Form 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, DC 20549
FORM 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16 OF
THE SECURITIES EXCHANGE ACT OF 1934
March 30, 2007
Commission File Number: 000-30586
IVANHOE ENERGY INC.
(Translation of Registrants Name into English)
Suite 654 999 Canada Place, Vancouver, British Columbia, V6C 3E1, CANADA
(Address of Principal Executive Offices)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form
20-F or Form 40-F. *
Form 20-F- o Form 40-F- o
* The registrant files annual reports under cover of Form 10-K
Indicate by check mark whether the registrant by furnishing the information contained in this form
is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the
Securities Exchange Act of 1934.
Yes: o No: þ
If Yes is marked, indicate below the file number assigned to the registrant in connection with
Rule 12g3-2(b): 82- .
This Report on Form 6-K incorporates by reference the exhibit attached hereto.
|
|
|
Exhibit |
|
Title |
1
|
|
Management Proxy Circular |
2
|
|
Proxy |
3
|
|
Electronic Shareholder Consent |
4
|
|
Supplemental Return Card |
5
|
|
Notice of Meeting |
6
|
|
Letter to Shareholders |
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused
this report to be signed on its behalf by the undersigned, thereunto duly authorized.
|
|
|
|
|
|
IVANHOE ENERGY INC.
|
|
Date: March 30, 2007 |
By: |
/s/ Beverly A. Bartlett
|
|
|
|
Beverly A. Bartlett |
|
|
|
Vice President and Corporate Secretary |
|
|
EXHIBIT
1
Notice of Annual Meeting of the Shareholders
and
Management Proxy Circular
of
IVANHOE ENERGY INC.
DATED: MARCH 14, 2007
IVANHOE
ENERGY INC.
654 999 Canada Place
Vancouver, BC V6C 3E1
Telephone: 604-688-8323 Fax: 604-682-2060
Notice of Annual General Meeting of Shareholders
May 3, 2007
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Shareholders of IVANHOE ENERGY INC.
(the Company) will be held in Suite 629 999 Canada Place, Vancouver, British Columbia on
Thursday, May 3, 2007, at 9:00 AM local time (the Meeting) for the following purposes:
1. |
|
to receive the report of the directors; |
|
2. |
|
to receive the Companys audited financial statements for the financial year ended December
31, 2006 and the auditors report thereon; |
|
3. |
|
to elect directors for the ensuing year; |
|
4. |
|
to appoint auditors for the Company for the ensuing year and to authorize the directors to
fix the auditors remuneration; |
|
5. |
|
to consider and, if thought advisable, to pass an ordinary resolution authorizing the Company
to amend and restate its Employees and Directors Equity Incentive Plan (the Incentive
Plan) to: (i) increase the maximum number of common shares available for issuance thereunder
from 20,000,000 common shares to 24,000,000 common shares; (ii) increase the maximum number of
common shares of the Company which may be allocated for issuance under the Bonus Plan
component of the Incentive Plan from 2,000,000 common shares to 2,400,000 common shares; (iii)
replace the existing terms thereof governing the circumstances and manner in which the
Incentive Plan may be amended with more detailed and prescriptive provisions in order to
comply with recently enacted changes to the rules and policies of The Toronto Stock Exchange
(TSX) respecting equity incentive plan amendments; (iv) formally recognize the role of the
Compensation Committee in administering the Incentive Plan; (v) provide for the automatic
extension of the exercise term of any incentive stock option issued under the Incentive Plan
that would otherwise expire during a blackout period if the holder is prevented from
exercising the incentive stock option due to blackout period trading restrictions; and (vi)
make other technical amendments to the Incentive Plan, all as more particularly described in
the Management Proxy Circular that accompanies this Notice; |
|
6. |
|
to consider and, if thought advisable, to pass a special resolution to amend the articles of
the Company increasing the maximum number of directors to thirteen (13); |
|
7. |
|
to consider and, if thought advisable, to pass an ordinary resolution confirming amendments
to the bylaws of the Company to permit common shares of the Company to be issued and
transferred electronically, without a physical certificate, in order to facilitate the
Companys compliance with new regulatory requirements applicable to companies having
securities listed on a U.S. stock exchange and scheduled to take effect in 2008; and |
|
8. |
|
to transact such other business as may properly come before the Meeting or any adjournment or
adjournments thereof. |
The Board of Directors has fixed March 19, 2007 as the record date for the determination of
shareholders entitled to notice of, and to vote at, this Annual General Meeting and at any
adjournment thereof.
1
A Management Proxy Circular and a form of proxy accompany this Notice. The Management Proxy
Circular contains details of matters to be considered at the Meeting. The audited consolidated
financial statements of the Company for the year ended December 31, 2006, and the auditors report
thereon, are expected to be mailed to shareholders on or about March 30, 2007.
A shareholder who is unable to attend the Meeting in person and who wishes to ensure that such
shareholders shares will be voted at the Meeting, is requested to complete, date and execute the
enclosed form of proxy and deliver it by facsimile, by hand or by mail in accordance with the
instructions set out in the form of proxy and in the Management Proxy Circular.
DATED at Vancouver, British Columbia, this 14th day of March, 2007.
|
|
|
|
|
|
|
BY ORDER OF THE BOARD OF DIRECTORS |
|
|
|
|
|
|
|
|
|
Beverly A. Bartlett |
|
|
|
|
|
|
|
|
|
Beverly A. Bartlett
|
|
|
|
|
Vice President and Corporate Secretary |
|
|
2
IVANHOE ENERGY INC.
Suite 654 999 Canada Place
Vancouver, British Columbia V6C 3E1
MANAGEMENT PROXY CIRCULAR
This Management Proxy Circular is furnished in connection with the solicitation of proxies by the
management of IVANHOE ENERGY INC. (the Company) for use at the annual meeting (the Meeting) of
its shareholders to be held on May 3, 2007, at the time and place and for the purposes set forth in
the accompanying Notice of Meeting. Unless otherwise stated, this Management Proxy Circular
contains information as at March 14, 2007.
SOLICITATION OF PROXIES
The solicitation of proxies by management will be primarily by mail, but proxies may be solicited
by directors, officers and regular employees of the Company personally, by telephone or by means of
electronic communication.
All costs of this solicitation will be borne by the Company.
APPOINTMENT OF PROXYHOLDERS
A shareholder entitled to vote at the Meeting may, by means of a proxy, appoint a proxyholder or
one or more alternate proxyholders, who need not be shareholders, to attend and act at the Meeting
for the shareholder and on the shareholders behalf.
The individuals named in the accompanying form of proxy are directors and/or officers of the
Company. A shareholder may appoint, as proxyholder or alternate proxyholder, a person or persons
other than any of the persons designated in the accompanying form of proxy, and may do so either by
inserting the name or names of such persons in the blank space provided in the accompanying form of
proxy or by completing another suitable form of proxy.
An appointment of a proxyholder or alternate proxyholders will not be valid unless a form of proxy
making the appointment, signed by the shareholder or by an attorney of the shareholder authorized
in writing, is deposited with CIBC Mellon Trust Company by facsimile to (416) 368-3976 or
1-866-781-3111, by mail to P.O. Box 1900, Vancouver, British Columbia, V6E 3X1 or P.O. Box 721,
Agincourt, Ontario, M1S 0A1, or by hand to The Oceanic Plaza, 1600 1066 Hastings Street,
Vancouver, British Columbia, V6E 3K9 or 320 Bay Street, Banking Hall Level, Toronto, Ontario, M5H
4A6, and received by CIBC Mellon Trust Company not less than 48 hours (excluding Saturdays, Sundays
and statutory holidays) before the Meeting or any adjournment thereof at which the form of proxy is
to be used.
REVOCATION OF PROXIES
A shareholder who has given a proxy may revoke it:
|
(a) |
|
by depositing an instrument in writing executed by the shareholder or by the
shareholders attorney authorized in writing: |
|
(i) |
|
with CIBC Mellon Trust Company, not less than 48 hours
(excluding Saturdays, Sundays and statutory holidays) before the Meeting or an
adjournment thereof, at which the form of proxy is to be used; |
|
|
(ii) |
|
at the registered office of the Company at any time up to and
including the last business day preceding the day of the Meeting, or an
adjournment thereof, at which the form of proxy is to be used; |
|
|
(iii) |
|
with the chairman of the Meeting on the day of the Meeting or
an adjournment thereof; or |
3
|
(b) |
|
in any other manner provided by law. |
The revocation of a proxy will not affect a matter on which a vote is taken before the revocation.
EXERCISE OF DISCRETION
On a poll, the nominees named in the accompanying form of proxy will vote or withhold from voting
the common shares represented thereby in accordance with the instructions of the shareholder. The
form of proxy will confer discretionary authority on the nominees named therein with respect to:
|
(a) |
|
each matter or group of matters identified therein for which a choice is not
specified, other than the appointment of auditors and the election of directors; |
|
|
(b) |
|
any amendment to or variation of any matter identified therein; and |
|
|
(c) |
|
any other matter that properly comes before the Meeting. |
In respect of a matter for which a choice is not specified in the form of proxy, the nominees named
in the accompanying form of proxy will vote the common shares represented by the form of proxy at
their own discretion for the approval of such matter.
As of the date of this Management Proxy Circular, management of the Company knows of no amendment,
variation or other matter that may come before the Meeting, but if any amendment, variation or
other matter properly comes before the Meeting, each nominee named in the accompanying form of
proxy intends to vote thereon in accordance with the nominees best judgment.
VOTING BY NON-REGISTERED SHAREHOLDERS
Only registered shareholders of the Company or the persons they appoint as their proxy holders are
permitted to vote at the Meeting. Most shareholders of the Company are non-registered
shareholders (Non-Registered Shareholders) because the common shares they own are not registered
in their names but are instead registered in the name of the brokerage firm, bank or trust company
through which they purchased the common shares. Common shares beneficially owned by a
Non-Registered Shareholder are registered either: (i) in the name of an intermediary (an
Intermediary) that the Non-Registered Shareholder deals with in respect of the shares of the
Company (Intermediaries include, among others, banks, trust companies, securities dealers,
securities brokers and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and
similar plans); or (ii) in the name of a clearing agency (such as The Canadian Depository for
Securities Limited) of which the Intermediary is a participant. In accordance with applicable
securities law requirements, the Company will have distributed copies of the Notice of Meeting,
this Management Proxy Circular, the form of proxy and other materials, if any (collectively, the
Meeting Materials) to the clearing agencies and Intermediaries for distribution to Non-Registered
Shareholders.
Intermediaries are required to forward the Meeting Materials to Non-Registered Shareholders unless
a Non-Registered Shareholder has waived the right to receive them. Intermediaries often use service
companies to forward the Meeting Materials to Non-Registered Shareholders. Generally,
Non-Registered Shareholders who have not waived the right to receive Meeting Materials will either
be given:
|
(a) |
|
a voting instruction form which is not signed by the Intermediary and which,
when properly completed and signed by the Non-Registered Shareholder and returned to
the Intermediary or its service company, will constitute voting instructions (often
called a voting instruction form) which the Intermediary must follow. Typically, the
voting instruction form will consist of a one page pre-printed form. Sometimes, instead
of the one page pre-printed form, the voting instruction form will consist of a regular
form of proxy accompanied by a page of instructions which contains a removable label
with a bar code and other information. In order for the form of proxy to validly
constitute a voting instruction form, the Non-Registered Shareholder must remove the
label from the |
4
|
|
|
instructions and affix it to the form of proxy, properly complete and sign the form
of proxy and submit it to the Intermediary or its service company in accordance with
the instructions of the Intermediary or its service company; or |
|
|
(b) |
|
a form of proxy which has already been signed by the Intermediary (typically by
a facsimile, stamped signature), which is restricted as to the number of common shares
beneficially owned by the Non-Registered Shareholder but which is otherwise not
completed by the Intermediary. Because the Intermediary has already signed the form of
proxy, this form of proxy is not required to be signed by the Non-Registered
Shareholder when submitting the form of proxy. In this case, the Non-Registered
Shareholder who wishes to submit a form of proxy should properly complete the form of
proxy and deposit it with the Company, c/o CIBC Mellon Trust Company, Suite 1600, The
Oceanic Plaza, 1066 Hastings Street, Vancouver, British Columbia, V6E 3K9 or 320 Bay
Street, Banking Hall Level, Toronto, Ontario, M5H 4A6. |
In either case, the purpose of these procedures is to permit Non-Registered Shareholders to direct
the voting of the common shares of the Company they beneficially own. Should a Non-Registered
Shareholder who receives one of the above forms wish to vote at the Meeting in person (or have
another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered
Shareholder should strike out the persons named in the form of proxy and insert the Non-Registered
Shareholder or such other persons name in the blank space provided. In either case, Non-Registered
Shareholders should carefully follow the instructions of their Intermediary, including those
regarding when and where the proxy or voting instruction form is to be delivered.
A Non-Registered Shareholder may revoke a proxy or voting instruction form given to an Intermediary
by contacting the Intermediary through which the Non-Registered Shareholders common shares of the
Company are held and following the instructions of the Intermediary respecting the revocation of
proxies. In order to ensure that an Intermediary acts upon a revocation of a proxy or voting
instruction form, the written notice should be received by the Intermediary well in advance of the
Meeting.
VOTES NECESSARY TO PASS RESOLUTIONS
The Companys by-laws provide that the quorum for the transaction of business at the Meeting is at
least one individual present at the commencement of the Meeting holding, or representing by proxy
the holder or holders of, common shares carrying, in the aggregate, not less than thirty-three and
one-third percent (33-1/3%) of the votes eligible to be cast at the Meeting.
Under the Yukon Business Corporations Act (the YBCA) a majority of the votes cast by shareholders
at the Meeting is required to pass an ordinary resolution and a majority of two-thirds of the votes
cast at the Meeting is required to pass a special resolution.
At the Meeting, shareholders will be asked to elect directors and appoint auditors for the ensuing
year. If there are more nominees for election as directors or appointment as the Companys
auditors than there are vacancies to fill, those nominees receiving the greatest number of votes
will be elected or appointed, as the case may be, until all such vacancies have been filled. If
the number of nominees for election or appointment is equal to the number of vacancies to be
filled, all such nominees will be declared elected or appointed by acclamation.
At the Meeting, shareholders will be asked to consider and, if thought advisable, to pass an
ordinary resolution, the full text of which is set out as Schedule A hereto (the Incentive Plan
Amendment Resolution), authorizing the Company to amend and restate the Companys existing
Incentive Plan to: (i) increase the maximum number of common shares available for issuance
thereunder from 20,000,000 common shares to 24,000,000 common shares; (ii) increase the maximum
number of common shares of the Company which may be allocated for issuance under the Bonus Plan
component of the Incentive Plan from 2,000,000 common shares to 2,400,000 common shares; (iii)
replace the existing terms thereof governing the circumstances and manner in which the Incentive
Plan may be amended with more detailed and prescriptive provisions in order to comply with recently
enacted changes to the rules and
5
policies of TSX respecting equity incentive plan amendments; (iv) formally recognize the role of
the Compensation Committee in administering the Incentive Plan; (v) provide for the automatic
extension of the exercise term of any incentive stock option issued under the Incentive Plan that
would otherwise expire during a blackout period if the holder is prevented from exercising the
incentive stock option due to blackout period trading restrictions; and (vi) make other technical
amendments to the Incentive Plan. The Incentive Plan Amendment Resolution is an ordinary
resolution and, as such, requires approval by a majority of the votes cast by shareholders at the
Meeting.
At the Meeting, shareholders will also be asked to consider and, if thought advisable, to pass a
special resolution, the full text of which is set out as Schedule B hereto (the Articles Amendment
Resolution), amending the Companys articles to increase the maximum number of directors from 11
to 13. The Articles of Amendment Resolution is a special resolution and, as such, requires approval
by a majority of at least two-thirds of the votes cast by shareholders at the Meeting.
Shareholders will also be asked to consider at the Meeting and, if thought advisable, to pass an
ordinary resolution, the full text of which is set out as Schedule C hereto (the Bylaw Amendment
Resolution) confirming amendments to the Bylaws of the Company enacted by the board of directors
on March 8, 2007 to allow for shares to be issued and transferred electronically, without a
physical certificate, in order to facilitate the Companys compliance with new regulatory
requirements applicable to companies having securities listed on a U.S. stock exchange and
scheduled to take effect in 2008. The Bylaw Amendment Resolution is an ordinary resolution and, as
such, requires approval by a majority of the votes cast by shareholders at the Meeting.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
The Company is unaware of any material interest, direct or indirect, by way of beneficial ownership
of securities or otherwise, of any person who has been a director or executive officer of the
Company or is a proposed nominee for election as a director of the Company (or an associate or
affiliate of such director, director nominee or executive officer) at any time since the beginning
of the Companys last financial year in any matter to be acted upon at the Meeting other than the
proposed amendment of the Incentive Plan.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The Company has an authorized capital consisting of an unlimited number of common shares without
par value and an unlimited number of preference shares without par value.
As of March 14, 2007 the Company had outstanding 241,364,188 fully paid and non-assessable common
shares without par value, each carrying the right to one vote. As of such date, there were no
preference shares issued and outstanding.
A holder of record of one or more common shares on the securities register of the Company at the
close of business on Monday, March 19, 2007, (the Record Date) who either attends the Meeting
personally or deposits a form of proxy in the manner and subject to the provisions described above
will be entitled to vote or to have such common shares voted at the Meeting, except to the extent
that
|
(a) |
|
the shareholder has transferred the ownership of any such common shares after
the Record Date, and |
|
|
(b) |
|
the transferee produces a properly endorsed share certificate for, or otherwise
establishes ownership of, any of the transferred common shares and makes a demand to
CIBC Mellon Trust Company no later than 10 days before the Meeting that the
transferees name be included in the list of shareholders in respect thereof. |
To the knowledge of the Companys directors and executive officers, as at March 14, 2007 the only
person who beneficially owns, directly or indirectly, or exercises control or direction over common
shares carrying more than 10% of the voting rights attached to all outstanding common shares of the
Company,
6
the approximate number of common shares so owned, controlled or directed, and the percentage of
voting shares of the Company represented by such shares and the share ownership by the current
directors and executive officers of the Company as a group are:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percentage of |
|
|
|
Number |
|
|
Shares |
|
Name and Address |
|
of Shares(1) |
|
|
Outstanding(1) |
|
Robert M. Friedland
Singapore |
|
|
51,011,725 |
(2)(3) |
|
|
20.48 |
% |
|
Directors and
Executive Officers
as a Group |
|
|
64,122,909 |
(4)(5) |
|
|
25.74 |
% |
|
|
|
(1) |
|
Beneficial ownership is determined in accordance with applicable securities laws
and generally includes voting or investment power with respect to securities.
Unissued common shares subject to options, warrants or other convertible securities
currently exercisable or convertible, or exercisable or convertible within 60 days,
are deemed outstanding for the purpose of computing the beneficial ownership of
common shares of the person holding such convertible security but are not deemed
outstanding for computing the beneficial ownership of common shares of any other
person. |
|
(2) |
|
417,105 common shares are held directly by Mr. Friedland. 50,594,620 common
shares are held indirectly, through Newstar Securities SRL, Premier Mines SRL and
Evershine SRL, companies controlled by Mr. Friedland. |
|
(3) |
|
Includes 2,200,000 unissued common shares issuable to Mr. Friedland upon the
exercise of outstanding share purchase warrants. |
|
(4) |
|
Includes 7,732,667 unissued common shares issuable to directors and executive
officers upon exercise of incentive stock options and outstanding share purchase
warrants. |
|
(5) |
|
Includes 51,011,725 commons shares beneficially owned, directly and indirectly,
by Robert M. Friedland. |
ELECTION OF DIRECTORS
The Companys articles provide that the number of directors of the Company will be a minimum of
three and a maximum of eleven. The term of office of each of the current directors will end at the
conclusion of the Meeting. Unless a directors office is earlier vacated in accordance with the
provisions of the YBCA, each director elected will hold office until the conclusion of the next
annual meeting of the Company or, if no director is then elected, until a successor is elected.
The following tables provide information on the nominees proposed for election to the Companys
board of directors. Included in these tables is information relating to each nominees committee
memberships, meeting attendance, public board memberships, equity ownership, principal occupation,
business or employment and the period of time during which each has been a director of the Company.
This information is as at March 14, 2007.
Managements nominees for election as directors are as follows:
7
A. Robert Abboud
Barrington Hills, IL, USA
Age: 77
Director Since: 2006
Director Status:
Independent(2)
Areas of Experience:
Banking
International Finance
International project
management
Public capital markets
Robert Abboud is President of A. Robert Abboud and Company, a private investment company, and has enjoyed a 45-year career in oil and gas, banking and foreign affairs. He was previously President and Chief
Operating Officer of Occidental Petroleum Corporation, Chairman of First Chicago Corporation and The First National Bank of Chicago, Chairman of First City Bancorporation of Texas, Chairman of ACB
International, Ltd., a joint venture which included the Bank of China and a subsidiary of the Chinese Ministry of Foreign Relations and Trade. Mr. Abboud has served as a member of the Board of Directors of
AMOCO and as Audit Committee Chairman for AAR Corporation, Alberto-Culver Company, Hartmarx Corporation, ICN Pharmaceuticals Inc. and Inland Steel Industries.
Mr. Abboud was appointed as Independent Co-Chairman and Lead Director of the Company in May 2006.
B.A. (Cum Laude), 1951, Harvard College; J.D., 1956, Harvard Law School; M.B.A., 1958 Baker Scholar, Harvard Business School; Certified Commercial Lender, 1975, American Bankers Association; Member Illinois,
Massachusetts and Federal Bar and the American Bar Association.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
President, A. Robert Abboud and Company (1984 present) |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors* *Director since May, 2006
|
|
4 of 4 |
|
100% |
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
400,000 |
$480,000 |
U.S.$750,000 |
2006 |
n/a |
n/a |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 15, 2006 |
|
May 15, 2011 |
|
580,000 |
|
116,000/464,000 |
|
US$2.85 |
|
580,000 |
|
$0 |
David R. Martin
Santa Barbara, CA, USA
Age: 75
Director Since: 1998
Director Status:
Non-Independent(1)
Areas of Experience:
Geological Oil & Gas
International project
management
Public capital markets
Mr. Martin has over 40 years of international experience in the oil and gas industry, 26 of them in senior management positions with Occidental Petroleum Corporation. Part of the founding team at
Occidental Petroleum, Mr. Martin was President and CEO of Occidental Oil & Gas Corporation of California from 1986 to 1996. He was also the former Executive Vice-President and a director of Occidental
Petroleum Corporation and a director of Canadian Occidental Petroleum. Mr. Martin has been the President of Cathedral Mountain Corporation, a private holding company, since 1997.
Mr. Martin is the Executive Co-Chairman of the Company, having been appointed to the role in May of 2006. Previously, Mr. Martin held the position of Chairman of the Board since August 1998.
B.A., 1957, Geology, University of California at Los Angeles; M.A. 1958 Geology, University of California at Los Angeles.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Executive Co-Chairman, Ivanhoe Energy Inc. (May 2006 present); Chairman of the Board, Ivanhoe Energy Inc. (August 1998 May 2006); President, Cathedral Mountain Corporation (1997 present)
|
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of
Directors
|
|
6
of 6
|
|
100%
|
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
973,069 |
$2,335,366 |
n/a |
2006 |
965,393 |
$2,992,718 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
Aug 24, 1998 |
|
Aug 24, 2008 |
|
4,000,000 |
|
3,400,000/0 |
|
Cdn$0.50 |
|
3,400,000 |
|
$6,460,000 |
8
Robert M. Friedland
Singapore
Age: 56
Director Since: 1995
Director Status:
Non-Independent(1)
Areas of Experience:
International finance
Public capital markets
International resource
development projects
Robert Friedland, a co-founder of Ivanhoe Energy Inc., has been a director of the Company since 1995 and Deputy Chairman since 1999. Mr. Friedland was appointed as Deputy Chairman Capital Markets in
May 2006. Mr. Friedland is the founder and Executive Chairman of Ivanhoe Mines Ltd., a Canadian public company with extensive operating, development and exploration interests in several countries in
the Asia Pacific region. Mr. Friedland also is Chairman and President of Ivanhoe Capital Corporation, his familys private, Singapore and Beijing-based company that specializes in providing venture
capital and project financing for international business enterprise, predominantly in the resources sector.
Mr. Friedland was named 2006 Mining Person of the Year by the Northern Miner publishing group of Canada. He was named Developer of the Year in 1996 by the Prospectors and Developers Association of
Canada for his work in establishing and financing companies engaged in mineral exploration and development around the world.
B.A., 1974, Political Science, Reed College.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Chairman, Ivanhoe Mines Ltd. (March 1994 present); Chairman
and President, Ivanhoe Capital Corporation |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of
Directors
|
|
4 of 6
|
|
66.66%
|
|
|
Ivanhoe Mines Ltd. (TSX; NYSE)
|
|
1994
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
51,011,725 |
$117,148,140 |
n/a |
2006 |
46,611,725 |
$144,496,348 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
Nil |
|
|
|
|
|
|
|
|
|
|
|
|
E. Leon Daniel
Park City, UT, USA
Age: 70
Director Since: 1998
Director Status:
Non-Independent(1)
Areas of Experience:
Petroleum engineering
Oil and Gas industry
International project
management
A petroleum engineer and specialist in enhanced oil-recovery techniques, Leon Daniel was formerly Executive Vice-President of Worldwide Business Development for Occidental Oil and Gas Corp. from 1996 to 1998 and President of Occidental Engineering Co. from 1993 to 1996.
Mr. Daniel was appointed as Deputy Chairman Projects and Engineering in May 2006 and has been a director of the Company since August 1998. Previously, Mr. Daniel was President and Chief Executive Officer of the Company from June 1999 to May 2006.
B.Sc., 1958, Petroleum Engineering, University of Texas; Member Society of Petroleum Engineers.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Deputy Chairman, Projects and engineering, Ivanhoe Energy Inc. (May 2006 present); President and Chief Executive Officer,
Ivanhoe Energy Inc. (June 1999 May 2006)
|
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
6 of 6
|
|
100%
|
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
680,016 |
$1,632,038 |
n/a |
2006 |
633,217 |
$1,962,973 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 5, 2005 |
|
May 5, 2010 |
|
5,000,000 |
|
3,000,000/200,000 |
|
US$2.42 |
|
500,000 |
|
$0 |
Aug 25, 1998 |
|
Aug 23, 2008 |
|
5,000,000 |
|
166,667/0 |
|
Cdn$0.50 |
|
166,667 |
|
$258,334 |
9
J. Steven Rhodes
Los Angeles, CA, USA
Age: 55
Director Since: 2003
Director Status:
Independent(2)
Areas of Experience:
International politics
International project management
Banking
Public capital markets
Mr. Rhodes is Chairman and CEO of Claiborne-Rhodes, Inc., a Los-Angeles-based investment company. Prior to joining Claiborne-Rhodes in 2001, Mr. Rhodes was a Senior Vice-President with First Southwest Company, a large investment banking firm based in Dallas, Texas.
From 1981 to 1985, Mr. Rhodes worked at The White House in various positions, including Chief Domestic Advisor to then President George H.W. Bush. Mr. Rhodes has also held senior management positions with William E. Simon & Sons Municipal Securities, Inc. and Smith
Barney Harris Upham & Company, Inc.
Mr. Rhodes joined the Board of Directors in December, 2003, and is currently is a member of both the Compensation and Benefits and Nominating and Corporate Governance Committees.
B.B.A., 1973, Loyola University of Los Angeles; M.B.A., 1977, Pepperdine University
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Chairman and Chief Executive Officer, Claiborne-Rhodes, Inc. (2001 present); Senior Vice President, First Southwest Company (1999 2001) |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors |
|
5 of 6 |
|
83.33% |
|
|
n/a |
|
n/a |
Compensation |
|
5 of 5 |
|
100% |
|
|
|
|
|
Nominating and Corporate Governance |
|
4 of 4 |
|
100% |
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
1,000 |
$2,400 |
U.S.$72,000 |
2006 |
nil |
$0 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
US$2.80 |
|
50,000 |
|
$0 |
May 5, 2005 |
|
May 5, 2010 |
|
50,000 |
|
30,000/20,000 |
|
US$2.42 |
|
50,000 |
|
$0 |
Jul 30, 2004 |
|
Jul 30, 2009 |
|
150,000 |
|
30,000/60,000 |
|
US$1.50 |
|
90,000 |
|
$49,500 |
Dec 1, 2003 |
|
Dec 1, 2008 |
|
150,000 |
|
120,000/30,000 |
|
Cdn$5.37 |
|
150,000 |
|
$0 |
Joseph I. Gasca
The Woodlands, TX, USA
Age: 50
Director Status:
Non-Independent(1)
Areas of Experience:
Petroleum Engineering
Oil & Gas industry
Finance
International project management
Public capital markets
Joseph Gasca is a senior oil and gas executive with 27 years of global industry experience. He has held leadership roles in all aspects of the upstream business including technology, asset management, exploration and operations. During a 22 year career with Texaco,
Mr. Gasca held a number of positions, most recently Vice President of Commercial development, where he directed technology development for, and global technical support to, Texacos upstream organization.
Mr. Gasca joined the Company in July 2006 as President and Chief Operating Officer and was designated the President and Chief Executive Officer effective January 2007.
B.Sc., 1978, Petroleum Engineering, University of Texas at Austin, Post graduate studies in Business Management at Lamar University.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
President and Chief Executive Officer, Ivanhoe Energy Inc. (January 2007 present); President and Chief Operating Officer, Ivanhoe Energy Inc. (July 2006 January 2007); Region Technical Director Europe/Asia, BG Group (January 2006 June 2006); General Manager
Operations, BG Group (August 2004 December 2005); Chief Operating Officer, Mosaic Natural Resources Ltd. (January 2003 July 2004); President, Star Insight Ltd. (May 2002 July 2004) |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
n/a
|
|
n/a
|
|
|
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
nil |
$0 |
U.S.$945,000 |
2006 |
n/a |
n/a |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May , 2006 |
|
July 5, 2016 |
|
1,000,000 |
|
250,000/750,000 |
|
US$2.85 |
|
1,000,000 |
|
$0 |
10
Robert A. Pirraglia
Belmont, MA, USA
Age: 57
Director Since: 2005
Director Status:
Independent(2)(7)
Areas of Experience:
Law
Finance
International project
management
Public capital markets
Robert Pirraglia is an engineer and attorney with more than 25 years of experience in the development of energy projects and projects employing innovative technologies. He currently serves as Chief
Operating Officer and director of Ensyn Corporation and is also a director of Pirraglia Associates, Inc. and RRP Development Holdings, LLC. In addition to being a founder and manager of several
energy and waste processing companies, Mr. Pirraglia provided management and business consulting services to various U.S., Canadian and European companies.
Mr. Pirraglia has been a director of the Company since April 2005 and is presently a member of the Audit and Nominating and Corporate Governance Committees.
B.E.E., 1969, New York University; J.D., 1974, Fordham University School of Law.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Chief Operating Officer and Vice President, Ensyn Corporation (April 2005 present); Chief Operating Officer and Vice president, Ensyn Group, Inc. (September 1998 April 2005)
|
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
6 of 6 |
|
100% |
|
|
n/a
|
|
n/a
|
Audit |
|
5 of 5 |
|
100% |
|
|
|
|
|
Nominating and Corporate |
|
2 of 2 |
|
100% |
|
|
|
|
|
Governance* *
member since May, 2006 |
|
|
|
|
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
226,266 |
$543,038 |
U.S.$72,000 |
2006 |
300,834 |
$932,585 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
US$2.80 |
|
50,000 |
|
$0 |
May 5, 2005 |
|
May 5, 2010 |
|
2,000,000 |
|
120,000/80,000 |
|
US$2.42 |
|
200,000 |
|
$0 |
Dr. Robert G. Graham
Ottawa, ON, Canada
Age: 53
Director Since: 2005
Director Status:
Non-Independent(1) (7)
Areas of Experience:
Chemical engineering
Petroleum engineering
Project management
Oil and Gas industry
Dr. Robert Graham is the co-founder, Chairman, Chief Executive Officer and President of Ensyn Group Inc. He has been working on the commercial development of the RTP biomass refining and petroleum upgrading
technologies since the early 1980s. This work culminated in the development of commercial RTP applications in the wood industry in the late 1980s and the establishment of Ensyn Renewables Inc. to capitalize on
commercial projects for this business. In 1997, Dr. Graham initiated the application of this commercial RTP technology in the petroleum industry.
Dr. Graham has been a director with the Company since April, 2005 and has been appointed Chief Technology Officer effective April 1, 2007.
B.Sc., 1974, Carlton University; B.Sc. Honours, 1976, Carleton University; M.Eng., 1978, University of Western Ontario; Ph.D., 1993, Chemical Engineering University of Western Ontario.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
President and Chief Executive Officer, Ensyn Corporation (April 2005 present); Chairman and Chief Executive Officer, Ensyn Group (October 1984 April 2005)
|
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
5 of 6
|
|
83.33%
|
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
5,218,755 |
$12,525,012 |
U.S.$72,000 |
2006 |
6,448,755 |
$19,991,141 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
Mar. 8, 2007 |
|
Mar. 8, 2012 |
|
200,000 |
|
20,000/180,000 |
|
Cdn$2.29 |
|
200,000 |
|
$22,000 |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
Cdn$3.12 |
|
50,000 |
|
$0 |
May 5, 2005 |
|
May 5, 2010 |
|
150,000 |
|
90,000/60,000 |
|
Cdn$3.01 |
|
150,000 |
|
$0 |
11
Howard Balloch
Beijing, China
Age: 55
Director Since: 2002
Director Status:
Independent(2)
Areas of Experience:
International politics
International project
management
Finance
Public capital markets
Howard Balloch is President and founding member of the investment advisory firm, The Balloch Group. A veteran Canadian diplomat, Mr. Balloch began serving as Canadas ambassador to China, Mongolia and the Democratic
Peoples Republic of Korea in 1996 after a 20-year career in the Government of Canadas Department of Foreign Affairs and International Trade. Mr. Balloch was the President and Chief Executive Officer of the Canada
China Business Council from 2001 until 2006.
Mr. Balloch has been a director of the Company since January, 2002. Presently, Mr. Balloch is the Chair of both the Nominating and Corporate Governance and Compensation and Benefits Committees and a member of the Audit
Committee.
Université Laval, 1969; B.A.(Honours) Political Science and Economics, McGill University, 1971; M.A. International Relations, McGill University,1972; PhD Studies, University of Toronto; Fondation nationale de Sciences
politiques, Paris, 1973-76.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
President, The Balloch Group (July 2001 present); President, Canada China Business Council
(July 2001 2006); Canadian Ambassador to China, Mongolia and Democratic Republic of Korea
(April 1996 July 2001) |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
5 of 6 |
|
83.33% |
|
|
Ivanhoe Mines Ltd. (TSX; NYSE) |
|
2005
|
Audit |
|
5 of 5 |
|
100% |
|
|
Methanex Corporation (TSX; NASDAQ) |
|
2004 |
Compensation Chair |
|
5 of 5 |
|
100% |
|
|
Tiens Biotech Group USA Inc. (AMEX; OTCBB) |
|
2003 |
Nominating and Corporate
Governance Chair |
|
4 of 4 |
|
100% |
|
|
East Energy Corp. (TSX-V) |
|
2006 |
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2006 |
nil |
$0 |
U.S.$72,000 |
2005 |
nil |
$0 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
Cdn$3.12 |
|
50,000 |
|
$0 |
May 5, 2005 |
|
May 5, 2010 |
|
50,000 |
|
30,000/20,000 |
|
Cdn$3.01 |
|
50,000 |
|
$0 |
Dec. 2, 2003 |
|
Dec 2, 2008 |
|
50,000 |
|
40,000/10,000 |
|
Cdn$5.37 |
|
50,000 |
|
$0 |
Shun-ichi Shimizu
Tokyo, Japan
Age: 67
Director Since: 1999
Director Status:
Non-Independent(1)
Areas of Experience:
Oil and Gas industry
International project management
Managing Director and Chief Executive Officer of C.U.E. Management Consulting Ltd. of Tokyo, Japan since 1994, Mr. Shimizu was a special advisor for corporate and municipal government clients on
urban development, energy and transportation projects. He was formerly the senior representative of Occidental of Japan Inc. His 28 years of energy industry experience include management of LNG
projects and raising capital for oil and gas exploration and development.
Mr. Shimizu has been a director with the Company since July, 1999.
B.A., 1962, Economics, St. Pauls University; Business Administration Studies, 1965-1967, Marketing / Financing Studies, 1965-1967, New York University; Program for Management Development, 1981,
Harvard Business School.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
Managing Director, C.U.E. Management Consulting Ltd. (1994 present) |
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
6 of 6
|
|
100%
|
|
|
n/a
|
|
n/a
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
100,100 |
$240,240 |
U.S.$72,000 |
2006 |
97,500 |
$302,250 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
US$2.80 |
|
50,000 |
|
$0 |
12
Brian F. Downey
Lake in the Hills, IL, USA
Age: 65
Director Since: 2005
Director Status:
Independent(2)
Areas of Experience:
Banking
Finance
Public capital markets
From 1986 to 1995 Mr. Downey was President and CEO of Credit Union Central of Canada, the national trade association and national liquidity facility for all credit unions in Canada. Mr. Downey went on
to become a partner and the CEO of Lending Solutions, Inc., a full-service loan call centre located in the U.S. whose clients are primarily U.S. and Canadian financial institutions.
Mr. Downey joined the Board of Directors in July, 2005 and was appointed Chairman of the Audit Committee at that time.
C.M.A., 1972, University of Manitoba; Member of the Society of Management Accountants of Ontario.
|
|
|
|
|
|
|
|
|
|
|
Principal Occupation, Business or Employment |
President, Downey & Associates Management Inc. (July 1986 present); Partner/Owner, Lending Solutions, Inc. (November 1995 January 2002); Financial Advisor, Lending Solutions Inc. (January 2002 -
present).
|
Board/Committee
Membership: |
|
Attendance: |
|
|
Public Board Membership |
|
|
|
Company: |
|
Since: |
Board of Directors
|
|
6 of 6 |
|
100% |
|
|
n/a |
|
n/a
|
Audit Chair |
|
5 of 5 |
|
100% |
|
|
|
|
|
Compensation* *member since May, 2006 |
|
3 of 3 |
|
100% |
|
|
|
|
|
Common Shares Beneficially Owned, Controlled or Directed: |
Year |
Common Shares(3) |
Total Market Value of |
Minimum Required(8) |
|
|
|
|
Common Shares(4) |
|
|
2007 |
nil |
$0 |
U.S.$72,000 |
2006 |
nil |
$0 |
n/a |
Options Held: |
|
|
|
|
|
|
|
|
|
|
|
|
|
Date |
|
Expiry Date |
|
Number |
|
Vested / |
|
Exercise |
|
Total |
|
Value of Options |
Granted |
|
|
Granted |
|
Unvested |
|
Price(5) |
|
Unexercised |
|
Unexercised(6) |
May 4, 2006 |
|
May 4, 2011 |
|
50,000 |
|
20,000/30,000 |
|
US$2.80 |
|
50,000 |
|
$0 |
Jul. 22, 2005 |
|
Jul. 22, 2010 |
|
150,000 |
|
60,000/90,000 |
|
US$2.32 |
|
150,000 |
|
$0 |
|
|
|
(1) |
|
See the section entitled Corporate Governance starting on page 29 for a description of
the reasons why the Company does not consider this nominee to be independent. |
|
(2) |
|
Independent refers to the standards of independence established under Canadian
Securities Administrators National Instrument 58-101 and the NASDAQ Marketplace Rules. |
|
(3) |
|
Common Shares refers to the number of Common Shares beneficially owned, or over which
control or direction is exercised, by the nominee as of March 14, 2007 and March 17, 2006,
respectively. Unissued common shares subject to warrants or other convertible securities
currently exercisable or convertible, or exercisable or convertible within 60 days, are
deemed outstanding for the purpose of computing the beneficial ownership of common shares
of the person holding such convertible security but are not deemed outstanding for
computing the beneficial ownership of common shares of any other person. |
|
(4) |
|
Total Market Value is calculated by multiplying the Canadian dollar closing price of
the common shares on the Toronto Stock Exchange on each of March 14, 2007 ($2.40) and March
17, 2006 ($3.10), respectively, by the number of common shares held by the nominee as of
those dates, excluding any unissued common shares issuable pursuant to the exercise of
share purchase warrants or other convertible securities. |
|
(5) |
|
Exercise Price is an amount equal to not less than 100% of the weighted average price
of a common share on the Toronto Stock Exchange during the five trading day period
preceding the date of grant. |
|
(6) |
|
For those options priced in Canadian dollars, the Value of Unexercised Options is
calculated on the basis of the difference between the closing price of the common shares on
the Toronto Stock Exchange on March 14, 2007 and the Exercise Price of the options
multiplied by the number of unexercised options on March 14, 2007, vested and unvested.
For those options priced in U.S. dollars, the value is calculated using the closing price
of the common shares on the NASDAQ on March 14, 2007. |
|
(7) |
|
Under the terms of the Companys April 2005 acquisition of Ensyn Group, Inc. (Ensyn),
the Company granted to Ensyn the right to designate two individuals for appointment to the
Companys board of directors and agreed to use reasonable best efforts to nominate Ensyns
designees for re-election to the board of directors annually for at least five years.
Ensyns designees, Dr. Robert Graham and Mr. Robert Pirraglia, were originally appointed to
the board of directors on April 15, 2005. |
13
(8) |
|
The Companys policy requires that each non-management director hold common shares having a Total Market Value equal to not less than 3 times his basic annual
retainer. Each non-management director is required to meet this ownership requirement
within 2 years of joining the Board or by March 8, 2009, whichever is later. |
(9) |
|
The Companys policy requires that the CEO hold common shares having a Total Market
Value equal to not less than 3 times his annual base salary. Mr. Gasca is required to meet
this ownership requirement by March 8, 2009. |
Summary of Board and Committee Meetings Held
The following table summarizes Board and Committee meetings held during the year ended December 31,
2006:
|
|
|
|
|
Board of Directors |
|
|
|
6 |
Audit Committee |
|
|
|
5 |
Compensation and Benefits Committee |
|
|
|
5 |
Corporate Governance and Nominating Committee |
|
|
|
4 |
During 2006, one meeting of the Board and one meeting of the Audit Committee was held by
teleconference. In addition, there were 14 resolutions passed in writing by the Board in 2006.
Resolutions in writing must be executed by all of the directors entitled to vote on a matter.
EXECUTIVE COMPENSATION
In accordance with the requirements of applicable securities legislation in Canada, the following
executive compensation disclosure is provided in respect of each individual who, during 2006,
served as the Companys Chief Executive Officer and Chief Financial Officer, and additionally each
of the Companys three most highly compensated executive officers whose annual compensation in the
year ended December 31, 2006 exceeded CDN$150,000 (collectively, the Named Executive Officers).
During the year ended December 31, 2006, the aggregate compensation paid to all executive officers
of the Company whose annual compensation exceeded CDN$40,000 was US$1,441,760.
Summary Compensation Table
The following table sets forth a summary of all compensation paid during the years ending December
31, 2006, 2005 and 2004 to each of the Named Executive Officers:
14
SUMMARY COMPENSATION TABLE (U.S.$)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Compensation |
|
|
Long Term Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards |
|
Payouts |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
Shares or |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Under |
|
Share |
|
|
|
|
|
|
|
|
|
|
|
|
Options/ |
|
Units |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other |
|
SARs |
|
Subject to |
|
|
|
All Other |
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual |
|
Granted |
|
Resale |
|
LTIP |
|
Compen- |
Principal Position |
|
Year |
|
Salary |
|
Bonus (2) |
|
Compensation |
|
(#) |
|
Restrictions |
|
Payouts |
|
sation(3) |
David R. Martin |
|
|
2006 |
|
|
|
270,000 |
|
|
|
90,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
Executive Co-Chairman |
|
|
2005 |
|
|
|
270,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,200 |
|
|
|
|
2004 |
|
|
|
200,000 |
|
|
|
60,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,792 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E. Leon Daniel |
|
|
2006 |
|
|
|
340,000 |
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
Deputy Chairman |
|
|
2005 |
|
|
|
340,000 |
|
|
|
|
|
|
|
|
|
|
|
500,000 |
|
|
|
|
|
|
|
|
|
|
|
16,200 |
|
Projects and Engineering |
|
|
2004 |
|
|
|
300,000 |
|
|
|
90,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,792 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph I. Gasca |
|
|
2006 |
|
|
|
152,417 |
|
|
|
|
|
|
|
|
|
|
|
1,000,000 |
|
|
|
|
|
|
|
|
|
|
|
9,200 |
|
President & Chief
Executive
Officer(1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
W. Gordon Lancaster |
|
|
2006 |
|
|
|
231,000 |
|
|
|
80,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Chief Financial Officer |
|
|
2005 |
|
|
|
225,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2004 |
|
|
|
200,000 |
|
|
|
60,000 |
|
|
|
|
|
|
|
250,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald Moench |
|
|
2006 |
|
|
|
188,760 |
|
|
|
|
|
|
|
|
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice President |
|
|
2005 |
|
|
|
174,460 |
|
|
|
51,480 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2004 |
|
|
|
165,000 |
|
|
|
41,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Patrick Chua |
|
|
2006 |
|
|
|
108,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice President |
|
|
2005 |
|
|
|
144,000 |
|
|
|
27,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2004 |
|
|
|
144,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
In May 2006, Mr. Gasca was appointed President and Chief Operating Officer effective July
2006 and was designated the President and Chief Executive Officer on January 29, 2007. |
|
(2) |
|
Bonuses awarded in 2004, 2005 and 2006 were payable in cash and common shares of the Company. |
|
(3) |
|
This amount represents the Companys matching contribution to the 401(k) plan, a U.S. defined
contribution retirement plan available to U.S. employees. |
Long Term Incentive Plan
The Company does not presently have a long-term incentive plan for any of its executive officers,
including its Named Executive Officers.
Options and Stock Appreciation Rights (SARs)
During the financial year ended December 31, 2006, the following incentive stock options were
granted to the Named Executive Officers:
15
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
|
|
|
Market Value of |
|
|
|
|
|
|
|
|
Options/ |
|
|
|
|
|
Securities |
|
|
|
|
Securities, |
|
SARs |
|
|
|
|
|
Underlying |
|
|
|
|
Under |
|
Granted to |
|
Exercise |
|
Options/ SARs |
|
|
|
|
Options/SARs |
|
Employees |
|
or |
|
on the Date of |
|
|
|
|
Granted |
|
in Financial |
|
Base Price |
|
Grant |
|
Expiration |
Name |
|
(#) |
|
Year |
|
(U.S.$/Security) |
|
(U.S.$/Security) |
|
Date |
Joseph I. Gasca |
|
1,000,000 |
|
|
29.2 |
% |
|
$ |
2.85 |
|
|
|
2,850,000 |
|
|
July 5, 2016 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
W. Gordon Lancaster |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David R. Martin |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E. Leon Daniel |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald Moench |
|
|
100,000 |
|
|
|
2.9 |
% |
|
$ |
3.06 |
|
|
|
306,000 |
|
|
March 8, 2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Patrick Chua |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The incentive stock options granted to Mr. Gasca were offered as an inducement to Mr. Gasca to
accept employment with the Company. These incentive stock options were not granted under the
Companys Incentive Plan and the common shares reserved for issuance to Mr. Gasca upon their
exercise are not included in the total number of common shares reserved for issuance under the
Incentive Plan.
Aggregated Option Exercises
During the financial year ended December 31, 2006, no incentive stock options were exercised by the
Named Executive Officers.
Option and SAR Repricings
No options or stock appreciation rights were re-priced during the year ended December 31, 2006.
Defined Benefit or Actuarial Plan Disclosure
The Company does not presently provide a pension plan for its employees. However, in 2001, the
Company adopted a defined contribution retirement or thrift plan (401(k) Plan) to assist U.S.
employees in providing for retirement or other future financial needs. Employees contributions (up
to the maximum allowed by U.S. tax laws) were matched 100% by the Company in 2006. The Companys
matching contributions to the 401(k) Plan were U.S.$0.4 million, U.S.$0.3 million and U.S.$0.2
million for the years ended December 31, 2006, 2005 and 2004, respectively.
Employment Contracts
The Company has written contracts of employment with Messrs. Joseph I. Gasca, E. Leon Daniel and W.
Gordon Lancaster. Otherwise, the Company has no written employment contracts or termination of
employment or change of control arrangements with any of its directors or Named Executive Officers.
Each of the written employment contracts the Company has with the Named Executive Officers allows
the Company to terminate the Named Executive Officer for cause in which case the Named Executive
Officer would have no entitlement to any compensation with respect to the termination.
Mr. Gascas employment contract respecting his employment as President and Chief Operating Officer
commenced on May 15, 2006. Mr. Gasca was elevated to the position of President and Chief Executive
Officer on January 29, 2007 but no amendments were made to the initial employment contract. Mr.
Gascas contract provides for an annual salary of not less than U.S.$310,000 over the term of
employment of three years from the date of commencement, unless terminated earlier in accordance
with the provisions of the contract. The Company may terminate Mr. Gascas employment for cause or
without cause by making a lump sum payment equal to twelve monthly payments of Mr. Gascas base
16
salary. Under the terms of the contract, Mr. Gasca was granted incentive stock options exercisable
to acquire 1,000,000 common shares which are exercisable for ten years and vest over three years.
In the event of a change of control of the Company, Mr. Gasca is entitled to receive a lump sum
payment in an amount equal to his annual base salary. At the discretion of the Companys board of
directors and based on performance criteria determined by the Companys board of directors, Mr.
Gasca is eligible for an annual bonus in an amount determined by the board.
Mr. Daniels contract provides for an annual salary of not less than U.S.$300,000 over a term of
employment of five years, commencing on April 30, 2002, unless terminated earlier in accordance
with the provisions of the contract. Either party may terminate the contract upon one years notice
provided however that the Company may terminate Mr. Daniels employment at any time without notice
by paying him an amount equal to the lesser of one years salary or the prorated amount of his
annual salary that he would have earned between the date of termination and the expiration of the
contract term. Mr. Daniel is eligible to receive a cash bonus and a stock bonus each year, as
determined by the Compensation Committee. Mr. Daniel is entitled to participate in the Companys
employee benefit programs on the same basis as all of the Companys other employees.
As of January 1, 2004, the Company entered into an employment contract with Mr. Lancaster having no
fixed term of employment and providing for an initial annual salary of U.S.$200,000, subject to
review annually by the Compensation Committee, and the same benefit entitlements available to the
Companys other executive officers. Under the terms of the contract, Mr. Lancaster was granted an
initial incentive stock option to acquire 250,000 common shares of the Company, which vest over 4
years and expire on the 5th anniversary of the date of grant. The Company may terminate Mr.
Lancasters employment for any reason by delivering to him six months written notice.
Composition of Compensation Committee
The Companys Compensation Committee consists of Howard Balloch, R. Edward Flood, J. Steven Rhodes
and Brian F. Downey. Mr. Downey joined the Compensation Committee in May 2006. None of Messrs.
Balloch, Flood, Rhodes or Downey is, or at any time has been, an officer or employee of the Company
or any of its subsidiaries. Since the beginning of the most recently completed financial year,
which ended on December 31, 2006, none of Messrs. Balloch, Flood, Rhodes or Downey was indebted to
the Company or any of its subsidiaries or had any material interest in any transaction or proposed
transaction which has materially affected or would materially affect the Company or any of its
subsidiaries. None of the Companys executive officers serve as a member of the compensation
committee or board of directors of any entity that has an executive officer serving as a member of
the Compensation Committee or board of directors of the Company.
Report on Executive Compensation
Our executive compensation program is administered by the Compensation Committee. The members of
the Compensation Committee are all independent, non-management directors. Following review and
approval by the Compensation Committee, decisions relating to executive compensation are reported
to, and approved by, the full Board of Directors. The Compensation Committee has directed the
preparation of this report and has approved its contents and its submission to shareholders.
Our approach to executive compensation is motivated by a desire to align the interests of our
executive officers as closely as possible with the interests of our Company and its shareholders as
a whole. In determining the nature and quantum of compensation for our executive officers we are
seeking to achieve the following objectives: to provide a strong incentive to management to
contribute to the achievement of our short-term and long-term corporate goals; to ensure that the
interests of our executive officers and the interests of our shareholders are aligned; to enable us
to attract, retain and motivate executive officers of the highest caliber in light of the strong
competition in our industry for qualified personnel; and to recognize that the successful
implementation of our Companys corporate strategy cannot necessarily be measured, at this stage of
its development, only with reference to quantitative measurement criteria of corporate or
individual performance. We take all of these factors into account in formulating our
recommendations to the Board of Directors respecting the compensation to be paid to each of our
executive officers.
The compensation that we pay to our executive officers generally consists of cash, equity and
equity incentives. Our compensation policy reflects a belief that an element of total compensation
for our
17
executive officers should be at risk in the form of common shares or incentive stock options, so
as to create a strong incentive to build shareholder value. The Compensation Committee oversees and
sets the general guidelines and principles for the implementation of our executive compensation
policies, assesses the individual performance of our executive officers and makes recommendations
to the Board of Directors. Based on these recommendations, the Board of Directors makes decisions
concerning the nature and scope of the compensation to be paid to our executive officers.
The base salaries of our executive officers have traditionally been determined using a subjective
assessment of each individuals performance, experience and other factors we believe to be
relevant, including prevailing industry demand for personnel having comparable skills and
performing similar duties, the compensation the individual could reasonably expect to receive from
a competitor and the Companys ability to pay. We have also considered recommendations from outside
compensation consultants and used compensation data obtained from publicly available sources. We
believe that the salaries we have traditionally paid to our executive officers reasonably
approximate the median level of most of the comparative compensation data to which we had access.
All of our executive officers are eligible to receive discretionary bonuses, based upon our
subjective assessment of the Companys overall performance in relation to its ongoing
implementation of corporate strategy and achievement of corporate objectives and of each executive
officers contribution to such performance and achievement.
The relationship of corporate performance to executive compensation under our executive
compensation program is created, in part, through equity compensation mechanisms. Incentive stock
options, which vest and become exercisable through the passage of time, link the bulk of our
equity-based executive compensation to shareholder return, measured by increases in the market
price of our common shares. We also make, as and when we consider it warranted, recommendations to
the Board of Directors respecting discretionary bonus awards of common shares to our employees,
including our executive officers. Such awards are intended to recognize extraordinary contributions
to the achievement of corporate objectives.
Eligibility for participation from time to time in the various equity incentive mechanisms
available under our Plan is determined after we have thoroughly reviewed and taken into
consideration the individual performance and contribution to overall corporate performance by each
prospective participant. All outstanding stock options that have been granted under our Plan were
granted at prices not less than 100% of the fair market value of the Companys common shares on the
dates such options were granted.
We continue to believe that stock-based incentives encourage and reward effective management that
results in long-term corporate financial success, as measured by stock appreciation. Stock-based
incentives awarded to our executive officers are based on the Compensation Committees subjective
evaluation of each executive officers ability to influence our long-term growth and to reward
outstanding individual performance and contributions to our business. Other factors influencing our
recommendations respecting the nature and scope of the equity compensation and equity incentives to
be awarded to our executive officers in a given year include: awards made in previous years and,
particularly in the case of equity incentives, the number of incentive stock options that remain
outstanding and exercisable from grants in previous years and the exercise price and the remaining
exercise term of those outstanding stock options.
In 2005, based on a report prepared by an external consultant and an internal review of our
compensation policies and practices, we adopted some general guidelines and benchmarks for setting
executive and management compensation at levels consistent with competitive industry standards and
practices: (i) individual salaries would be targeted at the mid-points of ranges paid to
individuals occupying equivalent positions in similar companies; (ii) annual bonuses would be
awarded on the basis of criteria established in each year, with 75% of a bonus to be tied to
corporate-wide or departmental achievements measurable by quantifiable targets, project
acquisitions (where relevant) and/or stock value, and the remaining 25% to be based on subjective
criteria; (iii) annual bonuses would generally not exceed amounts that would bring individual
compensation levels up to the top quartile of the competitive marketplace; (iv) bonuses would
continue to be made up of a combination of cash and common shares; and (v) the total budgetary
burden of bonuses would be anticipated in annual budgeting.
During 2006 the Compensation Committee recommended, and the Board of Directors adopted, a series of
quantitative criteria and performance targets upon which an element of the executive compensation,
over and above salary, to be paid to certain specified executive officers in respect of the 2006
fiscal year would be based. The specified executive officers are David Martin, Executive
Co-Chairman (until May
18
2006, the Chairman), Leon Daniel, Deputy Chairman Projects and Engineering (until May 2006, the
President and Chief Executive Officer), Gordon Lancaster, Chief Financial Officer, and certain
Vice-Presidents. Each of the specified executive officers was eligible to receive bonus awards,
payable in cash or shares, of up to a maximum of 200% of base salary (subject to an upper limit of
US$1 million for each specified executive officer) contingent upon the achievement of measurable
corporate performance targets including market price appreciation in respect of our common shares
(up to 25% of base salary), net production (up to 15% of base salary), net operating cash flow (up
to 25% of base salary), net reserves value (up to 10% of base salary for each specified executive
officer other than Chief Financial Officer), new project value (up to 100% of base salary for each
specified executive officer other than Chief Financial Officer) and subjective criteria determined
on the basis of Compensation Committee recommendations (up to 25% of base salary for each executive
officer other than Chief Financial Officer, and up to 35% of base salary for Chief Financial
Officer). For 2006, we awarded bonuses to executive officers as follows: (i) $90,000 to Mr. Martin,
of which $30,000 was based on meeting performance targets and $60,000 was based on subjective
criteria, which bonus consisted of a cash payment of $15,000 and the issuance of 38,660 common
shares; (ii) $100,000 to Mr. Daniel, of which $34,000 was based on meeting performance targets and
$66,000 was based on subjective criteria, which bonus consisted of a cash payment of $17,000 and
the issuance of 42,783 common shares; and (iii) $80,000 to Mr. Lancaster, of which $50,000 was
based on meeting performance targets and $30,000 was based on subjective criteria, which bonus
consisted of a cash payment of $25,000 and the issuance of 28,351 common shares.
The base salary of our Deputy Chairman Projects and Engineering, who was, until May 2006, our
Chief Executive Officer (CEO), was set by his employment contract, the material terms of which
are described under Employment Contracts, Termination of Employment and Change-in-Control
Arrangements. This contract also provides that he is eligible to receive, on an annual basis, a
cash bonus and a non-cash bonus in an amount determined by the Compensation Committee based on such
criteria as the Committee may determine from time to time. Having regard to the general benchmarks
we adopted for setting executive compensation generally and a review of management salaries in late
2005, his salary for 2005 and 2006 was increased by $40,000.
The base salary of our current CEO (who was appointed in May 2006 as our President and Chief
Operating Officer effective July 2006) was set by his employment contract, material terms of which
are described under Employment Contracts. Under the terms of his employment contract, our
current CEO was granted incentive stock options to acquire 1,000,000 common shares which vest over
three years and are exercisable for ten years. The salary and stock option compensation offered to
our current CEO at the time of his appointment was based on competitive market factors, his level
of experience and responsibility, the compensation practices of other industry participants, and
the negotiations that took place in connection with his appointment. Our current CEOs employment
contract also provides that he is eligible to receive an annual bonus at the discretion of the
Board of Directors based on performance criteria determined by the Board. Given his relatively
recent appointment, we did not specify our current CEO as one of the executive officers whose
executive compensation in respect of the 2006 fiscal year, over and above salary, would be based,
in part, on specified quantitative criteria and performance targets.
For 2007 we have adopted a compensation program which will apply to our executive officers,
including our CEO, as well as our employees. The compensation program is designed to provide
incentives to work for, and stay with, the Company and to drive strong Company performance, and to
differentially reward skills more critical to our business plans. Under the 2007 program, the
Company strives to pay near term compensation, using a pay grade system consistent with industry
practice, that is competitive with industry while providing incentive compensation that outperforms
other options that employees and prospective employees might find in the marketplace.
Under the 2007 compensation program, annual salary increases will be based on performance and rated
based on agreed objectives. Using a pay grade system, target and maximum bonus award levels and
maximum incentive compensation will be benchmarked with industry. For executive officers and higher
paid employees, bonus award levels will be determined based on job specific criteria in addition to
overall performance rating. The composition of annual bonus awards will be a combination of Company
common shares and cash. For most pay grades, the target cash award is set at 15% of salary and the
maximum cash award is set at 22.5% of annual salary. For the incentive compensation component of
our 2007 program, we intend to use the same pay grade system for outlining the target and maximum
incentive compensation that is achievable for an executive or employee. For executives and higher
pay grade employees, annual incentive compensation awards will be provided based on specific
performance
19
criteria, value to the Company in terms of skills, knowledge and experience, completion of specific
projects as well as subjective criteria. Incentive compensation awards for executives and upper pay
grade employees are expected to include stock options, and may include other securities such as
restricted shares.
Submitted on behalf of the Compensation Committee:
Mr. Howard R. Balloch
Mr. R. Edward Flood
Mr. J. Steven Rhodes
Mr. Brian F. Downey
20
Performance Graph
The following graph and table compares the cumulative shareholder return on a CDN$100 investment in
common shares of the Company to a similar investment in companies comprising the S&P/TSX Composite
Index, including dividend reinvestment, for the period from December 31, 2001 to December 31, 2006.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
As at December 31, |
|
|
|
|
|
|
|
|
|
(in Canadian Dollars) |
|
|
|
|
|
|
|
2001 |
|
|
2002 |
|
|
2003 |
|
|
2004 |
|
|
2005 |
|
|
2006 |
|
|
Ivanhoe Energy Inc. |
|
|
$ |
100 |
|
|
|
$ |
20 |
|
|
|
$ |
134 |
|
|
|
$ |
84 |
|
|
|
$ |
34 |
|
|
|
$ |
43 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
S&P/TSX Composite
Index |
|
|
$ |
100 |
|
|
|
$ |
88 |
|
|
|
$ |
111 |
|
|
|
$ |
127 |
|
|
|
$ |
158 |
|
|
|
$ |
185 |
|
|
|
Director Compensation
Each independent director other than Mr. A. Robert Abboud receives director fees of $2,000 per
month. Mr. Abboud receives an annual fee of U.S.$250,000 for acting as the Independent Co-Chairman
and Lead Director of the Company. Mr. Brian Downey receives an additional payment of $7,500 per
annum for acting as the Chairman of the Audit Committee. The Chairman of the Compensation and
Benefits Committee and the Chairman of the Nominating and Corporate Governance Committee, Mr.
Howard Balloch, receives an additional payment of $5,000 per annum per Committee for acting as
such. Each independent director, with the exception of Mr. Abboud, receives a fee of $1,000 for
participation in each board of directors meeting and each Committee meeting attended in person or
via conference call. The Company did not pay any other cash or fixed compensation to its directors
for acting as such. The Company reimburses its directors for expenses they reasonably incur in the
performance of their duties as directors and the directors are also eligible to participate in the
Companys Incentive Plan.
21
EQUITY COMPENSATION PLAN INFORMATION
The following is information respecting the Companys existing equity compensation plans as at
December 31, 2006:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
remaining available for |
|
|
|
|
|
|
Weighted average |
|
future issuance under |
|
|
Number of Securities to |
|
exercise price of |
|
equity compensation |
|
|
be issued upon exercise |
|
outstanding |
|
plans (excluding |
|
|
of outstanding options, |
|
options, warrants |
|
securities reflected in |
Plan Category |
|
warrants and rights |
|
and rights (CDN$) |
|
column (a) |
Equity compensation
plans approved by
securityholders |
|
|
11,369,721 |
|
|
$ |
2.27 |
|
|
|
1,266,994 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by
shareholders(1)
|
|
|
1,000,000 |
|
|
$ |
3.18 |
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
12,369,721 |
|
|
$ |
2.34 |
|
|
|
1,266,994 |
|
|
|
|
(1) |
|
Consists of incentive stock options granted to Mr. Joseph Gasca as an
inducement to accepting employment with the Company. These incentive stock options were not granted
under the Companys existing Incentive Plan previously approved by shareholders and the common
shares reserved for issuance to Mr. Gasca upon the exercise these incentive stock options are not
included in the total number of common shares reserved for issuance under the existing Directors
and Employees Equity Incentive Plan. Under the rules and policies of the TSX, security based
compensation arrangements offered as inducements to prospective employees do not require
shareholder approval. |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
Other than routine indebtedness, at no time during the Companys most recently completed financial
year was any director, executive officer or senior officer of the Company, any proposed management
nominee for election as a director of the Company or any associate or affiliate of any such
director, executive or senior officer or proposed nominee indebted to the Company or any of its
subsidiaries or to another entity where such indebtedness is or has been the subject of a
guarantee, support agreement, letter of credit or other similar arrangement or understanding
provided by the Company or any of its subsidiaries, other than routine indebtedness.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
The Company is unaware of any material interest, direct or indirect, by way of beneficial ownership
of securities or otherwise, of any informed person of the Company, any proposed director of the
Company or any associate or affiliate of any informed person or proposed director, in any
transaction since the commencement of the Companys most recently completed financial year or in
any proposed transaction which has materially affected or would materially affect the Company or
any of its subsidiaries other than the following:
1. |
|
During the year ended December 31, 2006, the Company paid US$769,466 to a wholly owned
subsidiary of Ensyn Corporation, an unaffiliated company that was spun off from Ensyn Group,
Inc. as a result of the Companys acquisition of Ensyn Group, Inc. on April 15, 2005. Of this
amount, US$244,061 was reimbursement of salary and expenses for one of the Companys
directors, Dr. Robert Graham, in his position as Chief Executive Officer and President of
Ensyn Corporation. The remaining amount of $525,405 was paid to Ensyn Corporations wholly
owned subsidiary during the year ended December 31, 2006 for technical services provided to
us. Dr. Graham owns an approximate 24% equity interest in Ensyn Corporation. |
2. |
|
The Company is party to cost sharing agreements with other companies wholly or partially
owned by Mr. Robert M. Friedland. Through these agreements, the Company shares office space,
furnishings, equipment and communications facilities in Vancouver, Beijing and Singapore. The |
22
|
|
Company also shares the costs of employing administrative and non-executive management
personnel at these offices. During the year ended December 31, 2006, the Companys share of
costs for the Vancouver and Singapore offices was US$1,238,486. The companies with which the
Company is a party to the cost sharing agreements, and Mr. Friedlands ownership interest in
them, are as follows: |
|
|
|
|
|
|
|
R.M. Friedland |
Company Name |
|
Ownership Interest |
Ivanhoe Mines Ltd. |
|
|
27.03 |
% |
Ivanhoe Capital Corporation |
|
|
100.00 |
% |
Ivanhoe Nickel & Platinum Ltd |
|
|
50 |
% |
Jinshan Gold Mines Inc. |
|
|
(1) |
|
Asia Gold Corp. |
|
|
(1) |
|
|
|
|
(1) |
|
Ivanhoe Mines Ltd. owns 46.26% of the common shares of Jinshan Gold Mines
Inc. and 44.5% of the common shares of Asia Gold Corp. as at December 31, 2006. |
3. |
|
During the year ended December 31, 2006, a company controlled by one of the Companys
directors, Mr. Shun-ichi Shimizu, received US$881,119 for consulting services and out of
pocket expenses. |
APPOINTMENT OF AUDITORS
Deloitte & Touche LLP, Chartered Accountants, will be nominated at the Meeting for re-appointment
as the Companys auditors at a remuneration to be fixed by the directors. Deloitte & Touche LLP
have been the Companys auditors since April 8, 1997.
PARTICULARS OF MATTERS TO BE ACTED UPON
Amendment and Restatement of Equity Incentive Plan
Purpose
The Company is seeking authorization from its shareholders at the Meeting to amend and restate the
Companys existing Employees and Directors Equity Incentive Plan (the Incentive Plan) to: (i)
increase the maximum number of common shares available for issuance thereunder from 20,000,000
common shares to 24,000,000 common shares; (ii) increase the maximum number of common shares of the
Company which may be allocated for issuance under the Bonus Plan component of the Existing Plan
from 2,000,000 common shares to 2,400,000 common shares; (iii) replace the existing terms thereof
governing the circumstances and manner in which the Incentive Plan may be amended with more
detailed and prescriptive provisions in order to comply with recently enacted changes to the rules
and policies of The Toronto Stock Exchange (TSX) respecting equity incentive plan amendments;
(iv) formally recognize the role of the Compensation Committee in administering the Plan; (v)
provide for the automatic extension of the exercise term of any incentive stock option issued under
the Incentive Plan that would otherwise expire during a blackout period if the holder of the
option is prevented from exercising the incentive stock option due to blackout period trading
restrictions; and (vi) make other technical amendments to the Incentive Plan. TSX has approved the
proposed amendments to the Incentive Plan, subject to approval by shareholders at the Meeting.
Incentive Plan Amendment Resolution
At the Meeting, shareholders will be asked to consider and, if deemed warranted, to pass the
Incentive Plan Amendment Resolution, the full text of which is set out as Schedule A hereto,
authorizing the amendment and restatement of the existing Incentive Plan in the manner described in
this Management Proxy Circular. The Incentive Plan Amendment Resolution is an ordinary resolution
and, as such, requires approval by a majority of the votes cast by shareholders at the Meeting.
A copy of the amended and restated Incentive Plan (the Amended Plan), blacklined to show the
amendments to the existing Incentive Plan is appended to the Incentive Plan Resolution.
23
Summary of the Existing Plan
Overview
The existing Incentive Plan (the Existing Plan) has three components: an Option Plan, which
provides for the grant to eligible participants of incentive stock options exercisable to purchase
common shares of the Company, a Bonus Plan, which provides for awards of fully paid common shares
to eligible participants as and when determined to be warranted on the basis of past performance
and a Purchase Plan, under which eligible participants have the opportunity to purchase common
shares through payroll deductions which are supplemented by additional contributions by the
Company.
The eligible participants in the Existing Plan include directors of the Company or any affiliate,
and any full time and part time employees (including officers) of the Company or any affiliate
thereof that the board of directors determines to be employees eligible for participation in the
Existing Plan. Furthermore, persons or companies engaged by the Company, or any entity the Company
controls, to provide management or consulting services are eligible for participation in the
Existing Plan as the Companys board of directors determines.
The Existing Plan is, by its terms, to be administered by the Companys board of directors.
However, the board of directors has delegated to its Compensation Committee, to the extent
permitted by law, responsibility for administering the Existing Plan.
Option Plan
Option Grants
The Option Plan authorizes the board of directors to grant options to purchase common shares. The
number of common shares, the exercise price per common share, the vesting period and any other
terms and conditions of options granted pursuant to the Option Plan, from time to time are
determined by the board of directors at the time of the grant, subject to the defined parameters of
the Option Plan.
Exercise Price
The exercise price of any option granted under the Option Plan cannot be less than the weighted
average price of the common shares on the principal stock exchange on which the common shares trade
for the five days on which common shares were traded immediately preceding the date of grant.
Exercise Period and Vesting
Options are exercisable for a period of time determined by the board of directors not exceeding ten
years from the date the option is granted. Options may be earlier terminated in the event of death
or termination of employment or appointment. Vesting of options is determined by the
board of directors. Failing a specific vesting determination by the board of directors, options
automatically become exercisable incrementally over a period of three years from the date of grant,
as to one-third of the total number of shares under option in each such year. The right to
exercise an option may be accelerated in the event a takeover bid in respect of the common shares
is made.
Cashless Exercise
Ancillary share appreciation rights may also be granted, at the discretion of the board of
directors, to an optionee in conjunction with, or at any time following the grant of, an option.
This right effectively allows an optionee to exercise an option on a cashless basis by electing
to relinquish, in whole or in part, the right to exercise such option and receive, in lieu thereof,
a number of fully paid common shares. The number of common shares issuable pursuant to any such
cashless exercise is equal to the quotient obtained by dividing the difference between the
aggregate fair market value and the aggregate option price of all common shares subject to such
option by the fair market value of one (1) common share.
24
Financial Assistance
The board of directors may, in its discretion but subject to applicable law, authorize the Company
to make loans to employees to assist them in exercising options. The terms of any such loans
include security, in favour of the Company, in the common shares issued upon exercise of the
options, which security may be granted on a non-recourse basis. No such loans are currently
outstanding.
Termination or Death
If an optionee dies while employed by the Company, any option held by him will be exercisable for a
period of 6 months or prior to the expiration of the options (whichever is sooner) by the person to
whom the rights of the optionee shall pass by will or applicable laws of descent and distribution.
If an optionee is terminated for cause, no option will be exercisable unless the board of directors
determines otherwise. If an optionee is terminated for any reason other than cause then the
options will be exercisable for a period of up to 6 months thereafter, but in no event less than 30
days, subject to the prior expiration of the options.
Bonus Plan
The Bonus Plan permits the board of directors to authorize the issuance, from time to time, of
common shares to employees, directors, officers and service providers of the Company and its
affiliates. The criteria for determining if and when such awards should be made and the quantum of
such awards is within the discretion of the board of directors. The Bonus Plan provides for the
issuance of a maximum of 2,000,000 common shares in respect of bonus awards. Common shares
allocated to the Bonus Plan may be reallocated for issuance under the Option Plan or Purchase Plan
and are then no longer available for issuance under the Bonus Plan.
Purchase Plan
Participation Criteria
Participants in the Purchase Plan must be full-time employees of the Company or its affiliates who
have completed at least one year (or less, at the discretion of the board of directors) of
continuous service and who elect to participate.
Contribution Limits
Eligible employees are entitled to contribute up to seven per cent (7%) of their annual basic
salary to the Share Purchase Plan in semi-monthly instalments. The Company makes a contribution of
up to one hundred per cent (100%) of the employees contribution on a quarterly basis.
Number of Shares
Each participant receives, at the end of each calendar quarter during which he or she participates
in the Purchase Plan, a number of common shares equal to the quotient obtained by dividing the
aggregate amount of all contributions to the Purchase Plan by the participant, and by the Company
on the participants behalf, during the preceding quarter by the weighted average trading price of
the common shares on the principal stock exchange on which the common shares trade during the
quarter.
Termination of Employment
If the participants employment with the Company is terminated for any reason, any portion of the
participants contribution then held in trust for a participant pending a quarterly purchase of
common shares is returned to him or her or to his or her estate.
To date, the board of directors has not made the Purchase Plan available for participation by its
employees.
25
Transferability
Benefits, rights and options under the Existing Plan are non-transferable and, during the lifetime
of a participant, may only be exercised by such participant.
Amendment Procedure
The Existing Plan provides that the board of directors has the right to amend, modify or terminate
the Existing Plan, in whole or in part, at any time if and when deemed advisable in the absolute
discretion of the board of directors. However, any amendment to the Existing Plan which would
materially increase the benefits under the Existing Plan, materially modify the requirements as to
eligibility for participation in the Existing Plan or materially increase the number of common
shares that may be issued or reserved for issuance under the Existing Plan will be effective only
upon the approval of the shareholders of the Company, and, if required, the approval of any
regulatory body having jurisdiction over the securities of the Company and the approval of any
stock exchange on which the common shares are then listed for trading.
Share Issuance Limits
The aggregate maximum number of common shares which the Company may, from time to time, issue or
reserve for issuance under the Existing Plan is 20,000,000 common shares. The aggregate number of
common shares which the Company may at any time reserve for issuance under the Existing Plan to any
one person may not exceed five per cent (5%) of the issued and outstanding common shares at such
time. The aggregate number of common shares which the Company may at any time reserve for issuance
under the Existing Plan to insiders of the Company may not exceed ten per cent (10%), of the issued
and outstanding common shares at such time. The aggregate number of common shares that may be
issued within any one-year period to insiders of the Company may not exceed ten per cent (10%) of
the issued and outstanding common shares at such time. The aggregate number of common shares that
may be issued within any one-year period to any one insider of the Company and his or her
associates may not exceed five per cent (5%) of the issued and outstanding common shares at such
time.
Securities Issued and Unissued under the Existing Plan
There are currently 241,364,188 common shares of the Company issued and outstanding. Since the
inception of the Existing Plan, the 20,000,000 common shares authorized for issuance under the
Existing Plan have been issued or reserved for issuance as follows:
26
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
% of Issued and Outstanding |
|
|
Number of common shares |
|
common shares |
Common shares
previously issued
upon exercise of
options under
Option Plan |
|
|
5,907,030 |
|
|
|
2.45 |
% |
|
|
|
|
|
|
|
|
|
Common shares
reserved for future
issuance pursuant
to unexercised
options under
Option Plan |
|
|
11,286,415 |
|
|
|
4.7 |
% |
|
|
|
|
|
|
|
|
|
Common shares
previously issued
pursuant to
Purchase Plan |
|
|
n/a |
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
Common shares
previously issued
pursuant to Bonus
Plan |
|
|
1,442,788 |
|
|
|
0.60 |
% |
|
|
|
|
|
|
|
|
|
Unissued common
shares available
for future awards
under Bonus Plan |
|
|
557,212 |
|
|
|
0.23 |
% |
|
|
|
|
|
|
|
|
|
Unissued common
shares available
for future option
grants under Option
Plan and purchases
under Purchase Plan |
|
|
1,201,910 |
|
|
|
0.50 |
% |
|
|
|
|
|
|
|
|
|
Maximum number of
common shares
available for
issuance under
Existing Plan |
|
|
20,000,000 |
|
|
|
8.29 |
% |
There are no option grants, awards or other entitlements to common shares under the Existing
Plan that remain subject to approval or ratification by the Companys shareholders.
Proposed Amendments
Maximum Number of Shares under the Incentive Plan and the Bonus Plan
The Existing Plan currently provides that the aggregate number of common shares that may be issued
or reserved for issuance may not exceed 20,000,000 common shares. There is currently a balance
available of 1,201,910 common shares available for future grants under the Option Plan and
purchases under the Purchase Plan.
The Company believes that incentive stock options are a valuable mechanism for incentivizing the
Companys existing employees, attracting new employees and aligning their interests with those of
the Companys shareholders. To provide the Company with the continued flexibility of granting
incentive stock options under the Option Plan, the Company is seeking approval from the
shareholders at the Meeting to increase the number of common shares of the Company issuable under
the Existing Plan to a maximum of 24,000,000 common shares, which would represent 9.94% of the
common shares currently issued and outstanding.
The Existing Plan also provides for the issuance of a maximum of 2,000,000 common shares (within
the overall maximum number of common shares issuable under the Incentive Plan) in respect of bonus
awards. Bonus awards are an integral part of the Companys compensation policy to reward
extraordinary efforts of the Companys officers and employees. To date, 1,442,788 common shares
have been issued under the Bonus Plan. To provide the Company with the flexibility of granting
incentive additional common shares as bonus awards, the Company is seeking approval, as part of the
Incentive Plan Amendment Resolution, to increase the maximum number of common shares of the Company
issuable under the Bonus Plan component of the Existing Plan to 2,400,000 common shares under the
Amended Plan.
The proposed new maximum common share issuance limits appear in sections 3.2 and 5.1 of the Amended
Plan.
27
Detailed Amendment Procedure
Based on recent amendments to the rules and policies of TSX, the Company is proposing to replace
the provisions of the Existing Plan governing the circumstances in which amendments to the Existing
Plan may be made without shareholder approval with more detailed amendment provisions. TSX rules
and policies now require equity incentive plans adopted by listed companies to outline more
specifically the type of amendments that may be made with, and without, the approval of the
Companys shareholders. In the absence of such detailed amendment provisions, TSX rules now require
shareholder approval for any and all amendments to an equity incentive plan.
The Company believes that, in order to efficiently administer the Incentive Plan, the board of
directors should have the ability to make certain amendments to the Incentive Plan and awards made
thereunder without having to seek shareholder approval for each such amendment. The board of
directors has no current intention to make any amendments to the Incentive Plan, or any options or
awards thereunder, except as contemplated by the Amended Plan. Therefore, in order to retain the
right to make certain amendments to the Incentive Plan and awards made thereunder in certain
limited circumstances without shareholder approval, the Company is seeking approval from the
shareholders at the Meeting to replace the amendment provisions of the Existing Plan with the more
detailed amendment provisions in section 5.7 of the Amended Plan.
If the Amended Plan is adopted, the board of directors, based on recommendations by the
Compensation Committee, will have the authority and discretion to amend the Incentive Plan and
awards granted thereunder without shareholder approval in respect of any matter, including the
matters set forth in section 5.7 of the Amended Plan, except for those matters specifically
contemplated by section 5.7 of the Amended Plan as requiring shareholder approval. Accordingly,
under the Amended Plan, the Board will have the power to amend, suspend or terminate the Incentive
Plan, and awards thereunder, including changes of a clerical or grammatical nature, changes
regarding persons eligible to participate in the Incentive Plan, changes to the exercise price,
vesting, terms and termination provisions of options, changes to the share appreciation right
provisions, changes to the share bonus provisions (other than the maximum number of bonus shares
issuable under the Incentive Plan), changes to the authority and role of the Compensation Committee
under the Incentive Plan, changes to the acceleration and vesting of options in the event of a
take-over bid and other matters relating to the Option Plan and the awards granted thereunder.
Subject to regulatory approval, shareholder approval will be required only for the following
amendments:
|
(i) |
|
an amendment to the aggregate number of common shares that may be reserved for
issuance under the Incentive Plan; |
|
|
(ii) |
|
an amendment to the aggregate maximum number of common shares issuable under
the Share Bonus Plan component of the Incentive Plan; |
|
|
(iii) |
|
an amendment to the limitations on the maximum number of Shares that may be
reserved for issuance, or issued, to insiders of the Company under the Incentive Plan; |
|
|
(iv) |
|
an amendment that would reduce the exercise price, or extend the expiry date,
of an outstanding option granted to an insider of the Company under the Incentive Plan;
or |
|
|
(v) |
|
an amendment to the amending provisions under the Incentive Plan. |
Blackout Expiration Term
The Companys securities trading policies restrict trading of the Companys securities by
directors, officers, employees and service providers of the Company during blackout periods,
which are imposed while financial statements are being prepared but have not yet been publicly
disclosed or in circumstances in which directors, officers, employees and service providers of the
Company otherwise possess or have access to material non-public information respecting the Company.
Persons subject to trading restrictions during blackout periods typically cannot exercise incentive
stock options.
Amendments to the rules and policies of TSX Rules now allow for equity incentive plans to provide
that incentive stock options held by insiders and other persons subject to trading restrictions
during blackout
28
periods may be automatically extended, without shareholder approval, to a date shortly after the
end of the blackout period if such incentive stock options would otherwise expire during a blackout
period.
Based on these amendments, and in order that the interests of optionees who are subject to trading
restrictions during blackout periods are not prejudiced by the imposition of blackout periods from
time to time, the Company proposes to amend the provisions of the Existing Plan to provide for an
extension to the expiry date of any option that would otherwise expire during or shortly after a
blackout period to a date that is ten business days following the end of such blackout period. The
proposed amendment is reflected in section 1.2(d) and section 2.5 of the Amended Plan.
Role of the Compensation Committee
The board of directors has effectively delegated overall responsibility for administering the
Incentive Plan to the Compensation Committee. In order to reflect the Compensation Committees
authority and responsibilities for administering the Incentive Plan, the Company proposes to amend
the Existing Plan to specifically provide that the Compensation Committee will administer the
Amended Plan and will have the power, where consistent with the general purpose and intent of the
Amended Plan, to adopt rules and regulations and make determinations relating to the administration
of the Amended Plan, and to otherwise exercise all of the powers that the board of directors
delegates to the Compensation Committee under the Amended Plan. The proposed amendments to the
terms of the Existing Plan relating to its administration are also intended to clarify that,
notwithstanding the Compensation Committees role in administering the Amended Plan, all incentive
stock options and other awards under the Amended Plan are subject to final approval by the board of
directors.
The proposed amendments to reflect the role of the Compensation Committee under the Amended Plan
are reflected in various provisions of the Amended Plan including, in particular, section 2.2 and
Part 6 of the Amended Plan.
Other Amendments
Under the terms of the Incentive Plan, the board of directors, based on the recommendation of the
Compensation Committee, authorizes grants of options to eligible participants. The Company proposes
a technical amendment to the provisions of the Incentive Plan governing the grant of options to
clarify that, the date of grant of options will be either the date that the Compensation Committee
approves such grant for recommendation to the board of directors, provided the board of directors
approves such grant, or where such options were not approved by the Compensation Committee for
recommendation to the board of directors, the date such grant was approved by the board of
directors. This proposed amendment is reflected in section 2.4 of the Amended Plan.
Under the terms of the Existing Plan, the board of directors may provide loans to employees to
assist them in exercising their options. The Company proposes to amend the Existing Plan to
reflect the Companys policy that directors and executive officers are not eligible to receive such
loans. This proposed amendment is reflected in section 2.12 of the Amended Plan.
Also included as technical amendments to the Existing Plan to comply with applicable TSX policies
are amendments to the definitions of Insider and Affiliate in Section 1.2 of the Incentive
Plan, to Section 2.6 of the Incentive Plan (Share Appreciation Right), as well as to Sections
5.1(a) and (b).
Amendment of Articles
Reasons for Proposed Amendment
The Companys Articles stipulate the minimum and maximum number of individuals that can act as
directors of the Company at any given time. The Companys Articles currently provide that the
minimum number of directors is 3 and the maximum number of directors is 11. There are currently 11
directors of the Company and it is anticipated that, if all of managements nominees are elected as
directors at the Meeting, there will continue to be 11 directors.
One of the Companys corporate governance objectives is to establish and maintain a board of
directors composed of a majority of individuals who qualify as independent based on the criteria
prescribed by applicable law and stock exchange rules in Canada and the United States. Although the
Company may
29
eventually be able to attain this objective by filling vacancies created by the eventual retirement
of incumbent directors who are not independent, the Company wishes to maintain the flexibility of
adding additional individuals to the board who would qualify as independent directors as and when
opportunities to do so arise. Accordingly, the Company is proposing to amend the Articles to
increase the maximum number of directors of the Company from 11 to 13 in order to provide the
desired degree of flexibility to add additional directors as and when suitable candidates are
identified.
Articles Amendment Resolution
At the Meeting, shareholders will be asked to consider and, if thought fit, approve the Articles
Amendment Resolution, the full text of which is set out as Schedule B hereto, amending the Articles
of the Company by increasing the maximum number of directors from 11 to 13. The Articles Amendment
Resolution is a special resolution and, as such, requires approval by a majority of at least
two-thirds of the votes cast by shareholders at the Meeting.
Shareholder Confirmation of Amended Bylaws
Bylaw Amendments
On March 8, 2007, the Companys board of directors amended the Companys bylaws (the Bylaws) to
permit the Companys common shares to be issued and transferred electronically without a physical
share certificate in anticipation of new rules that will apply to securities listed or quoted on
stock exchanges and securities trading markets in the United States starting in 2008. The Bylaws
have been amended by deleting and replacing Part 7 thereof in its entirety. The wording of the new
Part 7 of the amended Bylaws is appended to the Bylaw Amendment Resolution, which is attached as
Schedule C to this Management Proxy Circular. The amended Bylaws took effect as of March 8, 2007
but will cease to be effective as of the date of the Meeting unless they are confirmed by
shareholders at the Meeting.
The amended Bylaws have been filed and are available, free of charge, on the SEDAR website at
www.sedar.com. A copy of the amended Bylaws can also be obtained, free of charge, on request to the
Corporate Secretary, 654 999 Canada Place, Vancouver, British Columbia V6C 3E1, telephone (604)
688-8323.
Purpose of Bylaw Amendments
The Companys common shares are quoted on the Nasdaq Capital Market (Nasdaq). The United States
Securities and Exchange Commission recently approved amendments to the Nasdaq Marketplace Rules
requiring securities listed on Nasdaq to be eligible for a Direct Registration Program (DRP),
which permits a securityholders ownership of securities to be recorded and maintained on the books
of the issuer or the transfer agent without the issuance of a physical security certificate. In
lieu of physical security certificates, securityholders who elect to participate in a DRP receive
annual statements from the issuer indicating their holdings.
The amendments to Nasdaqs Marketplace Rules require that, on or before January 1, 2008, the
Companys common shares be eligible to participate in a DRP. In order to be eligible, the Companys
common shares must be capable of being issued and transferred electronically without physical share
certificates. Before being amended by the Companys board of directors, the Bylaws provided that a
common share could only be transferred on the Companys share register upon presentation of the
certificate representing the common shares to be transferred. Accordingly, in the absence of the
amendment for which shareholder confirmation is sought, the Bylaws would effectively preclude the
Companys common shares from being eligible to participate in a DRP and, as a result, the Company
would cease to be in compliance with the applicable Nasdaq Marketplace Rule as of January 1, 2008.
The amendments to Nasdaqs Marketplace Rules requiring DRP eligibility do not require the Company
to actually participate in a DRP or to eliminate physical certificates representing the Companys
common shares. The YBCA, the statute under which the Company is incorporated, requires that the
Company issue a share certificate or written evidence of the right to obtain a share certificate to
any holder of the Companys common shares who requests one. Nothing in the amended Bylaws deprives
a shareholder of the legal right to obtain a share certificate and, unless the YBCA is amended to
eliminate a shareholders right to require the Company to issue a share certificate, the Companys
common shares will be issuable and transferable in certificated and uncertificated form for the
foreseeable future.
30
Bylaw Amendment Resolution
At the Meeting, shareholders will be asked to consider and, if thought advisable, to pass the Bylaw
Amendment Resolution, the full text of which is set out as Schedule C hereto confirming the
amendments to Part 7 of the Bylaws enacted by the board of directors on March 8, 2007. The Bylaw
Amendment Resolution is an ordinary resolution and, as such, requires approval by a majority of the
votes cast by shareholders at the Meeting. If the Bylaw Amendment Resolution is not passed by
shareholders at the Meeting, the amendments to Part 7 of the Bylaws enacted by the board of
directors on March 8, 2007 will cease to be effective.
MANAGEMENT CONTRACTS
Management functions of the Company and its subsidiaries are not performed by a person or persons
other than the directors or senior officers of the Company.
CORPORATE GOVERNANCE
The Company is a reporting issuer in Canada and a registrant under the United States Securities
Exchange Act of 1934. The Companys common shares are listed on TSX and quoted on the Nasdaq
Capital Market (Nasdaq). In recent years, securities regulators in Canada and the United States
have been placing increasing emphasis on the importance of good corporate governance practices and
disclosure of corporate governance practices by public companies. In 2005, the Canadian Securities
Administrators adopted National Instrument 58-101 Disclosure of Corporate Governance Practices
(the Disclosure Instrument) and National Policy 58-201 Corporate Governance Guidelines (the
Guidelines). The Disclosure Instrument requires the Company to disclose its corporate governance
practices with reference to various specified corporate governance criteria. The Guidelines set out
a series of corporate governance practices that the Canadian Securities Administrators believe
reflect a best practices standard to which they encourage Canadian public companies to adhere.
The following is a discussion of each of the Companys corporate governance practices for which
disclosure is required by the Disclosure Instrument. Unless otherwise indicated, the board of
directors believes that its corporate governance practices are consistent with those recommended by
the Guidelines.
Board of Directors
Director Independence
For the purposes of the Disclosure Instrument, a director is independent if he or she has no direct
or indirect material relationship with the Company. The Disclosure Instrument defines a material
relationship to be one which could reasonably be expected to interfere with the exercise of the
directors independent judgment and provides that certain specified relationships will, in all
circumstances, be considered material relationships.
As of the date of this Management Proxy Circular, the Companys board of directors consists of 6
individuals who are independent and 5 individuals who are not independent, applying the criteria
prescribed by the Disclosure Instrument and the criteria prescribed by the Nasdaq Marketplace
Rules. However, R. Edward Flood, one of the Companys independent directors, has informed the
Company that, for personal reasons, he does not intend to stand for re-election as a director of
the Company at the Meeting and his term as a director will end at the conclusion of the Meeting.
Management of the Company has nominated Joseph I. Gasca, the Companys President and Chief
Executive Officer, for election at the Meeting as a director to fill the vacancy created by Mr.
Floods impending retirement. Insofar as Mr. Gasca is a member of management, he does not qualify
as independent. Accordingly, if all of the individuals nominated by management for election to the
board of directors are elected at the Meeting, the board of directors will then consist of 5
individuals who are independent and 6 individuals who are not independent, applying the criteria
prescribed by the Disclosure Instrument and the criteria prescribed by the Nasdaq Marketplace
Rules. As such, independent directors will not, after the Meeting, constitute a majority of the
Companys board of directors as recommended by the Guidelines.
31
The directors determined to be independent are: A. Robert Abboud, Howard Balloch, Brian F. Downey,
Robert A. Pirraglia and J. Steven Rhodes. Messrs. Abboud, Balloch, Downey and Pirraglia have no
material relationship with the Company except as directors and, as applicable, shareholders of the
Company and are compensated by the Company solely in their capacities as directors. Mr. Rhodes
provides consulting services to the Company for which he receives aggregate annual remuneration
that falls below the threshold prescribed by the Disclosure Instrument beyond which he would be
considered to have a material relationship with the Company.
The directors determined not to be independent are: E. Leon Daniel, Robert M. Friedland, Dr. Robert
G. Graham, David R. Martin, Shun-ichi Shimizu and Joseph I. Gasca. The reasons why these directors
are not considered to be independent are as follows:
|
|
|
Messrs. Daniel, Martin and Gasca are members of the Companys senior management and are
therefore not independent. |
|
|
|
|
Mr. Friedland, although not formally a member of the Companys management team, works
closely with management personnel on matters relating to the implementation of the
Companys corporate strategy, financing, evaluation of corporate opportunities and investor
relations. Mr. Friedland does not participate in the day to day management of the
Companys affairs but is consulted regularly by the Companys management personnel in
respect of key management decisions. Insofar as Mr. Friedland is not a member of the
Companys senior management, but is regularly consulted by management personnel as
described above, the board of directors considers Mr. Friedland to be a non-independent
director. |
|
|
|
|
Mr. Shimizu, although not currently an active member of the Companys senior management
team, is the managing director of a consulting company that provides ongoing consulting
services to the Company for which the consulting company receives a monthly retainer from
the Company. The board of directors believes that the nature and scope of these consulting
arrangements and the remuneration paid for the services provided are such that they
constitute, for the purposes of the Disclosure Instrument, an indirect material
relationship between Mr. Shimizu and the Company and, accordingly, Mr. Shimizu is
considered to be a non-independent director. |
|
|
|
|
Although the board of directors believes that Dr. Graham is independent of management,
his status as an executive officer of another company that furnishes consulting and other
services to one of the Companys subsidiaries acquired in its merger with Ensyn Group, Inc.
disqualifies him as an independent director under the Disclosure Instrument and the NASDAQ
Marketplace Rules. Dr. Graham has also recently agreed to join the Companys management as
interim Chief Technology Officer. Accordingly, Dr. Graham is considered to be a
non-independent director. |
The board of directors recognizes that having a majority of directors who are independent is a
desirable corporate governance objective. Since 2005, the Company has added three new independent
directors, including an Independent Co-Chairman and Lead Director, and, in 2006, the board
consisted of a majority of independent directors for the first time.
However, as a result of Mr. Floods impending retirement as an independent director and the boards
view that it is desirable for Mr. Gasca, the Companys President and Chief Executive Officer, to
join the board, the board of directors will not consist of a majority of independent directors
after the Meeting. This is not intended to be a long-term corporate governance policy for the
Company and the board intends to seek and recruit prospective new director candidates who would
qualify as independent so as to re-establish majority independent status as soon as reasonably
possible.
For as long as the board of directors consists of a majority of directors who are not independent,
it is expected that the independent directors, led by the Independent Co-Chairman and Lead
Director, will take on a greater role in facilitating the boards exercise of independent judgment,
which may involve meeting more frequently without members of management being present.
Other Directorships
For information respecting those companies that are reporting issuers (or the equivalent) in Canada
or
32
elsewhere in which any of the directors of the Company also act as directors, please see the
section entitled Election of Directors starting on page 7 of this Management Proxy Circular.
Meetings of Independent Directors
Following each regularly scheduled meeting of the board of directors, a separate meeting of the
non-management directors is scheduled at which members of management are not present. These
meetings are typically attended by the independent directors and by those directors who are not
members of management but who do not qualify as independent pursuant to the criteria set out in the
Disclosure Instrument and the Nasdaq Marketplace Rules. The independent directors believe that the
non-management directors, despite being technically non-independent, make as equally valuable and
unbiased a contribution to these meetings as the non-management directors who qualify as
independent pursuant to the criteria set out in the Disclosure Instrument and the Nasdaq
Marketplace Rules. The Companys practice in this regard is not entirely consistent with the
Guidelines, which recommend that such meetings should exclude both members of management and
non-independent directors.
During 2006, there were 4 regularly scheduled meetings of the board of directors and a separate
meeting of the non-management directors was held at the conclusion of each of these meetings.
Independence of Board Chair
A. Robert Abboud, the Co-Chairman and Lead Director of the board is an independent director. Mr.
Abbouds responsibilities include providing a source of board leadership and ensuring that the
board functions effectively, acting as a facilitator with respect to interaction among the
independent directors and between management and the independent directors and chairing meetings of
the independent and non-management directors.
Meeting Attendance Records
For information concerning the number of board and committee meetings held in 2006 and the
attendance record of each director in respect of those meetings, please see the section entitled
Election of Directors starting on page 7 of this Management Proxy Circular.
Mandate of the Board
Under the YBCA, the directors of the Company are required to manage the Companys business and
affairs, and in doing so to act honestly and in good faith with a view to the best interests of the
Company. In addition, each director must exercise the care, diligence and skill that a reasonably
prudent person would exercise in comparable circumstances.
The board of directors is responsible for supervising the conduct of the Companys affairs and the
management of its business. The boards mandate includes setting long term goals and objectives
for the Company, to formulate the plans and strategies necessary to achieve those objectives and to
supervise senior management in their implementation. Although the board delegates the
responsibility for managing the day to day affairs of the Company to senior management personnel,
the board retains a supervisory role in respect of, and ultimate responsibility for, all matters
relating to the Company and its business.
The boards mandate requires that the board be satisfied that the Companys senior management will
manage the affairs of the Company in the best interest of the shareholders, in accordance with the
Companys principles, and that the arrangements made for the management of the Companys business
and affairs are consistent with their duty described above. The board is responsible for
protecting shareholder interests and ensuring that the interests of the shareholders and of
management are aligned. The obligation of the board must be performed continuously, and not merely
from time to time, and in times of crisis or emergency the board may have to assume a more direct
role in managing the affairs of the Company.
In discharging this responsibility, the boards mandate provides that the board oversees and
monitors significant corporate plans and strategic initiatives. The boards strategic planning
process includes annual and quarterly budget reviews and approvals, and discussions with management
relating to strategic and budgetary issues. At least one board meeting per year is to be devoted to
a comprehensive
33
review of strategic corporate plans proposed by management.
As part of its ongoing review of business operations, at each board meeting the board reviews the
principal risks inherent in the Companys business, including financial risks, through periodic
reports from management of such risks, and assesses the systems established to manage those risks.
Directly and through the Audit Committee, the board also assesses the integrity of internal control
over financial reporting and management information systems.
In addition to those matters that must, by law, be approved by the board, the board is required
under its mandate to approve annual operating and capital budgets, any material dispositions,
acquisitions and investments outside of the ordinary course of business or not provided for in the
approved budgets, long-term strategy, organizational development plans and the appointment of
senior executive officers. Management is authorized to act, without board approval, on all
ordinary course matters relating to the Companys business.
The board also expects management to provide the directors on a timely basis with information
concerning the business and affairs of the Company, including financial and operating information
and information concerning industry developments as they occur, all with a view to enabling the
board to discharge its stewardship obligations effectively. The board expects management to
efficiently implement its strategic plans for the Company, to keep the board fully apprised of its
progress in doing so and to be fully accountable to the board in respect to all matters for which
it has been assigned responsibility.
The board has instructed management to maintain procedures to monitor and promptly address
shareholder concerns and has directed and will continue to direct management to apprise the board
of any major concerns expressed by shareholders.
Each committee of the board is empowered to engage external advisors as it sees fit. Any
individual director is entitled to engage an outsider advisor at the expense of the Company
provided such director has obtained the approval of the Nominating and Corporate Governance
Committee to do so.
The board has adopted a strategic planning process which involves, among other things, the
following:
|
|
|
at least one meeting per year will be devoted to review of strategic plans that are
proposed by management; |
|
|
|
|
meetings of the board, at least quarterly, to discuss strategic planning issues; |
|
|
|
|
the board reviews and assists management in forming short and long term objectives of
the Company on an ongoing basis; and |
|
|
|
|
the board also maintains oversight of managements strategic planning initiatives
through annual and quarterly budget reviews and approvals. |
The strategic planning process adopted by the board takes into account, among other things, the
opportunities and risks of the business.
In order to ensure that the principal business risks borne by the Company are identified and
appropriately managed, the board receives periodic reports from management of the Companys
assessment and management of such risks. In conjunction with its review of operations which takes
place at each board meeting, the board considers risk issues and approves corporate policies
addressing the management of the risk of the Companys business.
The board takes ultimate responsibility for the appointment and monitoring of the Companys
executive management. The board approves the appointment of executive management and reviews their
performance on an ongoing basis.
The Company has a disclosure policy addressing, among other things, how the Company interacts with
analysts and the public. The disclosure policy contains measures for the Company to avoid selective
disclosure. The Company has a Disclosure Committee responsible for overseeing the Companys
disclosure practices. This committee consists of the Executive Co-Chairman, the Independent
Co-Chairman and Lead Director, the Chief Executive Officer, the Chief Financial Officer, the
Controller, the Corporate Secretary and senior Corporate Communications and Investor Relations
Department
34
personnel, and receives advice from the Companys legal counsel. The Disclosure Committee assesses
materiality and determines when developments justify public disclosure. The committee will review
the disclosure policy annually and as otherwise needed to ensure compliance with regulatory
requirements. The board reviews and approves the Companys material disclosure documents,
including its Annual Report on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form
8-K and management proxy circular. The Companys annual and quarterly financial reports are
reviewed by the Audit Committee and recommended to the board prior to its release.
Position Descriptions
Board Co-Chairmen and Committee Chair
The board has developed written position descriptions for the Executive Co-Chairman, the
Independent Co-Chairman and Lead Director and the Chair of each of the boards committees.
Chief Executive Officer
Joseph Gasca was appointed as the Companys President and Chief Operating Officer in July 2006 and
became the Companys President and Chief Executive Officer in January 2007. The members of the
Nominating and Corporate Governance Committee are consulting with Mr. Gasca to develop a new
written position description for the Chief Executive Officer delineating his role and
responsibilities.
Orientation and Continuing Education
Orientation
The Company takes steps to ensure that prospective directors fully understand the role of the board
and its committees and the contribution individual directors are expected to make, including, in
particular the commitment of time and energy that the Company expects of its directors. New
directors are provided with a comprehensive information package, including pertinent corporate
documents and a directors manual containing information on the duties, responsibilities and
liabilities of directors. New directors are also briefed by management as to the status of the
Companys business. Directors are provided with the opportunity to make site visits to the
Companys properties.
Continuing Education
Management and outside advisors provide information and education sessions to the board and its
committees on a continuing basis as necessary to keep the directors up-to-date with the Company,
its business and the environment in which it operates as well as with developments in the
responsibilities of directors. Presentations are made to the board from time to time to educate and
keep them informed of changes within the Company and of regulatory and industry requirements and
standards. In addition, directors are encouraged to take courses relevant to the Company and its
business, particularly with respect to corporate governance and the energy industry.
Ethical Business Conduct
The Company has adopted a Code of Business Conduct and Ethics applicable to all employees,
consultants, officers and directors regardless of their position in the organization, at all times
and everywhere the Company does business. The Code of Business Conduct and Ethics provides that the
Companys employees, consultants, officers and directors will uphold its commitment to a culture of
honesty, integrity and accountability and the Company requires the highest standards of
professional and ethical conduct from its employees, consultants, officers and directors. The
Companys Code of Business Conduct and Ethics has been filed as an exhibit to the Companys 2006
Annual Report on Form 10-K. A copy of the Companys Code of Business Conduct and Ethics may be
obtained, without charge, by request to Ivanhoe Energy Inc., 654 999 Canada Place, Vancouver,
British Columbia, Canada V6C 3E1, Attention: Corporate Secretary, or by phone to 604-688-8323.
The Audit Committee monitors compliance with the Code of Business Conduct and Ethics through its
oversight of the Companys Whistleblowing Policy. The Board has not granted any waiver of the Code
of Business Conduct and Ethics in favour of a director or executive officer. Accordingly, no
material change report has been required or filed.
35
The Nominating and Corporate Governance Committee monitors the disclosure of conflicts of interest
by directors with a view to ensuring that no director votes or participates in any board
deliberations on a matter in respect of which such director has a material interest.
The board has adopted a series of corporate policies and procedures aimed at encouraging and
promoting a culture of ethical business conduct. These include policies and procedures covering
such matters as corporate disclosure procedures and controls, confidentiality, securities trading
and whistleblowing.
Nomination of Directors
The Nominating and Corporate Governance Committee consists of Messrs. Flood, Balloch, Pirraglia and
Rhodes, all of whom are independent directors in accordance with criteria set out in the Disclosure
Instrument and the Nasdaq Marketplace Rules. Mr. Balloch is the Chairman of the committee.
One of the primary responsibilities of the Nominating and Corporate Governance Committee is the
identification of new candidates for board nomination. Typically, the full board determines, based
on the Companys objectives and strategies and the perceived risks it faces, the competencies,
skills, experience and personal qualities it considers necessary or desirable in potential director
candidates. The Nominating and Corporate Governance Committee then takes responsibility for
identifying potential candidates who possess some or all of these attributes for presentation to,
and assessment by, the full board. The Nominating and Corporate Governance Committee is also
responsible for assessing, on a periodic basis, the performance of individual directors and the
board as a whole.
Based on this framework, the Corporate Governance and Nominating Committee developed a skills
matrix outlining the Companys desired complement of directors competencies, skills and
characteristics. The Committee annually assesses the current competencies and characteristics
represented on the board and utilizes the matrix to determine the boards strengths and identify
any gaps that need to be filled. This analysis assists the Committee in discharging its
responsibility for approaching and proposing to the full board new nominees to the board, and for
assessing directors on an ongoing basis.
The Nominating and Corporate Governance Committees responsibilities are outlined in the
committees Charter. Those responsibilities include:
|
|
|
evaluating the Companys executive management succession plans; |
|
|
|
|
ensuring that board has the necessary structures and procedures so that it can function
with an appropriate degree of independence from management; |
|
|
|
|
providing a forum without management present to receive expressions of concern,
including a concern regarding matters involving the independence of the board from
management; |
|
|
|
|
establishing induction programs for new directors; |
|
|
|
|
developing and maintaining continuing education programs for directors; and |
|
|
|
|
reviewing the practices and procedures of the board in light of ongoing developments in
regulatory requirements and industry best practices in matters of corporate governance and
recommending to the board any changes considered necessary or desirable. |
A copy of the Nominating and Corporate Governance Committees Charter may be obtained upon request
to the Corporate Secretary, 654 999 Canada Place, Vancouver, British Columbia, V6C 3E1, telephone
(604) 688-8323.
Compensation
The board of directors determines the compensation to be paid to its directors and officers
primarily on the basis of recommendations made by the Compensation Committee.
36
The Compensation Committee reviews and makes recommendations to the board with respect to
compensation for the Companys executive officers. See Report on Executive Compensation. The
Compensation Committee also reviews and makes recommendations to the board regarding the adequacy
and form of the compensation payable to non-executive directors to ensure that such compensation
realistically reflects the responsibilities and risks involved in being an effective director
without compromising such directors independence. Directors who are executives of the Company
receive no additional remuneration for their services as directors.
The Compensation Committee consists of Messrs. Flood, Balloch, Downey and Rhodes, all of whom are
independent directors in accordance with criteria set out in the Disclosure Instrument and the
Nasdaq Marketplace Rules. Mr. Balloch is the Chairman of the committee.
The Compensation Committees responsibilities are outlined in the committees Charter. Those
responsibilities include:
|
|
|
reviewing and adopting, on an annual basis, corporate goals and objectives relevant to
the compensation payable to the Chief Executive Officer (CEO); |
|
|
|
|
evaluating the CEOs performance in light of adopted goals and objectives and set the
CEOs compensation level based on such evaluation; |
|
|
|
|
reviewing and making recommendations to the board, on an annual basis, with respect to
the adequacy and form of compensation and benefits payable to executive officers and
non-executive directors; |
|
|
|
|
administering and making recommendations to the board with respect to awards under the
Companys equity incentive and equity compensation plans; and |
|
|
|
|
preparing periodic reports with respect to executive compensation in accordance with
applicable regulatory requirements. |
A copy of the Compensation Committees Charter may be obtained upon request to the Corporate
Secretary, 654 999 Canada Place, Vancouver, British Columbia, V6C 3E1, telephone (604) 688-8323.
The Company has implemented a corporate policy whereby non-management directors are required to
own, within two years of joining the Board, a number of common shares of the Company, exclusive of
incentive stock options, equal in value to three times their basic
annual retainer for acting as
directors. Incumbent directors have until March 2009 to comply.
Effective March 8, 2007, the Company has implemented a corporate policy whereby the CEO is required
to own a number of common shares of the Company, exclusive of incentive stock options, equal in
value to three times his annual salary.
Other Board Committees
The Board has no standing committees other than the Audit Committee, the Compensation Committee and
the Nominating and Corporate Governance Committee.
37
Assessments
The Nominating and Corporate Governance Committee has the responsibility for developing and
recommending to the board, and overseeing the execution of, a process for assessing the
effectiveness of the board as a whole, the committees of the board and the contribution of
individual directors, on a regular basis. The Nominating and Corporate Governance Committee has
developed and is continuing to refine an assessment process for the board, each of its committees,
and the contribution of individual directors.
On an annual basis, the Nominating and Corporate Governance Committee sends a performance
evaluation questionnaire to all of the members of the board of directors. This questionnaire covers
a wide range of topics relating to board, committee and individual director performance and seeks
to elicit comments and recommendations for improvement. Responses are tabulated and analyzed by the
Chairman of the Nominating and Corporate Governance Committee, who then reports the results to the
Committee and ultimately to the entire board of directors.
OTHER BUSINESS
Management of the Company is not aware of any matter to come before the Meeting other than the
matters referred to in the Notice of Meeting.
DIRECTORS APPROVAL
The contents of this Management Proxy Circular and its distribution to shareholders have been
approved by the board of directors of the Company.
ADDITIONAL INFORMATION
Copies of the Companys annual reports on Form 10-K, the Companys quarterly reports on Form 10-Q,
the Companys current reports on Form 8-K and amendments to those reports filed or furnished
pursuant to Section 13(a) or 15(d) of the Securities Exchange Act of 1934 are available free of
charge on or through the Companys website at www.ivanhoe-energy.com or through the SECs website
at www.sec.gov. Additional information relating to the Company is available free of charge on or
through the System for Electronic Document Analysis and Retrieval (SEDAR) at www.sedar.com. This
includes the Companys comparative financial statements and managements discussion and analysis
for its most recently completed financial year which may be viewed on the SECs website or on the
SEDAR website. Finally, securityholders may contact the Company directly to receive copies of
information relating to it, including its financial statements and managements discussion and
analysis, without charge, upon written or oral request to Beverly A. Bartlett, Vice President and
Corporate Secretary, Suite 654-999 Canada Place, Vancouver, British Columbia, V6C 3E1, or by
telephone at (604) 688-8323.
DATED at
Vancouver, British Columbia as of the 14th day of March, 2007.
BY ORDER OF THE BOARD
BEVERLY A. BARTLETT
VICE PRESIDENT and CORPORATE SECRETARY
38
SCHEDULE A
INCENTIVE PLAN AMENDMENT RESOLUTION
BE IT RESOLVED, as an ordinary resolution, that:
1. |
|
the terms of the Amended and Restated Employees And Directors Equity Incentive Plan of the
Company, a copy of which is appended as Exhibit 1 to this resolution,
be and are hereby approved; and |
|
2. |
|
any director or officer of the Company be and is hereby authorized, for and on behalf of the
Company, to do all such things and execute all such documents and instruments as may be necessary
or desirable to give effect to this resolution. |
EXHIBIT 1
IVANHOE ENERGY INC.
EMPLOYEES AND DIRECTORS EQUITY INCENTIVE PLAN
AMENDED AND RESTATED
MAY 3, 2007
PART 1 INTRODUCTION
The purpose of the Plan is to secure for the Company and its shareholders the benefits of incentive
inherent in share ownership by the directors and key employees of the Company and its Affiliates
who, in the judgement of the Board, will be largely responsible for its future growth and success.
It is generally recognized that share plans of the nature provided for herein aid in retaining and
encouraging employees and directors of exceptional ability because of the opportunity offered to
them to acquire a proprietary interest in the Company.
1.2 |
|
Definitions |
|
(a) |
|
Affiliate has the meaning set forth in Section 1(2) of the Ontario Securities Act, as
amended, and includes those issuers that are similarly related, whether or not any of the
issuers are corporations, companies, partnerships, limited partnerships, trusts, income trusts
or investment trusts or any other organized entity issuing
securities. |
|
(b) |
|
Associate has the meaning assigned to it in the Ontario Securities Act, as amended. |
|
(c) |
|
Board means the board of directors of the Company. |
|
(d) |
|
Blackout Period means a period in which the trading of Shares or other securities
of the Company is restricted under the Companys Corporate Disclosure, Confidentiality and
Securities Trading Policy, or under an insider trading policy or other policy of the Company
then in effect. |
|
(e) |
|
(d) Code means the United States Internal Revenue Code of 1986, as amended. |
|
(f) |
|
(e) Company means Ivanhoe Energy Inc., a company incorporated under the laws of the
Yukon Territory. |
|
(g) |
|
Committee
has the meaning attributed thereto in Section 6.1. |
|
(h) |
|
(f) Eligible Directors means the directors of the Company or any Affiliate thereof
who are, as such, eligible for participation in the Plan. |
|
(i) |
|
(g) Eligible Employees means full time and part time employees (including employees
who are officers and directors) of the Company or any Affiliate thereof, whether or not they
have a written employment contract with the Company, determined by the Board, upon
recommendation of the Committee, to be employees, eligible for participation in the Plan.
Eligible Employees shall include Service Providers eligible for participation in the Plan
as determined by the Board. |
|
(j) |
|
(h) Exchange Act means the United States Securities Exchange Act of 1934, as amended. |
|
(k) |
|
(i) Fair Market Value means, with respect to a Share subject to Option, the weighted
average price of the Shares on the Stock Exchange for the five days on which Shares were
traded immediately preceding the date in respect of which Fair Market Value is to be
determined. If the Shares are not listed and posted for trading on a Stock Exchange on such
day, the Fair Market Value shall be such price per Share as the Board, acting in good faith,
may determine. |
1
(l) |
|
(j) Foreign Private Issuer has the meaning assigned to it in the rules promulgated
under the Exchange Act. |
|
(m) |
|
(k) Insider has the meaning assigned to it in the Ontario Securities Act, as
amended, and also
includes an Associate or Affiliate of any person who is an
Insider. |
|
(n) |
|
(l) Option means an option granted under the terms of the Share Option Plan. |
|
(o) |
|
(m) Option Period means the period during which an Option may be exercised. |
|
(p) |
|
(n) Optionee means an Eligible Employee or Eligible Director to whom an Option has
been granted under the terms of the Share Option Plan. |
|
(q) |
|
(o) Participant means, in respect of any Plan, an Eligible Employee or Eligible
Director who participates in such Plan. |
|
(r) |
|
(p) Plan means, collectively the Share Option Plan, the Share Bonus Plan and the
Share Purchase Plan and Plan means any such plan as the context requires. |
|
(s) |
|
(q) Service Provider means a person or company engaged to provide ongoing management
or consulting services for the Company or for any entity controlled by the Company. |
|
(t) |
|
(r) Share Bonus Plan means the plan established and operated pursuant to Part 3 and
Part 5 hereof. |
|
(u) |
|
(s) Share Option Plan means the plan established and operated pursuant to Part 2 and
Part 5 hereof. |
|
(v) |
|
(t) Share Purchase Plan means the plan established and operated pursuant to Part 4
and Part 5 hereof. |
|
(w) |
|
(u) Shares means the common shares of the Company. |
|
(x) |
|
(v) Stock Exchange means the principal stock exchange upon which the Shares are
listed or upon which the Shares have been approved for listing. |
|
(y) |
|
(w) U.S. Optionee has the meaning assigned to it in Section 2.14 of this Plan. |
PART 2 SHARE OPTION PLAN
Options shall be granted only to Eligible Employees and Eligible Directors.
2.2 |
|
Administration of Share Option Plan |
(a) |
|
The Share Option Plan shall be administered by the Board and the Board shall determine and
designate, from time to time, the individuals to whom awards shall be made, the amount of the
awards and the other terms and conditions of the awards. In determining the number or value of
Options to be granted, the Board shall consider the Optionees present and potential contribution
to the success of the Company and the prevailing policies of the
Stock Exchange. The Share
Option Plan shall be administered by the Committee. |
|
(b) |
|
Subject to the provisions of the Share Option Plan, the Board may, from time to time, adopt and
amend rules and regulations relating to administration of the Share Option Plan, advance the
lapse of any vesting or waiting period, accelerate any exercise date, waive or modify any
restriction applicable to Shares (except those restrictions imposed by law or the rules and policies
of the Stock Exchange) and make all other determinations, in the judgment of the Board,
necessary or desirable for the administration of the Share Option Plan. The interpretation and
construction of the provisions of the Plan and related agreements by
the Board shall be final and |
2
|
|
conclusive. The Board may correct any defect or supply any omission or reconcile any
inconsistency in the Share Option Plan or in any related agreement in the manner and to the
extent it shall deem expedient to carry the Share Option Plan into effect, and it shall be the sole
and final judge of such expediency. |
The exercise price per Share of any Option shall be not less than one hundred per cent (100%) of
the Fair Market Value on the date of grant.
The
Board, on the
recommendation of the Committee, may at any time authorize the granting
of Options to such Eligible Employees and Eligible Directors as it may select for the number of
Shares that it shall designate, subject to the provisions of the
Share Option Plan. When the grant is authorized, the Board
shall specify the date ofThe date of grant of an Option shall be (i)
the date such grant was approved by the Committee for recommendation to the Board, provided the
Board approves such grant; or (ii) for a grant of an Option not approved by the Committee
for recommendation to the Board, the date such grant was approved by the Board.
Each Option granted to an Eligible Employee or to an Eligible Director shall be evidenced by a
stock option agreement with terms and conditions consistent with the Share Option Plan and as
approved by the Board
on the recommendation
of the Committee(which terms and conditions need not be the same in each case and may be changed from time to time, subject to section 5.7
of the Plan and the approval of any material changes by the Stock Exchange).
The Option Period shall be ten years from the date such Option is granted or such lesser duration
as the Board, on the
recommendation of the Committee, may determine at the date of grant,
and may thereafter be reduced with respect to any such Option as provided in Section 2.8 hereof
covering termination of employment or death of the Optionee; provided, however, that at any
time the expiry date of the Option Period in respect of any outstanding Option under this Plan
(either before or after its amendment or restatement on May 11, 2007) should be determined to occur
either during a Blackout Period or within ten business days following the expiry of the Blackout
Period, the expiry date of such Option Period shall be deemed to be the date that is the tenth
business day following the expiry of the Blackout Period.
Unless otherwise determined from time to time by the Board, on the recommendation of the
Committee, Options may be exercised (in each case to the nearest full Share) during the Option
Period as follows:
(a) |
|
at any time during the first year of the Option Period, the Optionee may purchase up to 33
1/3% of the total number of Shares reserved for issuance pursuant to his or her Option; and |
|
(b) |
|
at any time during each additional year of the Option Period the Optionee may
purchase an additional 33 1/3% of the total number of Shares reserved for issuance pursuant to
his or her Option plus any Shares not purchased in accordance with the preceding subsection
(a) until, in the third year of the Option Period, 100% of the Option will be exercisable. |
Notwithstanding the foregoing, Options shall become exercisable at the rate of at least 20% per
year over five years from the date the Option is granted, subject to reasonable conditions such as
continued employment. However, in the case of an Option granted to officers, directors or
consultants of the Company or any of its Affiliates, the Option may become fully exercisable,
subject to reasonable conditions such as continued employment, at any time or during any period
established by the Company or any of its Affiliates.
Except as set forth in Section 2.8, no Option may be exercised unless the Optionee is at the time
of such exercise:
(a) |
|
in the case of an Eligible Employee, in the employ of the Company or an Affiliate and shall
have been continuously so employed since the grant of his Option, but absence on leave, having
the |
3
|
|
approval of the Company or such Affiliate, shall not be considered an interruption of
employment for any purpose of the Share Option Plan; or |
(b) |
|
in the case of an Eligible Director, a director of the Company or an Affiliate and shall have
been such a director continuously since the grant of his Option. |
The exercise of any Option will be contingent upon receipt by the Company of cash payment of the
full purchase price of the Shares being purchased. No Optionee or his legal representatives or
legatees will be, or will be deemed to be, a holder of any Shares subject to an Option, unless and
until certificates for such Shares are issued to him or them under the terms of the Share Option
Plan.
2.6 |
|
Share Appreciation Right |
A Participant may, if at any time determined by the Board, on the recommendation of the
Committee, have the right (the Right), when entitled to exercise an Option, to terminate such
Option in whole or in part (the Terminated Option) by notice in writing to the Company and, in
lieu of receiving the Shares (the Option Shares) to which the Terminated Option relates, to
receive the number of Shares, disregarding fractions, which is equal to the quotient obtained by:
(a) |
|
subtracting the Option exercise price per Share from the Fair Market Value per Share on the
day immediately prior to the exercise of the Right and multiplying the remainder by the number
of Option Shares; and |
|
(b) |
|
dividing the product obtained under Section 2.6(a) by the Fair Market Value per Share on the
day immediately prior to the exercise of the Right. |
If a Right is granted in connection with an Option, it is exercisable only to the extent and on the
same conditions that the related Option is exercisable. For greater certainty, for purposes of
the aggregate number of shares reserved for issuance under Section 5.1 of the Plan, in the event of
an exercise of a Right in respect of an Option, the number of Shares available for issuance under
the Plan will be reduced by the number of Shares to which the Terminated Option relates rather than
the number of Shares issued upon exercise of the Right in respect of
such Option.
If Options are surrendered, terminated or expire without being exercised in whole or in part, new
Options may be granted covering the Shares not purchased under such lapsed Options, subject, in the
case of the cancellation of an Option in connection with the grant of a new Option to the same
person on different terms, to the consent of the Stock Exchange.
2.8 |
|
Effect of Termination of Employment or Death |
If an Optionee:
(a) |
|
dies while employed by or while a director of the Company or its Affiliate, any Option held
by him at the date of death shall become exercisable in whole or in part, but only by the
person or persons to whom the Optionees rights under the Option shall pass by the Optionees
will or applicable laws of descent and distribution.
AllUnless otherwise determined by
the Board, on the recommendation of the Committee, all such Options shall be exercisable
only to the extent that the Optionee was entitled to exercise the Option at the date of his
death and only for six months after the date of death or prior to the expiration of the Option
Period in respect thereof, whichever is sooner; |
|
(b) |
|
ceases to be employed by or act as a director of the Company or its Affiliate for cause, no
Option held by such Optionee will, unless otherwise determined by the Board, on the
recommendation of the Committee, be exercisable following the date on which such Optionee
ceases to be so employed or ceases to be a director, as the case may be; or |
|
(c) |
|
ceases to be employed by or act as a director of the Company or its Affiliate for any reason
other than cause then, at the discretionunless otherwise
determined by the Board, on the |
4
|
|
recommendation
of the BoardCommittee, any Option held by such Optionee at
the effective date thereof shall become exercisable in whole or in part for a period of up
to six months thereafter, but in no event less than 30 days, subject to the earlier
expiration of the Option Period. |
2.9 |
|
Effect of Takeover Bid |
If a bona fide offer (the Offer) for Shares is made to the Optionee or to shareholders generally
or to a class of shareholders which includes the Optionee, which Offer, if accepted in whole or in
part, would result in the offeror exercising control over the Company within the meaning of
subsection 1(3) of the Ontario Securities Act (as amended from time to time), then the Company
shall, immediately upon receipt of notice of the Offer, notify each Optionee currently holding an
Option of the Offer, with full particulars thereof, whereupon, notwithstanding Section 2.5 hereof,
such Option may be exercised in whole or in part by the Optionee so as to permit the Optionee to
tender the Shares received upon such exercise (the Optioned Shares) pursuant to the Offer.
2.10 |
|
Effect of the Amalgamation or Merger |
If the Company amalgamates or merges with or into another corporation, any Shares receivable on the
exercise of an Option shall be converted into the securities, property or cash which the
Participant would have received upon such amalgamation or merger if the Participant had exercised
his Option immediately prior to the record date applicable to such amalgamation or merger, and the
option price shall be adjusted appropriately by the Board and such adjustment shall be binding for
all purposes of the Share Option Plan. Any such adjustment shall be in accordance with regulatory
policies.
2.11 |
|
Adjustment in Shares Subject to the Plan |
If there is any change in the Shares through the declaration of stock dividends of Shares or
consolidations, subdivisions or reclassification of Shares, or otherwise, the number of Shares
available under the Share Option Plan, the Shares subject to any Option, and the Option price
thereof shall be adjusted appropriately by the Board and such adjustment shall be effective and
binding for all purposes of the Share Option Plan.
Subject to applicable law, the Board may at any time authorize the Company to loan money to an
Eligible Employee (which for the purpose of this section 2.12 excludes any director or
executive officer (or equivalent thereof) of the Company), on such terms and conditions as the
Board may reasonably determine, to assist such Eligible Employee to exercise an Option held by him
or her. Such terms and conditions shall include, in any event, interest at prevailing market
rates, a term not in excess of one year, and security in favour of the Company represented by that
number of Shares issued pursuant to the exercise of an Option in respect of which such loan was
made or equivalent security which equals the loaned amount divided by the Fair Market Value of the
Shares on the date of exercise of the Option, which security may be granted on a non-recourse
basis.
Options are non-transferable except by will or by the laws of descent and distribution.
Notwithstanding the foregoing, and to the extent permitted by Section 422 of the Code, the Board,
in its discretion, may permit distribution of an Option to an inter vivos or testamentary trust in
which the Option is to be passed to beneficiaries upon the death of the trustor (settlor).
2.14 |
|
United States Residents |
Subject to Sections 2.14(b), (c) and (d) of this Plan, any Option granted under this Plan to an
Optionee who is a citizen or resident of the United States (including its territories, possessions
and all areas subject to its jurisdiction) (a U.S. Optionee) shall be an incentive stock option
within the meaning of Section 422 of the Code (provided, for purposes of this Section 2.14 only, a
U.S. Optionee who is a director is then also an officer or employee of the Company or one of its
Affiliates). In addition, no provision of this Plan, as it may be applied to a U.S. Optionee,
shall be construed so as to be inconsistent with any provision of Section 422 of the Code.
5
Notwithstanding anything in this Plan to the contrary, the following provisions shall apply to each
U.S. Optionee:
(a) |
|
any director of the Company or one of its Affiliates who is a U.S. Optionee shall be
ineligible to vote upon the granting of such Option to themselves; |
|
(b) |
|
subject to Section 2.14(d), any Option granted under this Plan to a U.S. Optionee shall be an
incentive stock option within the meaning of Section 422 of the Code provided that the
aggregate Fair Market Value (determined as of the time the Option is granted) of the Shares
with respect to which incentive stock options are exercisable for the first time by such U.S.
Optionee during any calendar year under this Share Option Plan and all other stock option
plans of the Company or its Affiliates does not exceed US$100,000; |
|
(c) |
|
to the extent the aggregate Fair Market Value (determined as of the time the Option is
granted) of the Shares with respect to which incentive stock options are exercisable for the
first time by such U.S. Optionee during any calendar year under this Share Option Plan and all
other stock option plans of the Company or its Affiliates exceeds US$100,000, such Options
shall be treated as nonqualified stock options (i.e. Options which fail to qualify as
incentive stock options within the meaning of Section 422 of the Code) in accordance with
Section 422(d) of the Code; |
|
(d) |
|
any U.S. Optionee who is a Service Provider or director (and who is not also an officer or
employee) of the Company or one of its Affiliates will be ineligible to receive incentive
stock options but will be permitted to receive nonqualified stock options pursuant to this
Plan; |
|
(e) |
|
the purchase price for Shares under each Option granted to a U.S. Optionee pursuant to this
Plan shall be not less than the Fair Market Value of such Shares at the time the Option is
granted; |
|
(f) |
|
if any U.S. Optionee to whom an Option is to be granted under this Plan is at the time of the
grant of such Option the owner of Shares possessing more than 10% of the total combined voting
power of all classes of shares of the Company or any of its Affiliates, then the following
special provisions shall be applicable to the Option granted to such individual: |
|
(i) |
|
the purchase price per Share subject to such Option shall not be less than 110%
of the Fair Market Value of one Share at the time of grant, provided however that this
requirement will not apply with respect to any Option granted under the Plan that is
subject to Section 2.14(c),; |
|
|
(ii) |
|
for the purpose of this Section 2.14 only, the exercise period shall not exceed
five years from the date of grant, provided however that this requirement will not
apply with respect to any Option granted under the Plan that is subject to Section
2.14(c), and; |
|
|
(iii) |
|
notwithstanding Section 2.14(f)(i), in respect of California citizens or
residents, the purchase price per Share subject to such Option shall in no event be
less than 110% of the Fair Market Value of one Share at the time of grant; |
(g) |
|
no Option may be granted hereunder to a U.S. Optionee following the expiry of 10 years after
the date on which this Plan is adopted by the Board or the date this Plan is approved by the
shareholders of the Company, whichever is earlier; and |
|
(h) |
|
no Option granted to a U.S. Optionee under this Plan shall become exercisable unless and
until this Plan shall have been approved by the shareholders of the Company. |
PART 3 SHARE BONUS PLAN
The
Board. on the
recommendation of the Committee,
shall have the right, subject to Section
3.2, to issue or reserve for issuance, for no cash consideration, to any Eligible Employee or
Eligible Director any number of Shares as a discretionary bonus subject to such provisos and
restrictions as the Board may determine.
6
The aggregate maximum number of shares that may be issued pursuant to Section 3.1 will be limited
to 2,000,0002,400,000 Shares. Shares reserved for issuance and issued under the Share
Bonus Plan shall be subject to the limitations set out in Section 5.1.
The Board, on the recommendation of the Committee, in its absolute discretion, shall have
the right to reallocate any of the Shares reserved for issuance under the Share Bonus Plan for
future issuance under the Share Option Plan or the Share Purchase Plan and, in the event that any
Shares specifically reserved under the Share Bonus Plan are reallocated to the Share Option Plan or
the Share Purchase Plan, as the case may be, the aggregate maximum number of Shares reserved under
the Share Bonus Plan will be reduced to that extent. In no event will the number of Shares
allocated for issuance under the Share Bonus Plan exceed 2,000,0002,400,000 Shares.
The obligation of the Company to issue and deliver any Shares pursuant to an award made under the
Share Bonus Plan will be subject to all necessary approvals of any securities regulatory authority
having jurisdiction over the Shares.
PART 4 SHARE PURCHASE PLAN
Participants in the Share Purchase Plan will be Eligible Employees who have been continuously
employed by the Company or any of its Affiliates on a full-time basis for at least 12 consecutive
months and who have been designated by the Board, on the recommendation of the Committee,
as participants in the Share Purchase Plan (Share Purchase Plan Participants). The Board, on
the recommendation of the Committee, shall have the right, in its absolute discretion, to waive
such 12-month period or to refuse any Eligible Employee or group of Eligible Employees the right of
participation or continued participation in the Share Purchase Plan.
4.2 |
|
Election to Participate in the Share Purchase Plan and Participants Contribution |
Any Share Purchase Plan Participant may elect to contribute money (the Participants
Contribution) to the Share Purchase Plan in any calendar year if the Share Purchase Plan
Participant delivers to the Company a written direction in form and substance satisfactory to the
Company authorizing the Company to deduct from the Share Purchase Plan Participants salary, in
equal instalments, the Participants Contribution. Such direction will remain effective until
revoked in writing by the Share Purchase Plan Participant or until the Board terminates or suspends
the Share Purchase Plan, whichever is earlier.
The Share Purchase Plan Participants Contribution as determined by the Board, on the
recommendation of the Committee, shall not exceed 10% of the Share Purchase Plan Participants
basic annual salary from the Company and its Affiliates at the time of delivery of the direction,
before deductions, exclusive of any overtime pay, bonuses or allowances of any kind whatsoever (the
Basic Annual Salary). In the case of a Share Purchase Plan Participant for whom the Board,
on the recommendation of the Committee, has waived the 12-month employment requirement, the
Share Purchase Plan Participants Contribution shall not exceed 10% of his Basic Annual Salary from
the Company and its Affiliates at the time of delivery of the direction, prorated over the
remainder of the calendar year, before deductions and exclusive of any overtime pay, bonuses or
allowances of any kind whatsoever.
4.3 |
|
Companys Contribution |
Immediately prior to the date any Shares are issued to a Share Purchase Plan Participant in
accordance with Section 4.4, the Company will credit the Share Purchase Plan Participant with, and
thereafter hold in trust for the Share Purchase Plan Participant, an amount (the Companys
Contribution) equal to the Participants Contribution then held in trust by the Company.
7
On March 31, June 30, September 30 and December 31 in each calendar year the Company will issue to
each Share Purchase Plan Participant fully paid and non-assessable Shares, disregarding fractions,
which is equal to the aggregate amount of the Participants Contribution and the Companys
Contribution divided by the Issue Price. For the purposes of this Section 4.4, Issue Price means
the weighted average price of the Shares on the Stock Exchange, for the 90-day period immediately
preceding the date of issuance. If the Shares are not traded on a Stock Exchange on the date of
issuance, the Issue Price shall be such price per Share as the Board, acting in good faith, may
determine.
The Company shall hold any unused balance of the Participants Contribution for a Share Purchase
Plan Participant until used in accordance with the Share Purchase Plan.
As soon as reasonably practicable following each issuance of Shares to a Share Purchase Plan
Participant pursuant to Section 4.4, the Company will cause to be delivered to the Share Purchase
Plan Participant a certificate in respect of such Shares provided that, if required by applicable
law or the rules and policies of the Stock Exchange, a restrictive legend shall be inscribed on the
certificate, which legend shall state that the Shares shall not be transferable for such period as
may be prescribed by law or by any regulatory authority or Stock Exchange.
4.6 |
|
Effect of Termination of Employment or Death |
If a Participant ceases to be employed by the Company or any of its Affiliates for any reason or
receives notice from the Company of the termination of his or her employment, the Share Purchase
Plan Participants participation in the Share Purchase Plan will be deemed to be terminated and any
portion of the Participants Contribution then held in trust shall be paid to the Share Purchase
Plan Participant or his estate or successor as the case may be.
4.7 |
|
Effect of Amalgamation or Merger |
If the Company amalgamates or merges with or into another corporation, each Share Purchase Plan
Participant to whom Shares are to be issued will receive, on the date on which any Shares would
otherwise have been delivered to the Share Purchase Plan Participant in accordance with Section
4.5, the securities, property or cash to which the Share Purchase Plan Participant would have been
entitled on such amalgamation, consolidation or merger had the Shares been issued immediately prior
to the record date of such amalgamation or merger.
PART 5 GENERAL
The
aggregate number of Shares that may be reserved for issuance under
the Plan shall not exceed 20,000,00024,000,000 Shares inclusive of those Shares reserved under the Share Bonus Plan
pursuant to Section 3.2. In addition, the aggregate number of Shares:
(a) |
|
that may be reserved for issuance to Insiders for options granted under the Plan (or when
combined with all of the Companys other security based compensation arrangements) shall
not exceed 10% of the Companys outstanding issue from time to time; |
|
(b) |
|
that may be issued to Insiders for options granted under the Plan (or when combined with
all of the Companys other security based compensation arrangements) within any one-year
period shall not exceed 10% of the Companys outstanding issue from time to time; and |
|
(c) |
|
that may be issued to any one Insider and his or her Associates for options granted under the
Plan within any one-year period shall not exceed 5% of the Companys outstanding issue from
time to time. |
8
In no event will the number of Shares at any time reserved for issuance to any Participant exceed
5% of the Companys outstanding issue from time to time.
For the purposes of this Section 5.1, outstanding issue means the total number of Shares, on a
non-diluted basis, that are issued and outstanding as of the date that any Shares are issued or
reserved for issuance pursuant to an award under the Plan to an Insider or such Insiders
Associates, excluding any Shares issued under the Plan during the immediately preceding 12 month
period.
Any benefits, rights and options accruing to any Participant in accordance with the terms and
conditions of the Plan shall not be transferable unless specifically provided herein. Except as
otherwise provided in Section 2.13, during the lifetime of a Participant, all benefits, rights and
options may only be exercised by the Participant.
Nothing contained in any Plan shall confer upon any Participant any right with respect to
employment or continuance of employment with the Company or any Affiliate, or interfere in any way
with the right of the Company or any Affiliate to terminate the Participants employment at any
time. Participation in any Plan by a Participant is voluntary.
The Company shall maintain a register in which shall be recorded:
(a) |
|
the name and address of each Participant; |
|
(b) |
|
the Plan or Plans in which the Participant participates; |
|
(c) |
|
any Participants Contributions; |
|
(d) |
|
the number of unissued Shares reserved for issuance pursuant to an Option or pursuant to an
award made under the Share Bonus Plan in favour of a Participant; and |
|
(e) |
|
such other information as the Board may determine. |
|
5.5 |
|
Necessary Approvals |
The Plan shall be effective only upon formal adoption by the Board following the approval of the
shareholders of the Company. Any Option exercised before shareholder approval is obtained shall be
rescinded if shareholder approval is not obtained within 12 months before or after the Plan is
adopted. Such shares shall not be counted in determining whether such approval is obtained.
The obligation of the Company to sell and deliver Shares in accordance with the Plan is subject to
the approval of any Stock Exchange or governmental authority having jurisdiction in respect of the
Shares which may be required in connection with the authorization, issuance or sale of such Shares
by the Company. If any Shares cannot be issued to any Participant for any reason including,
without limitation, the failure to obtain such approval, the obligation of the Company to issue
such Share shall terminate and any Participants Contribution or option price paid to the Company
shall be returned to the Participant.
As a condition of, and prior to participation in, the Plan, a Participant shall, at the Companys
request, authorize the Company in writing to withhold from any remuneration or consideration
whatsoever payable to such Participant hereunder, any amounts required by any taxing authority to
be withheld for taxes of any kind as a consequence of such participation in the Plan.
The Board may amend, modify or terminate the plan at any time if and
when it is advisable in the absolute discretion of the Board,
subject to the approval of any material changes by the Stock
Exchange.
9
However, any amendment of such Plan which would:
(a) materially increase the benefits under the Plan;
(b) materially increase the number of Shares which would be issued under the Plan; or
(c) materially modify the requirements as to eligibility for participation in the Plan;
shall be effective only upon the approval of the shareholders of the Company and, if required, the approval of any regulatory body having jurisdiction over the Shares and any Stock Exchange. Except as expressly otherwise provided herein, however, no change in an award already granted under the Plan shall be made without the written consent of the recipient of such award.
The Board shall have the power to, at any time and from time to time, either prospectively or
retrospectively, amend, suspend or terminate the Plan or any Option or other award granted under
the Plan without shareholder approval, including, without limiting the generality of the foregoing:
changes of a clerical or grammatical nature, changes regarding the persons eligible to participate
in the Plan, changes to the exercise price, vesting, term and termination provisions of Options,
changes to the share appreciation right provisions, changes to the share bonus plan provisions
(other than the maximum number of Shares issuable under the Bonus Plan in Section 3.2 of the Plan),
changes to the authority and role of the Compensation Committee under the Plan, changes to the
acceleration and vesting of Options in the event of a takeover bid, and any other matter relating
to the Plan and the Options and awards granted thereunder, provided however that:
(a) |
|
such amendment, suspension or termination is in accordance with applicable laws and
the rules of any stock exchange on which the Shares are listed; |
|
(b) |
|
no amendment to the Plan or to an Option granted hereunder will have the effect of
impairing, derogating from or otherwise adversely affecting the terms of an Option which is
outstanding at the time of such amendment without the written consent of the holder of such
Option; |
|
(c) |
|
the expiry date of an Option Period in respect of an Option shall not be more than
ten years from the date of grant of an Option except as expressly provided in Section 2.5; |
|
(d) |
|
the Directors shall obtain shareholder approval of: |
|
(i) |
|
any amendment to the aggregate maximum number of Shares specified in
subsection 3.2 (Share Bonus Plan); |
|
|
(ii) |
|
any amendment to the aggregate number of Shares specified in subsection 5.1
(being the aggregate number of Shares that may be reserved for issuance under the Plan)
other than pursuant to section 2.11; |
|
|
(iii) |
|
any amendment to the limitation on Shares that may be reserved for
issuance, or issued, to Insiders under subsection 5.1(a) and (c); or |
|
|
(iv) |
|
any amendment that would reduce the exercise price of an outstanding Option
of an Insider other than pursuant to section 2.11; |
|
|
(v) |
|
any amendment that would extend the expiry date of the Option Period in
respect of any Option granted under the Plan to an Insider except as expressly
contemplated in subsection 2.5; and |
|
|
(vi) |
|
any amendment to the amending provision set out in subsection 5.7
(Amendments to Plan). |
If the Plan is terminated, the provisions of the Plan and any administrative guidelines and
other rules and regulations adopted by the Board and in force on the date of termination will
continue in effect as long as any Option or any rights pursuant thereto remain outstanding and,
notwithstanding the termination of the
10
Plan, the Board shall remain able to make such amendments to the Plan or the Options as they
would have been entitled to make if the Plan were still in
effect.
5.8 |
|
Foreign Private Issuer Status |
If, and for so long as, the Company is not a Foreign Private Issuer or if the directors and
officers of the Company otherwise become subject to Section 16 of the Exchange Act, then
notwithstanding any provision of the Plan to the contrary:
(a) |
|
the Plan shall be administered by a committee consisting of two or more persons (the
Committee) appointed by the Board, each of whom is a director qualifying as a
disinterested person, as such term is defined, from time to time, in Rule 16b-3 under the
Exchange Act; |
|
(b) |
|
the Committee shall determine and designate, from time to time, the individuals to whom
awards shall be made hereunder, the amount of the awards and the other terms and conditions of
such awards; |
|
(c) |
|
each member of the Committee shall, upon his appointment or election to the Committee for the
first time, automatically be granted an immediately exercisable Option to purchase 10,000
Shares at a price per share equal to the Fair Market Value at the date of grant for an Option
Period of ten years but shall not otherwise be eligible to participate in the Plan; |
|
(d) |
|
no Option granted to a director or officer under the Plan may be exercised during the first
six months following the date of grant; |
|
(e) |
|
directors and officers of the Company will be required to hold Shares acquired under the
Share Purchase Plan for a period of six months, provided that no such hold period will be
required in respect of any such director or officer who makes an irrevocable election to waive
his right to withdraw from the Share Purchase Plan or to change his Participants Contribution
at least six months prior to his acquisition of such Shares; |
|
(f) |
|
Subsections 5.8(c), (d) and (e) may only be amended or modified by the Board or the
shareholders of the Company once in any six month period; and |
|
(g) |
|
the Board may, subject to Subsection 5.8(f) and Section 5.7, amend or modify the Plan to the
extent that the Board, based upon the advice of legal counsel, considers necessary or
desirable to bring the Plan into compliance with Rule 16b-3 under the Exchange Act. |
5.9 |
|
No Representation or Warranty |
The Company makes no representation or warranty as to the future market value of any Shares issued
in accordance with the provisions of the Plan.
5.10 |
|
Audited Financial Statements |
The Company shall provide annual financial statements of the Company to each Participant holding an
outstanding award under the Plan. Such financial statements need not be audited and need not be
issued to key employees whose duties at the Company assure them access to equivalent information.
5.11 |
|
Compliance with Applicable Law, etc |
If any provision of the Plan or any agreement entered into pursuant to the Plan contravenes any law
or any order, policy, by-law or regulation of any regulatory body or Stock Exchange having
authority over the Company or the Plan then such provision shall be deemed to be amended to the
extent required to bring such provision into compliance therewith.
11
PART 6 ADMINISTRATION OF THE PLAN
6.1 |
|
Administration by the Committee |
(a) |
|
Unless otherwise determined by the Board, the Plan shall be administered by the
Compensation Committee (the Committee) appointed by the Board and constituted in accordance
with such Committees charter. The members of the Committee serve at the pleasure of the
Board and vacancies occurring in the Committee shall be filled by the Board. |
|
(b) |
|
The Committee shall have the power, where consistent with the general purpose and
intent of the Plan and subject to the specific provisions of the Plan, to: |
|
(i) |
|
adopt and amend rules and regulations relating to the administration of the
Plan and make all other determinations necessary or desirable for the administration of
the Plan. The interpretation and construction of the provisions of the Plan and
related agreements by the Committee shall be final and conclusive. The Committee may
correct any defect or supply any omission or reconcile any inconsistency in the Plan or
in any related agreement in the manner and to the extent it shall deem expedient to
carry the Plan into effect and it shall be the sole and final judge of such expediency;
and |
|
|
(ii) |
|
otherwise exercise the powers delegated to the Committee by the Board and
under the Plan as set forth herein. |
(a) |
|
The Board, on the recommendation of the Committee, shall determine and designate
from time to time the individuals to whom awards shall be made, the amounts of the awards and
the other terms and conditions of the awards. |
|
(b) |
|
The Board may delegate any of its responsibilities or powers under the Plan to the
Committee, provided that the grant of all Shares, Options or other awards under the Plan shall
be subject to the approval of the Board. No Option shall be exercisable in whole or in part
unless and until such approval is obtained. |
|
(c) |
|
In the event the Committee is unable or unwilling to act in respect of a matter
involving the Plan, the Board shall fulfill the role of the Committee provided for herein. |
12
SCHEDULE B
ARTICLES AMENDMENT RESOLUTION
BE IT RESOLVED, as a special resolution, that:
1. |
|
the Companys Articles be amended by deleting the existing Article 4 thereof and replacing it
with the following: |
|
|
|
4. Number (or minimum or maximum number) of Directors: |
|
|
|
|
Not less than three (3), nor more than thirteen (13).; and |
2. |
|
any director or officer of the Company is authorized and directed to file Articles of
Amendment with the Yukon Registrar of Corporations to reflect the amendment to Article 4
authorized by this resolution. |
SCHEDULE C
BYLAW AMENDMENT RESOLUTION
BE IT RESOLVED, as an ordinary resolution, that:
1. |
|
the amendments to the Companys bylaws (the Bylaws) made by the board of directors on March
8, 2007 whereby Part 7 of the then existing Bylaws was deleted in its entirety and replaced by
an amended and restated Part 7 in the form appended as Exhibit 1 to this resolution is
hereby confirmed; and |
|
2. |
|
any director or officer of the Company be and is hereby authorized, for and on behalf of the
Company, to do all such things and execute all such documents and instruments as may be
necessary or desirable to give effect to this resolution. |
EXHIBIT 1
BYLAW AMENDMENT
PART 7
|
7.1 |
|
Shares and Share Certificates |
|
|
|
|
The shares of the Corporation shall be represented by certificates or, where
allowed for or required by applicable law, shall be electronically issued without a
certificate. Every holder of one or more shares of the Corporation is entitled, at
the option of the holder, to a share certificate, or a non-transferable written
certificate of acknowledgement of the right to obtain a share certificate, stating
the number and class or series of shares held as shown on the securities registers.
Any certificate shall be signed in accordance with these by-laws and need not be
under corporate seal. Certificates shall be manually countersigned by at least one
director or officer of the corporation or by or on behalf of a registrar or transfer
agent of the Corporation. Subject to the Act, the signature of any signing director,
officer, transfer agent or registrar may be printed or mechanically reproduced on
the certificate. Every printed or mechanically reproduced signature is deemed to be
the signature of the person whose signature it reproduces and is binding upon the
Corporation. A certificate executed as set out in this section is valid even if a
director or officer whose printed or mechanically reproduced signature appears on
the certificate no longer holds office at the date of issue of the certificate. |
|
|
7.2 |
|
Registration of Transfers |
|
|
|
|
Subject to the Act, a transfer of a share may only be registered in the
Corporations securities register upon: |
|
(a) |
|
presentation of the certificate representing such share with an
endorsement, which complies with the Act, made on the certificate or delivered
with the certificate, duly executed by an appropriate person as provided by the
Act, together with reasonable assurance that the endorsement is genuine and
effective, upon payment of all applicable taxes and any reasonable fees
prescribed by the board; or |
|
|
(b) |
|
in the case of shares electronically issued without a
certificate, upon receipt of proper transfer instructions from the registered
holder of the shares, a duly authorized attorney of the registered holder of
the shares or an individual presenting proper evidence of succession,
assignment or authority to the transfer the shares. |
1
EXHIBIT
2
IVANHOE ENERGY INC.
Suite 654 - 999 Canada Place, Vancouver, B.C. V6C 3E1
Tel: 604-688-8323 Fax: 604-682-2060
PROXY
This proxy is solicited by the management of IVANHOE ENERGY INC. (the Company) for the Annual
Meeting of its shareholders (the Meeting) to be held on May 3, 2007.
The undersigned hereby appoints David R. Martin, Chairman of the Company, or failing him, Beverly
A. Bartlett, Secretary of the Company, or instead of either of the foregoing,
(insert name) , as
nominee of the undersigned, with full power of substitution, to attend and vote on behalf of the
undersigned at the Meeting to be held in Suite 629 - 999 Canada Place, Vancouver, British Columbia
at 9:00 AM, local time, and at any adjournments thereof, and directs the nominee to vote or
withhold from voting, as applicable, the common shares of the undersigned in the manner indicated
below:
|
|
|
|
|
|
|
|
|
1. |
|
ELECTION OF DIRECTORS |
|
|
|
|
|
|
|
|
|
|
|
The nominees proposed by management of the Company are: |
|
|
|
|
|
|
|
|
|
|
|
A. ROBERT ABBOUD
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
DAVID R. MARTIN
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
ROBERT M. FRIEDLAND
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
E. LEON DANIEL
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
SHUN-ICHI SHIMIZU
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
HOWARD BALLOCH
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
J. STEVEN RHODES
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
ROBERT G. GRAHAM
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
ROBERT A. PIRRAGLIA
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
BRIAN F. DOWNEY
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
JOSESPH I. GASCA
|
|
FOR o
|
|
WITHHOLD o |
|
|
|
|
|
|
|
|
|
|
|
2. |
|
APPOINTMENT OF AUDITORS |
|
|
|
|
|
|
|
|
|
|
|
To appoint Deloitte & Touche LLP, Chartered Accountants, as auditors of the Company at a
remuneration to be fixed by the board of directors. |
|
|
|
|
|
|
|
|
|
|
|
FOR o WITHHOLD o |
|
|
|
|
|
|
|
|
|
3. |
|
EQUITY INCENTIVE PLAN AMENDMENT RESOLUTION |
|
|
|
|
|
|
|
|
|
|
|
To consider and, if thought advisable, to pass an ordinary resolution authorizing the Company
to amend and restate its Employees and Directors Equity Incentive Plan (the Incentive
Plan) to: (i) increase the maximum number of common shares available for issuance thereunder
from 20,000,000 common shares to 24,000,000 common shares; (ii) increase the maximum number of
common shares of the Company which may be allocated for issuance under the Bonus Plan
component of the Incentive Plan from 2,000,000 common shares to 2,400,000 common shares; (iii)
replace the existing terms thereof governing the circumstances and manner in which the
Incentive Plan may be amended with more detailed and prescriptive provisions in order to
comply with recently enacted changes to the rules and policies of The Toronto Stock Exchange
(TSX) respecting equity incentive plan amendments; (iv) formally recognize the role of the
Compensation Committee in administering the Incentive Plan; (v) provide for the automatic
extension of the exercise term of any incentive stock option issued under the Incentive Plan
that would otherwise expire during a blackout period if the holder is prevented from
exercising the incentive stock option due to blackout period trading restrictions; and (vi)
make other technical amendments to the Incentive Plan, all as more particularly described in
the Management Proxy Circular that accompanies this Notice. |
|
|
|
|
|
|
|
|
|
|
|
FOR o AGAINST o |
|
|
|
4.
|
|
AMENDMENT TO THE ARTICLES |
|
|
|
|
|
To consider and, if thought advisable, to pass a special resolution to amend the articles of
the Company increasing the maximum number of directors to thirteen (13). |
|
|
|
|
|
FOR o AGAINST o |
|
|
|
5.
|
|
SHAREHOLDER CONFIRMATION OF AMENDED BY-LAWS |
|
|
|
|
|
To consider and, if thought advisable, to pass an ordinary resolution confirming amendments to
the bylaws of the Company to permit common shares of the Company to be issued and transferred
electronically, without a physical certificate, in order to facilitate the Companys
compliance with new regulatory requirements applicable to companies having securities listed
on a U.S. stock exchange and scheduled to take effect in 2008. |
|
|
|
|
|
FOR o AGAINST o |
|
|
|
6.
|
|
Upon any permitted amendment to or variation of any matter identified in the Notice of
Meeting. |
|
|
|
7.
|
|
Upon any other matter that properly comes before the Meeting. |
|
|
|
THE UNDERSIGNED HEREBY REVOKES ANY PRIOR PROXY OR PROXIES. |
|
|
|
|
|
|
DATED: , 2007. |
|
|
|
|
|
|
|
|
|
|
Signature of Shareholder |
|
|
|
|
|
|
|
|
|
|
(Please print name here) |
|
|
|
Note: If not dated, this proxy is deemed to be dated on the day sent by the Company. |
|
|
|
|
|
|
Affix label here |
Name of Shareholder |
Address of Shareholder |
|
|
|
(Please advise the Company of any change of address) |
NOTES:
A proxy will not be valid unless the completed, signed and dated form of proxy is FAXED to CIBC
Mellon Trust Company, Attention: Proxy Department 1-416-368-3976 or 1-866-781-3111 or delivered by
mail to P.O. Box 1900, Vancouver, British Columbia, V6E 3X1 or P.O. Box 721, Agincourt, Ontario,
M1S 0A1 or delivered by hand to Suite 1600, The Oceanic Plaza, 1066 Hastings Street, Vancouver,
British Columbia, V6E 3K9 or 320 Bay Street, Banking Hall Level, Toronto, Ontario, M5H 4A6, and
received by CIBC Mellon Trust Company not less than 48 hours (excluding Saturdays and holidays)
before the time at which the Meeting is to be held, or any adjournment thereof.
Any one of the joint holders of a common share may sign a form of proxy in respect of the share
but, if more than one of them is present at the Meeting or represented by proxyholder, that one of
them whose name appears first in the register of members in respect of the common share, or that
ones proxyholder, will alone be entitled to vote in respect thereof. Where the form of proxy is
signed by a corporation, either its corporate seal must be affixed or the form should be signed by
the corporation under the hand of an officer or an attorney duly authorized in writing.
A shareholder has the right to appoint a person, who need not be a shareholder, to attend and act
for the shareholder and on the shareholders behalf at the Meeting other than either of the
nominees designated in this form of proxy, and may do so by inserting the name of that other person
in the blank space provided for that purpose in this form of proxy or by completing another
suitable form of proxy.
The common shares represented by the proxy will be voted or withheld from voting in accordance with
the instructions of the shareholder on any ballot and where a choice with respect to a matter to be
acted on is specified, the common shares will be voted on a ballot in accordance with that
specification. This proxy confers discretionary authority with respect to matters, other than the
election of directors and appointment of auditor, identified or referred to in the accompanying
Notice of Annual Meeting for which no instruction is given, and with respect to other matters that
may properly come before the Meeting.
In respect of a matter so identified or referred to for which no instruction is given, the nominees
named in this proxy will vote common shares represented thereby for the approval of such matter.
EXHIBIT
3
SHAREHOLDER CONSENT TO DELIVERY OF ELECTRONIC MATERIALS
Ivanhoe Energy Inc. (the Company) is introducing a voluntary option for the delivery of
Company documents to its shareholders (Shareholders) by electronic means rather than
traditional mailing of paper copies. This option allows the Company to provide its shareholders
a convenient method of receiving materials meant to increase timeliness for Shareholders,
provide benefits to our environment and reduce costs.
I consent to the electronic delivery of the documents listed below that the Company
elects to deliver to me electronically, all in accordance with the terms hereof. The consent
granted herein will last until revoked by the Shareholder.
1. |
|
The following documents that are filed with
securities regulators and mailed to other
Shareholders will at the same time be
delivered electronically to me (collectively
referred to as the Documents or each of
them as a Document): |
|
a) |
|
annual reports including financial
statements; |
|
|
b) |
|
quarterly reports, including financial
statements; |
|
|
c) |
|
notices of meetings of shareholders,
management information circulars and
forms of proxy; and |
|
|
d) |
|
such other disclosure documents that
the Company makes available by
electronic means. |
2. |
|
The Documents will be delivered to you by
the Company by making them available for
your viewing, downloading and/or saving
on the Internet website
www.ivanhoe-energy.com the Website).
A Shareholder must then go to Investor
Information and Financial Reports and
locate the document of interest for viewing. |
|
|
|
The Company will advise you by e-mail when the documents are available on the Website. |
|
3. |
|
The viewing, downloading and/or saving
of a Document requires me to use: |
|
a) |
|
a computer with a 486/33 processor
(or Macintosh LC III) or higher with at
least 16 megabytes of RAM (Random
Access Memory) and Windows 3.1; |
|
|
b) |
|
access to an Internet service provider; |
|
|
c) |
|
the program Netscape Navigator 3.0 (or
higher) or Microsoft Internet Explorer 3.0
(or higher); |
|
|
d) |
|
the program Adobe Acrobat Reader 3.0
(or higher) to read the material; and |
|
|
e) |
|
an electronic mail account to receive
notification. |
For Shareholders without Adobe Acrobat Reader, a link will be provided to allow the downloading of
this program. Accordingly, I acknowledge that I understand the above technical requirements and
that I possess the technical ability and resources to receive electronic delivery in the manner
outlined in this Consent to Electronic Delivery of Documents.
4. |
|
I acknowledge that I may receive at no cost
a paper copy of any Document to be
delivered if the Company cannot make
electronic delivery available or if I contact the
Companys transfer agent, CIBC Mellon by
telephone at (866) 781-3111, regular mail at
Ivanhoe Energy Inc. c/o CIBC Mellon Trust
Company, PO Box 1900, Vancouver, BC
V6C 3K9 or via electronic mail at
inguiries@cibcmellon.com. I further
acknowledge that my request of a paper
copy of any Document does not
constitute revocation of this Consent to
Electronic Delivery of Documents. |
|
5. |
|
The Documents will be posted on the
Website for delivery for a period of time
corresponding to the notice period stipulated
under applicable legislation and the
Documents will remain posted on the
Website thereafter for a period of time which
is appropriate and relevant, given the nature
of the document. |
|
6. |
|
I understand that my consent may be
revoked or changed at any time by notifying
the Companys transfer agent of such
revocation or changed by telephone, regular
mail or e-mail as specified in paragraph 4
above. |
7. |
|
I understand that the Company maintains in confidence the personal information I provide
as a Shareholder and uses it only for the purpose of Shareholder communication. |
|
8. |
|
I understand that I am not required to consent to the electronic delivery of Documents. I
have read and understand this Consent to Electronic Delivery of Documents and I consent to
the electronic delivery of Documents on the foregoing terms. |
I have read and understand this Consent for Electronic Delivery of Documents
and consent to the electronic delivery of the Documents on the terms outlined above.
Please complete the below sections then mail or fax the form to CIBC Mellon Trust Company at the
address below.
|
|
|
|
|
|
|
Print Shareholder(s) Name |
|
|
|
|
|
|
|
|
|
|
|
(as it appears on your cheques, certificates, statements or correspondence) |
|
|
|
|
|
|
|
E-mail Address |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mailing Address |
|
|
|
|
|
|
|
|
|
Address 1 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Address 2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
City, Province/State |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Country |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post Code/Zip Code |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Print and mail this form to:
|
or |
Print and fax this form to: |
CISC Mellon Trust Company
|
|
1- 604-688-4301 |
PO Box 1900 |
|
|
|
|
Vancouver, BC V6C 3K9 |
|
|
|
|
|
|
|
|
|
CIBC Mellon Trust Company
|
|
1-416-643-5501 |
PO Box 7010 |
|
|
|
|
Adelaide Street Postal Station |
|
|
|
|
Toronto, ON M5C 2W9 |
|
|
|
|
EXHIBIT
4
IVANHOE ENERGY INC.
Dear Shareholder:
As a non-registered shareholder
of Ivanhoe Energy Inc., you are entitled to
receive our interim financial statements,
annual financial statements, or both. If
you wish to receive them, please either
complete and return this card by mail or
submit your request online (see address
below). Your name will then be placed on
the Supplemental Mailing List
maintained by our Transfer Agent and
Registrar, CIBC Mellon Trust Company.
As long as you remain a non-registered
shareholder, you will receive this card each
year and will be required to renew your
request to receive these financial
statements. If you have any questions
about this procedure, please contact
CIBC Mellon Trust Company by phone at
1-800-387-0825 or (416) 643-5500 or at
www.cibcmellon.com/lnvestorlnquiry.
We encourage you to submit your request
online at:
www.cibcmellon.com/FinancialStatements.
Our Company Code Number is 0435B.
NOTE: Do not return this card by mail
if you have submitted your request
online.
REQUEST FOR FINANCIAL
STATEMENTS
TO: CIBC Mellon Trust Company
Please add my name to the
Supplemental Mailing List for Ivanhoe Energy Inc.
and send me their financial statements as
indicated below:
Interim Financial Statements o
Annual Financial Statements o
(Please Print)
|
|
|
|
|
|
|
|
|
Name |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Address |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Postal Code/Zip Code |
|
|
|
|
|
|
|
|
|
|
EXHIBIT
5
IVANHOE
ENERGY INC.
654 999 Canada Place
Vancouver, BC V6C 3E1
Telephone: 604-688-8323 Fax: 604-682-2060
Notice of Annual General Meeting of Shareholders
May 3, 2007
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Shareholders of IVANHOE ENERGY INC.
(the Company) will be held in Suite 629 999 Canada Place, Vancouver, British Columbia on
Thursday, May 3, 2007, at 9:00 AM local time (the Meeting) for the following purposes:
1. |
|
to receive the report of the directors; |
|
2. |
|
to receive the Companys audited financial statements for the financial year ended December
31, 2006 and the auditors report thereon; |
|
3. |
|
to elect directors for the ensuing year; |
|
4. |
|
to appoint auditors for the Company for the ensuing year and to authorize the directors to
fix the auditors remuneration; |
|
5. |
|
to consider and, if thought advisable, to pass an ordinary resolution authorizing the Company
to amend and restate its Employees and Directors Equity Incentive Plan (the Incentive
Plan) to: (i) increase the maximum number of common shares available for issuance thereunder
from 20,000,000 common shares to 24,000,000 common shares; (ii) increase the maximum number of
common shares of the Company which may be allocated for issuance under the Bonus Plan
component of the Incentive Plan from 2,000,000 common shares to 2,400,000 common shares; (iii)
replace the existing terms thereof governing the circumstances and manner in which the
Incentive Plan may be amended with more detailed and prescriptive provisions in order to
comply with recently enacted changes to the rules and policies of The Toronto Stock Exchange
(TSX) respecting equity incentive plan amendments; (iv) formally recognize the role of the
Compensation Committee in administering the Incentive Plan; (v) provide for the automatic
extension of the exercise term of any incentive stock option issued under the Incentive Plan
that would otherwise expire during a blackout period if the holder is prevented from
exercising the incentive stock option due to blackout period trading restrictions; and (vi)
make other technical amendments to the Incentive Plan, all as more particularly described in
the Management Proxy Circular that accompanies this Notice; |
|
6. |
|
to consider and, if thought advisable, to pass a special resolution to amend the articles of
the Company increasing the maximum number of directors to thirteen (13); |
|
7. |
|
to consider and, if thought advisable, to pass an ordinary resolution confirming amendments
to the bylaws of the Company to permit common shares of the Company to be issued and
transferred electronically, without a physical certificate, in order to facilitate the
Companys compliance with new regulatory requirements applicable to companies having
securities listed on a U.S. stock exchange and scheduled to take effect in 2008; and |
|
8. |
|
to transact such other business as may properly come before the Meeting or any adjournment or
adjournments thereof. |
The Board of Directors has fixed March 19, 2007 as the record date for the determination of
shareholders entitled to notice of, and to vote at, this Annual General Meeting and at any
adjournment thereof.
1
A Management Proxy Circular and a form of proxy accompany this Notice. The Management Proxy
Circular contains details of matters to be considered at the Meeting. The audited consolidated
financial statements of the Company for the year ended December 31, 2006, and the auditors report
thereon, are expected to be mailed to shareholders on or about March 30, 2007.
A shareholder who is unable to attend the Meeting in person and who wishes to ensure that such
shareholders shares will be voted at the Meeting, is requested to complete, date and execute the
enclosed form of proxy and deliver it by facsimile, by hand or by mail in accordance with the
instructions set out in the form of proxy and in the Management Proxy Circular.
DATED at Vancouver, British Columbia, this 14th day of March, 2007.
|
|
|
|
|
|
|
BY ORDER OF THE BOARD OF DIRECTORS |
|
|
|
|
|
|
|
|
|
Beverly A. Bartlett |
|
|
|
|
|
|
|
|
|
Beverly A. Bartlett
|
|
|
|
|
Vice President and Corporate Secretary |
|
|
2
Exhibit 6
CO-CHAIRMENS LETTER TO SHAREHOLDERS
|
|
|
|
|
david r. martin
Executive Co-Chairman |
|
a. robert abboud
Independent Co-Chairman
and Lead Director |
|
As world demand for hydrocarbons grows and light oil reserves dwindle, increasing attention is
being focused on technologies that efficiently recover and process heavy oil. The challenge is not
finding these deposits, because they exist and many have been discovered, with enormous, well-known
deposits throughout the world. The challenge is to find the best way to extract, transport and
process the oil. |
|
|
|
With significant technological advances in heavy oil development in recent years, there is a new
wave of interest in heavy oil. However, even with these technical advances, producers are still
faced with expensive options to produce, transport and process heavy oil. As a result, many known
heavy oil fields lie untapped, and many fields under development are using costly, inefficient
technologies. |
Production from these areas requires a combination of technologies and skills. Equipped with our
technology and our people, Ivanhoe Energy is prepared to meet these challenges.
THE TECHNOLOGY
Heavy oil is a thick, viscous, tar-like product that does not pump or flow easily. Extraction
is a challenge, as is pipeline transportation. Producers burn natural gas to generate steam to
heat, soften and propel the oil, and must then mix the heavy oil with costly light oil or other
diluents to facilitate transportation.
Ivanhoe has state-of-the-art technology to take advantage of known deposits. Our patented,
proprietary HTL technology upgrades heavy oil and bitumen into high quality, high-value lighter
crude oil, which flows freely through pipelines. Our processing plants are far smaller than
conventional technologies require, and can be located in the field, near the heavy oil reserves.
Our process also produces significant by-product energy, which can be used to generate the steam or
electricity that is used to recover the heavy oil. These advantages permit production of reserves
that presently lie stranded, make for tremendous savings, and facilitate transportation of heavy
oil to market cost effectively, efficiently and flexibly.
THE PEOPLE
While our technology provides us with a unique edge, the ability to implement that technology
lies in our people. Heavy oil production requires specialized skills in order to bring these
resources to market economically. Our talented technical teams have worked with major oil and gas
companies around the globe, and can apply proven drilling and development techniques to produce
stranded oil in remote areas. Our experience allows this to be done safely, efficiently, and in an
environmentally-sensitive manner.
Our management has many years of on-the-ground international experience working effectively and
harmoniously with local governments. We place a high priority on creating partnerships that meet
the cultural and economic needs of our host populations.
THE STRATEGY
Our strategy is to use our HTL technology to develop major heavy oil reserves. Our technology
can reduce the exploration risk normally associated with oil and gas resources.
We believe that we can maximize the value of our technology by using it to create opportunities to
acquire interests in, and actively participate in, heavy oil development projects. Our strategy is
to build, own and operate commercial HTL facilities, rather than licensing our technology to third
parties. We intend to use the technology as a strategic tool to acquire and develop reserves by
partnering with resource owners and other partners in production-sharing agreements or other
long-term arrangements.
Ivanhoe Energy offers two specialized capabilities ready for field application: we have the
technology that allows us to upgrade heavy oil in the field; and our people have extensive
experience in the development of oil and gas resources around the world.
Moving forward, our priority is to negotiate appropriate partnership arrangements or contracts to
put our technology to work. Initiatives are already underway on four continents.
|
|
|
|
david r. martin
Executive Co-Chairman
|
|
|
a. robert abboud
Independent Co-Chairman
|
2006
PRESIDENTS LETTER TO SHAREHOLDERS
|
|
|
|
|
joe gasca
President and
Chief Executive Officer |
|
|
|
This year has been one of focusing, and of preparing for the projects and partnerships to
come. We are very excited about the tremendous potential of our HTL technology, and have
confidence in the skills and depth of experience of our people. The companys priority is to
execute on this potential to build on our positive test results and establish the partnerships
required to fully commercialize the HTL technology for heavy oil reserve development. We have
six main goals: |
|
|
|
1 Build a portfolio of HTL projects. By shifting people and financial resources, we will focus
on executing business deals for development projects utilizing our HTL technology. |
|
|
|
2 Advance the technology. Development work will continue as we advance our technology through
the first commercial application and beyond. |
3 Enhance our financial position. In preparation for the significant capital outlays required
by large projects, we have revised our 2007 capital budget. We anticipate a three-year time
frame to design and build the first commercial HTL facility, but expect that the value of
transactions will be apparent as soon as agreements are signed.
4 Reinforce internal capabilities. In advance of major projects, we will expand our HTL and
enhanced oil recovery (EOR) technical teams so we can respond quickly and effectively.
5 Build relationships. Close alignment with partners, suppliers, host governments, and
financiers will be essential for future success.
6 Capture value from our other assets. The goal of our existing operations in the U.S. and
China is to generate cash to fund our growth as we transition to a heavy oil-focused company.
Our non-heavy oil assets will be leveraged to further support our growth.
SUMMARY OF 2006 FINANCIAL RESULTS
The full year 2006 marks our third consecutive year of positive cash flow from operating
activities, which increased 45% generating US$14.4 million for the year. Capital investments for
2006 were US$17.8 million. Revenue rose by 61%, or $18.2 million due to continued high oil
prices and increased production; however, this gain was offset by an increase in non-cash
depletion and depreciation expenses of $18.1 million. We also incurred increased business and
technology development costs, general and administrative expenses and a non-cash impairment of
our China oil and gas properties of $5.4 million, resulting in a loss of $25.5 million for the
year.
In closing, thank you to our Board of Directors for their guidance and role in realizing the
companys vision, our employees for their commitment and our shareholders for their continued
support. I look forward to a successful upcoming year.
Sincerely,
joe gasca
President and Chief Executive Officer
FINANCIAL HIGHLIGHTS
(thousands of U.S. dollars except per share and production amounts)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
YEAR ENDED |
|
|
|
2006 |
|
|
2005 |
|
|
2004 |
|
Total assets (at year end) |
|
$ |
248,544 |
|
|
$ |
240,877 |
|
|
$ |
118,486 |
|
Cash flow from operating activities |
|
$ |
14,352 |
|
|
$ |
9,870 |
|
|
$ |
4,032 |
|
Cash and cash equivalents (at year
end) |
|
$ |
13,879 |
|
|
$ |
6,724 |
|
|
$ |
9,322 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Revenue |
|
$ |
48,100 |
|
|
$ |
29,939 |
|
|
$ |
17,997 |
|
Operating expenses |
|
|
35,622 |
|
|
|
23,368 |
|
|
|
14,640 |
|
Operating income |
|
$ |
12,478 |
|
|
$ |
6,571 |
|
|
$ |
3,357 |
|
% Operating income |
|
|
25.9 |
% |
|
|
22.0 |
% |
|
|
18.7 |
% |
Depletion and depreciation |
|
$ |
32,550 |
|
|
$ |
14,447 |
|
|
$ |
7,482 |
|
Write-downs and provision for
impairment |
|
$ |
5,420 |
|
|
$ |
5,636 |
|
|
$ |
16,600 |
|
Net loss |
|
$ |
(25,492 |
) |
|
$ |
(13,512 |
) |
|
$ |
(20,725 |
) |
Net loss per share basic and diluted |
|
$ |
(0.11 |
) |
|
$ |
(0.07 |
) |
|
$ |
(0.12 |
) |
|
|
|
|
|
|
|
|
|
|
|
|
|
Net production (after royalties): |
|
|
|
|
|
|
|
|
|
|
|
|
Barrel of oil equivalent (BOE) |
|
|
795,061 |
|
|
|
634,492 |
|
|
|
503,549 |
|
BOE/day for the year |
|
|
2,178 |
|
|
|
1,738 |
|
|
|
1,376 |
|