board Mandate
Disclose the text of the Boards written mandate. If the
Board does not have a written mandate, describe how the
Board delineates its role and responsibilities.
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The Board has assumed responsibility for the
stewardship of the Corporation and has
adopted a formal mandate as described in this
Circular under the heading Corporate
Governance Mandate of the Board, setting
out its stewardship responsibilities.
The mandate of the Board is available on the
Corporations website
(www.ivanhoe-mines.com). A copy may also be
obtained upon request to the Vice President
and Corporate Secretary of the Corporation,
654 999 Canada Place, Vancouver, British
Columbia V6C 3E1, telephone (604) 688-5755. |
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3. Position Descriptions
(a) Disclose whether or not the Board has developed
written position descriptions for the chair and the chair
of each Board committee. If the Board has not developed
written position descriptions for the chair and/or the
chair of each Board committee, briefly describe how the
Board delineates the role and
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The Board has developed written position
descriptions for the Chairman, Lead Director,
the chair of each |
-A4-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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responsibilities
of each such position.
(b) Disclose whether or not the Board and CEO have developed a written position description for
the CEO. If the Board and CEO have not developed such a position description, briefly
describe how the Board delineates the role and responsibilities of the CEO.
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Board committee, CEO and CFO, clearly defining their respective roles and
responsibilities. Such position descriptions were reviewed by the Corporate Governance
and Nominating Committee and approved by the Board and are subject to annual review by
the Corporate Governance and Nominating Committee. |
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4. Orientation and Continuing Education
(a) Briefly describe what measures the Board takes to orient new members regarding:
(i) the role of the Board, its committees and its directors, and
(ii) the nature and operation of the issuers business
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The Corporation takes steps to ensure that prospective directors fully understand the
role of the Board and its committees and the contribution individual directors are
expected to make, including in particular the commitment of time and energy that the
Corporation expects of its directors.
In addition, new directors are provided with a comprehensive information package,
including pertinent corporate documents and a directors manual containing information on
the duties, responsibilities and liabilities of directors. New directors are also
briefed by management as to the status of the Corporations business. Directors are also
encouraged to make site visits to the Corporations properties. |
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(b) Briefly describe what measures, if any, the Board takes to provide continuing education for
its directors. If the Board does not provide continuing education, describe how the Board
ensures that its directors maintain the skill and knowledge necessary to meet their
obligations as directors.
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Management and outside advisors provide information and education sessions to the Board
and its committees on a continuing basis as necessary to keep the directors up-to-date
with the Corporation, its business and the environment in which it operates as well as
with developments in the responsibilities of directors, corporate governance, ethics and
compliance. |
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Presentations are made to the Board from time to time to educate and keep them informed
of changes within the Corporation and of regulatory and industry requirements and
standards. |
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In addition, Directors are encouraged to take courses relevant to the Corporation and its
business, particularly with respect to corporate governance and the mining industry, at
the Corporations expense. As an example, Dr. Scott Dunbar, Associate Professor at the
Norman B. Keevil Institute of Mining Engineering at the University of British Columbia
recently gave a presentation to the directors on the Basics of Mining and Mineral
Processing. |
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All of the Corporations non-management Directors are members of Canadas Institute of
Corporate Directors, whose mission is to foster excellence in directors to strengthen the
governance and performance of Canadian corporations. Mr. David Huberman, the
Corporations Lead Director, has completed the Institutes Director Education Program,
which reviews governance expectations and promotes best practices in the boardroom. In
2008, Mr. Huberman attended the 12th Annual North American School of Mines which included
a visit to the Bagdad copper mine in Bagdad, Arizona. |
-A5-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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5. Ethical Business Conduct
(a) Disclose whether or not the Board has adopted a written code for its directors, officers and
employees. If the Board has adopted a written code:
(i) disclose how a person or company may obtain a copy of the code;
(ii) describe how the Board monitors compliance with its code, or if the Board does not
monitor compliance, explain whether and how the Board satisfies itself regarding
compliance with its code; and disclose how a person or company may obtain a copy of
the code;
(iii) provide a cross-reference to any material change report filed since the beginning of
the issuers most recently completed financial year that pertains to any conduct of a
director or executive officer that constitutes a departure from the code.
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The Corporation has adopted a Code of Business Conduct and Ethics applicable to all
employees, consultants, officers and directors regardless of their position in the
organization, at all times and everywhere the Corporation does business. The Code of
Business Conduct and Ethics provides that the Corporations employees, consultants,
officers and directors will uphold its commitment to a culture of honesty, integrity and
accountability and the Corporation requires the highest standards of professional and
ethical conduct from its employees, consultants, officers and directors. A number of
housekeeping amendments to the Code were made in 2007 to clarify consulting and reporting
procedures and to recognize the Corporations whistleblower mechanism. The Corporations
Code of Business Conduct and Ethics, as amended, has been filed on SEDAR and is available
on the Corporations website (www.ivanhoe-mines.com). A copy may also be obtained,
without charge, by request to the Vice President and Corporate Secretary, 654 999
Canada Place, Vancouver, British Columbia, Canada V6C 3E1, telephone to (604) 688-5755.
All Directors and employees are provided with a booklet containing the Corporations Code
of Business Conduct and Ethics and Corporate Securities Trading Policy (which has been
translated into other languages as required for use in the Corporations international
operations) and are required to sign a written acknowledgement confirming that they have
received, reviewed and understand its contents and agree to abide by the Code. |
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Corporate supervisors and employees are required to confirm, on an annual basis, that
they have reviewed the Corporations Code of Business Conduct and Ethics as part of their
annual performance appraisal. |
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The Corporate Governance and Nominating Committee monitors compliance with the Code of
Business Conduct and Ethics and also ensures that management encourages and promotes a
culture of ethical business conduct. |
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The Board has not granted any waiver of the Code of Business Conduct and Ethics in favor
of a Director or executive officer. Accordingly, no material change report has been
required or filed. |
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(b) Describe any steps the Board takes to ensure directors exercise independent judgment in
considering transactions and agreements in respect of which a director or executive officer
has a material interest.
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The Corporate Governance and Nominating Committee monitors the disclosure of conflicts of
interest to the Board by Directors and ensures that no Director will vote or participate
in a discussion on a matter in respect of which such Director has a material interest.
Committee Chairs perform the same function with respect to meetings of each Board
committee. |
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(c) Describe any other steps the Board takes to encourage and promote a culture of ethical
business conduct.
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The Corporation has published a Statement of Values and Responsibilities. An updated
Statement was approved by the Board on March 11, 2008. It has also developed various
corporate policies including Corporate Disclosure, Confidentiality and Securities Trading
policies, and a Whistleblower Policy, |
-A6-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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administered by an independent third party. |
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The Corporation encourages participation in education programs for its personnel dealing
with matters of corporate ethics and best practices. |
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During 2008 the Corporate Governance and Nominating Committee met with the Corporations
CEO and CFO to discuss corporate ethics and best practices and were satisfied that they
are a focus of the CEO, CFO and throughout the Corporations international operations. |
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6. Nomination of Directors
(a) Describe the process by which the Board identifies new candidates for Board nomination.
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The Board has a Corporate Governance and Nominating Committee consisting of Messrs.
Huberman (Chair), Hanson, Thygesen, Balloch, all of whom are nominees of management for
re-election as Directors at the Meeting. All members of the committee are independent
directors under the CSA Corporate Governance Guidelines, the NYSE Corporate Governance
Rules and the NASDAQ Corporate Governance Rules. Mr. Huberman has been appointed as
Chairman of the committee. The full Board determines, in light of the opportunities and
risks facing the Corporation, what competencies, skills and personal qualities it should
seek in new Board members in order to add value to the Corporation. Based on this
framework, the Corporate Governance and Nominating Committee developed a skills matrix
outlining the Corporations desired complement of Directors competencies, skills and
characteristics. The specific make-up of the matrix includes such items and experiences
as international experience, leading growth orientated companies, mining exploration,
diversity, financial literacy, legal knowledge, corporate governance, etc. The Committee
annually assesses the current competencies and characteristics represented on the Board
and utilizes the matrix to determine the Boards strengths and identify any gaps that
need to be filled. This analysis assists the Committee in discharging its responsibility
for approaching and proposing to the full Board new nominees to the Board, and for
assessing directors on an ongoing basis. |
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The Corporate Governance and Nominating Committee has been given the responsibility for
developing an evergreen list of potential nominees who the Committee feels would be
appropriate to be asked to join the Board if, as and when there are vacancies pending and
such persons are available to do so and who complement the current skills matrix. The
Committee receives and reviews recommendations from Directors and members of management
in determining whether to add the names of new candidates to the list, and has the
authority to hire outside consultants to help to identify additional qualified candidates
as required.
The Corporation does not have a shareholder with the ability to exercise a majority of
the votes for the election of the Board. However, the Chairman of the Corporation holds
approximately 25.6% of the Corporations voting securities as at the date of this
Circular and Rio Tinto, which is entitled to nominate a qualified individual or
individuals for appointment or |
-A7-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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election to the Board in proportion to its shareholdings
from time to time, holds approximately 9.8% of the Corporations voting securities at
such date. The Corporation has a majority of directors who do not have an interest in or
relationship with either the Corporation, its Chairman or Rio Tinto and, which fairly
reflects the investment in the Corporation by shareholders other than the Chairman or Rio
Tinto. |
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The Board seeks to achieve a balanced representation of skilled and experienced
independent directors and has determined to continue to seek, through its Corporate
Governance and Nominating Committee, additional qualified candidates as required to
augment its experience and expertise and to enhance the Corporations ability to
effectively develop its business interests. In so doing, the Corporate Governance and
Nominating Committee will seek candidates that meet all Canadian, U.S. and other
standards of independence applicable to the Corporation. |
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The charter of the Corporate Governance and Nominating Committee is available on the
Corporations website (www.ivanhoe-mines.com). A copy may also be obtained upon request
to the Corporate Secretary, 654 999 Canada Place, Vancouver, British Columbia, V6C 3E1,
telephone (604) 688-5755. |
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7. Compensation
(a) Describe the process by which the Board determines
the compensation for the issuers directors and officers.
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The Compensation and Benefits Committee has responsibility for recommending compensation
for the Corporations senior executive officers to the Board. CEO compensation is
approved by the Compensation and Benefits Committee. See Report on Executive
Compensation. |
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The Compensation and Benefits Committee periodically reviews and makes recommendations to
the Board regarding the adequacy and form of the compensation for non-management
Directors to ensure that such compensation realistically reflects the responsibilities
and risks involved in being an effective director, without compromising a Directors
independence. Directors who are executives of the Corporation receive no additional
remuneration for their services as Directors. |
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All non-management directors receive Cdn.$25,000 per annum for acting as such (from May
7, 2009, Cdn.$40,000), with the exception of Mr. Bret Clayton, whose director
compensation is remitted directly to Rio Tinto. Mr. David Huberman receives an
additional Cdn.$60,000 per annum for acting as the Lead Director of the Board (from May
7, 2009, Cdn.$80,000). The Chair of the Audit Committee receives an additional
Cdn.$25,000 per annum, for acting in such capacity. The respective Chairs of the
Compensation and Benefits Committee and the Corporate Governance Committee each receive
an additional payment of Cdn.$15,000 per annum for acting as such. Additionally,
non-management directors receive Cdn.$1,500 per in-person Board or Committee meeting
attended and US$600 per Board or Committee conference call in which they participate. |
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In addition to their cash compensation, non- |
-A8-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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COMMENTS |
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management directors (other than the
nominee of Rio Tinto in accordance
with Rio Tintos corporate policy)
also receive a grant of 25,000 stock
options per annum (from May 7, 2009,
50,000 stock options), such options
having a five year term (from May 7,
2009, a seven year term) and fully
vesting on the first anniversary of
the date of the grant. |
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(b) Disclose whether or not
the Board has a compensation
committee composed entirely of
independent directors. If the
Board does not have a
compensation committee
composed entirely of
independent directors,
describe what steps the Board
takes to ensure an objective
process for determining such
compensation.
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The Compensation and Benefits
Committee comprises five Directors,
all of whom have been affirmatively
determined by the Board to be
independent directors as defined
by the CSA Corporate Governance
Guidelines, the NYSE Corporate
Governance Rules and the NASDAQ
Corporate Governance Rules. |
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The members of the committee have
diverse professional backgrounds,
with prior experience in executive
compensation. None of the members
of the committee serve as CEOs or
senior executive officers of other
public corporations. |
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(c) If the Board has a
compensation committee,
describe the responsibilities,
powers and operation of the
compensation committee.
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The duties and responsibilities of
the Compensation and Benefits
Committee include the development of
a compensation philosophy and
policy; evaluating the performance
of the Corporations senior
executive officers, reviewing their
compensation, and monitoring equity
incentive arrangements. |
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The role of the Compensation and
Benefits Committee is primarily to
review the adequacy and form of
compensation of executive management
and the directors with such
compensation realistically
reflecting the responsibilities and
risks of such positions, to
administer the Corporations Equity
Incentive Plan, to determine the
recipients of, and the nature and
size of share compensation awards
granted from time to time and to
determine the remuneration of
executive management and to
determine any bonuses to be awarded.
Commencing in 2007, the committee
will conduct a formal review of the
Corporations executive compensation
on an annual basis and otherwise as
required to satisfy itself and the
Board that the Corporations
compensation objectives are being
met. |
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The members of the Compensation and
Benefits Committee are Messrs.
Huberman (Chair), Hanson, Korbin,
Balloch, Thygesen and Faber (a
member since May, 2008). As of
March 10, 2009, Mr. Thygesen
resigned from the Compensation and
Benefits Committee. Each member of
the committee is an independent
director for the purposes of the CSA
Corporate Governance Guidelines, the
NYSE Corporate Governance Rules and
the NASDAQ Corporate Governance
Rules. |
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The charter of the Compensation and
Benefits Committee is available on
the Corporations website
(www.ivanhoe-mines.com). A copy may
also be obtained upon request to the
Vice President and Corporate
Secretary, 654 - 999 Canada Place,
Vancouver, British Columbia V6C 3E1,
telephone (604) 688-5755. |
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(d) If a compensation
consultant or advisor has, at
any time since the beginning
of the issuers most recently
completed financial year, been
retained to assist in
determining compensation for
any of the issuers
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Towers Perrin were retained in 2004
by the Compensation and Benefits
Committee to prepare a director
compensation report to assist the
committee in the determination of
independent director |
-A9-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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COMMENTS |
directors and officers, disclose the
identity of the consultant or
advisor and briefly summarize
the mandate for which they
have been retained. If the
consultant or advisor has been
retained to perform any other
work for the issuer, state
that fact and briefly describe
the nature of the work.
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compensation.
They were mandated to provide the
review based on compensation levels provided to similarly sized
international mining companies.
Towers Perrins fee for its 2004
report was Cdn.$19,821.
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Gurr Lane & Associates were retained
in 2005 by the Compensation and
Benefits Committee to prepare
reports to assist the committee in
developing a compensation strategy
for the position of President and
for the other executive and senior
management positions. They were
mandated to develop a justifiable
compensation strategy which
benchmarks such positions in terms
of the competitive marketplace of
similar-sized international mining
companies and, where appropriate,
larger operating mining companies.
The proposals were intended to
address salary, bonus and stock
options. Gurr Lane & Associates fee
for the reports was Cdn.$39,697. |
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Towers Perrin were retained in 2006
by the Compensation and Benefits
Committee to prepare a report on
industry standards and best
practices relating to change of
control provisions in executive
employment agreements. Towers
Perrins fee for this report was
Cdn.$10,788. |
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Mercer (Canada) Limited (Mercer)
was retained in 2007 to prepare a
model for executive compensation for
the Corporation and to provide
support to the Compensation and
Benefits Committee in determining
compensation for the Corporations
officers for the 2007 fiscal year.
Mercers fee for these services was
Cdn.$67,089. |
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Mercer was retained in 2008 to
review the executive compensation
plan with the Committee following
its inception the previous year and
to update the section of the report
on current compensation amongst a
peer group of companies. Mercer was
also requested to consider and
prepare a report for the Committee
with respect to director
compensation. Mercers fee for
these services was Cdn.$50,000. |
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None of the compensation consultants
or advisors retained by the
Compensation and Benefits Committee
have performed other work for the
Corporation. The Committee will
require any such consultant or
advisor to obtain its written
approval prior to undertaking any
work for management of the
Corporation in order to protect the
independence of such consultant or
advisor. |
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Recommendations of the Compensation
and Benefits Committee to the Board
are the responsibility of the
committee and may reflect factors
and considerations outside of
surveys or consultants
recommendations. |
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8. Other Board Committees If the
Board has standing committees other
than the audit, compensation and
nominating committees, identify the
committees and describe their
function.
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In addition to the Audit Committee,
the Compensation and Benefits
Committee and the Corporate
Governance and Nominating Committee,
in March 2005 the Board approved the
establishment of an Executive
Committee, consisting of Messrs.
Friedland, Huberman, Meredith and
Macken, to meet between formal
meetings of the Board as necessary,
with authority to approve
expenditures of up to US$10,000,000.
No meetings of the Executive Committee were held in 2008;
however, the Executive |
-A10-
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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Committee did
consider and pass one consent
resolution during 2008. |
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The Board has also established a
Currency Advisory Committee,
consisting of Mr. David Korbin, the
Chairman of the Audit Committee, Mr.
Peter Meredith (the Corporations
Deputy Chairman), Dr. Markus Faber
and Mr. Tony Giardini, the CFO, to
make recommendations to the CFO on
managing the Corporations currency
exposures and to report to the Board
on a quarterly basis. The Currency
Advisory Committee met twice in
2008. |
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9. Assessments Disclose whether
or not the Board, its committees and
individual directors are regularly
assessed with respect to their
effectiveness and contribution. If
assessments are regularly conducted,
describe the process used for the
assessments. If assessments are not
regularly conducted, describe how
the Board satisfies itself that the
Board, its committees, and its
individual directors are performing
effectively.
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The Corporate Governance and
Nominating Committee has the
responsibility for developing and
recommending to the Board, and
overseeing the execution of, a
process for assessing the
effectiveness of the Board as a
whole, the committees of the Board
and the contribution of individual
directors, on a regular basis. The
Corporate Governance and Nominating
Committee has developed and is
continuing to refine an assessment
process for the Board, each of its
committees, and the contribution of
individual directors. |
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The Corporate Governance and
Nominating Committee has, for the
last five years, reviewed and
approved a performance evaluation
questionnaire that was forwarded to
all of the members of the Board of
Directors. This questionnaire covers
a wide range of issues providing for
quantitative ratings and subjective
comments and recommendations in each
area. In 2004, all Directors
assessed the performance of the
Board as a whole, its Committees,
the Chair of each Committee, and the
Lead Director. Issues addressed
included Board composition, Board
discussion and the relationship with
the CEO, Director orientation and
ongoing development, definition of
roles and responsibilities, Board
and Director evaluation, Director
compensation, CEO and management
succession, strategic planning and
supporting plans, Committees, and
the role of the Lead Director.
Responses were tabulated and
analyzed through independent Board
governance consultants, without
attribution of comments to
individual directors, and a summary
report was provided to the Lead
Director, and through him, to the
Committee and the full Board, with
recommendations for improvement
where required. In 2005, each
Director assessed his own
performance. Issues addressed
included skills and experience,
preparation, attendance and
availability, communication and
interaction, strategies and plans,
business, corporation and industry
knowledge, and an overall
assessment. Responses were provided
to the Lead Director. In 2006, a
peer review was completed by the
Directors. Each Director was asked
to evaluate the contribution of each
of the other Directors in the
following areas: preparation and
availability, accountability and
transparency, contribution to
strategic planning, oversight of
performance and risk, contribution
to supervision and relationship with
management, contribution to Board
internal effectiveness, and overall
contribution of the individual
Director. Each Director was also
asked to comment on what additional
skills, experience and information
could benefit the Board and how they
might be accessed, |
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
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what were his and
his fellow Directors most recent
accomplishments for the Corporation,
and what each Director sought to
accomplish with his fellow Directors
over the next 1-2 years at the
Corporation. The Lead Director was
provided with a report detailing the
average (mean) ratings for all
Directors of the portion of the
questionnaire dealing with the
contribution of individual
Directors, and a summary of the
responses to the portion dealing
with overall Board contribution, on
a non-attributed basis. Each
individual Director was provided
with a confidential report card
containing their peers assessment
of their contribution. The Lead
Director met with each Director to
discuss individual and Board
performance, and reported the
overall results to the Board of
Directors. |
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In each of 2007 and 2008, the Board
completed collective, and/or
self-assessment and peer reviews, as
described above. The Corporate
Governance and Nominating Committee
intends to continue these processes
on a regular basis. |
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These evaluations showed that the
Board, its Committees, the Committee
Chairs, the Lead Director and
individual Directors were
effectively fulfilling their
responsibilities. |
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(1) |
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Reference is made to the items in Form 58-101F. |
-A12-
SCHEDULE B
EQUITY INCENTIVE PLAN RESOLUTION
BE IT RESOLVED, as an ordinary resolution, that:
1. |
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the Amended and Restated Equity Incentive Plan of the Corporation (the Amended Plan), as
described in, and attached as Schedule C to, the Management Information Circular of the
Corporation dated March 27, 2009 which: |
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(a) |
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replaces the maximum limit of Common Shares that may be reserved for issuance
under the existing Employees and Directors Equity Incentive Plan (the Existing
Plan) with a rolling plan provision that (i) provides that the aggregate number of
Common Shares that may be reserved for issuance under the Amended Plan (together with
any other securities based compensation arrangements of the Corporation in effect from
time to time) shall not exceed 6.5% of the Common Shares issued and outstanding from
time to time; and (ii) in respect of which unallocated options, rights or other
entitlements under the Amended plan are subject every three years to approval of the
Corporations shareholders as required by The Toronto Stock Exchange; |
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(b) |
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increases the maximum number of Common Shares which the Corporation may issue
under the Bonus Plan component of the Incentive Plan to 4,500,000 Common Shares from
3,500,000 Common Shares; |
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(c) |
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amends the provisions of the Existing Plan relating to option terms and
vesting for future options granted under the Amended Plan in Section 25 thereof,
subject to the discretion of the Board; |
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(d) |
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amends the cashless exercise provisions in Section 2.6 of the Existing Plan
to delete the requirement for Board approval of cashless exercises of options; and |
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(e) |
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incorporates the other amendments indicated in the form of Employees and
Directors Equity Incentive Plan attached to this Circular as Schedule C; |
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be and is hereby approved; and |
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2. |
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any director or officer of the Corporation be and is hereby authorized, for and on behalf of
the Corporation, to do all such things and execute all such documents and instruments as may
be necessary or desirable to give effect to this resolution. |
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SCHEDULE
C
IVANHOE MINES LTD.
EMPLOYEES AND DIRECTORS EQUITY INCENTIVE PLAN
AMENDED AND RESTATED
MAY
11, 2007
[DATE]
PART 1 INTRODUCTION
1.1 Purpose
The purpose of the Plan is to secure for the Company and its shareholders the benefits of incentive
inherent in share ownership by the directors and
employees and
directors of the Company and
its affiliates who, in the judgment of the Board, will be largely responsible for its future growth
and success. It is generally recognized that share plans of the nature provided for herein aid in
retaining and encouraging employees and directors of exceptional ability because of the opportunity
offered them to acquire a proprietary interest in the Company.
1.2 Definitions
(a) Affiliate has the meaning set forth in Section 1(2) of the Ontario Securities Act, as
amended, and includes
those issuers that are similarly related, whether or not any of the
issuers are corporations, companies, partnerships, limited
partnerships, trusts, income trusts or investment trusts or any other
organized entity issuing securities.
(b) Associate has the meaning assigned to it in the Ontario Securities Act, as amended.
(c) Board means the board of directors of the Company.
(d) Blackout Period means a period in which the trading of Shares or other securities of
the Company is restricted under the Companys Corporate Disclosure, Confidentiality and
Securities Trading Policy, or under an insider trading policy or other policy of the Company
then in effect.
(e) Company means Ivanhoe Mines Ltd., a company continued under the laws of the Yukon
Territory.
(f) Committee has the meaning attributed thereto in Section 6.1.
(g) Eligible Directors means the directors of the Company or any Affiliate thereof who are, as
such, eligible for participation in the Plan.
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(h) |
|
Eligible Employees means employees (including employees who are officers and directors) of
the Company or any Affiliate thereof, whether or not they have a written employment contract
with Company, determined by the Board, upon recommendation of the Committee, as employees
eligible for participation in the Plan. Eligible Employees shall include Service Providers
eligible for participation in the Plan as determined by the Board. |
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(i) |
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Fair Market Value means, with respect to a Share subject to Option, the weighted average
price of the Shares on The Toronto Stock Exchange for the five days on which Shares were
traded immediately preceding the date in respect of which Fair Market Value is to be
determined or, if the Shares are not, as at that date listed on The Toronto Stock Exchange, on
such other exchange or exchanges on which the Shares are listed on that date. If the Shares
are not listed and posted for trading on an exchange on such day, the Fair Market Value shall
be such price per Share as the Board, acting in good faith, may determine. |
(j) Insider has the meaning assigned to it in the Ontario Securities Act, as amended, and
also includes an Associate or Affiliate of any person who is an Insider.
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(k) |
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Option means an option granted under the terms of the Share Option Plan. |
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(l) |
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Option Period means the period during which an Option is outstanding. |
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(m) |
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Optionee means an Eligible Employee or Eligible Director to whom an Option has been granted
under the terms of the Share Option Plan. |
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(n) |
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Participant means, in respect of any Plan, an Eligible Employee or Eligible Director who
participates in such Plan. |
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(o) |
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Plan means, collectively the Share Option Plan, the Share Bonus Plan and the Share Purchase
Plan and Plan means any such plan as the context requires. |
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(p) |
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Service Provider means any person or company engaged by the Company or an Affiliate to
provide services for an initial, renewable or extended period of 12 months or more. |
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(q) |
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Share Bonus Plan means the plan established and operated pursuant to Part 3 and Part 5
hereof. |
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(r) |
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Share Option Plan means the plan established and operated pursuant to Part 2 and Part 5
hereof. |
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(s) |
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Share Purchase Plan means the plan established and operated pursuant to Part 4 and Part 5
hereof. |
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(t) |
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Shares means the common shares of the Company. |
PART 2 SHARE OPTION PLAN
2.1 Participation
Options shall be granted only to Eligible Employees and Eligible Directors.
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2.2 Administration of Share Option Plan.
The Share Option Plan shall be administered by the Committee.
2.3 Price
The exercise price per Share of any Option shall be not less than one hundred per cent (100%) of
the Fair Market Value on the date of grant.
2.4 Grant of Options
The Board, on the recommendation of the Committee, may at any time authorize the granting of
Options to such Eligible Employees and Eligible Directors as it may select for the number of Shares
that it shall designate, subject to the provisions of the Share Option Plan. The date of grant
of an Option shall be (i) the date such grant was approved by the Committee for recommendation to
the Board, provided the Board approves such grant; or (ii) for a grant of an Option not
approved by the Committee for recommendation to the Board, the date such grant was approved by the
Board.
Each Option granted to an Eligible Employee or to an Eligible Director shall be evidenced by a
stock option agreement with terms and conditions consistent with the Share Option Plan and as
approved by the Board on the recommendation of the Committee (which terms and conditions need not
be the same in each case and may be changed from time to time, subject to section 5.7 of the
Plan, and the approval of any material changes by The Toronto Stock Exchange or such other
exchange or exchanges on which the Shares are then traded).
2.5 Terms of Options
The Option
Period shall be five seven years from the date such Option is granted or such
greater or lesser duration as the Board, on the recommendation of the Committee, may determine at
the date of grant, and may thereafter be reduced with respect to any such Option as provided in
Section 2.8 hereof covering termination of employment or death of the Optionee; provided,
however, that at any time the expiry date of the Option Period in respect of any outstanding Option
under this Plan (either before or after its amendment and restatement on May 11, 2007) should be
determined to occur either during a Blackout Period or within ten business days following the
expiry of the Blackout Period, the expiry date of such Option Period shall be deemed to be the date
that is the tenth business day following the expiry of the Blackout Period.
Unless otherwise determined from time to time by the Board, on the recommendation of the Committee,
Options shall vest and may be exercised (in each case to the nearest full Share) during the
Option Period as follows:
(a) at any time duringafter the first year of the Option Period, the
Optionee may purchase up to 20 25% of the total number of Shares reserved
for issuance pursuant to his or her Option; and
(b) at
any time during each additional successive further year of the
Option Period the Optionee may purchase an additional 20 25% of the total
number of Shares reserved for issuance pursuant to his or her Option plus any
Shares not purchased in accordance with the preceding subsection (a) and this
subsection (b) until, in the
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fifthfourth year of the Option Period, 100% of the Option will be
exercisable.
Except as set forth in Section 2.8, no Option may be exercised unless the Optionee is at the time
of such exercise:
(a) in the case of an Eligible Employee, in the employ of the Company or an
Affiliate and shall have been continuously so employed since the grant of his
Option, but absence on leave, having the approval of the Company or such Affiliate,
shall not be considered an interruption of employment for any purpose of the Share
Option Plan; or
(b) in the case of an Eligible Director, a director of the Company or an Affiliate
and shall have been such a director continuously since the grant of his Option.
Subject to Section 2.6, the exercise of any Option will be contingent upon the Optionee having
entered into an Option agreement with the Company on such terms and conditions as have been
approved by the Board, on the recommendation of the Committee, and which incorporates by reference
the terms of the Plan. The Subject to Section 2.6, the exercise of any Option will also be
contingent upon receipt by the Company of cash payment of the full purchase price of the Shares
being purchased. No Optionee or his legal representatives or legatees will be, or will be deemed
to be, a holder of any Shares subject to an Option, unless and until certificates for such Shares
are issued to him or them under the terms of the Share Option Plan.
2.6
Share Appreciation Cashless Exercise Right
A Participant may, if at any time determined by the Board, on the recommendation of the
Committee, Participants have the right (the Right), when entitled in lieu of the
right to exercise an Option, to terminate such Option in whole or in part (the Terminated
Option) by notice in writing delivered by the Participant to the Company electing to
exercise the Right and, in lieu of receiving the Shares (the Option Shares) to which the
Terminated Option relates, to receive the number of Shares, disregarding fractions, which is equal
to the quotient obtained by:
(a) subtracting the Option exercise price per Share from the Fair Market Value per
Share on the day immediately prior to the exercise of the Right and multiplying the
remainder by the number of Option Shares; and
(b) dividing the product obtained under subsection 2.6(a) by the Fair Market Value
per Share on the day immediately prior to the exercise of the Right.
If a Participant exercises a Right is granted in connection with an Option, it is
exercisable only to the extent and on the same conditions that the related Option is exercisable.
For greater certainty, for purposes of the aggregate number of shares reserved for issuance under
Section 5.1 of the Plan, in the event of an exercise of a Right in respect of an Option, the number
of Shares available for issuance under the Plan will be reduced by the number of Shares to which
the Terminated Option relates rather than the number of Shares issued upon exercise of the Right in
respect of such Option. under the Plan.
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2.7 Lapsed Options
If Options are surrendered, terminated or expire without being exercised in whole or in part, new
Options may be granted covering the Shares not purchased under such lapsed Options, subject in the
case of the cancellation of an Option in connection with the grant of a new Option to the same
person on different terms, to the consent of The the Toronto Stock Exchange.
2.8 Effect of Termination of Employment or Death
If an Optionee:
(a) dies while employed by or while a director of the Company or its Affiliate, any Option held by
him at the date of death shall become exercisable in whole or in part, but only by the person or
persons to whom the Optionees rights under the Option shall pass by the Optionees will or
applicable laws of descent and distribution. Unless otherwise determined by the Board, on the
recommendation of the Committee, all such Options shall be exercisable only to the extent that the
Optionee was entitled to exercise the Option at the date of his death and only for 12 months after
the date of death or prior to the expiration of the Option Period in respect thereof, whichever is
sooner; or
(b) ceases to be employed by or act as a director of the Company or its Affiliate for cause, no
Option held by such Optionee will, unless otherwise determined by the Board, on the recommendation
of the Committee, be exercisable following the date on which such Optionee ceases to be so employed
or ceases to be a director, as the case may be. If an Optionee ceases to be employed by or act as
a director of the Company or its Affiliate for any reason other than cause then, unless otherwise
determined by the Board, on the recommendation of the Committee, any Option held by such Optionee
at the effective date thereof shall become exercisable for a period of up to 12 months thereafter
or prior to the expiration of the Option Period in respect thereof, whichever is sooner.
2.9 Effect of Takeover Bid
If a bona fide offer (the Offer) for Shares is made to the Optionee or to shareholders generally
or to a class of shareholders which includes the Optionee, which Offer, if accepted in whole or in
part, would result in the offeror exercising control over the Company within the meaning of
subsection 1(3) of the Ontario Securities Act (as amended from time to time), then the Company
shall, immediately upon receipt of notice of the Offer, notify each Optionee currently holding an
Option of the Offer, with full particulars thereof, whereupon, notwithstanding Section 2.5 hereof,
such Option may be exercised in whole or in part by the Optionee so as to permit the Optionee to
tender the Shares received upon such exercise (the Optioned Shares) pursuant to the Offer.
2.10 Effect of Amalgamation or Merger
If the Company amalgamates or merges with or into another corporation, any Shares receivable on the
exercise of an Option shall be converted into the securities, property or cash which the
Participant would have received upon such amalgamation or merger if the Participant had exercised
his Option immediately prior to the record date applicable to such amalgamation or merger, and the
option price shall be adjusted appropriately by
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the Board and such adjustment shall be binding for all purposes of the Share Option Plan.
2.11 Adjustment in Shares Subject to the Plan
If there is any change in the Shares through the declaration of stock dividends of Shares or
consolidations, subdivisions or reclassification of Shares, or otherwise, the number of Shares
available under the Share Option Plan, the Shares subject to any Option, and the option price
thereof shall be adjusted appropriately by the Board and such adjustment shall be effective and
binding for all purposes of the Share Option Plan.
2.12 Loans to Employees
Subject to applicable law, the Board may at any time authorize the Company to loan money to an
Eligible Employee (which for purposes of this Section 2.12 excludes any director or executive
officer (or equivalent thereof) of the Company), on such terms and conditions as the Board may
reasonably determine, to assist such Eligible Employee to exercise an Option held by him or her.
Such terms and conditions shall include, in any event, interest at prevailing market rates, a term
not in excess of one year, and security in favour of the Company represented by that number of
Shares issued pursuant to the exercise of an Option in respect of which such loan was made or
equivalent security which equals the loaned amount divided by the Fair Market Value of the Shares
on the date of exercise of the Option, which security may be granted on a non-recourse basis.
PART 3 SHARE BONUS PLAN
3.1 Participants
The Board, on the recommendation of the Committee, shall have the right, subject to Section 3.2, to
issue or reserve for issuance, for no cash consideration, to any Eligible Employee or any Eligible
Director any number of Shares as a discretionary bonus subject to such provisos and restrictions as
the Board may determine.
3.2 Number of Shares
The aggregate maximum number of shares that may be issued pursuant to Section 3.1 will be limited
to 3,500,000 4,500,000 Shares. Shares reserved for issuance and issued under the Share
Bonus Plan shall be subject to the limitations set out in Section 5.1.
The Board, on the recommendation of the Committee, in its absolute discretion, shall have the right
to reallocate any of the Shares reserved for issuance under the Share Bonus Plan for future
issuance under the Share Option Plan or the Share Purchase Plan and, in the event that any Shares
specifically reserved under the Share Bonus Plan are reallocated to the Share Option Plan or the
Share Purchase Plan, as the case may be, the aggregate maximum number of Shares reserved under the
Share Bonus Plan will be reduced to that extent. In no event will the number of Shares allocated
for issuance under the Share Bonus Plan exceed 3,500,000 4,500,000 Shares.
3.3 Necessary Approvals
The obligation of the Company to issue and deliver any Shares pursuant to an award made under the
Share Bonus Plan will be subject to all necessary approvals of any exchange or securities
regulatory authority having jurisdiction over the Shares.
-C6-
PART 4 SHARE PURCHASE PLAN
4.1 Participants
Participants in the Share Purchase Plan will be Eligible Employees who have been continuously
employed by the Company or any of its Affiliates on a full-time basis for at least 12 consecutive
months and who have been designated by the Board, on the recommendation of the Committee, as
participants in the Share Purchase Plan (Share Purchase Plan Participants). The Board, on the
recommendation of the Committee, shall have the right, in its absolute discretion, to waive such
12-month period or to refuse any Eligible Employee or group of Eligible Employees the right of
participation or continued participation in the Share Purchase Plan.
4.2 Election to Participate in the Share Purchase Plan and Participants Contribution
Any Share Purchase Plan Participant may elect to contribute money (the Participants
Contribution) to the Share Purchase Plan in any calendar year if the Share Purchase Plan
Participant delivers to the Company a written direction in form and substance satisfactory to the
Company authorizing the Company to deduct from the Share Purchase Plan Participants salary, in
equal instalments, the Participants Contribution. Such direction will remain effective until
revoked in writing by the Share Purchase Plan Participant or until the Board terminates or suspends
the Share Purchase Plan, whichever is earlier.
The Share Purchase Plan Participants Contribution as determined by the Board, on the
recommendation of the Committee, shall not exceed 10% of the Share Purchase Plan Participants
basic annual salary from the Company and its Affiliates at the time of delivery of the direction,
before deductions, exclusive of any overtime pay, bonuses or allowances of any kind whatsoever (the
Basic Annual Salary). In the case of a Share Purchase Plan Participant for whom the Board, on
the recommendation of the Committee, has waived the 12-month employment requirement, the Share
Purchase Plan Participants Contribution shall not exceed 10% of his Basic Annual Salary from the
Company and its Affiliates at the time of delivery of the direction, prorated over the remainder of
the calendar year, before deductions and exclusive of any overtime pay, bonuses or allowances of
any kind whatsoever.
4.3 Companys Contribution
Immediately prior to the date any Shares are issued to a Share Purchase Plan Participant in
accordance with Section 4.4, the Company will credit the Share Purchase Plan Participant with, and
thereafter hold in trust for the Share Purchase Plan Participant, an amount determined by the Board
(the Companys Contribution) not to exceed the Participants Contribution then held in trust by
the Company.
4.4 Issue of Shares
On March 31, June 30, September 30 and December 31 in each calendar year the Company will issue to
each Share Purchase Plan Participant fully paid and non-assessable Shares, disregarding fractions,
which is equal to the aggregate amount of the Participants Contribution and the Companys
Contribution divided by the Issue Price. For the purposes of this Section 4.4, Issue Price means
the weighted average price of the Shares on The Toronto Stock Exchange, or such exchange or
exchanges on
which
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the Shares may be traded at such time for the 90-day period immediately preceding the date of
issuance. If the Shares are not traded on an exchange on the date of issuance, the Issue Price
shall be such price per Share as the Board, acting in good faith, may determine.
The Company shall hold any unused balance of the Participants Contribution for a Share Purchase
Plan Participant until used in accordance with the Share Purchase Plan.
4.5 Delivery of Shares
As soon as reasonably practicable following each issuance of Shares to a Share Purchase Plan
Participant pursuant to Section 4.4, the Company will cause to be delivered to the Share Purchase
Plan Participant a certificate in respect of such Shares provided that, if required by applicable
law or the rules and policies of The Toronto Stock Exchange or such other exchange or exchanges on
which the Shares are traded, a restrictive legend shall be inscribed on the certificate, which
legend shall state that the Shares shall not be transferable for such period as may be prescribed
by law or by any regulatory authority or stock exchange on which the Shares are listed.
4.6 Effect of Termination of Employment or Death
If a Participant dies or otherwise ceases to be employed by the Company or any of its Affiliates
for any reason or receives notice from the Company of the termination of his or her employment, the
Share Purchase Plan Participants participation in the Share Purchase Plan will be deemed to be
terminated and any portion of the Participants Contribution then held in trust shall be paid to
the Share Purchase Plan Participant or his estate or successor as the case may be.
4.7 Effect of Amalgamation or Merger
If the Company amalgamates or merges with or into another corporation, each Share Purchase Plan
Participant to whom Shares are to be issued will receive, on the date on which any Shares would
otherwise have been delivered to the Share Purchase Plan Participant in accordance with Section
4.5, the securities, property or cash to which the Share Purchase Plan Participant would have been
entitled on such amalgamation, consolidation or merger had the Shares been issued immediately prior
to the record date of such amalgamation or merger.
PART 5 GENERAL
5.1 Number of Shares
The aggregate number of Shares that may be reserved for issuance under the Plan shall not exceed
37,000,000 Shares inclusive of those Shares reserved under the Share Bonus Plan pursuant to Section
3.2. this Plan (together with any other securities based on compensation arrangements of the
Company in effect from time to time) shall not exceed 6.5% of the issued and outstanding Shares
from time to time. This prescribed maximum may be subsequently increased to any other specified
amount, provided the increase is authorized by a vote of the shareholders of the Company. In
addition, the aggregate number of Shares reserved for issuance under the Plan:
(a) that may be reserved for issuance to Insiders under the Plan (or when combined with all of
the Companys other security based compensation
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arrangements) shall not exceed 10% of the Companys outstanding issue from time to time;
(b) that may be issued to Insiders under the Plan (or when combined with all of the
Companys other security based compensation arrangements) within any one-year period
shall not exceed 10% of the Companys outstanding issue from time to time; and
(c) that may be issued to any one Insider and his or her Associates under the Plan within any
one-year period shall not exceed 5% of the Companys outstanding issue from time to time.
In no event will the number of Shares at any time reserved for issuance to any Participant exceed
5% of the Companys outstanding issue from time to time.
For the purposes of this Section 5.1, outstanding issue means the total number of Shares, on a
non-diluted basis, that are issued and outstanding as of immediately prior to the date that
any Shares are issued or reserved for issuance pursuant to an award under the Plan to an Insider or
such Insiders Associates, excluding any Shares issued under the Plan during the immediately
preceding 12 month period..
For greater certainty, as this Plan is a rolling plan, the reloading of Options is permitted
under the Plan and Options that are exercised, surrendered, terminated or expire without being
exercised no longer represent Shares reserved for issuance under this Plan and do not decrease the
number of Shares issuable under this Section 5.1 as determined from time to time, subject to the
provisions in Section 2.7.
5.2 Transferability
Any benefits, rights and options accruing to any Participant in accordance with the terms and
conditions of the Plan shall not be transferable unless specifically provided herein. During the
lifetime of a Participant all benefits, rights and options may only be exercised by the
Participant. Options are non-transferable except by will or by the laws of descent and
distribution.
5.3 Employment
Nothing contained in any Plan shall confer upon any Participant any right with respect to
employment or continuance of employment with the Company or any, Affiliate, or interfere in any way
with the right of the Company or any Affiliate to terminate the Participants employment at any
time. Participation in any Plan by a Participant is voluntary.
5.4 Record Keeping
The Company shall maintain a register in which shall be recorded:
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(a) |
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the name and address of each Participant; |
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(b) |
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the Plan or Plans in which the Participant participates; |
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(c) |
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any Participants Contributions; |
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(d) |
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the number of unissued Shares reserved for issuance pursuant to an Option
or pursuant to an award made under the Share Bonus Plan in favour of a Participant;
and |
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(e) |
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such other information as the Board may determine. |
5.5 Necessary Approvals
The Plan shall be effective only upon formal adoption by the Board following the approval of the
shareholders of the Company in accordance with the rules and policies of The Toronto Stock
Exchange.
The obligation of the Company to sell and deliver Shares in accordance with the Plan is subject to
the approval of any governmental authority having jurisdiction in respect of the Shares or any
exchanges on which the Shares are then listed which may be required in connection with the
authorization, issuance or sale of such Shares by the Company. If any Shares cannot be issued to
any Participant for any reason including, without limitation, the failure to obtain such approval,
the obligation of the Company to issue such Share shall terminate and any Participants
Contribution or option price paid to the Company shall be returned to the Participant.
5.6 Income Taxes
The Company may withhold from any remuneration or consideration whatsoever payable to such
Participant hereunder, any amounts required by any taxing authority to be withheld for taxes of any
kind as a consequence of such participation in the Plan.
5.7 Amendments to Plan
The Board shall have the power to, at any time and from time to time, either prospectively or
retrospectively, amend, suspend or terminate the Plan or any Option or other award granted under
the Plan without shareholder approval, including, without limiting the generality of the foregoing:
changes of a clerical or grammatical nature, changes regarding the persons eligible to participate
in the Plan, changes to the exercise price, vesting, term and termination provisions of Options,
changes to the share appreciation cashless exercise right provisions, changes to the share
bonus plan provisions (other than the maximum number of Shares issuable under the Bonus Plan in
Section 3.2 of the Plan), changes to the authority and role of the Compensation and Benefits
Committee under the Plan, changes to the acceleration and vesting of Options in the event of a
takeover bid, and any other matter relating to the Plan and the Options and awards granted
thereunder, provided however that:
a) such amendment, suspension or termination is in accordance with applicable laws and the
rules of any stock exchange on which the Shares are listed;
b) no amendment to the Plan or to an Option granted hereunder will have the effect of
impairing, derogating from or otherwise adversely affecting the terms of an Option which is
outstanding at the time of such amendment without the written consent of the holder of such
Option;
c) the expiry date of an Option Period in respect of an Option shall not be more than ten
years from the date of grant of an Option except as expressly provided in Section 2.5;
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d) the Directors shall obtain shareholder approval of:
(i) any amendment to the aggregate maximum number of Shares specified in
subsection 3.2 (Share Bonus Plan);
(ii) any amendment to the aggregate number percentage of Shares
specified in subsection 5.1 (being the aggregate number of Shares that may be
reserved for issuance under the Plan) other than pursuant to section 2.11;
(iii) any amendment to the limitations on Shares that may be reserved for
issuance, or issued, to Insiders under subsections 5.1(a) (b) and (c); or
(iv) any amendment that would reduce the exercise price of an outstanding
Option of an Insider other than pursuant to section 2.11;
(v) any amendment that would extend the expiry date of the Option Period in
respect of any Option granted under the Plan to an Insider except as expressly
contemplated in subsection 2.5; and
(vi) any amendment to the amending provision set out in Section 5.7
(Amendments to Plan).
If the Plan is terminated, the provisions of the Plan and any administrative guidelines and
other rules and regulations adopted by the Board and in force on the date of termination will
continue in effect as long as any Option or any rights pursuant thereto remain outstanding and,
notwithstanding the termination of the Plan, the Board shall remain able to make such amendments to
the Plan or the Options as they would have been entitled to make if the Plan were still in
effect.
5.8 No Representation or Warranty
The Company makes no representation or warranty as to the future market value of any Shares issued
in accordance with the provisions of the Plan.
5.9 Compliance with Applicable Law, etc
If any provision of the Plan or any agreement entered into pursuant to the Plan contravenes any
law or any order, policy, by-law or regulation of any regulatory body or stock exchange having
authority over the Company or the Plan then such provision shall be deemed to be amended to the
extent required to bring such provision into compliance therewith.
PART 6 ADMINISTRATION OF THE PLAN
6.1 Administration by the Committee
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(a) |
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Unless otherwise determined by the Board, the Plan shall be administered by
the Compensation and Benefits Committee (the Committee) appointed by the Board and
constituted in accordance with such Committees charter. The members of the Committee
serve at the |
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pleasure of the Board and vacancies occurring in the Committee shall be filled by
the Board. |
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(b) |
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The Committee shall have the power, where consistent with the general purpose
and intent of the Plan and subject to the specific provisions of the Plan, to: |
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(i) |
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adopt and amend rules and regulations relating to the
administration of the Plan and make all other determinations necessary or
desirable for the administration of the Plan. The interpretation and
construction of the provisions of the Plan and related agreements by the
Committee shall be final and conclusive. The Committee may correct any defect
or supply any omission or reconcile any inconsistency in the Plan or in any
related agreement in the manner and to the extent it shall deem expedient to
carry the Plan into effect and it shall be the sole and final judge of such
expediency; and |
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(ii) |
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otherwise exercise the powers delegated to the Committee by
the Board and under the Plan as set forth herein. |
6.2 Board Role
|
(a) |
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The Board, on the recommendation of the Committee, shall determine and
designate from time to time the individuals to whom awards shall be made, the
amounts of the awards and the other terms and conditions of the awards. |
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(b) |
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The Board may delegate any of its responsibilities or powers under the Plan
to the Committee, provided that the grant of all Shares, Options or other awards under
the Plan shall be subject to the approval of the Board. No Option shall be
exercisable in whole or in part unless and until such approval is obtained. |
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(c) |
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In the event the Committee is unable or unwilling to act in respect of a
matter involving the Plan, the Board shall fulfill the role of the Committee provided
for herein. |
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IVANHOE MINES LTD.
654 999 Canada Place, Vancouver, British Columbia V6C 3E1
Tel: (604) 688 5755
P R O X Y
This proxy is solicited by the management of IVANHOE MINES LTD. (the Corporation) for the Annual
General Meeting of its shareholders (the Meeting) to be held on May 8, 2009.
The undersigned
hereby appoints, Peter Meredith, Deputy Chairman and Director, or failing
him, Beverly A. Bartlett, Vice President and Corporate Secretary of
the Corporation, or instead of either of the foregoing, (insert name)
, as nominee of the undersigned, with full power of substitution, to attend
and vote on behalf of the undersigned at the Meeting to be held in the Presidents
Room of the Terminal City Club, 837 West Hastings Street, Vancouver, British
Columbia, on May 8, 2009 at 9:00 AM, local time, and at any adjournments
thereof, and directs the nominee to vote or abstain from voting the shares
of the undersigned in the manner indicated below:
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1. |
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ELECTION OF DIRECTORS |
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The nominees proposed by management of the Corporation are: |
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ROBERT M. FRIEDLAND
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FOR o
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WITHHOLD o |
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DAVID HUBERMAN
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FOR o
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WITHHOLD o |
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JOHN MACKEN
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FOR o
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WITHHOLD o |
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PETER MEREDITH
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FOR o
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WITHHOLD o |
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BRET CLAYTON
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FOR o
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WITHHOLD o |
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KJELD THYGESEN
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FOR o
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WITHHOLD o |
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ROBERT HANSON
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FOR o
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WITHHOLD o |
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MARKUS FABER
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FOR o
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WITHHOLD o |
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HOWARD BALLOCH
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FOR o
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WITHHOLD o |
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DAVID KORBIN
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FOR o
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WITHHOLD o |
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R. EDWARD FLOOD
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FOR o
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WITHHOLD o |
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LIVIA MAHLER
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FOR o
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WITHHOLD o |
2. |
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APPOINTMENT OF AUDITORS |
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To appoint Deloitte & Touche, LLP, Chartered Accountants, as auditors of the Corporation at a
remuneration to be fixed by the board of directors. |
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FOR o WITHHOLD o |
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EQUITY INCENTIVE PLAN RESOLUTION |
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To authorize, by an ordinary resolution, the replacement of the
Existing Plan with the Amended Plan (each as defined in the Information Circular)
all as more particularly described in the Information Circular. |
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FOR o AGAINST o |
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To transact any other business as may properly come before the Meeting or at any adjournment thereof. |
5. |
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Upon any permitted amendment to or variation of any matter identified in the Notice of Meeting. |
THE UNDERSIGNED HEREBY REVOKES ANY PRIOR PROXY OR PROXIES.
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DATED:
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, 2009. |
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Signature of Shareholder |
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(Please print name here) |
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Note: |
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If not dated, this proxy is deemed to be dated on the day sent by the
Corporation. |
NOTES:
A proxy will not
be valid unless the completed, signed and dated form of proxy is faxed to
CIBC Mellon Trust Company, Attention: Proxy Department 1-416-368-2502 or 1-866-781-3111
or delivered by mail to P.O. Box 721, Agincourt, Ontario, M1S 0A1 or delivered
by hand to The Oceanic Plaza, 1600 1066 Hastings Street, Vancouver,
British Columbia, V6E 3K9 or 320 Bay Street, Banking Hall Level, Toronto,
Ontario, M5H 4A6, and received by CIBC Mellon Trust Company not less than
48 hours (excluding Saturdays, Sundays and statutory holidays) before the
time at which the Meeting is to be held, or any adjournment thereof.
Any one of the joint holders of a share may sign a form of proxy in respect of the share but, if
more than one of them is present at the Meeting or represented by proxyholder, that one of them
whose name appears first in the register of members in respect of the share, or that ones
proxyholder, will alone be entitled to vote in respect thereof. Where the form of proxy is signed
by a corporation, either its corporate seal must be affixed or the form should be signed by the
corporation under the hand of an officer or attorney duly authorized in writing.
A shareholder has the right to appoint a person, who need not be a shareholder, other than either
of the nominees designated in this form of proxy to attend and act for the shareholder and on the
shareholders behalf at the Meeting, and may do so by inserting the name of that other person in
the blank space provided for that purpose in this form of proxy or by completing another suitable
form of proxy.
The shares represented by this proxy will be voted in accordance with the instructions of the
shareholder on any ballot, and where a choice with respect to a matter to be acted on is specified
the shares will be voted on a ballot in accordance with that specification. This proxy confers
discretionary authority with respect to matters identified or referred to in the accompanying
Notice of Meeting for
which no instruction is given, and with respect to other matters that may properly come before the
Meeting.
IN RESPECT OF A MATTER SO IDENTIFIED OR REFERRED TO FOR WHICH NO INSTRUCTION IS GIVEN, THE NOMINEES
NAMED IN THIS PROXY WILL VOTE SHARES REPRESENTED THEREBY FOR THE APPROVAL OF SUCH MATTER.
Affix label here
Name of Shareholder
Address of Shareholder
(Please advise the Corporation of any change of address)
SHAREHOLDER CONSENT TO DELIVERY OF ELECTRONIC MATERIALS
Ivanhoe Mines Ltd. (the Company) is introducing a voluntary option for the delivery of Company
documents to its shareholders (Shareholders) by electronic means rather than traditional mailing
of paper copies. This option allows the Company to provide its shareholders a convenient method of
receiving materials meant to increase timeliness for Shareholders, provide benefits to our
environment and reduce costs.
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I consent to the electronic delivery of the documents listed below that the Company elects
to deliver to me electronically, all in accordance with the terms hereof. The consent granted
herein will last until revoked by the Shareholder. |
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The following documents that are filed with securities regulators and mailed to other
Shareholders will at the same time be delivered electronically to me (collectively referred to
as the Documents or each of them as a Document): |
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a) |
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annual reports including financial statements; |
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b) |
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quarterly reports, including financial statements; |
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c) |
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management information circulars; and |
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d) |
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such other disclosure documents that the Company makes available by electronic means. |
2. |
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The Documents will be delivered to me by the Company by making them available for my viewing,
downloading and/or saving on the Internet website www.ivanhoe-mines.com (the
Website). |
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I must then go to Investor Information and Financial Reports and locate the document of
interest for viewing. |
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The Company will advise me by e-mail when the documents are available on the Website. |
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The viewing, downloading and/or saving of a Document requires me to use: |
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a computer with a 486/33 processor (or MacIntosh LC III) or higher with at least 16
megabytes of RAM (Random Access Memory) and Windows 3.1; |
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b) |
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access to an Internet service provider; |
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c) |
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the program Netscape Navigator 3.0 (or higher) or Microsoft Internet Explorer 3.0 (or
higher); |
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the program Adobe Acrobat Reader 3.0 (or higher) to read the material; and |
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an electronic mail account to receive notification. |
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For Shareholders without Adobe Acrobat Reader, a link will be provided to allow the downloading
of this program. Accordingly, I acknowledge that I understand the above technical requirements
and that I possess the technical ability and resources to receive electronic delivery in the
manner outlined in this Consent to Electronic Delivery of Documents. |
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I acknowledge that I may receive at no cost a paper copy of any Document to be delivered if
the Company cannot make electronic delivery available or if I contact the Companys transfer
agent, CIBC Mellon by telephone at (800) 387-0825, regular mail at
Ivanhoe Mines Ltd. c/o CIBC Mellon Trust Company, PO Box 1900, Vancouver, BC, V6C 3K9 or via
electronic mail at inquiries@cibcmellon.com. I further acknowledge that my request of
a paper copy of any Document does not constitute revocation of this Consent to Electronic
Delivery of Documents. |
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The Documents will be posted on the Website for delivery for a period of time corresponding
to the notice period stipulated under applicable legislation and the Documents will remain
posted on the Website thereafter for a period of time which is appropriate and relevant, given
the nature of the document. |
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I understand that my consent may be revoked or changed at any time by notifying the Companys
transfer agent of such revocation or changed by telephone, regular mail or e-mail as specified
in paragraph 4 above. |
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I understand that the Company maintains in confidence the personal information I provide as a
Shareholder and uses it only for the purpose of Shareholder communication. |
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I understand that I am not required to consent to the electronic delivery of Documents. I
have read and understand this Consent to Electronic Delivery of Documents and I consent to
the electronic delivery of Documents on the foregoing terms. |
I have
read and understand this Consent for Electronic Delivery of
Documents for Ivanhoe Mines Ltd.
and consent to the electronic delivery of the Documents on the terms outlined above.
Please complete the sections below then mail or fax the form to CIBC Mellon Trust Company at the
address below.
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Print Shareholder(s) Name
(as it appears on your cheques,
certificates, statements or correspondence) |
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Mailing Address
Address 1 |
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E-mail Address
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Address 2
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Date:
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City, Province/State
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Shareholder Signature(s)
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Country
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Post Code/Zip Code
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Print and mail this form to: |
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Or mail to: |
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CIBC Mellon Trust Company
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CIBC Mellon Trust Company |
PO Box 1900
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PO Box 7010 |
Vancouver, BC V6C 3K9
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Adelaide Street Postal Station |
Or Fax to: 1- 604-688-4301
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Toronto, ON M5C 2W9 |
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Or Fax to: 1-416-643-5501 |
IVANHOE MINES LTD.
Dear Shareholder:
As a non-registered shareholder of Ivanhoe Mines Ltd., you are entitled to receive our interim
financial statements, annual financial statements, or both. If you wish to receive them, please
either complete and return this card by mail or submit your request online (see address below).
Your name will then be placed on the Supplemental Mailing List maintained by our Transfer Agent and
Registrar, CIBC Mellon Trust Company.
As long as you remain a non-registered shareholder, you will receive this card each year and will
be required to renew your request to receive these financial statements. If you have any questions
about this procedure, please contact CIBC Mellon Trust Company by phone at 1-800-387-0825 or (416)
643-5500 or at www.cibcmellon.com/InvestorInquiry.
We encourage you to submit your request online at: www.cibcmellon.com/FinancialStatements.
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Our Company Code Number is 3086B.
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NOTE: Do not return this card by mail if you have submitted your request online |
REQUEST FOR FINANCIAL STATEMENTS
TO: CIBC Mellon Trust Company
Please add my name to the Supplemental Mailing List for Ivanhoe Mines Ltd. and send me their
financial statements as indicated below:
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Interim Financial Statements o
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(Please Print) |
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Name |
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Annual Financial Statements o
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Address |
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Postal Code/Zip Code |